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HomeMy WebLinkAboutCM072309CITY OF CENTRAL POINT City Council Meeting Minutes July 23, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. 11. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, and Kay Harrison were present. Mike Quilty and Matthew Stephenson were excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Assistant City Administrator Chris Clayton; Planning Manager Don Burt; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES Louise Richards -Victoria Way Resident Mrs. Richards asked if there had been any progress on the storm drain issue at Victoria and 5'" Street. They are concerned about leaving town in case a flash flood occurs while they are out of town. She asked what the time frame is for fixing the problem and when they would hear something from the insurance company. Public Works Director Bob Pierce reported that CCIS should be contacting them in the next week or two regarding their claims from the recent flash flood. He presented a map of the storm drain system in that area and explained current conditions of the storm pipes. They have found a pipe located behind properties on 10°i Street which could lose 25% of capacity because of damage. This storm drain pipe is approximately 30 years old. There are issues with water rights and transfers that the City would have to figure out in order to reroute water to other areas of the city. There is a significant cost to repair the damaged pipe or acquiring water rights. There is no money budgeted for this project. He explained options to help move the project up the capital improvement list such as a Local Improvement District, and/or obtaining grants. Gene Skelton, Resident He stated that he had a meeting with the Finance Department and they were very helpful and professional in explaining some accounting concepts to him. V. CONSENT AGENDA A. Approval of June 25, 2009, City Council Minutes. City of Central Point City Coancil minutes Jaly 23, 2009 Page 2 VI. VII. Kay Hamson made a motion to approve the Consent Agenda as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. B. Authorization of Agreement for Southern Oregon Regional Communications Telecommunications Contract. ITEMS REMOVED FROM CONSENT AGENDA -None PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading - An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts Commission Assistant City Administrator Chris Clayton explained that the Central Point Parks and Recreation Department would like to establish an Arts Commission for the purpose of reviewing public art projects. They would develop projects and serve as a sounding board for arts related items to be presented to Council for approval. Currently the Arts Committee is an off shoot of the City's Vision 2020. They have been active and are currently working on several arts related projects in the City. Additionally, they review mural applications and provide input into several downtown beautification items. There was. discussion on what is considered public art and what,type of projects the Commission would be responsible for. Council would like to see a definition of public art in the ordinance. Kay Harrison made a motion to pass to second reading An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts Commission adding a definition for Public Art. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. Allen Broderick stated that he would like to be the Council Liaison to the Arts Commission. B. Resolution No. 1221, A Resolution Declaring the Zoning District Assignment of 9.37 Acres of Land Located on West Vilas Road and Table Rock Road, Identified on the Jackson County Assessor's Map as 36 2W 36DC Tax Lots 300, 400, 500, 1000, 2400, and 37 2W01BA Tax Lot 1100, into the City of Central Point, Oregon Planning Manager Don Burt stated that property along West Vilas Road and Table Rock Road were annexed into the City in January, 2009. In preparation for the annexation a notice was posted regarding the annexation process but did not include the concurrent assignment of a City zoning designation. The attached resolution will assign a zoning designation of M-1, R-1-6, Civic, and R-2 to the 1 1 City ofCentra! Poin! City Council minutes July 23, 2009 Page 3 different tax lots. In the future all public notices for annexation will also contain notice of the concurrent zone assignment. Bruce Dingler made a motion to Approve Resolution No. 1221, A Resolution Declaring the Zoning District Assignment of 9.37 Acres of Land Located on West Vilas Road and Table Rock Road, Identified on the Jackson County Assessor's Map as 36 2W 36DC Tax Lots 300, 400, 500, 1000, 2400, and 37 2W01BA Tax Lot 800, into the City of Central Point, Oregon. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. C. Resolution No. 1222, A Resolution Declaring the Zoning District Assignment of 0.877 Acre of Land Located South of East Pine Street, Identified on Jackson County Assessor's Map as 37 2W 01C, Tax Lot 3000 Mr. Burt explained that the proposed Resolution is similar to the one mentioned above. It designates the city zoning on property that was annexed in January along East Pine Street to the City zoning of C-4. Allen Broderick made a motion to approve Resolution No. 1222, A Resolution Declaring the Zoning District Assignment of 0.877 Acre of Land Located South of East Pine Street, Identified on Jackson County Assessor's Map as 37 2W 01 C, Tax Lot 3000. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. VIII. BUSINESS A. Planning Commission Report Planning Manager Don Burt presented the Planning Commission Report for July 7, 2009. The Planning Commission approved a site plan for a two phase project within a C-5, Zoning District at 880 Front Street. Phase I will be the construction of a pharmacy; Phase II is the construction of a 7,127 sq. ft. commercial building. The Planning Commission approved a conditional use permit for Bobbin's Pizza to be located in The Crossing at Center Point which is located within the TOD -High Mix Residential/Commercial Zoning district. Grace Christian Church is concerned about parking, traffic, and noise. The CUP will require a shared agreement with the city parking lot on Oak Street and contribute money equivalent to two paved stalls. The Planning Commission reviewed the updated Urbanization Element, Economic Element and Housing Element of the Comprehensive Plan. Recommendation will be forwarded to the Council when formally approved by the Planning Commission City of Central Poin! City Council minutes July 23, 2009 Page 4 Kay Harrison made a motion to approve the Planning Commission Report for July 7, 2009 as presented. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. IX. COUNCIL BUSINESS -None X. MAYOR'S REPORT Mayor Williams reported that he: • Attended a dinner for La Clinics in celebration of them being debt free. • Attended a dedication ceremony for a new building at the Expo. • Wrote a letter to the Medford Water Commission in opposition of SDC increases at this time when all the cities are trying to encourage development. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • The Finance Department received the Government Finance Award of Achievement for the 2008 Audit Report. • The new purchasing program has been rolled out. Rochelle Lake will be our central purchasing agent and has done a great job getting the ' program up and running with the help of the Finance Team. • There was an all employee meeting this month. Rochelle Lake is Employee of the Quarter, and we celebrated several long term anniversaries. • We are beginning the history documentation project. We will need between 150 and 200 photos, and several personal interviews. If anyone has photos or would like to be interviewed please contact the City Recorder. • He attended a meeting with SOREDI regarding Enterprise Zones. • Finance Director Bev Adams would like an AdHoc Committee of Council and Staff to discuss the Purchasing Policy. Mayor Williams, Bruce Dingler and Kay Harrison volunteered for this committee. XII. COUNCIL REPORTS Council Member Carol Fischer reported that she attended the Medford Water Commission meeting and the Black Walnut dedication. Council Member Kay Harrison reported that she: • Attended the Black Walnut dedication. • Attended the soft opening for the new building at the Expo. • Attended the MPO/PAC meeting • Attended the RVTD meeting. • Attended the Medford Water Commission Meeting. City of Central Point City Council minutes July 23, 2009 Page 5 Council Member Allen Broderick asked if the HTCU could help with websites being hacked at John L. Scott. He was unsure if that was a service they could provide. Chief Zeliff stated that they could look into it. He should contact the department for more information. XIII. DEPARTMENT REPORTS Planning Manager Don Burt reported that DLCD has decided not to appeal the Membership Warehouse club designation to LUBA at this time. Chief Jon Zeliff reported that there are several things happening in the Police Department. Lieutenant Steve McGee will be retiring in November; Kris Allison will be promoted to the position of Lieutenant; there will be a detective position open and a process to fill that position has begun; a Corporal position is being filled by Officer Greg Bruce; and the department is currently running back ground checks on iwo applicants. Because of the retirement of LT McGee we will have one more position to vacant. He is asking permission to fill a vacant position 3 months early in order to allow the new officer to attend the only basic academy training available this year. Kay Harrison made a motion to authorize the hiring of one new officer three months before the vacancy occurs in order to allow the officer to attend basic academy training this year. Bruce Dingler seconded. Roll call: Allen ' Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. Chief Zeliff also reported that the HTCU received accreditation, and they are about to finish with another volunteer academy training session. Assistant City Administrator Chris Clayton reported that: He will be returning to the next Council meeting with information on a solar project for the Police Department Parking structure. The Water Rate study should be complete soon. XIV. EXECUTIVE SESSION -None XV. ADJOURNMENT Bruce Dingler moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 8:25 p.m. The foregoing minutes of the June 23, 2009, Council meeting were approved by the City Council at its meeting of August 13, 2009. Dated: g ~j A' C ~' ~L<~ Mayor Hank Williams