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HomeMy WebLinkAboutCAP032609Central Point City Hali 6fi4-3321 City Council Mayor Hank Williams Ward I Bruce Dingler Ward II Mike Quilty Ward IiI Matthew Stephenson Ward IV Allen Broderick At Large Carol liischer Kay Harrison Administration Phil Messina, City Administrator Community Development Department Tom Humphrey, Director Finance Department Bev Adams, Interim Director Parks and Recreation Department Matt Samitoxe, Manager I°olice Department Jon Zeliff, Chief Public Works Depat~ment Bab Pierce, Director CITY OF CENTRAL POINT City Council Meeting Agenda March 26, 2009 Next Res.1202 Next Ord. No.1926 I. REGULAR MEETING CALLED TO ORDER - 7:00 P.M. IL PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC APPEARANCES V. CONSENT AGENDA A. Approval of March 12, 2009, City Council Minutes B. Adoption of the Jackson County Emergency Operations Plan C. Awarding Gebhard Water Line Extension Project to Central Pipeline, Inc. VI. ITEMS REMOVED FROM CONSENT AGENDA VII. SPECIAL PRESENTATION - RVCOG ANNUAL REPORT VIIL PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS Page 1 - 4 A. Second Reading, Ordinance No. ,Amending Central Point Municipal Code 1.08 Pertaining to Initiative and Referendum Procedures (Messina) 5 - 6 B. Resolution No. ,Endorsing An Application for Planning Assistance for a Feasibility Study to Examine the Conversion of East Pine in the Downtown Business District From Four-Lanes to Three-Lanes (Samitore) Ix. coUNCIL.suslNESs X. MAYOR'S REPORT XL CITY ADMINISTRATOR'S. REPORT XII. COUNCIL REPORTS XIIL DEPARTMENT REPORTS XIV. EXECUTIVE SESSION The City Council may adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XV. ADJOURNMENT CONSENT AGENDA CITY OF CENTRAL POINT City Council Meeting Minutes March 12, 2009 1.. REGULAR MEETING .CALLED TU ORDER Mayor Williams called the meeting to order at 7:00 p.m. ll. PLEDGI: Ol= ALLEGfANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Alien Broderick, Bruce Dingier, Carol Fischer, Kay Harrison, Mike Quilty, and Matthew Stephenson were present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Police Chief Jon Zeliff; Interim Community Development Director Matt Samitore; Deputy Public Works Director Chris Clayton; and City Retarder Deanna Casey were also present. lV. PUBLIC APPEARANCES. -None V. CONSENT AGENDA A. Approval of February 26, 2049, City Council Minutes. B. Approval of 2049 Local Committee Representatives C. Approval of Intergovernmental Agreement for Jurisdictional Transfer of Hamrick and West Vllas Roads Matt Stephenson made a motion to approve the Consent Agenda as presented. Kay., Harrison seconded. Roll tali: Allen Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS. REMOVED FROM .CONSENT AGENDA - No items were removed. VII. SPECIAL PRESENTATION - RVCOG ANNUAL REPORT Mayor Williams explained that due to a family emergency this item will be postponed until a later date. VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Second Reading -Ordinance No. 1925, An Ordinance Amending Section 17.37.020 of the Central Paint Municipal Code Interim Community Development Director Matt Samitore stated that this is the second reading of an ordinance to amend the zoning designation from C-2(M) to TQD-LMR district. There were no recommended changes at the first reading. City of CEnfra2 Poinf Cihy Council Minutes March 12, 2009 Page 2 Matt Stephenson made a motion to approve Ordinance 1925, Amending Section 17.37.020 0# the Central Point Municipal Code. Mike Quilty seconded. Roll ca11: Allen Broderick, yes, Bruce Dingler, yes; Carol Pincher, yes; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. B. First Reading - An Ordinance Amending Central Point Municipal Code 1.08 Pertaining to Initiative and Referendum Procedures City Administrator stated that this is the first reading of an ordinance to amend and update the Central Paint Municipa! Code regarding referendums and initiatives. Last month when the City was faced with the possibility of a referendum it t~ecame clear that our code did not cover the process clearly. The recommended changes wiA limit the amount of time petitioners can gather signatures on initiatives. All chief petitioners will be required to be registered voters of the city. There will be a deposit of $500 which will be returned to the Chief Petitioner if the measure is passed by the voters, if the measure does not pass the deposit will help defer the cost of an election the city electors were nat interested in. Any item not specifically covered by this ordinance would be covered by the Secretary of State Etectinn guidelines. There was discussion regarding the clarification of registered voter vs. city elector. City Recorder Deanna Casey will review the document to make sure the references to. these. are correct. Matt Stephenson made a motion to move to second reading, An Ordinance Amending Central Point Municipal Code 1.08 Pertaining to Initiative and Referendum Procedures. