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HomeMy WebLinkAboutCAP081309Central Point City Hall 664-3321 City Council Mayor Hank Williams ward I Bruce Dingier Ward II Mike Quilty Ward III Matthew Stephenson Ward IV Allen Broderick At Large Carol Fischer Kay Harrison Administration Phil Messina, City Administrator Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Director Parks and Recreation Department Matt Samitore, Manager Police Department Jon Zeliff, Chief Public Works Department Bob Pierce, Director CITY F CENT L P T City C®uncl eeting Agenda August 3, 2009 Next Res. 1223 Next Ord.. No. 1930 I. G ETING CALLE T®® EIZ - 7:00 P.M. II. PLEDGE E ALLEGIANCE III. I2®LL CALL IV. SPEC ' P SEN'I'A'TI®N -Swearing in of Corporal Greg truce V. PUBLIC PE CES VI. C®NSEN'I' AGENDA Pg 1-5 A. Approval of July 23, 2009, City Council Minutes 6-10 B. Approval of Fuel Distributor Request for Proposal 11 C. Approval of Traffic Safety Committee Recommendations 12-15 D. Approval of OLCC Application for Roy's Pioneer Club 16-23 E. Acceptance of Financial Statement ending July 31,.2009 VII.. IEI6~IS M®VEI) FIS® C®NSENT AGE A VIII. PUBLIC G, O INANCES, AND S®LU'I'I®NS 24-26 A. Second Reading, Ordinance No. , An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts Commission (Samitore) 27-39 B. Resolution No. , to Establish a Bank Account for the City of Central Point's Annual "Battle of the Bones".Event (Samitore) IX. BIJS SS 31 A. 32-34 B. Planning Commission Report (Samitore) Solar Array Project Report (Clayton} X. C®U1~TCII, BLTSII~SS lY1~YE~,9S .® T XII. CITY 1dlIl~dIST T®I~'S PRT II. C®iT1~tC PORTS XIi~. EP T NT FOISTS ~V. CIJTIVE ,SES~II~t The City Council may adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not. for publication or broadcast. ~Q + T %% ~' ; ~ ~ \~ i ,;. ~~ CITY OF CENTRAL POINT City Council Meeting Minutes July 23, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members:. AI1en Broderick,. Bruce Dingier, Carof Fischer, and Kay Harrison. were present. Mike Quilty and Matthew Stephenson were excused.. City Administrator Phil Messina; City Attorney Doug Engle; Public Works .Director Bob Pierce; Police Chief Jon Zeliff; Assistant City Administrator Chris Clayton; Planning Manager Don Burt; and City Recorder Deanna Casey were also present. Ilf. PUBLIC APPEARANCES Louise Richards -Victoria Way Resident Mrs. Richards asked if there had been any progress on the storm. drain issue at Victoria and' 5th Street. They are concerned about leaving town in case a flash flood occurs while they are out of town.. Sh asked what the time frame is for fixing the problem anal when they would hear something from the insurance company. Public Works Director Bob Pierce reported that CCIS should be contacting them in the next week or two regarding their claims from the recent. flash flood. He presented a map of the storm drain system in that area and explained current conditions of the storm pipes. They have found a pipe located behind properties on 10th Street which could lose 25% of capacity because of damage. This storm drain pipe is approximately 30 years old. There are issues with water rights and transfers that the City would have to figure out in order to reroute water to other areas of the city. There is a significant cost to repair the .damaged. pipe or acquiring water rights. There is no money budgeted for this project. He explained options to help move the project up the capital improvement list such as a Local Improvement District, and/or obtaining grants. Gene Skelton, Resident He stated that he had a meeting with the Finance Department and they were very helpful and professional in explaining some accounting concepts to him. V. CONSENT AGENDA A. Approval of June. 25, 2.009, City Council Minutes. ~ J ~ . City of Central Point City Council minutes Jul}12'3, 2009 Page 2 B. Authorization of Agreement for Southern Oregon: Regional Communications Telecommunications Contract. Kay Harrison made a motion to approve the Consent Agenda as presented. Carol Fischer seconded. Rolf call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; and Kay Harrison., yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading - An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts Commission Assistant City Administrator Chris Clayton explained that the Central Point Parks and Recreation Department would like to .establish an Arts Commission for the purpose of reviewing public art projects. They .would develop projects and serve as a sounding board for arts related :items to be presented to Council for approval. Currently the Arts Committee is an off shoot of the Gty's Vision 2020. They have been active and. are currently working on several .arts related projects in the City. Additionally, they review mural applications and provide input into several downtown beautification items. There was discussion on what is considered public art and what type of projects .the Commission would be responsible for. Council would Like to see a definition of public art in the ordinance. Kay Harrison made a motion to pass to second reading. An Ordinance Adding Chapter 2.59 to the Central Point Municipal Code Pertaining to the Establishment of an Arts. Commission adding a definition for Public Art. Allen Broderick seconded.. Roll call: Allen Broderick,. yes, Bruce Dingker, yes; Carol Fischer, .yes; and Kay Harrison, yes.. Motion approved. Allen Broderick stated that he would like to be the Council Liaison to the Arts Commission. B. Resolution No. 1221, A Resolution Declaring the Zoning ®istrict Assignment of 9.37 Acres of Land Located on West Vilas Road and Table Rock Road, Identified on the Jackson County Assessor's Map as 36 2W 36DC Tax Lots 300,. 400, 500, 1000,. 2400, and 37 2 01 BA Tax Lot 600,. into the City of Central Point, Oregon Planning Manager Don Burt stated that .property along West Vilas Road and Table Rock Road were annexed into the. City in January, 2009. In preparation. for the annexation a notice was posted regarding the annexation process but did not include the concurrent assignment of a City zoning designation. The attached resolution will assign a zoning designation of M-1, R-1-6, Civic, and R-2 to the ,l.~:; Cite of Cend~al Poirst Czs~r Council minutes Juh~ 23, 2009 Pale 3 different tax lots. In the future ali public notices for annexation will also contain notice of the concurrent zone assignment. Bruce Dingier made a motion to Approve Resolution No. 122.1, A Resolution Declaring the Zoning District Assignment of 9.37 Acres of Land Located on West Vilas Road and Table Rock Road,. Identified on the Jackson County Assessor's Map as 36 2W 36DC Tax Lots 300, 400, 500, 1000, 2400, and 37 2 01BA Tax Lot 600, into the City of Central Point, ®regon. