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HomeMy WebLinkAboutPlanning Commission Minutes - April 6, 1999CI"I~Y OF" CEN"fRAL POIN"f Planning Couunission Minutes April 6, 1999 MEETING CALLED TO ORDER at 7:00 p.m. II. ROLL CALL: Chuck Piland, Candy Fish, Don Foster, Bob Gilkey, and Paul Lunte were present. Jan Dunlap and Karolyne Johnson were absent. Planning Director Tom Humphrey, Public Works Director Lee Brennan and Administrative Secretary Deanna Gregory were also present. III. CORRESPONDENCE There was one letter directed to the Commission by Jackson County Public Works stating that they had no comment regarding business item D. IV. MINUTES A. Review and approval of March 2, 1999, Planning Commission Minutes Commissioner Candy Fish made a motion to approve the Planning Commission Minutes of March 2, 1999, as presented. Commissioner Don Foster seconded. ROLL CALL: Motion passed unanimously. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. Consideration of a request by the Meadows Community Homeowners Association to vary from the fence requirements of the Central Point Municipal Code in order to retain adequate security for a Recreational Vehicle StoraPe facility. The subject property is located at 555 Freeman Road in the R-3. Residential Multiple Family zoning district. Planning Director Tom Humphrey presented the staff report for the Planning Department. He stated that earlier this year City staff were asked to investigate whether barbed or razor wire were approved as part of the security fencing for the Meadows RV storage facility. Building Official Lois DeBenedetti determined that neither barbed nor razor wire were authorized and a letter was sent to the Meadows Homeowners Association advising them to either remove the wire or apply for a fence variance. The Association then applied for a fence variance stating that they would like to keep the security fencing with the barbed and razor wire attached to help discourage vandalism. The variance would allow the additional one foot of height and use of barbed and razor wire as part of a comprehensive security system with a motion detecting security wire woven through the chain link fence. Cile of Ccnn,il Poinl Planning Commission Minutes npril6, 1999. Pa,+c? Chuck Shims, 555 Freeman Road # 71. Mr. Shinn spoke on behalf of the Association in favor of the variance. He stated that the barbed wire and the razor wire have been a great deterrent to vandals. Commissioner Gilkey asked about liability to the City if the variance is approved allowing razor wire. City Administrator Jim Bennett explained that if the Commission follows procedures according to CPMC all responsibility will belong to the property owner. Bill Stults, Manager of the Meadows, stated that the Association would be willing to replace the razor wire. There was discussion about extending the barbed wire out away from the corners of the fence and adding additional rows making it more difficult to climb over. Commissioner Gilkey made a motion to continue the review of ttre request by the Meadows Community Homeowners Association to vary from the fence requirements of the CPMC in order to review options to the razor wire. Commissioner Fish seconded. ROLL CALL: Motion passed unanimously. B. Public Hearing to consider a site plan introduced by Southern Ore>?on Hot Bikes and to vary from a five foot side setback to add a 780 square foot building to commercial pro~ertv at 125 South Front Street The subject property is located on the northeast side of South Front Street in the C-5. Thoroughfare Commercial zoning district. Mr. Humphrey presented the staff report for the Planning Department. The applicant is requesting to vary from the 10 foot minimum setback requirement for the C-5 Zoning District. If approved, the proposed building would be positioned on the property line adjacent to Oak Street, leaving a distance of approximately 16 feet between the two buildings. Along with the Variance the applicant has submitted a Site plan for connecting the two buildings in order to create a showroom. Public Works Director Lee Brennan presented the staff report for Public Works. The Public Works Department is requesting a seven foot dedication for a sidewalk along Front Street, and the removal and replacement of the driveway apron along Oak Street. There was discussion regarding improvements to the alley. Commissioner Piland opened the Public Hearing portion of the meeting. Roger Wimberly, 125 S. Front Street, owner of FIot Bikes. Mr Wimberly agrees to the requirements of the Public Works Staff report. He would like to complete the expansion as soon a possible so that he can increase his business. He stated that he does