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Pischer, yes.; Kay Harrison, yes; Mike Quilty, yes; and Matt Stephenson, yes. Motion approved. VIII. 6USINESS A. Planning Commission Report Interim Community Development Director Matt Samitore presented the Planning Commission report for March 3, 2009: 1) The Planning Commission made a recommendation that membership warehouse clubs are a similar use to those currently allowed within the M-1 Industrial Zoning District. This item has been appealed by DLCD. Council will hear the appeal in May when Planning .Manager Don Burt returns from vacation. 2} The Planning Commission heard updates from Staff regarding the Rogue Valley Corridor Plan Wilson Raad area. ODOT gave the Commission an overview of the Exit 35 Interchange Access Management Plan and introduced the Exit 33 Access Plan... Kay Harrison made a motion to approve the March 3, 2008, Planning Commission report as presented. Matt Stephenson seconded. Roll call: Alien Cihf of Central Paint City Council Minutes March T2, 2009 Page 3 Broderick, yes, Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Mike Quilty,. yes; and Matt Stephenson, yes.. Motion approved. IX. COUNCIL BUSINESS Council Member Mike Quilty thanked Council and Staff for allowing him to take time off to be with his son during surgery and recovery. X. MAYOR'S REPORT Mayor Williams reported that: • He.attended.the Annual Central Point Chamber Dinner. • He attended the grand opening of the Jewett Health Center. XL CITY ADMINISTRATOR'S. REPORT City Administrator Phil Messina reported that: • There will be a Study Session on Tuesday, March 17t". He attended the Annual Central Point Chamber Dinner and Auction. • Departments have been busy,working.on #heir budgets. « Community Development Director tom Humphrey should be returning in September. • He had a nice lunch with Council Member Quilty to update him on issues around the City, while he was out of town. XII. COUNCIL REPORTS Council Member Matt Stephenson reported that he attended the SOREDI Board meeting yvhere tf~ey are working. on a membership drive. Council Member Bruce Dingier reported that he attended the Planning Commission meeting where Don Burt did a very informative presentation on Mat uses, Council Member Coral Fischer reported that she attended the Jewett Health Clinic opening. She also stated that the education of high school studen#s seems to be working .around the high school. Council Member Kay Harrison reported that she attended: • The Wilson Road discussion • The Jewett Health Clinic opening • Annual Central Point Chamber Dinner Council Member Allen Broderick reported that he attended the Annual Central Point Chamber Dinner. Council Member Mike Quilty reported that: • He had lunch with City Administrator Messina. • He met with Michael Cavallaro regarding RPS items. City of Central Point City Council Minutes March 12, 209 Page 5~ • He attended an MPO Meeting to discuss the federal stimulus package. • He attended an RPS Oversite Committee meeting.. XIII. DEPARTMENT REPORTS Public Works Director Bob Pierce reported that: • They.vvill be opening.the bids for the Gebhard Raad project this week. • OSHA has completed the asbestos testing and found na significant trace of asbestos in the debris from 712 Manzanita. Police Chief Zeliff presented the job announcement for pne lateral position that is open in patrol and invited the Council to attend the testing when they schedule it. Interim Community Development Director Matt Samitore reported that: • There was a Downtown Committee meeting on Monday. • They are currently getting estimates for lighting the MendolialDiego Court walkway.. • He has been working with Mr. Krause on the Don Jones Landscape. • They should be installing the bathrooms for Blue Grass Downs Park before spring. • There has been some concern about the net spinner structure at Don Jones Park. They have ordered replacement parts. Deputy Public Works Director Chris Clayton reported that: • The Tribune will be daing.an article on Don Jones Park asking people to slow down in that area. The cross walk may not be complete until late summer. • They have updates on the stimulus money. There are too many strings attached for Central Paint to apply for the second round of projects. • Staff is working. on other projects to submit in other areas for the stimulus money. • Central Paint and Ashland supported MPO money to be spent on the Bear Creek Greenway Bridge. XIV. EXECUTIVE SESSION -None XV. ADJQURNMENT Matt Stephenson moved to adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 