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HomeMy WebLinkAboutCM081309CITY OF CENTRAL POINT City Council Meeting Minutes August 13, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. Assistant City Administrator Chris Clayton; City Attorney Doug Engle; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Recreation Manager Matt Samitore; Human Resource Manager Barb Robson; and City Recorder Deanna Casey were also present. IV. SPECIAL PRESENTATION Police Chief Jon Zeliff introduced and swore in Corporal Greg Bruce. V. PUBLIC APPEARANCES -None VI. CONSENT AGENDA A. Approval of July 23, 2009, City Council Minutes. B. Approval of Fuel Distributor Request for Proposal C. Approval of Traffic Safety Committee Recommendations D. Approval of OLCC Application for Roy's Pioneer Club E. Acceptance of Financial Statement Ending June 31, 2009 Bruce Dingler made a motion to approve the Consent Agenda as presented. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VII. ITEMS REMOVED FROM CONSENT AGENDA -None VIII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading, Ordinance No. 1930, An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts Commission City ofCentral Point G'ty Council Minutes August 13, 2009 Page 2 Parks and Recreation Manager Matt Samitore stated that this is the second reading of an ordinance to establish an Arts Commission for the City of Central Point. At the first reading there were questions regarding murals. He stated that murals would be reviewed by the Arts Commission. Currently murals are reviewed by the Planning Commission requiring an unnecessary public notice or an architectural review board. The Arts Commission would be that board rf this ordinance is approved. They will make recommendations to the Council, and will not have authority to approve or deny any projects. They will review and make recommendations. The final decision will rest with the City Council. He stated that a definition of Public Art has been added to the ordinance as requested at the first reading. Kay Harrison made a motion to approve Ordinance 1930, An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts Commission. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1223, to Establish a Bank Account for the City of Central Point's Annual "Battle of the Bones" Event Mr. Samitore stated the City Auditor recommends a separate checking account be created for the Battle of the Bones festival. An account has been opened but needs Council approval before it can be finalized. He updated the Council on details regarding the event. Staff is keeping good records on the planning for this event which should make it smoother in the future. Matt Stephenson made a motion to approve Resolution No. 1223, to Establish a Bank Account for the City of Central Point's Annual "Battle of the Bones" Event. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. IX. BUSINESS A. Planning Commission Report Mr. Samitore provided the August 4, 2009, Planning Commission report: The Planning Commission approved an amendment for the Falcon Landing PUD. The property is located in an R-1-6 zoning district. The project area is located north and east of the intersection of Beebe and Gebhard Roads. The discussion focused on the timing of the construction phases, development of a public park and development of nine lots as Pad-lots. The Commission discussed the Urbanization, Economic and Housing elements of the Comprehensive Plan. 1 1 1 City of Central Paint City Council Minutes August 13, 2009 Page 3 Matt Stephenson made a motion to approve the Planning Commission report as presented for August 4, 2009. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Solar Array Project Report Assistant City Administrator Chris Clayton stated that one of the cities strategic priorities is to become a model community in terms of energy efficiency and conservation of natural resources. Staff has begun exploring the possibility of a solar array project to be located at City Hall. He presented the proposition of a photovoltaic awning on the south side of old City Hall to cover the police department parking areas. The carport is designed to extend outward 18 feet from an elevation near the bottom of the second story windows. The solar project would consist of four arrays and would produce approximately 27,000 to 30,000 kilowatt hour of energy on an annual basis. The old city hall building consumes roughly $16,000 in electricity each year. If constructed, the proposed project could reduce energy cost by 20%. The initial capital investment required to construct the project is $206,000. Credits from Energy Trust of Oregon would reduce that cost by $36,288. The remaining funds could be satisfied by an Oregon Department of Energy Loan. Mr. Clayton stated there are two options for the Council tonight. Option one is to direct staff to pursue the solar project immediately by making concession in the ' 2009/2010 facilities capital construction budget. Option two is to prepare necessary project permits, applications and design documents during the current year with the intention of programming the proposal for the 2010/2011 budget cycle. There was discussion that the project would not pay for itself over 50 years, in that time there will be new areas where the city could have invested the funds. The awning would not last 50 years in order to recoup our cost in building it. Bruce Dingler made a motion to go with option two, directing staff to return with information and go through the budget process next year. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. X. COUNCIL BUSINESS Mayor Williams asked what the digging is at Twin Creeks park. Mr. Samitore stated that it is electrical lines that are needed for events at the park. Matt Stephenson asked about the landscaping at Don Jones Park. Mr. Samitore stated that they are ready to finalize the current contrail and take over any remaining landscape issues. The city will no longer use this landscaper for any projects. City ofCentrat Point City Council Minutes August 73, 2009 Page 4 XI. MAYOR'S REPORT Mayor Williams reported that he attended the Mayors Conference in Forest Grove. XII. CITY ADMINISTRATOR'S REPORT Assistant City Administrator Chris Clayton reported that: • There will be a joint Study Session with the Planning Commission on Monday August 17"' to discuss the RPS process and Wilson Road area. • Staff will be rescheduling the Finance Policy Ad Hoc Committee to a later date. • He attended the Medford Water Commission meeting regarding SDC increases. • The City has received a thank you letter from residents at the Meadows for the help in getting Freeman Road improvements completed. • Currently we have no items for the August 24~" Council meeting. If it is ok with the Council staff is asking for a motion to cancel that meeting. Matt Stephenson made a motion to cancel the Regularly Scheduled Council Meeting on August 27, 2009. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. XIII. COUNCIL REPORTS ' Mike Quilty reported that: • He attended an ODOT Stake Holders meeting in Salem where they discussed revising the criteria for STIP Funds. • He is working with Metro Quest on a community modeling project. • He attended the RPS meeting. Allen Broderick reported that he attended a School Board meeting. Carol Fischer reported she had been working with the student that wanted to raise a miniature horse in the city limits, they have decided a rabbit will do. She attended a Medford Water Commission meeting. Matt Stephenson reported that he attended a SOREDI Board meeting. XtV. DEPARTMENT REPORTS Parks and Recreation Manager Matt Samitore reported that: • There will be a FEMA Flood Plain meeting in Medford. This meeting will encompass regional flood map revisions. • Parks and Recreation Coordinator Jennifer Boardman secured a grant to install restrooms in Forest Glen Park. • Mr. Wally Skyrman has done papervvork to deed his property on Hwy 99 to the city as a Park upon his pissing. City of Centro( Pant City Council Minutes August 13, 2009 Aage 5 1 Police Chief Jon Zeliff reported that: They have reserved a spot in the Police Basic Training Academy. Two applicants are having back ground checks done. • After an in house interview process Jarod Pomeroy was chosen to be Central Points next Detective. Community Development Director Tom Humphrey reported that he was glad to be home and expressed his thanks to the Planning Department Staff for all the hard work they have done during his deployment. XV. EXECUTIVE SESSION -None XVI. ADJOURNMENT Mike Quilty moved to adjourn, Bruce Dingier seconded, all said "aye" and the Council Meeting was adjourned at 8:06 p.m. 1 The foregoing minutes of the August 13, 2009, Council meeting were approved by the City Council at its meeting of September 10, 2009. Dated: q ~ i t jD q ,. ' ,CGS .~/ ti~~_ Mayor Hank Williams L'