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HomeMy WebLinkAboutCM091009ii CITY OF CENTRAL POINT City Council Meeting Minutes September 10, 2009 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Mike Quilty, and Matthew Stephenson were present. Kay Harrison was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Finance Director Bev Adams; Assistant City Administrator Chris Clayton; Community Development Director Tom Humphrey; and City Recorder Deanna Casey were also present. 1 IV. PUBLIC APPEARANCES Wendy Siporen, Rogue Flavor Ms. Siporen stated that she is here to encourage the Council to approve the Eat Local Proclamation on the Consent Agenda. She explained that they try to get citizens to shop and eat locally grown food to help encourage and support the local growers and farmers. Gene Skelton, D.A.R.E. Coordinator Mr. Skelton presented Council and Staff with invitations to the D.A.R.E. Show and Shine and Cruise this Saturday. V. CONSENT AGENDA A. Approval of August 13, 2009, City Council Minutes. B. Approval of Proclamation for "Eat Local Week" September 11 - 20, 2009 C. Approval of street closure for Central Point D.A.R.E. to Cruise September 12, 2009 D. Approval of street closure for Battle of the Bones Event September 12 and 13, 2009 1 Mike Quilty made a motion to approve the Consent Agenda as presented. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA- None City of Central Point City Council Minutes September 10, 2009 Page 2 VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1224, A Resolution Adding Leaf Pick-up to Exhibit B of the Solid Waste Franchise Agreement with Rogue Disposal and Recycling Public Works Director Bob Pierce reported that the city spends approximately $15,500 annually for fall leaf pick up. After bid proposals were opened it was determined that Rogue Disposal was the best qualified applicant to do this job for the City at $7,900. There was discussion that by contracting with Rogue Disposal for the fall leaf pick up it will allow city staff to continue with their regular work schedule. The pick-up takes the staff away from their regular jobs for three days each year. Rogue Disposal will pick up the leaves from residents and recycle them. Mike Quilty made a motion to approve Resolution No. 1224, A Resolution Adding Leaf Pick-up to Exhibit B of the Solid Waste Franchise Agreement with Rogue Disposal and Recycling. Carol Fischer seconded. Roll call: Allen Broderick, no, Bruce Dingier, yes; Carol Fischer, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion passes. B. Resolution No. 1225, A Resolution Adopting the Financial Management Policy for the City of Central Point Finance Director Bev Adams presented the City's Financial Management Policy. This policy has been in practice for several years but was never formally approved by the City Council. The only real difference in the current policy is putting a percentage to carry over for the end of the year. As a rule Departments have always tried to have a carry over, but there was never any set percentage. This will encourage staff to be frugal with their funds in order to follow the adopted policy. There was discussion regarding different funds and what funds are able to be carried over to the next budget cycle and what the process would be if the City was not able to make the projected percentage for that year. Mrs. Adams stated that the Council and Budget Committee would be informed and a supplemental budget could be approved. Matt Stephenson made a motion Resolution Adopting the Financial Central Point. Mike Quilty seconded Dingier, yes; Carol Fischer, yes; Mike Motion approved. to approve Resolution No. 1225, A Management Policy for the City of . Roll call: Allen Broderick, yes, Bruce Quilty, yes; and Matt Stephenson, yes. VIII. BUSINESS A. Appointment of Multicultural Committee Member r IL.J ~1 f' City ajCentra! Point City Council Minutes September !0, 2009 Page 3 Mayor Williams explained that there is one vacant position on the Multicultural Committee. After reviewing the applications he is recommending Autumn Chadborne to fulfill the rest of the term vacated by Linda Lochard. Multicultural Committee Chair Shannon Moulin stated that she is in favor of appointing Ms. Chadborne. She has been attending the meetings and participating at the events. Ms. Chadborne introduced herself and explained the reasons why she is interested in being appointed to the committee. Mike Quiky made a motion to appoint Autumn Chadborne to the Multicultural Committee with a term ending December 31, 2009. Bruce Dingier seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for their meeting on September 4, 2009: • The Planning Commission approved a one year extension of the tentative ' plan approval for the Table Rock Business Park, a twenty lot industrial subdivision. • The Planning Commission discussed the Urbanization Element of the Comprehensive Plan. IX. COUNCIL BUSINESS Council Member Mike Quilty informed the Council that RVACT has been asked to approve funds to provide an express bus service from Ashland to White City. MPO will vote on this issue in the next couple weeks. There are concerns that this could take away money that Central Point has applied for to finish projects. X. MAYOR'S REPORT Mayor Williams reported that he attended the RVCOG Board meeting. They held a signing ceremony for the RPS Participants Agreement. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • the history project should be complete in December. • the September Study Session has been cancelled, the next Study Session will be October 19'". • The purchasing program is going well • He will be doing a presentation at LOC about Central Point's Emerging Leaders. City of Central Point City Council Minutes September 10, 2009 Page 4 XII. COUNCIL REPORTS Council Member Matt Stephenson reported that he attended a SOREDI Board meeting. Council Member Bruce Dingier stated that he attended the Twin Creeks Retirement Event. Council Member Allen Broderick stated that he is looking forward to the Battle of the Bones event. Council Member Carol Fischer stated that she attended the Planning Commission meeting and attended the FEMA meeting in Medford. Council Member Mike Quilty reported that: • He attended a State Transportation Improvement Committee meeting. • He attended an MPO meeting where Metro Quest presented a new software program to help visualize communities in the future. • He went to Portland for a West Coast Corridor Meeting. • He attended an RVACT meeting in Josephine County. • He attended a Hwy 62 discussion regarding the bi-pass. XIII. DEPARTMENT REPORTS ' Public Works Director Bob Pierce reported that: • Staff has been working on changing out multiple signs on Pine Street. • Jackson County submitted a request to reduce the speed on Hopkins to 25 mph, the State is approving lowering it to 30 mph. Community Development Director Tom Humphrey reported that: • he met with local business owners to discuss incentives for the East Pine Street Corridor and changes to current Ordinances. • he attended an RPS Over Site Committee meeting. • He and Mr. Clayton have had discussion with the County regarding the Twin Creeks Rail Road Crossing. Police Chief Jon Zeliff reported that: • Staff is investigating last week's bomb threat at Premier West Bank. • They would like to be able to present Lt. McGee with his service weapon when he retires. In order to do that Council will need to initial a memo releasing the weapon. Mayor Williams asked what the community can do to eliminate the illegal parking during games at the Twin Creek Park. Chief Zeliff explained the steps that can be taken. City of Central Point City Council Minutes September 10, 2009 Page 5 Finance Director Bev Adams reported that they are finalizing the preparations for the Audit which should begin in two weeks. Staff has been working on the Water Rate Study with John Gilarducci. Assistant City Administrator Chris Clayton reported that: • He will be bringing an ordinance to Council updating our Special Events permit process. • The first round of CMAC applications have been scored and Central Points projects are still in the running for those funds. • The economic stimulus project will begin this winter repaving Pine Street. We are not redesigning the road it will stay four lanes. XIV. EXECUTIVE SESSION -None XV. ADJOURNMENT Mike Quilty moved to adjourn, Bruce Dingier seconded, all said "aye' and the Council Meeting was adjourned at 8:35 p.m. The foregoing minutes of the September 10, 2009, Council meeting were approved by the City Council at its meeting of September 24, 2009. 1 1 ~Q~~~ .~-' Mayor Hank Williams Dated: ~/ ~ I /~ Q