HomeMy WebLinkAboutCouncil Resolution 1337RESOLUTION NO. � J 3l
A RESOLUTION ADOPTING GENERAL PROCEDURES
FOR FISCAL YEAR 2012-2013
RECITALS:
A. The Central Point City Council deems it appropriate to authorize certain
appointments and procedures relating to City administration, budget, and
fiscal management for fiscal year 2012-2013.
The City of Central Point resolves as follows: For the fiscal year 2012-2013, the
following appointments are hereby made; the following policies and procedures be
imposed, and the same are hereby adopted:
Section 1. Appointments
A. Insurance Agent of Record. Beecher Carlson Insurance Agency LLC is
hereby appointed to continue as Insurance Agent of Record for the City
for property, general liability, vehicle liability, workers compensation and
bond insurance through June of 2012.
B. City Attorney. Paul Nolte is hereby appointed to the office of City Attorney
through June 2013 and is designated as a sworn officer of the City under
the terms of the letter of agreement dated September 2010
C. Municipal Judge. James L. Mueller is hereby appointed as Municipal
Judge with a retainer of $1,500 per month.
D. City Auditor. Purkeypile and Johannsen, Certified Public Accountants LLP
is hereby appointed as City Auditor through June 2013 pursuant to
statutes requiring independent fiscal audit of the City, and subject to the
contract for Audit of an Oregon Municipality.
E. City Engineer. Joe Strahl dba PW Management Inc. is hereby appointed
as City Engineer of the City of Central Point under the terms of the letter
dated May 15, 2007 through June 2013.
Section 2. Council Expenses
City Council members may elect to receive compensation of $150 per month,
and the Mayor may elect to receive compensation of $250 per month. In addition
to said compensation, reimbursement may also be made to the Mayor or Council
members for actual expenses incurred while on official City business.
Section 3. Designation of Deoosito
Any Central Point branch of an FDIC insured bank, the State of Oregon Local
Government Investment Pool, and all successors in interest to those institutions
are each hereby designated as depositories for City funds, and the Finance
Director or designee may deposit monies belonging to the City in any or all of
said institutions in accordance with applicable law until further order of the City
Council.
Section 4. Authoritv to Keeo. Invest. Transfer and Expend Funds
A. The Finance Director or designee is hereby authorized to invest any
surplus funds in accordance with ORS 294.035 and ORS 294.810, in
such investments as are authorized by said statutes, and to transfer funds
from one account to another.
B. The Finance Director or designee is hereby authorized to establish a petty
cash fund with a balance not to exceed $2,000. The fund may be used to
maintain cash drawer change funds and provide for miscellaneous
expenditures not to exceed $50 per transaction; except that upon
approval of the City Administrator or the Finance Director a maximum
expenditure of $100 per transaction may be made.
C. The City Manager or designee is authorized to expend funds in
accordance with budget appropriations. All revenues received and
expenditures incurred by the City in implementing the budget
appropriations shall be reported to the Council. Such reports will normally
be made on a quarterly basis.
Section 5. Accounting Principles.
The City shall maintain its financial records in accordance with current generally
accepted accounting principles, and all applicable laws and regulations.
Section 6. Interfund and Overhead Fees.
Expenditures incurred by one fund for the benefit of another fund may be
reimbursed in accordance with acceptable accounting procedures as determined
by the Finance Director.
Section 7. Outstanding Checks.
Outstanding checks stale dated (at least six months after the date of issuance)
must escheat to the state under ORS 98.352.
Section 8. Capital Acquisition.
Items costing more than $5000 and having a useful life of more than one year
shall be capitalized.
Section 9. Summons, Complaints, and Tort Claim Notices.
The City Recorder shall be designated to receive all Summons, Complaints, and
Tort Claim Notices.
Passed by the Council and signed by me in authentication of its passage
this /40day of AO rye 20J
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Mayor Hank Williams