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. C. Resolution No. 1222, A Resolution Declaring the Zoning District Assignment of 0.877 Acre of Land .Located .:South of East Pine Street, Identified on .Jackson ,County Assessor's Map as 37 2 01 C, Tax Lot 3000 Mr. Burt explained that the proposed Resolution is similar to the one mentioned above. It designates the city zoning on property that was annexed in January along East Pine Street to the City zoning of C-4. Allen Broderick made a motion to, approve Resolution No. 1222, A Resolution Declaring the Zoning District Assignment of 0.877 Acre of Land Located ..South of _East Pine Street, lclentpfied on Jackson County Assessor's Map ,as 37 2W 01 C, Tax Lot 3000. Kay. Harrison seconded. Roll call: Allen. Broderick, yes, Bruce Dingier, yes; .Carol Fischer, yes; and Kay Harrison, yes. Motion. approved. VIII. ..BUSINESS A. Planning Commission Report Planning Manager Don Burt presented the Planning Commission Report for July 7, 2009. ® The Planning Commission approved a site .plan for a_two phase project within a C-5, Zoning District at 880 Front Street. Phase I will be the construction of a pharmacy; Phase II is the construction of a 7,127 sq. ft. commercial building. ® The Planning Commission approved a conditional use permit for Bobbin's Pizza to be located in The .Crossing at Center.. Point which is located within the TOD -High Mix Residential/Commercial Zoning district. Grace Christian Church is concerned. about parking, .traffic, .and noise. The CUP will require a shared. agreement with the city parking lot on Oak Street and. contribute money equvalentto two paved stalls. . ® The Planning Commission reviewed the updated Urbanization Element, Economic Element and Housing Element of the Comprehensive Plan. Recommendation will. be forwarded to the Counci when formally approved by the Planning Commission lJ J ..i City of Central Poirat Cih~ Council minutes July 23, 2009 Page 4 Kay Harrison made a motion. to approve the Planning Commission Report for July 7, 2009 as presented. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. IX. C®UNCIL BUSINESS -None X. MAY®R'S REP®RT Mayor Williams reported that he: • Attended a dinner for La Clnica in celebration of them being debt free. • Attended a dedication. ceremony for a new building at the Expo. • Wrote a letter to the Medford Water Commission in opposition of SDC increases at this time when 'all the cities are trying to encourage development. - XI. CITY A®MINISTRAT®R'S REP®RT City Administrator Phil Messina reported that: • The Finance Department received the Government Finance Award of Achievement for the 2008 Audit'Report. ® The new purchasing program has been rolled. out. Rochelle Lake will be our central purchasing agent and has. done a .great job getting the program up and running with the .help of the Finance Team..• • There was an all employee meeting this month. Rochelle Lake is Employee of the Quarter, and we celebrated several long term anniversaries. • We are beginning the history documentation project. We will need between 150 and 200 photos, and several personal interviews. If anyone has photos or would like to be interviewed please contact the City Recorder. He attended a meeting with SOREDI regarding Enterprise Zones. • Finance Director Bev Adarns would like an AdH'oc Committee of Council and .Staff to discuss the Purchasing Policy. Mayor Williams, Bruce Dingler and Kay Harrison. volunteered for this commi tee. XII. C®UNCIL REP®TS Counci Member Carol Fischer .reported that she attended the Medford Water Commission. meeting and the Black Walnut dedication. Council Member Kay .Harrison reported that she: Attended the Black Walnut. dedication. • Attended the soft opening for he new building at the Expo. • Attended .the MPO/PAC meeting • ..Attended the RVTD meeting. ® Attended the Medford Water Commission Meeting. lJ ,i City of Central Point City Council minutes July 23, 2009 Page S Council Member Al en Broderick asked if the HTCU could help with websites being hacked at John L. Scott. He was unsure if that was a service they could provide. Chief Zeliff stated that they could look into it. He should contact the department for more information. XIII. ®EPARTMEIdT REP®RTS Planning Manager Don Burt reported that DLCD has decided not. to appeal the Membership Warehouse club designation to LUBA at this time. Chief Jon Zeliff reported that there are several things happening in the Police Department. Lieutenant Steve McGee will be retiring in November; Kris Allison will be promoted to the position of Lieutenant;. there will be a detective position open and a process to fill that position has begun.; a Corporal position is being fitted by Officer Greg Bruce; and' the department is currently running back ground checks on two applicants. Because of the retirement of LT McGee we will have one more position to vacant. He is asking permission to fill a vacant position 3 months early in order to allow the new officer to attend the only basic academy training available this year. I(ay Flarrison made a motion to authorize the hiring of one new officer three months before the vacancy occurs in order to allow the officer to attend basic academy training this year. Bruce Dingler seconded. Roll call: AI'Len Broderick, yes,. Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, .yes. Motion approved. Chief Zeliff also reported: that the HTCU received .accreditation, and they are about to finish with another volunteer academy training session.. Assistant City Administrator Chris Clayton reported that: ® He will be returning to the next Council meeting with information on a solar project for the Police Department Parking structure. ® The Water Ra e study should be complete soon. XIV. EXECUTIVE SESSI®N -None XV. A®J®URNINENT Bruce Dingler moved to adjourn, Kay Harrison. seconded, all said "aye" and the Council Meeting was adjourned at 8;25 p.m. The foregoing minutes of the June 23, 2009, Council meeting were approved by the City Council at its meeting of August 13, 2009. Dated: ATTEST:. City Recorder Mayor Hank Williams '.9 J ~) ,administration ®epartment Phil Messina, City Administrator Chris Clayton, Assistant City Administrator Deanna Casey, City Recorder Barb Robson, Human Resources Manager T®: Central Point City Council FR®1VI: Administration AGEl®TI)A DATE: August 13`h, 2009 Si1BJECT: JF'uel I)istrik~utor 12equest for Proposal IIIST~I~~': In March of 2006 the City Council Adopted revised public contracting rules. More specifically, the newly adopted contracting requirements mandate contracts for goods and services. with an aggregate total of less than ($150,000)should be subject to an informal selection process. Informal Selection Process I)efiniti®n: 1. Solicitation of ®,ffers. When authorized by these regulations, an informal solicitation may be made by general or limited advertisement to a certain group of vendors, by direct inquiry to persons selected by the Solicitation Agent, or in any other manner which the Solicitation Agent deems suitable for obtaining competitive quotes or proposals. The Solicitation Agent shall deliver or otherwise make available to potential offerors,. a written scope of work, a description of how quotes or proposals are to be submitted and description of criteria for award. 2. Award The Solicitation Agent shall attempt to obtain a minimum of three written quotes or proposals before making an award. If the award is made solely on the basis of price, the Solicitation Agent shall award the contract to the responsible offeror that submits the lowest responsive quote. If the award is based on criteria other than, or in addition to, price, the Solicitation Agent shall award the contract to the responsible offeror that will best serve the interest of the City of Central Point, based on the criteria for award. PIS®P®SAL: City Council Approval of this item would allow. the City of Central Point to accept proposals from qualified suppliers. for annual fuel supply services for Unleaded Gasoline and Diesel in accordance with the included specifications, terms, and conditions shown in the attached Request for Proposals (1tFP). FISCAL IMPACT: Central Point's current annual fuel expenditures equal more than $90,000. By utilizing the completive bidding process to foster competition, Staff anticipates receiving a reduced unit price for purchased fuel J r: P®SIT'IVE IMPACT'S: 1. Compliance with Local. and State Contracting Rules.. 