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Home My WebLink AboutCM092409CITY OF CENTRAL POINT City Council Meeting Minutes September 24, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Community Development Director Tom Humphrey; Police Chief Jon Zeliff; Parks and Recreation Manager Matt Samitore; and Planning Secretary Didi Thomas were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of September 10, 2009, City Council Minutes Mike Quilty made a motion to approve the Consent Agenda as presented. Allen Broderick seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. SPECIAL PRESENTATION -BATTLE OF THE BONES -Final Report Matt Samitore, Parks & Recreation Manager, presented a recap of the Battle of the Bones Barbecue, Microbrew and Music Festival that was held in Twin Creeks, September 12 - 13, 2009. Mr. Samitore stated that there were many small issues that were resolved since last year's event and a lot was teamed this year. Mr. Samitore expressed staff's desire to continue the event annually as a non-sanctioned function with free entry, an enhanced kid zone, more signage and other minor changes to ensure continued success. Commissioners all agreed that the event was very successful and offered a few suggestions for next year with regard to the sale of BOB bucks, orientation of vendors, longer tastings, additional volunteers, a more comprehensive coverage of judging and the inclusion of forks for tasting. Matt Samitore added that he would be meeting with the Jackson Oaks Homeowners Association to enlist their support for future events in the park at City of Central Point City Council Minutes Sep[ember 24, 2009 Page 2 Twin Creeks and to iron out any issues which might have come up with regard to the event. The date for next year's Battle of the Bones event has been scheduled for September 18 -19, 2010 so as not to conflict with other scheduled events taking place in the City during that period of time. VIII. PUBLIC HEARINGS, RESOLUTIONS AND ORDINANCES A. First Reading, An Ordinance adding Chapter 5.42 to the Central Point Municipal Code for the purpose of requiring permits for Special Events Parks & Recreation Manager Matt Samitore presented a staff report to Council on the proposed addition to the City's municipal code of an ordinance to cover special events and a proposed permitting process. With the addition of several new parks in City limits, the volume of special events (birthdays, weddings, family get-togethers, etc.) has increased to a point where it is necessary to set some limits and establish a permit process to avoid conflicts and provide some cost recovery to the City. Mr. Samitore advised that staff was working on a handbook and a fee schedule to be presented to Council at a later date. Commissioners provided comments on the proposed ordinance to include adding minimums to the number of persons that constitute a "block party", establishing priorities with permits for events in parks to avoid conflicts with scheduled City sponsored events, be more speck about the provision of alcohol in City parks, and amplification issues with block parties. Chief Zeliff stated that with an ordinance in place, the police department would know about the events prior to their taking place and would be able to meet with the principals who are doing the organizing and settle any foreseeable issues ahead of time. Matt Samitore offered that staff would make revisions to the proposed ordinance and bring it back for a first reading. IX. BUSINESS -None X. COUNCIL BUSINESS Carol Fischer asked 'rf there was anything in current code that allowed for hardship cases, particularly the matter of people living in motor homes on someone else's property. Community Development Director Tom Humphrey advised that there is a provision in code for this type of situation when caring for an infirm family member. Kay Harrison thanked the Public Works Department for adding additional striping at Don Jones park. ~i l 1 City of Central Point City Council Minutes September 24, 2009 Page 3 1 XI. MAYOR'S REPORT Mayor Williams reported that he: Attended the Dare Cruise • Attended an invitational University of Oregon football game in Eugene Attended Battle of the Bones • Attended an FFA cruise in Twin Creeks XII. CITY ADM{N{STRATOR'S REPORT City Administrator Phil Messina reported that he had attended a meeting of the Public Safety Coordinating Council, toured the transitional facility in Talent, and received an update on the H1N1 virus. Mr. Messina also attended Battle of the Bones and announced that next week he would be attending the League of Oregon Cities conference. XIII. COUNCIL REPORTS Council member Bruce Dingier reported that he: • Attended Battle of the Bones 1 Council member Carol Fischer reported that she: Attended the RVTD ride event Council member Allen Bfoderick reported that he: Attended Battle of the Bones Council member Kay Harrison reported that she: Went to Peru on vacation Attended a Fair Board meeting Attended an RVSS meeting Attended the RVTD ride event and a subsequent Board meeting. RVTD is proposing to reinstate Route 4 as part of their service to Central Point Attended a Bear Creek Greenway meeting and reported that volunteers from Cascade Christian and the LDS church had been clearing brush Council member Mike Quilty reported: • Rogue Valley Transportation District was looking for a stable source of funds to get Route 4 going again Attended an ST1P meeting in Salem • Attended an OFAC Advisory Committee meeting XIV. DEPARTMENT REPORTS Gommunity Development Director Tom Humphrey advised that he attended an Oregon Planning Institute conference in Eugene and attended a seminar which explained ODOT's hierarchy of planning projects and toured the new Witdish City of Central Point City Council Minutes September 24, 2009 Page 4 Theater in Springfield. Mr. Humphrey explained that Springfield is establishing a separate identify from Eugene and is redeveloping their downtown. Mr. Humphrey added that there is a lot of pride in their community. Tom Humphrey made a presentation at the conference on the nuts and bolts of implementing a transit oriented development district in a community. Mr. Humphrey and Don Burt, Planning Manager, met with ODOT and representatives of David Evans & Associates to discuss TAMP 35 and informed Council members that the second phase of the interchange will incorporate projected land uses of the RPS in the redevelopment of the interchange. They will make a presentation to the Citizens Advisory Committee later this Fall on proposed eastside development plans and the City of Central Point will revisit its Transportation System Plan following that meeting. Mr. Humphrey added that plans continue for a pedestrian crossing at the intersection of Vilas and Hamrick Roads and that he and Chris Clayton are continuing to work on the railroad connection. Chief Jon Zeliff distributed samples of gang graffiti to Council members and advised that the graffiti represented communication between gangs and provides the police department with insights to potential concerns with gang activity in the area. Parks & Recreation Manager Matt Samitore advised that the water park in Don Jones Park would be turned off on Tuesday, September 29. XV. EXECUTIVE SESSION -None XVI. ADJOURNMENT Mike Quilty moved to adjourn. Allen Broderick seconded. All said "aye' and the Council Meeting was adjourned at 8:10 p.m. The foregoing minutes of the September 24, 2009, Council meeting were approved by the City Council at its meeting of (~'~ C~nl~r r g , 2009. Dated: ~~ I g f ~ Mayor Hank Williams ATTE City Representative 11 `~ L~