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HomeMy WebLinkAboutCM061109CITY OF CENTRAL POINT City Council Meeting Minutes June 11, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. IL PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Police Chief Jon Zeliff; Interim Community Development Director Matt Samitore; Finance Director Bev Adams; Human Resource Manager Barb Robson; and City Recorder Deanna Casey. were also present. IV. PUBLIC APPEARANCES Donna Miller approached the Council with a request to donate funds to help send her granddaughter Kayla to the National Young Leaders Conference in Washington D.C. Kayla will be representing Oregon and Central Point when she attends this conference as a recognized young leader in our country., Council member Fischer asked what Kayla has done to earn the money so far. Mrs. Miller stated that they have approached their church to help with donations. Chief Zeliff stated that he may have some resources for her to check. She should contact him after the meeting.. Staff will check the budget but the City does not normally donate city funds in these situations. V. CONSENT AGENDA A. Approval of May 28, 2009, City Council Minutes. B. Approval of Patrol Vehicle Lease with Auto leasing Specialists, LLC C. Approval of Mayors United Helping Feed Our Community Proclamation D. Approvai df OLCC Appticatidn for Original Bobbin's Pizza Mike Quilty made a motion to approve the Consent Agenda as presented. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1211, A Resolution Certifying the Provision of Municipal Services by the City of Central Point, Oregon City of Central Point Council Minutes June 11, 2009 Page 2 Finance Director Bev Adams stated that the recommended resolution certifies the provision of City services. This is required for the City in order to receive state cigarette, liquor and highway taxes. We expect to receive approximately $900,000 from these resources next year. Matt Stephenson made a motion to approve Resolution No. 1211, A Resolution Certifying the Provision of Municipal Services by the City of Central Point, Oregon. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. Public Hearing -Resolution No. 1212, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2009-2010 Mrs. Adams stated that the recommended resolution requests State Revenue Sharing funds. Before approving this resolution a public hearing must be held. The City expects to receive approximately $95,000 next year. Mayor Williams opened the public hearing. No one came forward. Mayor Williams closed the public hearing. Matt Stephenson made a motion to approve Resolution No. 1212, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2009-2010. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; ' Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. C. Resolution No. 1213, A Resolution to Adopt the Budget; Make Appropriations; and Levy Taxes for Fiscal Year July 1, 2009 to June 30, 2010. Mrs. Adams stated that the recommended resolution adopts the 2009/2010 Central Point Budget, sets appropriations, and levy's property taxes. The total budget is $24,739,850 with total current and prior year property tax revenue estimated at $4,118,000. Mike Quilty made a motion to approve Resolution No. 1213, A Resolution to Adopt the Budget; Make Appropriations; and Levy Taxes for Fiscal Year July 1, 2009 to June 30, 2010. Matt Stephenson seconded. Roil call: Allen Broderick, yes, Bruce Dingler; yes; Carol Fischer, .yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. D. Resolution No. 1214, A Resolution Transferring Appropriations within the 2008-2009 Budget- Mrs. Adams explained that the .recommended resolution is to reimburse the Jackson County Expo for overpayment of water in the amount of $140,000. This amount will be paid from the water fund-operations budget.. It is necessary to transfer funds from the water fund -debt service to the operations fund to cover this expense. City of Cenhal Point Counri[ Minutes ]une 12, 2009 Page 3 - Ten years ago a discrepancy was noticed in the amount of money the Expo was being charged for water. At that time the city noticed there was an error in how the expo was being billed. However, after the city reimbursed them for the overpayment, word did not reach the billing clerk and the discrepancy continued. The County and City have agreed on an amount for reimbursement and signed an agreement that the billing will be changed with the billing clerk. We have included in that agreement a statement that the City and County will review the current agreement for providing water to the expo by September 2009. Mike Quilty made a motion to approve Resolution No. 1214, Transferring Appropriations within the. 2008-2009 Budget. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. E. Resolution No. 1215, A Resolution Extending the City of Central Point's Worker's Compensation Coverage to Volunteers of the City of Central Point Human Resources Manager Barb Robson explained the annual resolution affirming that the city will provide worker's compensation for individuals who volunteer for the city. Providing worker's compensation coverage to volunteers minimally impacts the city premiums. Matt Stephenson made a motion to approve Resolution No. 1215, A Resolution Extending the City of Central Point's Worker's Compensation Coverage to Volunteers of the City of Central Point. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. F. Resolution No. 1216, Authorizing the Execution of a Nonexclusive Cable Television Franchise Agreement with Charter Communications, Inc. City Administrator Phil Messina stated that the Cable Franchise Agreement expired in 2005. Staff has been working with Charter to renegotiate the agreement. We have been operating under the 2005 agreement through resolutions to extend. The proposed resolution authorizes the non exclusive agreement with Charter for Cable Services for the citizens of Central Point. The basic cable service for citizens in the city is $19.95 a month which provides channels 0 - 22. He also explained that cities do not have authority to regulate cable TV programming through a franchise agreement. The franchise agreement allows a payment to the city for their use of the public right-of- ways. Charter will pay a 5% fee for the term of this agreement for use of public right of ways. Matt Stephenson made a motion to approve Resolution 1216, Authorizing the Execution of a Nonexclusive Cable Television Franchise Agreement with Charter Communications, inc. Mike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephensoh, yes. Motion approved. City of Cenhwl Point Council Minutes June I I, 2009 Page 4 G. Second Reading -Ordinance No. 1929, An Ordinance Amending Central Point Municipal Code 5.06 Pertaining to Yard Sales City Administrator Phil Messina stated that this is the second reading of an ordinance to update and remove the requirement of registering yard sales with the City. At the first reading there was a questions regarding-how long. a person may leave yard sale signs out. City Recorder Deanna Casey stated that.a provision was added to the Ordinance stating that signs must be removed within 48 hours of completion of the sale. `Mike Quiity made a motion to approve -0rdinance No: 1929, An Ordinance Amending Central Point: Municipal Code 5.06 Pertaining to Yard Sales. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quiity, yes; and Matt Stephenson, yes. Motion approved. H. Resolution No. 1216, A Resolution Authorizing Membership Warehouse Clubs as a Conditional Use in the M-1 Zoning District and Affirming the Planning Commission's Authorization of Such Use interim Community Services Director Matt Samitore stated that at the Council meeting on May 28"' the Council agreed with the .Planning. Commission decision to allow Membership Warehouse clubs in the M-1 zone district as a conditional use. The attached resolution officially affirms that decision. Matt Stephenson made a~ motion approving Resolution No. 1216, A Resolution ' Authorizing Membership Warehouse Clubs as a Conditional Use in the M-1 Zoning District and Affirming the Planning Commission's Authorization of Such Use. Kay Harrison seconded. Roll call: Allen Broderick; yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quiity,-yes; and Matt Stephenson, yes. Motion approved. Vttl. BUSINESS A. Planning Commission Report Mr. Samitore presented the Planning Commission Report forJune'2, 2009: • ..The Planning Commission approved an extension for the Bank of the Cascades request to extend the site plan previously approved for the' North Valley Center which is located on Biddle Road next to the Super 8 Motel. • The Planning Commission took no action during a discussion regarding the economic, housing, and urbanization elements of the Central Point Comprehensive Plan. • The Commission discussed Senate Bill 3031, the Co-location on Oregon State Police cell tower, and a pizza parlor possibly locating in The. Crossing building across from City Hall. • They discussed miscellaneous items regarding the Twin Creeks Crossing, flood plain issues and the DLCD appeal of membership warehouse clubs. Kay Harrison made a motion to approve the Planning Commission agenda as presented for June 2, 2009. Mike Quiity seconded. Roll call: Allen Broderick, yes, City of Central Point Council Minutes June 11, 2009 Page 5 1 IX. COUNCIL BUSINESS Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. Council Member-Bruce Dinger stated that he has noticed that some of the parking has been changed around the traffic circle in Twin Creeks. Council Member Carol Fischer stated that she is not in favor of creating a landscape barrier in Flannagan Park in order to hide restrooms from neighbors across the street. She stated that is could be a safety issue if we created shrubs for people to hide behind. X. MAYOR'S REPORT Mayor Williams reported that he attended the LOC roundtable discussion with Mr. Messina and Mrs. Harrison regarding. communication issues with State agencies. He also attended the tour with the Medford Water Commission to Big Butte Springs. He reminded the Council about the Mayor's United even this weekend to raise funds for ACCESS. '-1 XI. CITY ADMINISTRATOR'S REPORT Xlt. COUNCIL REPORTS City Administrator Phil Messina stated that there will be a Monday Study Session on Monday. Mr. Humphrey should be back to work the first part of August. Council Member Matt Stephenson stated that he will be not be able to attend the Study Session on Monday. Council Member .Kay Harrison reported that the .Bear Creek Greenway would like a formal motion appointing her as liaison to the Bear Creek Greenway committee, she would also like a back up to attend in her place. Bruce Dingler stated that he would be interested in the back up position. Mike Quilty made a motion to appoint Kay Harrison as liaison to the Bear Creek Greenway committee and Bruce Dingler as her back up. Matt Stephenson seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. Council Member Allen Broderick reported that he attended the School Board meeting where they discussed a 4 day school week. He also proposed they waive the excise tax for a one year period in order to help stimulate the economy. Mrs. Adams stated that there is regulation before the state that may, require cities to collect this fee. Central Point is the only city in the valley that collects the fee. She suggested we wait to see what happens at the state level. City of Central Point Council Minutes June 11, 2009 Page 6 Council Member Mike Quifty reported that: • He attended a West Coast Hydrogen Fuel Cell Vehicle display in the valley two weeks ago. He was impressed with the design of the vehicles. • He has been working on the RPS contract funding through MPO. • He met with the Mayor of Ashland regarding RPS and MPO issues. • ODOT announced that they need a policy maker to sit on their board. He stated as the MPO Chair he was going to appoint himself. XIII. DEPARTMENT REPORTS Finance Director Bev Adams stated that they have been doing the final touches to the budget document and they have begun work on the Audit. Police Chief Jon Zeliff reported that: • Officer Dan Brown was accepted as Oregon D.A.R. E. officer of the year. He will be traveling to a national conference to be recognized: • The VIPS Strategic Plah has been finalized. He presented the mission statement to the Council • They have 91 applicants for the vacant officer position. Testing will t>e Monday, June 15"'. 1 Parks and Recreation Manager Matt Samitore reported that: • Staff has had a motivational talk with the, landscaper for Don. Jones Park. They are holding Aim to complete'the project on time. • The Friday night festival starts this week, but -may be cancelled this week due to weather issues. XIV. EXECUTIVE SESSION -None XV. ADJOURNMENT Matt Stephenson moved to .adjourn, Mike Quilty seconded, all .said. "aye° and the Counril Meeting was adjourned at 8:! 1 p.m. The foregoing minutes of the June 11, 2009, Council meeting were-approved by the City Council at its meeting of June 25, 2009.. , Dated: l ~~b/pp ~~~1~~~n~.~z~Gi~l~~=~as%'-- Mayor Hank Williams 1