2. A potentially positive fiscal. impact (as described above). ~1EGAT`IVE IMPACT'S:. N/A C®MME A'TI®1~: Approval of Staffs' request to solicit proposals for annual fuel supply services as described in the attached (RFP) document. .;,~ ~ ~ ~. City of Central Point Request for Proposals To Provide Fuel & Card-lock Services Request for Proposals. The City of Central Point invites qualified firms to submit proposals to provide fuel and commercial card-lock services for gasoline and on-road. and off-road diesel. 1. Scope. 1.1. The purpose of this solicitation is to establish contract(s) for fuel suppliers to furnish gasoline and diesel fuel for the city's vehicles at the supplier's station or stations. This solicitation also seeks to establish contract(s) for a commercial... automated (key/card-lock) fueling system or use of City's credit/debt cards as described in section (1.3). Suppliers may submit proposals for the supply stations or card-lock services or both. Suppliers may also submit proposals for providing Bo-diesel products. 1.2. Fuel for highway vehicles shall be available at the supplier's facilities on a 24 hour/7 day a week basis year round. Supplier must show how this fuel will'be made available if their primary facility is closed drown. It is required that the fueling facility be located in the Central Point Urban Growth Area. Proposals shall include 24/7 emergency contact and phone number. 1.3. Charges for purchase of fuel must be available through the use of City visa credit or debit cards or an approved card lock system. 1.4. All fuel purchased from the supplier will be billed on the same billing. Billing will be documented by city department and purchaser (vehicle, card ID, or person ID) or some other method that will allow tracking of purchases by the city department and vehicle. 1.5. Fuel shall be available at the supplier's facility beginning November 1~`, 2009. 1.6. The proposal shall (a) Identify if the fuel pricing sha[I be adjusted daily or weekly, (b) Identify the index or service that wilt be the basis for the pacing; (c) Identify the Dealer markup for all fuel products to be supplied. Dealer markup shalt remain fixed for the first year of the contract and shall include all costs, including but not limited to transportation costs, labor,. fixed costs, administrative costs, profit, and network fees.. If the puce of products from the successful supplier exceeds the retail price of similar products from other local sources, the City reserves the right to purchase those products from other suppliers. 1.7. The successful proposer will be required to process all the forms necessary for the State and Federal fuel exemption claims. The City is exempt from paying federal excess tax on all fuel products and is also exempt from State taxes on all diesel fuel products. No additional charges will be allowed for exemption processing or tax withholding requirements. Page 1 of 3 Central Point Fuel and Card-Lock. Services RFP J :+ 2.OfFical Contact Information. Questions regarding this RFP must be directed to Chris Clayton, Assistant City Administrator City of Central Point 140 South Third Street Central Point, OR 97502 541-6643321 (x207) Chris.Clayton(a~centraloointoreaon.aov 3. Proposal ®ue ®ate. Three copies of the proposal must be delivered to the Assistant City Administrator - at the address indicated in section 2 above - no later than 2.OOp.m., September 25"', 2009. There will be no formal opening. Facsimile or electronically transmitted proposals will not be accepted. Proposals will not be accepted after the stated opening date and time. Late proposals will be kept by the City, but not considered for award. Proposals must be sealed and clearly addressed and marked with. this RFP title "Fuel ~ Card-lock Services". 4. Proposal 1NithdrawaUProtest. 4.1. Any proposal may be withdrawn at any time before the "Proposal Due" date and time, by providing a written. request for the withdrawal of the proposal to the contact person listed in section 2. A duly authorized representative of the firm shall execute the request. l/Vithdrawal of aproposal will not prejudice the right of the proposer to file a new proposal 4.2. A person may protestor request a change of a solicitation provision,. evaluation criteria, scope of work, specfcaton or contract term no later than seven calendar days prior to the proposal dUe date. No protest of the award of a contract because of a solicitation. provision, evaluation criteria, and scope of work, specification or contract term will be considered after such time. The protest or request for change shall include the .reason for the protest or change, any proposed language and why the~proposed language would benefit the City. The City shall consider the protestor request for change and may reject the protest or request for change, issue an addendum or cancel the RFP. The protest must be submitted to the person and address indicated in section 2. 5. p-ddenda. The City may modify the RFP at any time prior to the RFP due date, by issuance of an addendum to all. proposers who are participating in the process at the time the addendum is issued. Addenda will be numbered consecutively. Verbal modifications to the RFP specifications shall not be binding upon the City. 6. Rejection of Proposals.. The City may reject any proposal not in compliance with all prescribed procedures and requirements, and may reject for good cause any or all. proposals upon a finding of the City that it is in the public interest to do so. 7. Irregularities. The City reserves the right to waive any non-material irregularities or information in the Request for Proposals or in any proposal Page 2 of 3 Central Point Fuel and Card:-Lock Services RFP ~~•~~ 8. Selection Protest. Proposers who disagree with the Cites selection decision may protest that decision. The judgment used in the scoring by individual. evaluators is not grounds for appeal. No protest because of a solicitation provision, evaluation criteria, and scope of work, specification or contract term that could have been raised as a Solicitation Protest will. be considered. The selection protest must be submitted in writing within seven calendar days of the Notice of Intent to Award. The protest must be submitted to the contact person and address indicated in section 2. The selection protest must state all the relevant facts that. establish that all higher ranked proposers were ineligible for selection because their proposals were nonresponsive or the proposer was not responsible. A written decision will be sent to the protester. 9. Evaluation Criteria. Proposals will be evaluated based. on the following criteria. Project Understanding/Approach (Proposed System) 30% Qualification Criteria. including location of station(s) 20% Cost proposal 50% 10. Clarifications. The City reserves the right to seek clarification of each proposal submitted. The City also reserves the right to require other evidence of technical, managerial, financial, or other abilities prior to selection. 