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Home My WebLink AboutCM1112091 CITY OF CENTRAL POINT City Council Meeting Minutes November 12, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 1 II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zel'rff; Community Development Director Tom Humphrey; Assistant City Administrator Chris Clayton; Finance Director Bev Adams; Human Resource Manager Barb Robson and City Recorder Deanna Casey wen: also present. IV. SPECIAL PRESENTATION A. Recognftion of Lieutenant Steve McGee's Retirement B. Swearing in KtisAllison as Lieutenant Police Chief Jon Zeliff stated that after 33 years of dedicated service to the CRy of Central Point Police Department Lieutenant Steve McGee has decided to retire. Detective Kris Allison was swum in as Lieutenant. V. PUBLIC APPEARANCES Jennifer, a student from Rogue Community College was in attendance as part of a requirement for a leadership class she is taking. She stated that she is concerned about the lack of sidewalk on Haskell Street by May Richardson School. VI. CONSENT AGENDA A. Approval of October 22, 2009, City Council minutes B. Approval of October 27, 2009, Traffic Safety Committee Report C. Approval of Street Closures for Central Point Community Christmas 1 Kay Harrison made a motion to approve the Consent Agenda as presented. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Hanison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. City of Central Point City Council Minutes Nooember 12, 2009 Page 2 VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1225, A Resolution Revising Resolution No. 1215, Extending the City of Central Point's Workers Compensation Coverage to Volunteers of the City of Central Point Human Resource Manager Barb Robson stated that it has come to her attention that Resolution No. 1215 only covers public safety volunteers. In order for City County Insurance Services to extend coverage to non-public safety volunteers a revised resolution is required. There is no fiscal impact with this resolution. Matt Stephenson made a motion to approve Resolution No. 1225, A Resolution Revising Resolution No. 1215, Extending the City of Central Point's Workers Compensation Coverage to Volunteers of the City of Central Point Kay Harrison seconded. Roll call: Alien Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS A. Audit Presentation for 2008-2009 ' Finance Director Bev Adams introduced Chris Dye of Purkeypile & Johannsen, CPA. Mr. Dye presented the Audit Report for 2008-2009. There was nothing negative to report and no manager's comments this year. Management has addressed all comments from previous years. Mike Quilty made a motion to accept the 2008-2009 Audit Report Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Water Rate Fee Structure Presentation Mrs. Adams stated that after several months of work, FCS Group has completed the water rate study and has options available for Council. The rates must be adjusted in order to provide services to our customers. Staff is asking Council how they would like the rates confgured For that adjustment. John Ghilarducci of FCS Group stated that study they kept in mind the need for a structure that is fair for all users of the service and provide income for infrastructure. Two options are recommended for consideration. Across the board: a 2596 increase on the existing rate structure across the board for all users. Council can deade to incxease 2596 at the first of ' the year, or do three smaller increases over several months. City of Cenhal Point City Council Minutes Naaember IZ, 2009 Page 3 • Cost of service: increases the base rate, differing by customer Bass and rewards customers who conserve water by adding an increasing.blodc rate. The block rate increases by volume used. The more water used the higher the rate per CCF. There was discussion regarding the Expo and other businesses and the best way to implement the new structure. Coundl would rather implement the change all at once rather than increase over the next year. The Medford Water Commission has increased our cost for water over several years and the City has absorbed that increase. We are no longer financially able to absorb the cost of those increases. The Council discussed options for Stonn Drain and Street Utility fee increases in the future. It was explained that the Cost of Service plan coincides with a state mandate to implement a water conservation plan for the City. It was explained that the increase would not take effect until February or March because the ordinance would not be effective until February 14, 2010. Mike Quilty made a motion for staff to return with an Ordinance to implement the Cost of Services option as presented with the 25°1• increase in base rate and a block rate structure, Carol Fischer seconded, Rolf call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. ' X. COUNCIL BUSINESS Council Member Allen Broderick asked for dtication of property owners being responsible for water bills in regards to rental units. Mrs. Adams stated that property owners are noted "rf water payments are delinquent for two months. Property owners get a copy of the disconnect notification letter that is sent to the renter. Disconnection is typically one week after that letter is sent. Council Member Broderick asked ff Island Annexations would be brought Hefore the Coundl in the near future. Coundl had discussed this at a previous meeting and most members were in favor of redudng the amount of islands in the city limits. Community Development Director Tom Humphrey stated that staff will begin work on that process. Xi. MAYOR'S REPORT Mayor Williams reported that he attended the RVCOG meeting where they discussed Savage Rapids Dam. X11. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: He attended an RPS meeting where they discussed the public hearing schedule. He is meeting with the emerging leaders an Tuesday to discuss an MPA program for certification of local government leaders. City of Cenbal Point City Council Minutes November 12, 2009 Page 4 • He attended the Veterans Memorial and was impressed with the program and attendance. • The 120 year history program is coming along fine, he has seen a few minutes of lt and hopes to present lt to Council in December. XIII. COUNCIL REPORTS Council Member Mike Quilty reported that he attended: • a OMPOO meeting in Salem. • the RPS meeting on Tuesday. • a STIP meeting in Salem. Council Member Kay Harrison reported that she attended: • the RVCOG meeting. • the Multicultural Committee meeting. 1 a Gold Ray Dam meeting. XIV Council Member Bruce Dingier reported that he attended the Veterans Day Memorial event. Council Member Matt Stephenson reported that he attended: • the Veterans Day event at Don Jones Park. • a SOREDI Board meeting. DEPARTMENT REPORTS 1 XV. Public Works Director Bob Pierce reported that: • Staff is cleaning storm drains in preparation for winter rains. • Rick Bartlett is retiring at the end of November after 33'/z years. Community Development Director Tom Humphrey reported that: • The East Pine Street Property owners have met again to work on the zoning code updates. He explained the time lines for a land use decision because of public notice requirements and allowing state agencies time to review the recommendations.. • the RPS Process shoukJ be holding public hearings in April. • He attended a Downtown meeting on Monday night. Finance Director Bev Adams reported that lt was nice to work with FCS Group on the Water Rates Study. Assistant City Administrator Chris Clayton reported that there will be an open house for the Don Jones Crossing project. The City has been approved to use stimulus money to over lay Pine Street from 10'" to Hwy 99. EXECUTIVE SESSION -None 1 City ofCentrat Point Cify Coundi Minutes November 12, 2009 Page 5 XVI. ADJOURNMENT Matt Stephenson moved to adjourn, Bruce Dingier seconded, all said "aye" and the Council Meeting was adjourned at 9:26 p.m. The foregoing minutes of the November 12, 2009, Council meeting were approved by the City Council at its meeting of December 10, 2009. Dated: ATTEST: City Recorder 1 I I I I L.~ ~- Mayor Hank Williams