7:50 p. m. The foregoing minutes of the March 12, 2009, Council meeting were approved by the City Council at its meeting of March 26, 2009. Dated: ATTEST: City, Recorder Mayor Hank Williams STAFF REPORT To: The Honorable Mayor and City Council From: Charles A. Newell, Police Lieutenant SUBJECT: ADOPTION OF THE JACKSON COUNTY EMERGENCY OPERATIC}N3 PLAN Date: March 28, 2QU9 Executive Summary: The Jackson County Emergency Operations Plan provides a framework to guide the City of Central Point's efforts to prepare for, mitigate against, respond to and recover from major emergencies or disasters. The Jackson County Emergency Operations plan describes the roles and responsibilities of the departments and certain other agencies, during major emergencies or discs#ers. The plan sets forth a strategy and operating guidelines using the National Incident Management System's (NIMS) Incident Command System (ICS} adopted by the City of Central Point for managing its response, recovery, and continuity of service activities during emergencies and disasters. it is the intent of the City of Central Paint to integrate all emergency response systems into a program for comprehensive emergency management. The City of Central Paint will be adding Emergency Support Function Annexes as it pertains to specifc City of Central Point Emergency Operation Plan Functions. Recommendation: Staff recommends that the final draft Jackson County Emergency Operations Plan be approved and adopted as submitted. INTEROFFICE MEMO March 20, 2009 CENTRAL POINT TO: Honorable Mayor and City .Council FROM: Bob Pierce, Public Works Director Bob Pierce, Director Chris Clayton, Deputy i.7irector SUBJECT: GEBHAR©. RaAf3 WATER LINE, EXTENSION PRdJECT The City received ten bid proposals (attached}, ranging from $266,229.00 #o $495,214.00 to construct a 12-inch & 16-inch water fine and associated appurtenances along Gebhard Rd. The Engineer's Estimate was $358,740.00 The low bid of $266,229.00 was submitted by Central Pipeline, Inc. We have worked with Central Pipeline, Inc. in the past and have found them to do excellent work. 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( C N M f0 r N l~ r Q) F9 fH FR to 64 64 y9 FA 4A F9 fA f19 H3 4A E9 fA ~ ,Y n o ~ a o o o 0 a 0 o 0 Q $ $ $ 0 o o 0 a 0 o 0 0 0 ~ $o $ gi ~ m ti $ °ao 10 ~ $ °oo ~ rn $ " v1 ~ ~O~ ui ni c+i v r v m FA F9 FA FA FA FR t9 FA 6A u9 b3 69 69 fA v) ~ ~ N t0+7 ~ ~ FOQ ~ a00 001 O ~ N M ~ ORDINANCES Cityol CEN'T~AL_~-~_--_-~~_~__~--Administration_ Department Ystaff D ~~Or„~~ ~ ~` ~ f p^I~Z Phil Messina, City Administrator ~] R r4~k~.~,~.~~.~ Deanna Casey, City Recorder TO: Honorable Mayor and City Council FROM: Phil Messina, City Administrator SUB7ECT: Initiative and Referendum procedures DATE: March 26, 2009 Attached is an Ordinance amending Chapter 1.0$ of the Central Point Municipal Code. Recommendations at the first reading were to clarify the meaning between electors and registered voters. References in 1.0$.020 and 1.08.040 were changed from city electors to registered voters. There were no other recommended changes at the first reading. RECOMA~NDATION: Motion to approve Ordinance No. An Ordinance Amending Central Point Municipal Code 1.08 Pertaining to Initiative and Referendum Procedures. ORDINANCE NO. AN ORDINANCE AMENDING CENTRAL POINT MUNICIPAL COpf 1.08 PERTAINING TO INITIATIVEAND.REI=ERENDUM PROCEDURES WHEREAS, the initiative and referendum powers are reserved to the people by the terms of Article N, section 1 of the Oregon Constitution as to both state and municipal legislation; and WHEREAS, Article IV, subsection 1(5}provides that municipalities such as the City of Central Point may provide far the manner of exercising the initiative and referendum powers to municipal legislation; NOW, THEREFORE, BE IT ORDAINED BY THE PEOPLE OF THE CITY OF CENTRAL POINT, OREGON,, AS FOLLOWS: Section 1 Central Point Municipal Cade Section 1.08 pertaining to initiatives and referendums, is hereby amended to read as follows: Chapter 1.08 INITIATIVES AND REFERENDUMS Sections: 1..08.010 ~e State and Municipal Law ~ Applicability 1.0$,020 Prospective Petition 1.08.030 Ballat Title; Appeal 1.08,040 Petition Requirements L08.050 Signature Requirements 1.0$.060 Deposit Required 1.08.070 Voting. on Measures 1.08.080 Notice of Election 1A8.010 State and Municipal Law - Annlieabil~ ....v»~~ ...~~ ~~.~~~~ ~.~..~.,.w~......~» ~~~~~~~~»......~ t.~..~~...., ~~~~~»~.a~a8 ...~~ tea.... ~a..~a. A. In all matters relating to the procedure under the initiative or referendum not covered by this chapter, the City Charter and the laws of the State shall apply, except that the issuance and printing of the voters pamphlet shall pat be required an the part of the City. 1A8.020 Prospective Petition A. No petition for initiative or referendum filed with the city shall be valid unless all chief petitioners are registered voters of Central Point 1- Ord[nanCe 1Vo. ~.