11. Notice of Intent to Award. Upon completion of the evaluation process, the selection. committee will advise the proposers of its number one selection.. 12. Agreement. Any proposed changes in the language, construction,. or requirements of the contract must be raised and resolved as part of a solicitation protest. The. City reserves the right to negotiate final contracts that :are in the best interest. of the City. The contract will define the extent of services to be rendered, method and amount of compensation. The contract will be negotiated with the number one-ranked proposer for the project. If agreement is not reached, negotiations will be terminated. Negotiations will then. begin with the selection committee's second choice for the project. Page 3 of 3 entral Point Fuel and Card-Lock Services RFP - .. Ii~TR®FFI TO: Honorable Mayor and City Council FROM: Bob Pierce, Public Works Director DATE: August 6, 2009 SUBJECT: TRAFFIC SAFETY COMMITTEE Public Works ®epartment Bob Pierce, Director `Chris Clayton, Deputy Director Two items came before the Traffic Safety Committee meeting on July 28, 2009. 1) The City received a request for an additional STOP sign at the intersection of 3`d St, 2na St, and Hazel St. There are currently five STOP signs at the intersection of 3'd 2"d and Hazel. The only street that does not have a STOP sign is 3Td St, which functions as a collector street. It was the consensus of the group that additional STOP signs at the intersection would not improve safety and were not recommended.. 2) The City received a request from concerned citizens to eliminate parking at the intersection of Kings Way and Comet Way. The reasoning was because clear vision was not possible with vehicles parked at the curb in the intersection and children play in the street because they have no other place to play. The City currently has an ordinance in place that prohibits curbside parking within 25 feet of an intersection and it is recommended that staff paint and sign the inside curb to eliminate parking within 25 feet of the intersection. Eliminating parking on the outside curb will do nothing to insure safety so it is recommended that the outside curb be left as it is. Staff will send a letter to the local group reminding them of the dangers associated with children playing in streets and the City does not condone those activities. Staff recommends that the City Council authorize Staff to eliminate curbside parking along the inside curb at the intersection of Kings Way and Comet Way _ ... `I \\ r\j ~ ' • /n ~l~ ~'!~ 155 South Second Street • Central Point, OR 97502 ~% ~~ ~% Ph: (541) 664-5578 • Fax: (541) 664-2705 • www.cp-pd.com ~~a> ~l ~;L.~..-;~./ ~ ~ ~~~,-~~~r~1I /r Date: 08/06/09 From: Chief Jon Zeliff To: Honorable Mayor Williams Subject: Request for OLCC License RE: Roy's Pioneer Club LLC./Persons associated therewith Files of the Central Point Police Department contain no informationpertinent to the request. /~~ J. Jon Zeliff '` Chief of Police ~' Central Point Police Department n~F.a/GQt2a /4 ~~i~lf/G~~ 0~/~l/L~G~.~ /0 r~.YG2r°~~/~GE ~~ _---~.- - -- ~,~ ~~ i __~~. ,, ~; - ~~ ~"~ ~4dminastratson ®e ar-tmer~ __ ._ _ . _ _ .. ~~~~ ~ ~~~ ~-- P~_. . ~ p 1 R I ~! ~ ~ Phil Messina, City Administrator ~ Deanna Casey, City Recorder TO: CPPD FROM: Deanna Casey, City Recorder SUBJECT: OLCC Application. back ground check DATE: August 6, 2009 Please complete a criminal record check on the individuals mentioned on the OLCC Application, and check. your records for any complaints or issues involving the Pioneer Club This item is to go before the Council on August 13, 2009. Thank you. ~. ~ ~ L _ OREGON LIQUOR CONTROL COMMISSION _' LIC~lJ® LICENSE APLICAI®N PLE~4SE PRIiVT OR TYPE \N'./IIVQII VII IJ /V11 I1~, IIIUVV IVI ' LICENSE TYPES Full On-Premises Sales ($402.60/yr) Commercial Establishment ^ Caterer ^ Passenger Carrier ^ Other Public Location: ® Private Club 0 Limited On-Premises Sales ($202.60/yr) ^ Off-Premises Sates ($100/yr) ® with Fuel Pumps ^ Brewery Public House ($252.60) ^ Winery ($250/yr) ^ Other. ACTI®NS ~Ghange Ownership New Outlet ^ Greater Privilege ^ Additional Privilege Other c/-, ,~ ^ Limited Corporation ^ Limited Liability ^ Individuals Partnership Company FOR CITY AND COUNTY USE ONLY The city council or county commission: (Warne of city or county) recommends that this license be: Granted ® Denied By: (signature) (date) Name: Title: ot.cc use oN},Y Application Recd by: ~' - ~~~ Date: ~~7 Z~ 1 90-day authority: Yes ®No 1. E tity or Individuals applying for the license: [See SECTION 1 of the Guide] ~1A ~ ~!~ 2. Trade Name (dba): ~~ _~ i Ca1V ~ ~ (~~ - __ • _ _ -6= - 3. Business Location:.. ~ 1 ~ ~ Q_c~~ P t ~ S~ ~_ ~~ N°~". ~Q°`~. ~~~~ aJ ~,`~ 5 C~a (number, street, rural route) (city) (county) (state) (ZIP code) 4. Business Mailing Address: ~. O ~ ~5~~~ ~ ~ ~'~ ~ ~'~ ~ o ~' ~Cf C7 ~.-; ~i"-1 J ~ ~, (PO box, number, street, rural route) (city) (state} (ZIP code) 5. Business Numbers: 5~ ~- (p (cj~- S~.~SC~ ~e~`~u~ ~+~`fi .J~'~' ~ a~ - ~ ~ (phone} (#~ 6. Is the business at this location currently licensed by OLCC? ~ es ®No (~ j 7. If yes to whom:_S~ ($~ (3 ~; c(1oC~. Type of License: ~tA l 1. -O N Y (Z.~~.(Yl l'Se s 1 eom(1'~ tiRel A~ 8. Former Business Name: ~ t ~ ~ ~~... ~ `C L-~ ~ ~~~- 9. Will you have a manager? Kes ^No Name:~CJ.C C~ It ~ L i ~:-~. ~..~ N 1'~ ~~a~-~_y (manatger must fill out an inndividual historyrform) 10. What is the local governing body where your business is located? C fr~.~~-~.A~. \"Gt N~ t1 a:~ ACC.-~OAJ n (name of city or county) 11. Contact person for this application: l ~^,(Zq( iA ~-~~ ,°~1 ~1 ~ Flt ~ ~ ~ ~ Lt3~ ~ ~ ~(,~~. ~J (~ (name (phone number(s) p. C • MJ~ N$ ~ . Q~ . ~'t'150~ A~ l~ c: t cote. `~ -Ccx~'f (address) (fax number) (e-mail addres ) I understand that if my answers are not true and complete,~the OLCC may deny my license application. Appiicant(s) Signature(s) and ®ate: t0 ~ _ Date~~ ® ~ /FI Date_ © ~' ~~ Date ® ~~~ Date 1®®452® 6522) .Oregon. oar/o cc (rev. 4.2/07) J (members) 3. 4. (name) Cl (title) 1 e6®452® L (6522) .oregon.gov/o/cc J (rev. 12/07) To: Honorable Mayor and City Council From: Bev Adams, Finance Director`~~ Date:. August 8, 2009 Subject: June 30, 2009 Financial Statements Sum~,a~y: Attached are the City's financial statements for the twelve month. period. ending June 30, 200.9. These are "unofficial" statements for the fiscal year just ended; you will receive the "official" audited financial statements in November when the audit is complete. There will be a few changes to these statements as revenue and expense accruals are yet to be made. However, l wanted you to have a preliminary report on the status of our saving efforts and the result to the yearend carryover before too much time passes and this is forgotten history. As you may remember, the City Administrator called on all departments to cut 5% from their. operating budgets by year end. Please note on page 6 of the attached statements the "Budget Compliance" report -that almost without fail every department and division budget came through with a 5% or more budget cut. As a result, we met every fund. carryover that we needed to start the new fiscal year, with the exception of the Capi al Projects Fund. The Capital .Projects Fund balance was used primarily to fund the ,Don Jones Park