not plan to take access from the alley so should not be required to make improvements there. Mr. Wimberly asked if they could vary from the clear vision triangle in order to line up the two building providing alignment for the future showroom. Cite ul Central Noint PlanningCominission Minutes April G, 1999. Pttgc Mr. Brennan explained the reason for the sight triangle, however, if access is not going to be taken from the alley then the adjacent property owners could apply for the vacation of the right-ot=way. Mr. Brennan stated that if the alley was vacated the sight triangle would not be an issue and the two buildings could be aligned in the front. "there were no other public appearances. Chairman Piland suggested that the Conunission could follow staff's recommendation to continue the hearing for this item until better justification for the site plan and corresponding variance exists. Commissioner Gilkey made a motion to continue the Public Hearing for site plan and variance at 125 South Front Street in order for the applicant to investigate vacating the alley between Oak and Alder Streets eliminating the site vision setback, and to return with a building design for connecting the two buildings prior to approving the site plan. Commissioner Fish seconded. ROLL CALL: Motion passed unanimously. C. Public heari~ to consider a site plan introduced by Marcia LaVia to add a 6960 square foot building to commercial property at 980 South Front Street. The subject property on the northeast side of South Front Street in the C-5. Thoroughfare Commercial zoning district. Mr. Humphrey presented the staff report for the Planning Department. The applicant is proposing a 6960 sq. ft. addition to the existing 2960 sq ft. building, parking requirements, landscaping, and a hammerhead turn around for emergency vehicles. Mr. Brennan presented the staff report for the Public Works Department asking for future improvements along Front Street to include sidewalks, gutters, and storm drains. Commissioner Piland opened the Public Hearing portion of the meeting. Fred Phillips, Engineer, 345 Bartlett St. #203, Medford, addressed the Commission explaining the site plan. He stated that the hammerhead turnaround requirement for emergency vehicles will be gravel unless the vacation of the First Street ROW is completed. There was discussion on the ROW and the turnaround requirements. There were no more public appearances. Commissioner Piland closed that portion of the meeting. Commissioner Fish made a motion to approve Planning Commission Resolution No. 444, conditionally approving a site plan subject to staff reports for the addition of a 6960 square foot building to commercial property at 980 South Front Street and that the turnaround area be paved. Paul Lunte seconded. ROLL CALL: Motion passed unanimously. Cite of Central Point Planning Commission Minutes April G, I99~~. Page 4 D. Public hearing to consider a site plan introduced by Michael Sullivan to relocate an existing= 5508 square foot apartment building= to residential property on Tenth Street The subject property is located in the vicinity of Laurel Street in the R-3. Residential Multiple Family zoning district. Mr. I Iumphrey presented the staff report for the Planning Department I Ie explained that the relocation of an eight unit apartment complex to the vicinity of Tenth and Laurel Streets is to accommodate the Rite Aid development on East Pine Street. A lot line adjustment wilt need to be completed prior to the move to ensure set back requirements are met. Mr. Brennan presented the staff report for the Public Works Department He stated that Jackson County Fire District No. 3 is requesting a hammerhead turnaround or access to another street. They would also like Mr. Sullivan to move the stairs on the South East portion of the building to the south end of the building allowing more room for emergency vehicles to maneuver in the parking area. Commissioner Piland opened the Public Hearing. Michael Sullivan, 4303 Tami Lane, Central Point, addressed the Commission and stated he agreed to the hammerhead turn around. There was discussion of additional landscaping along the Tenth Street access, and parking requirements. Commissioner Lunte made a motion to conditionally approve Planning Commission Resolution No. 445, approving a site plan to relocate an existing apartment building to the vicinity of Tenth and Laurel Streets subject to the conditions of staff reports with amendments to moving one set of stairs to the south end of the building, the additional landscape requirements, and providing a hammerhead turnaround for emergency vehicles or other alternative access. Bob Gilkey seconded. ROLL CALL: Motion passed unanimously. E. Public hearing to consider a request by Van Wey Homes and Key West Properties to reconsider a requirement for the construction of a concrete block wall along the Hamrick and Vitas Road frontages of New Haven Estates subdivision. The subject property is located in the R-1-8 Residential Single Famil, z~g district. Mr. I Iumphrey presented the staff report for the Planning Department stating that initially the Planning Commission approved the Tentative Plan for the New Haven Estates Subdivision in November, 1997. On January 20, 1998, the Commission approved an amendment to the subdivision resulting in additional acreage for Walnut Grove Village allowing space for recreational vehicle storage along Vitas Road. As a requirement to the approval of the storage area an original condition for a masonry wall was kept along the frontage of both developments. In May 1998, additional changes were made to Walnut Grove Village authorizing the relocation of the RV Storage area creating a Clubhouse and park area along Vitas Road and allowing a vinyl fence to replace the masonry wall around Cih~ of Central Point Plnnnin, Commission Minutes April 6, 1999. Page that area. lire applicants are now asking the Commission to amend the Public Works condition for a concrete block wall and allow in its place a vinyl fence along Vilas/Hamrick frontage similar to the one constructed in the Central Point East Subdivision. Mr. Brennan explained that the original requirement for a block wall was to create a sound barrier and provide protection from increasing traffic on Vilas Road. Herb Farber, Farber Surveying, 120 Mistletoe, Medford OR, explained that a sound barrio wall would not be practical for the amount of wall that is now required along lots 9 and 53. He stated that it would look more uniform if they could match the other vinyl fencing along Vilas and Hamrick Roads. Mr. Bremian clarified the frontage in question and stated that there were other lots beside lots 9 and 53 that were part of the development. Commissioner Gilkey made a motion to extend beyond 10:00 p.m. Paui Lunte seconded. All said aye. Tim Whitten, 164'/2 West Vilas Road, Central Point, inquired about the fencing along the east property line of New Haven Estates. Chuck Francis, 164 West Vilas Road, Central Point, also inquired about the fencing along the East property line. He is concerned with animals going under a vinyl fence. Commissioner Piland explained that the fence along the east would be at the discretion of the new property owners. Closure of the Public Hearing portion. Commissioner Lunte stated that the original reasons for sound and safety are still viable reasons for requiring a block wall. He also stated that when the attached lots begin to develop the commission could require block walls along those to secure the area with a sound barrier. Bob Gilkey made a motion to deny the request by Van Wey Homes and Key West Properties to reconsider a requirement for the construction of a concrete block wall along the Hamrick and Vilas Road frontages of New Haven ]/states subdivision. The subject property is located in the R-1-8 Residential Single Family zoning district. Candy Fish seconded. ROLL CALL: Motion passed unanimously. VII. MISCELLANEOUS Update on "transit Oriented Development ("COD) Project Lit. ofCenu~al Point Planning Commission Minutes April 6, 1999. Page G Uan Moore trom the Rogue Valley Council of Governments updated the Commission on the Transit Oriented Development Project Mr. Moore explained a 20 year plan for a transit station to be located in the area of 1 Iaskell Street and West Pine, across from Mae Richardson Elementary School He explained that they still have a few months until the project will be completed. Representatives will be returning to the Commission with updates. Commissioner Gilkey asked about set backs on two houses recently built on the corners of Wedgewood and Paisley, and Wedgewood and Circle Court. Mr. Gilkey stated that the setbacks looked to be closer than the zoning code allows. Mr. Humphrey explained the situation regarding the two homes was due to frontage being taken on the short side of the lots. These are narrower lots which meet the required setback for side yards. Mr. Humphrey stated that if the Commission agrees he would like to schedule a second meeting for April 20, 1999. He explained that Hummelt Development Company would like to introduce the Rite-Aid project and the two items continued this evening could be discussed. All agreed. VIII. ADJOURNMENT Commissioner Lunte made a motion to adjourn. Motion was seconded by Commissioner Gilkey. All said "aye" and the meeting was adjourned at 1 I :07 p.m.