~431249) at the time of filing and remain registered voters through the entire process, including the election,.. B. Prior to circulation for signatures of any petition, a prospective petition shall be filed with the City Recorder, together with a copy of the measure that it seeks to have submitted to the electors in accordance with Section 1.08.010. C. When a copy of a prospective petition for Initiative is filed in accordance with city and state law, the city recorder shall review it for the legal sufficiency of the form in which it appears. If the petition is in improper form, the city recorder shall advise the petition's proponent by certified mail of the defects in the form and how to make it proper, If the prospective petition is in proper form, the city recorder shall transmit a copy to the city attorney within six (6} business days for preparation of a ballot title; the original shall remain on file with the city retarder. D. After the city recorder receives a prospective referendum petition, two copies are forwarded to the city attorney for preparation of the ballot title. Once the chief petitioners have received written approval to circulate from the city recorder the chief petitioners may begin collecting signatures in accordance with state law. 1.0$.030 Ballot Title. A. The ballot title and appeals process shall be in the form and manner required by the Secretary of State. B. Ballot measure numbers shall be assigned in accordance with the Jackson County Elections Office. 1.0$.OAO Petition Requirements. A. Prior to circulation, a petition must be in the form prescribed by the Secretary of State; a sample of the foam is available in the office of the city recorder or the county clerk, B. After the ballot title far a measure has been determined, the petition may be circulated by the proponent among the registered voters of the city for signatures. C. The petition identification number will be assigned by the recorder. 1.0$.050 Signature Requirements. A. The number of signatures required for an initiative petition is fifteen (l S) percent of the registered voters in the City at the trine the prospective petition is filed. B. The number of signatures required for a referendum petition is ten (10) percent of the registered voters in the City at the time the prospective petition is filed. C. No signature upon a petition may be counted unless a completed petition is filed with the city recorder for verification within one hundred (100) days of the date of the signature. D. When the required number of signatures has been obtained, the completed petition may be filed with the city recorder for verification according to the Jackson County Election Office. If the signatures are insufficient, the petition shall be returned to the chief petitioner. 1.08.060 Deposit Required. A. Any person or persons, organization or organizations presenting or offering any initiative or referendum petition for final filing shall, at the time of offering said petition, deposit with the city recorder either five hundred dollars ($500.00) cash or a certified check drawn to the order of the City. of Central Point. 2 -Ordinance No. (031209) The deposit shall be held by the city until after the election and, in case the referred or proposed measure is defeated at such election, the deposit will be used pay for election costs. If any balance remains after payment of such election expense, the balance shall be returned to the chief petitioner.ln the event any such initiative or referendum measure is enacted at the election held, the entire amount of such deposit shall be returned to the chief petitioner, and the expenses of such election shall be paid from the general funds of the City. B. This provision is made for the purpose of preventing the depletion of City funds by elections on matters in which the pablic is not interested and which have no merit. 1.08,070 Voting on Measures. A. Except as provided in subsection (B) or unless an earlier special election is approved by Council, the time for voting an a measure shall be the next May ar November regular or special election date more than 6b days after the measure qualifies for the ballot. A measure qualifies far the ballot when properly certified according to the laws of the Secretary of State, or when the city council has voted to submit an initiative or referendum to electors. B. The council may call an emergency election for a measure and set the date for it as provided by ORS 221.234. 