project. As a result, the fund carryover did not meet our budget expectations. However, because therefore no projects budgeted in this fund for the 2010 fiscal year, the impact of the reduced carryover is not. as significant as it would be if we had plans for that carryover. Note: The $4,499 over budget. expended in the "Parks Projects".division is to be reclassified to Parks SDC expense and therefore in the final statements there will not be an "overage" showing in this fund. You may also notice on page 6 that the General Fund "City Enhancement" budget is over by $24,.915;. we will redistribute some of the expenses charged here and there will be no overage when. our audit preparation work is completed. All in all, I am very pleased with the year end numbers, the carryover, and congratulate every Department Head for their efforts to conserve. We know that our "conservation" mode is not over, but we have made a strong start .into this new fiscal year. F~ecommended Action: Informational item only, no action needed. J City of Central Point Council Financial. Statements F'or period ending June 30, 2009 General Fund - 10 Revenues Taxes Licenses & Fees Intergovernmental Charges for Service Fines and Forfeitures Interest Income Miscellaneous Transfers In Total Revenues Expenditures by Department Administration City Enhancement Technical Services Mayor & Council Finance Parks & Recreation -Parks Parks & Recreation -Recreation Planning Police Interdepartmental Transfers Out Contingency Total Expenditures by Department Net Change in Fund Balance Beginning Fund Balance Ending Fund. Balance Council Stmts Fiscal Year to date 100.00% Year to Date 2008/09 Revenues & Percentage Budget Expenditures Difference Received/Used $5,319,000 $5,257,844 $61,156 98.85% 68,000 58,990 9,010 86.75% 445,000 469,920 (24,920) 105.60% 1,133,000 1,033,797 99,203 91.24% 153,000 154,.491 (1,491) 100.97% 50,000 39,715 10,285 79.43% 24,000 25,614 (1,61:4) 106.72% 25,000 0 25,000 0.00% 7,217,000 7,040,372 176,628 97.55% 557,000 521,866 35,134 93.69% .123,000 147,915 (24,915) 120.26% 395,000 367,668 27,332 93.08% 108,000 52,860 55,140 48.94% 890,000 773,200 116,800 86.88% 639,000 569,068 69,932 89.06% 518,000 454,889 63,111 87,82% 589,000 429,537 159,463 72,93% 3,468,000 3,268,623 199,377 .94.25% 135,000 82,509 52,491 61.12% 55,000 50,000 5,000 90.91% 358,000 0 358,000 0.00% 7,835,000 6,718,136 1,116,864 85.75% 322,236 2,500,000 2,613,391 11.3,391 1,882,000 2,935,627 (1,053,627) 8/7/2009] r~~ 1 Ci y of Central Point Council Financial Statements For period ending June 30, 2009. Fiscal Vear to date 100.00% Year to Date 2.008/09 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed Street Fund - 20 Revenues Other Taxes $0 $28,547 ($28,547) 0.00% Charges for Services 740,000 755,188 (15,188) 102.05% Intergovernmental Revenue 801,000 664,450 136,550 82.95% Interest Income 50,000 36,520 13,480 73.04% Miscellaneous 355,.000 45,754 309,246 12.89% Transfers In 5,000 0 5,000 0.00% Total Revenues 1,951.,000 1,530,458 420,542 78.44% Expenditures Operations 1,239,000 1,194,837 44,163 96.44% SDC 416,000 152,903 263,097 36.76% Contingency 280,000 0 280,000 0.00% Total Expenditures 1,935,000 1,347,740 587,260 69.65% Net Change in Fund Bafance 182,718 Beginning Fund Balance 1,790,000 1,630,068 (159,932) Ending Fund Balance 1,806,000 1,812,786 (6,786) Housing Fund - 25 Revenues Interest Income $2,.000 $1.,517 $483 75.85% Loan Principal Payments 25,000 12,500 12,500 50.00°1° Total Revenues 27,000 14,017 12,983 51.91% Expenditures Materials and Services 69,000 4,992 64,008 7.23% Transfers Out 25,000 0 25,000 0.00% Total Expenditures 94,000 - 4,992 89,008 5.31% Net Change in Fund Balance 9,025 Beginning Fund Balance 67,000 58,069 (8,931) Ending Fund Balance 0 67,094 (67,094) Capital Improvement Fund - 30 Revenues Intergovernmental Charges for Services Interest Income Misc/Financing Proceeds Total Revenues Expenditures Parks Projects SDC Parks Debt Service Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance $274,000 $107,244 $166,756 0.00% 258,000 137,302 120,699 53.22% 15,000 29,861 (14,861) 0.00% 1,380,000 1,211,376 168,624 87.78% 1,927,000 1,485,783 441,217 77.10% 1,636,000 1,640,499 (4,499) 100.27% 511,000 327,069 183,931 64.01% 96,000 65,901 30,099 68.65% 2.,243,000 2,033,469 209,531 90.66% (547,686) 594,000 566,497 (27,503) 374,000 18,811 355,189 "~ Council Stmts 8/7/20 2 City of Central Point Council Financial' Statements For period ending June 30, 2009 Fiscal Year to date 100.00% Year to Date 2008/08 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed Debt Service Fund - 40 Revenues Intergovernmental $163,000 $162,864 $136 99.92% Charges for Service 255,500 263,785 (8,285) 103..24% Interest Income 2,500 2,.042 458 81.67% Transfers In 50,000 50,000 0 0.00% Special Assessments 100,000 82,874 17,126 82.87% Total Revenues 571,000 561,564 9,436 98.35% Expenditures Debt Service 582,000 505,277 76,72.3 86.82% Total' Expenditures 582,000 505,277 76,723 86.82% Net Change in Fund Balance 56,287 Beginning Fund Balance 88,000 39,619 (48,381) Ending Fund Balance 77,000 95,906 (18,906) Building Fund- 50 Revenues Charges for Service $186,000 $157,794 $28,206 84.84% Miscellaneous 0 1,368 (1,368) 0.00% Interest Income 9,000 9,034 (34) 100.38% Total Revenues 195,000 168,196 26,804 86.25% Expenditures Personal Services 231,000 186,639 44,361 80.80% Materials and Services 47,000 27,974 19,026 59.52% Contingency 50,000 0 50,000 0.00% Total Expenditures 328,000 214,64:3 113,387 65.43% Net Change in Fund Balance (46,418) Beginning Fund Balance 324,000 351,509 27,509 Ending Fund Balance 191,000 305,091 (114,091} Council Stmts 8/7/29 3 City of Central Point Council Financial Statements For. period ending June 30, 2009 Fiscal Year to date 100.00% Water Fund - 55 Revenues Charges for Services Interest Income Miscellaneous Total Revenues Expenditures Operations SDC Improvements Contingency Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance Stormwater Fund - 57 Revenues In ergovernmental Charges for Services Interest Income Total Revenues Expenditures Operations SDC Contingency Total Expenditures Year to Date 2008/09 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed $2,543,000 $2,313,809 $229,191 90.99% 90,000 69,184 20,816 76.87% 1,000 982 18 98.20% 2,634,000 2,383,974 250,028 90.51% 2,599,000 2.,401,788 197,212 92.41% 571,000 364,475 206,525 63.83% 250,000 0 250,000 0.00% 3,420,000 2,766,263 653,737 80.88% (382,288) 3,154,000 3,199,939 45,939 2;368,000 2,817,651 (449,651) $24,000 613,000 3,000 $0 573,918 4,193 $24,000 39,082 (1,193) 0.0% 93.62% 139.78% 640,000 578,112 61,888. 90.33% 670,000 505,175 164,825 75.40% 31,000 18,949 12,051 61.13% 50,000 0 50,000 0.00% 751,000 524,1.25 22.6,875. 69..79% Net Change in Fund Balance 53,987 Beginning Fund Balance 155,000 184,516 29,516 Ending Fund Balance 44,000 238,503 {194,503) 6?a ;°~, Council Stints 8/7/29 4 City of Central Point Council' Financial Statements For period ending June 30, 2009 Fiscal Year to date 100.00% Year to Date 2008/09 Revenues & Percentage Budget Expenditures Difference Received/Used Public Works Services Fund - 60 Revenues Charges for Services $1,358,000 $1,381,959 ($23,959) 101,76% Interest Income 13,000 12,272 728 94.40% Miscellaneous 0 20,867 (20,867) 0.00% Total Revenues 1,371,000 1,415,097 (44,097) 103.22% Expenditures Facilities Maintenance 294,000 278,645 15,355 94.78% Administration 727,000 702,540 24,460 96..64% Fleet Maintenance 400,000 321,076 78,924 80.27% Contingency 50,000 0 50,000 0.00% Total Expenditures 1,471,000 1,302,261 168,739 88.53% Net Change in Fund Balance 112,836 Beginning Fund Balance 442,000 429,920 (12,080) Ending Fund Balance 342,000 542,756 (200,756) Council Stints ..~ 8/7/2009] 5 City of Central Point budget Co-npliance Report For period ending June 30, 2009 Fiscal Year to date 100.00% 2008/09 Year to Date Budget Expenditures Used Difference General Administration $557,000 $521,866 93.69% $35,134 City Enhancement 123,000 147,915 120.26% (24,915) Technical Services Bureau 395,000 367,668 93.08% 27,332 Mayor and Council 108,000 52,860 48.94% 55,140 Finance 890,000 773,200 86.88% 116,800 Parks & Recreation -Parks 639,000 569,068 89.06% 69,932 Parks & Recreation -Recreation 518,000 454,889 87.82% 63,111 Community Developmen# 589,000 429,537 72.93% 159,463 Police 3,468,000 3,268,623 94.25% 199,.377 Interdepartmental 135,000 82,509 61.12% 52,491 Transfers 55,000 50,000 90.91% 5,000 Contingency 358,000 0 0.00% 358,000 7,835,000 6,718,136 85.75% 1,116,864 Street Operations 1,239,.000 1,194,837 96.44% 44,163 SDC Improvements 416,000 152,903 36.76% 263,097 Contingency 280,000 0 0.00% 280,000 1,935,000 1,347,740 69.65% 587,260 Housing Materials and Services 69,000 4,992 7.23% 64,008 Transfers Out 25,000 0 0.00% 25,000 94,000 4,992 5.31 % 89,008 Capital Projects Parks Projects 1,636,000 1,640,499 100.27% (4,499) Parks SDC 511,000 327,069 64.01% 183,931 Debt Service 96,000 65,901 68.65% 30,099 2,243,000 2,033,468 90.66% 209,532 Debt Service Debt Service 582,000 505,277 86.82% 76,723 Building Personnel Services 231.,000 186,639 80.80% 44,361 Materials and Services 47,000 27,974 59.52% 19,026 Contingency 50,000 0 0.00% 50,000 328,000 214,.613 65.43% 113,387 Water Operations 2,599,000 2,401,788 92.41 % 197,212 SDC Improvements 571,000 364,475 63,83% 206,525 Contingency 250,.000 0 0.00% 250,000 3,420,000 2,766,263 80.88% 653,737 Stormwater Operations 647,000 505,175 78.08% 141,825 SDC Improvements 54,000 18,949 35.09% 35,051 Contingency 50,000 0 0.00% 50,000 751,000 524,125 69.79% 226,875 Public Works Facilities Maintenance 294,000 278,645 94.78% 15,355 Administration 727,000 702,540 96.64% 24,460 Fleet Maintenance 400,000 321,076 80.27% 78,924 Contingency 50,000 0 0.00% 50,000 1,471,000 1,.302,261. 88.53% 168,739 Total City Operations $18,659,000 $15,416,.874 82.62% $3,242,126 \\cpfilel\department\FINANCE\Financial Statements\2009 Financials\June Financial Statement City ®f Centra0 ®int Cash glances by Fund For Period Ending Fot Period Ending Fun N amelNo. d June 30, 2008 June 30, 2009 Difference _ _ _ Percent General Fund - 10 $3,022,883 $3,314,084 Used Street Fund - 20 1,555,169 1,728,726 173,.558 Housing. Fund - 25 58,070 67,095 9,025 Capital Improvements Fund -30 574,530 77,125 (497,404) Debt Service Fund - 40 -5,662 53,682 59,344 Building Fund - 50 417,295 359,523 (57,772) Water Fund - 55 3,158,888 2,.822,059 (336,82.9) Stormvvater Fund - 57 149,472 223,092 73,620 Public Works Services Fund - 60 495,770 608,863 113,093 Totals $9,426,413 $9,254,249 ($172,165) \\cpfilel\department\FINANCE\Financial S#atements\2009 Financials\June Financial Statement 7 ~ 1~. .-~ I..._~ 1 ~ `.. -- i i ,~I ~ STAFF REPORT ®ATE: AUGUST 5, 2009 T®: HONORABLE MAYOR AND CITY COUNCIL FROM:. MATT SAMITORE, MANAGER SUBJECT: Second reading of an ordinance for establishment of an Arts Commission. SUMMARY: This is the second reading of the ordinance for the establishment of an Arts Commission_ Following: the first reading of the ordinance staff has included a definition of public art. and put in a definition for capital improvement projects. A question. was asked on why murals are required to be reviewed. The reason for it is twofold. Our Municipal Code requires all. murals to be reviewed by either the Planning Commission or an architectural review board, in this case-the Arts Commission. Secondly, there was a court case from the City of Portland for separate reviews of murals and signs. Without the review it could be interpreted that the lasts mural, installed on the horse blanket business could be a sign.. RECOMMENDED MOTION: Make a motion approving the formation of the Central Point Arts Commission. 140 S. Third Street Central Point, OR 97502 ~ 541.664.3321 ~~ Fax 541.664.6384 ORDINANCE NO. AN ORDINANCE ADDING CHAPTER 2.59 TO THE CENTRAL POINT MUNICIPAL CODE PERTAINING TO THE ESTABLISHMENT OF AN ARTS COMMISSION THE PEOPLE OF THE CITY OF CENTRAL POINT,. OREGON, DO ORDAIN AS FOLLOWS: Section 1. Anew Chapter 2.59 is hereby added to Title 2 of the Central Point Municipal Code, to read as follows: CHAPTER 2..59 ARTS COMMISSION Sections: 2.59.010 Established - 2.59.020 Definitions 2.59.030 Membership 2.59.040 Purpose 2.59.050 Meetings 2.59.060 Chairperson -Removal of members 2.59.070 Staff Services 2.59.080 Compensation 2.59.010 Established: An Arts Commission is established in order to review public art projects, develop public art projects and serve as a sounding board for arts related items -to be presented to City Council for approval. 2.59.020 Definitions. As used in this chapter the following terms shall have the following definitions: A. "EIYgYble capital Ymprovement protect" means any capital improveanent paid for wholly or in part by funds appropriated by the city to construct or remodel any building, decorative or commemorative structure, parking facility, park, highway or arterial, road beautYficatYOn, bridge or pedestrian overpass, beach rest®ration, sidewalk, bYlceway, or above-grade utility. Specifically, excluded from this definition are street resurfacing ®r below- grade utilities. Remodel shall include any projects that are purely maintenance or restoration in nature. 1$. "Public art" includes original works of art in any medium created for placement in public places, or integrated projects where the artwork is a part of the underlying architecture, landscape design or site. . 2.59.030 Membership: A. The Arts Commission shall consist of seven members. who shall be selected through an open public process and formally appointed by the Mayor with approval of the City Council. <.- ~~~• B. Members must maintain their city residence during the course of their terms to continue to hold office. C. Members will. be appointed for terms of three years. Three of the initial members shall be appointed for two year terms to assure that all appointments do not expire at the same time. Terms will expire December 31S` of each year. D. The Mayor shall appoint one member of the city council to attend the Arts Corrunission and act as liaison to the city council. 2.59.040 Purpose: A. The purpose of the Arts Commission is to review public art projects, review pr®jects that are part ®f capital ilnpr®vetnent pr®jeets, develop public art projects and serve as a sounding board for arts related items to be presented to City Council for approval. B. The Arts Commission shall be advisory to the City Council on all matters affecting proposed public art projects as well as implementing and starting new public art. projects in the City of Central Point. 