1.48.080 Election Notice and Results. A. The city recorder shall give notice of all elections in accordance with the requirements of state law. B. The city recorder must certify the election results to the council at the first council meeting after the results are certified by the county clerk. C. A measure adopted by the electors takes effect 30 days after the election unless the measure expressly provides a different effective date. Section 2 This ordinance shall be effective 30 clays after its passage by the City Council and signature of the Mayor. PASSED by the City Council and signed by me in authentication of its passage this day of .2009. Mayor Hank Williams ATTEST: City Representative Approved by me this clay of , 2009. Mayor Hank Williams 3 -Ordinance No. (0312Q9) 4 STAFF REPORT CENTRAL POINT STAFF REPORT March 26, 2009 Tom Humphrey,AICP, Community Development Director/ Assistant City Administrator A Resolution Endorsing and Approving an Application to the Oregon Departments of Transportation and Land Conservation and Development for Planning Assistance through the Transportation Growth Management Program far a Feasibility Study Examining the Conversion of East Pine Street in the Downtown Business District from Four-lanes to Three-lanes. Applicant: City of Central Point STAFF SOURCE: Matt Samitore, Interim Community Development Director BACKGROUND: The purpose of this feasibility study, if funded, will beta examine the multi-modal benefits to the City's Central Business District of converting .East Pine Street from the current four-lane, on-street parking configuration to a three-lane facility with a center left turn lane and on-street parking. The study will focus on East Pine Street from the I-5 Interchange 33 to the intersection of North Front Street/Highway 99. The current four-lane configuration is problematic for a downtown area for the following.reasons: High speeds, pedestrian and bicycle safety, and existing. narrow sidewalks, and limited access to downtown businesses. The benefits for the City of Central Point in completing a feasibility study include examining the traffic impacts (2009 through 2030} that may result from the street conversion, developing design and phasing concepts for East Pine Street, and providing an opportunity for public participation in the planning process. ISSUES: Consideration and approval of the Resolution does not obligate the City to the redesign/reconstruction of East Pine Street, nor does the feasibility study obligate the City to the redesign/reconstruction ofEast Pine Street. The feasibility study is being, undertaken to answer a question that has already been asked - what is the transportation role of East Pine Street, both as a major arterial and as the downtown's main street? ACTION: Consideration of a Resolution Endorsing and Approving an Application to the Oregon Departments of Transportation and Land Conservation and Development for Planning Assistance through the Transportation Growth Management Prog~•am for a Feasibility Study Examining the Conversion of East Pine Street in the Downtown Business District from Four-lanes to Three-lanes. RECOMMENDATION: Approve the resolution. ATTACHMENTS: A. Resolution Planning Department 5 RESVLUTION lvo. ENDORSING AN APPLICATION TO ODOT/DLCD FOR PLANNING ASSISTANCE FOR A FEASIBILITY STUDY TO EXAMINE THE CONVERSION OF EAST PINE STREET IN THE DOWNTOWN BUSINESS DISTRICT FROM FOUR-LANES. TO. THREE~LANES. WHEREAS, the state's Transportation Growth Management Pragram (TGM) supports local government planning #a better integrate transportation and land use development; and WHEREAS, a goal of the City's Strategic Plan is to promote a pleasant and safe downtown environment that is characterized by ease of use for pedestrians and thaw in vehicles accessing our businesses; and WHEREAS, a stated goal of the City's Transportation System Planning (TSP) is to place a higher priority on funding.and constructing street projects that address identified vehicular, bicycle, and pedestrian safety problems than those projects that solely respond to automotive capacity deficiencies in the street system; and WHEREAS, the City of Central Point wishes to respond to the concerns of its citizens, business owners, local and state officials and come together to develop innovative design solutions that will promote safety and economic revitalization in the Downtown Business District on East Pine Street; NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTRAL POINT, OREGON that the City Administrator is hereby authorized and directed to apply for TGM Program assistance from the state and to act on the City's behalf in all matters pertaining to this application. Passed by the Couneil and signed by me in authentication of its passage this day of ~, 2009 Mayor Hank Williams ATTEST: City Representative Approved by me this day of , 2009 Mayor Hank Williams fD