2.59.050 Meetings: A. Commission members shall adopt rules of procedure and review them every two years. if changes are made they will be presented. to the City Council for adoption by Council Resolution. B. Regular meetings shall be held quarterly in February, May, August and November. Meetings may be added or cancelled by the Commission Chair or staff liaison. C. All meetings shall be open to the public and advertised as required bylaw. 2.59.060 Chairperson -Removal of members: A. The chairperson shall be appointed by the Mayor at large for a term of one year starting the first meeting of each year. The Chairperson shall be a voting member. The Commission Chair will have the responsibility of reporting. to the Gity Council on an annual basis. A Vice Chair will be chosen by the Commission at the first meeting of each year. B. Any member of the Arts Commission maybe removed. by the Mayor, with the approval of the Council for misconduct or nonperformance of duty. A member who is absent from three .consecutive meetings without an approved absence from the chairperson is presumed to be in nonperformance of duty and may be replaced by the Mayor and Council. 2.59.070 Staff services: The Parks and Recreation Manager shall provide such staff and consultation services to the Arts Commission as shall be appropriate. A record shall be kept of commissions proceedings. The official minutes of the commission shall be maintained in the City Recorders office. 2.59.0$0 Compensation: Arts Commission members shall receive no compensation other than expenses as authorized by the City Administrator or Mayor and Council. Section. 2. The Arts Commission will present the rules of procedure to the City Council within six months of establishment for adoption by resolution. Two years from the date of adoption, the City Council shall review the performance ofthe Arts Commission. Passed by the City Council and signed by me in authentication of its passage this day of , 2009. Mayor Hank. Williams ATTEST: City Recorder Approved by me this day of , 2009 Mayor Hank Williams ~, i _ _ ~, ~~ ®~ ~ ~~ ~ ~ I -~ 1!~ i i ~- < , -, ~~~t~ ~`~ ~~~ ~! ul~~ r t /I ~' ~~ r~ ~-~ Malt Samitore, Manager STAFF FZEPORT DATE: AUGUST 6, 2009 T®: HONORABLE MAYOR AND CITY COUNCIL FR® : MATT SAMITORE, MANAGER RECOMMENDED MOTION.: Staff recommends that City Council approve a resolution authorizing a separate .bank account for the Battle of the Bones,. Barbeque, Micro-Brew and Music Festival. SUBJECT: A separate checking account is needed for the Battle of the Bones event.. SUMMARY: The City auditor is recommending that a separate account is needed for the Battle of the Bones festival. An account has been temporarily opened, but needs council approval before becoming finalized. The planning for the event is coming to an end. As of the date of this staff report, 14 of the 15 Barbeque teams have been filled.. We also have every microbrewery in Southern Oregon as well as some from. other parts of the state and Northern California. Unfortunately, we do not have a meat sponsor this year, so we will have to buy the product prior to the event. Meat prices fluctuate quite a bit in the summer months so we have to wait to get a final price per pound towards the end of this month. The event will be different from years past in some regards. There will be no cash for food purchases within the event. B,O.B. Bucks will only be available at the event. The people's choice voting will still occur for half of each day, but there will also be plates of food available to be bought. There wilt also be pork ribs for sale for one dollar from those barbecuers who are selling food. All: food sales have an 80/20 profit split where 20 percent goes to the event. Music for the event will feature a blues day on Saturday with the headliner of Karen Lovely, who recently won the Portland Blues Festival. The Barbeque for Saturday will be Beef Brisket. Sunday will be local music acts with the Rogue Suspects being the headliner. The Barbeque people's choice meat will be pulled pork. Staff has had a difficult time nailing down wheat we expect in terms of return. Last year being the fourth food event in a row, the event grossed $44,000 from the Barbeque and micro-brew events. Paid attendance was near 4,000 people. We hope for 6,000 paid attendees this year. With better 940 S. Third Sfreet - Central Point, OR 97502 0 549.664.3321 ~ Fax 549.664.6384 ~ ;.:,.:. ~! ~: ~t control of the finances, music, micro-brew and all food sales we anticipate a minimum net return to the City/Parks Foundation of $40,000. However it could be a lot higher depending on the total amount of sales at the event.. We are keeping very good records on the entire event to know how to best plan for the foliowing year. 140 S. Third Street -Central Point, OR 97502' 549.664.3321 o Fax 549.664..6364 ~s~u~l . E EAS, the City of Central Point has deemed it necessary to account for the expenses and proceeds from this even4 in a separate bank account in order to provide better accounting of all activity associated with this annual event; and, Jennifer Boardman, Recreation Supervisor Matt Samitore, Parks ~ Recreation Manager Bev Adams, Finance Director Deanna Casey, .City Recorder ApP®ved y rune this day ®f August, 2009. Hank Williams, Mayor G®VE ~!E T / U 1CIL / PlJL6C FUS KO SLU°f~~ (for ®eposit Accounts) ®epOSltOr: CITY OF CENTRAL POINT 140 S. 3RD ST. CENTRAL POINT, OR 97502 Account No: 300057000 Financial People's Bank of Commerce Institution: Central Point .1017 E. Pine Street Central Point, OR 97502 I, the undersigned Official of the Government, Municipal or Public Entity ("Entity") named above, HEREBY CERTIFY that the Entity is organized, exists and is duly authorized to transact business under the laws of the. state or jurisdiction where it is located, ACCOUNT HOLDER. CITY OF CENTRAL POINT is the complete and correct name of the Account Holder. 1 FURTHER Cf:~~ that at a meeting of the governing body of the Entity, duly and regularly called and' held on ,the following resolutions were adopted: RESOLVED, that the Financial Institution named above at any one or more of its offices or branches, be and it hereby is designated as a depository for the funds of this Entity, which may be withdrawn on checks, drafts, advices of debit, notes or other orders for the payment of monies bearing the following appropriate number of signatures: .Any one 11) of the following named .officers or employees of this Entity 1"Agents"), whose actual signatures are shown below: ~~ ,) x ( ~ ,_; ~~ _ B AMs ` ~ . ~~~~ >< "MATT SAMITORE and that the Financial Institution shall be and is authorized to honor and pay the same whether or not they are payable to bearer or to the individual order of any Agent or Agents. signing the same. FURTHER RESOLVED, that the Financial Institution is hereby directed to accept and pay without further inquiry any item drawn against any of the Entity's accounts. with the Financial Institution bearing the signature or signatures of Agents, as authorized above or otherwise, even though drawn or endorsed to the order of any Agent signing or tendered by such Agent for cashing or in payment of the individual obligation of such Agent or for deposit to the Agent's. personal account, and the Financial Institution shall not be required or be under any obligation to inquire as to the circumstances of the issue or use of any item signed in accordance with the resolutions contained herein, or the application or disposition of such item or the proceeds of the item. FURTHER RESOLVED, that any one of such. Agents is authorized to endorse aN checks, drafts, notes and other items payable to or owned by this Entity for deposit with the Financial Institution, or for collection or discount by the Financial Institution; and to accept drafts and other items payable at the Financial Institution. FURTHER RESOLVED, that the above named agents are authorized and empowered to execute such other agreements, including,. but not limited to, special depository agreements and arrangements regarding the manner, conditions, or purposes for which funds, checks, or items of the Entity may be deposited, collected, or withdrawn and to perform such other acts as they deem reasonably necessary to carry out the provisions of these resolutions. The other agreements and other acts may not be contrary to the provisions contained in this Resolution. FURTHER RESOLVED, that the authority hereby conferred upon the above named Agents shall be and remain. in full force and effect untie written notice of any amendment or revocation thereof shall have been delivered to and received by the Financial Institutioh at each location where an account is maintained. Financial Institution. shall be indemnified and held harmless from any loss suffered or any liability incurred by it in continuing. to act in accordance with this resolution. Any such notice shall not affect any items in process at the time notice is given. I FURTHER CERTIFY that the persons named above occupy the positions set forth opposite their respective names and signatures; that the foregoing Resolutions now stand of record on the. books of the Entity; that they are in full force and effect and have not been modified in any manner whatsoever. IN TESTIMONY WHEREOF, I have hereunto set my hand on ~ 2009 and attest that the signatures set opposite the names listed above are their genuine signatures. CERTIFIED TO AND ATTESTED BY: CORPORATE ~ °Official SEAL X Co-"Official'" 'NOTE: In case the Official is designated by the foregoing resolutions as one of the signing agents, this cenificate should also be signed by a second 011icial 01 the Emily. OEPO SST PRO, Vsr. 9.]8.00.004 Cap,, Hwlentl Fln ~nciel 9ol~lion,, Inc. IA96; All RiOh ~~ Re,erveG. OR - - l:\CFI1TI911]16 TR~112J9 -~ ' J A St~'~ X13®tt PI,AI®11®TIl~1G l)EI'AR'I'1VIEl~1'I' 1VIEliR® I)U1VI Date: August 5, 2009 To: Honorable Mayor & Central Point City Council From: Matt Samitore, Interim Community Development Director Subject: Planning Commission Report A. File loo. 09030. A public hearing to consider a Major Modification application for Falcon Landing, formally White Hawk, Planned Unit Development tentatively approved on July 5, 2005. The application is to review amendments to the approved tentative plan. The subject property is located in the R-1-6 Residential Single-Family zoning district and is identified on the Jackson County Assessor's map as 37S 2W 02, Tax Lots 2700 and 2701. The proposed project area is located north and east of the intersection of Beebe Road and Gebhard Road. City staff prepared findings for the Planning. Commission for the amendment of the White Hawk PUD. Discussion on the PUD primarily was focused on the timing of the construction phases, development of the public park and development of 9 lots as `pad-lots'. The developer and developer's agent responded that they were hoping to be able to start selling two houses a month starting sometime next spring. The park will not be constructed until at least half-way through the development. The developer stated they wanted the option for the pad-lots on the corners, but may not choose to use them if there is no market for them. The PUD was approved unanimously. C. File N®. 09025(3). Urbanization Element Planning Manager Don Burt gave a brief update on some amendments that were completed since the last meeting. Discussion will continue to occur in September and October. l). File l~To. 09025(1). Economic Element Similar to the Urbanization element, further and more indepth discussion will occur in September and October. E. File 1®To. 09025(2).. 1FIousing Element The Housing was continued to the next Planning Commission. 140 South Third Street Central Point, OR 97502 ~ 541.664.3321 o Fax 541.664.6384 Administration Department Phil Messina, City Administrator Chris Clayton, Assistant City Administrator Deanna Casey, Ciry Recorder Barb Robson, Human Resources Manager 'T®: Central Point City Council 1?R®li~: Administration Staff AGE~1D1-~ DATE: 1~ug~est 13th., 2009 SiJl~JECT: Proposed Solar Array Project I31(S'TQI~Y: One of Central Point's stated strategic priorities is to become a model community in terms of energy efficiency and conservation of natural resources. In an effort to begin implementing conservation and sustainability measures, City Staff has begun exploring. the possibility of a solar. array project located at Central Point City Hall. The major obstacle to converting any building or project to a renewable energy source like solar is the upfront costs of installation. Although this project will require a significant initial. capital investment, it has the potential to provide multiple benefits including the ability to reduce future energy costs while simultaneously completing a capital facilities. upgrade to provide covered. parking for police .and emergency, vehicles... PR®P®SAI.: Staff is proposing a photovoltaic awning on the south side of old City Hall to cover the Police Department parking areas. The carport is designed to span between the building buttresses and. extend outward 18-feet from an elevation near the bottom of the second story windows. F'ISCAI., IIVIIPACT: The solar project would consist of four arrays and would produce approximately 27,000-30,000 kilowatt hour of energy on an annual basis. Historically, old city hall. consumes roughly $16,000 in electricity each. year. If constructed, the proposed solar array could reduce energy cost by nearly 20% or $2,500-$3,000. The total initial capital investment required to construct the solar project is $206,000; however, credits from the Energy Trust of Oregon would reduce that cost $1.75/watt, or $36,288. Furthermore, the remaining funds could be satisfied by an Oregon Department of Energy Loan. ti L, 'y Q../1 r`~ P®SI'TIV>~ I ACTS: 1. Energy Conservation. 2. Completion of Capital Facilities Project. 3. As future energy costs and potential savings will increase proportionally. AlEGA'I'Ii~ Ili~IPACTS: The projected design life of the proposed solar array is 50 years. Assuming $150,000 ($3,000 X 50 years) in total energy cost savings over the life of the project, the initial capital investment of nearly $170,000 (after Energy Trust of Oregon reduction) would exceed total savings by $20,000. IBC®1lZ1VIEI~I)ATI®l~: Given the potential. benefits of the proposed energy conservation. project staff is recommending the following options: 1. Pursue the solar project immediately by making concession in the 2009/2010 facilities capital construction budget to cover required permitting and application fees prior to Oregon Department of Energy Loan approval. 2. Prepare necessary project permits,. applications, and design documents during the current fiscal year with the intention of programming the proposed project for the 2010/2011 fiscal cycle. ~; , ~a e: %, /~, ~ -.. [ !' ` \ : r (~ f +, 1 il' '{. / ! i i l [ I - ~~ S ! ~ J r ~ ~ i ~ ~ / / ~ ' . jf. `R 1y/ ' _ a ~ i z ,~ ~ ; / ~ r_ „_ _._ _ ___. L,.