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Home My WebLink AboutCM011212 CITY OF CENTRAL POINT City Council Meeting Minutes January 12, 2012 REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Assistant City Manager Chris Clayton; and City Recorder Deanna Casey were also present. V. PUBLIC APPEARANCES Jason Grous from a local Boy Scout troop addressed the council regarding the Walmart property. He stated that they would like to see a K-Mart build on that site. VI. CONSENT AGENDA A. Approval of December 8, 2011, City Council Minutes B. Approval of 2012 Committee Re-appointments C. Fire Service Appreciation Day Proclamation D. Safety Committee Annual Report E. Approval to change January Council Meetings F. Approval of Technical Services Surplus List Allen Broderick made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. First Reading - An Ordinance Amending Chapter 2.02 of the Central Point Municipal Code to Provide for Council Liaisons for Each City Commission and Committee and to Count Such Liaison for Quorum Purposes Cih~of Cenlruf Pnint City Comrcil Minutes January 72, 2072 Purge 2 Parks and Public Works Director Matt Samitore explained it is a challenge to keep full membership on several City Commissions and Committees. Several meetings have been cancelled in the last few years because of lack of attendance. The proposed Ordinance would allow a City Council member to participate in decision making items if a full quorum of the members is not present and there for unable to conduct their business. Most city committees have a council liaison that attend on a regular basis and reports back to the Council. These council members would not be counted as a committee member, but would be able to step up if needed to make a quorum and allow the committee or commission to conduct business and make decisions. Bruce Dingier made a motion to move to second reading An Ordinance Amending Chapter 2.02 of the Central Point Municipal Code to Provide for Council Liaisons for Each City Commission and Committee and to Count Such Liaison for Quorum Purposes. Kelly Geiger seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1320, A Resolution Authorizing Signatures for Banking Services on Behalf of the City of Central Point Assistant City Manager Chris Clayton stated the proposed resolution authorizes specific city officials to sign checks on behalf of the city. This is a housekeeping item that needs updated from time to time because of changes in personnel. Kelly Geiger made a motion to approve Resolution No. 1320, A Resolution Authorizing Signatures for Banking Services on Behalf of the City of Central Point. Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. C. Resolution No. 1321, A Resolution Setting a Public Hearing and Initiating Proceedings to Annex Public Street Right-of-ways within the Proposed Urban Renewal Boundary. Community Development Director Tom Humphrey explained that the resolution schedules a public hearing to discuss the annexation of a few public roads that will be included as part of the city urban renewal boundaries. When the Downtown and East Pine Street Corridor Revitalization Program is adopted all the area inside the boundaries should be annexed into the City. This should not negatively affect property owners. There will be an opportunity at the public hearing for any concerned citizens to address the council. There was discussion regarding the I-5 overpass and if the city would be taking responsibility. Mr. Humphrey explained that this resolution would only annex the property into the City limits, it does not assume jurisdiction of any roads or right- of-ways that are listed. Ifjurisdiction currently belongs to the State or County they will remain with those entities. If the County or State asks us to take jurisdiction City of Centre! Poiut Cih,/ Comicil Minutes /anuan~ 12, 2012 Page 3 of these streets in the future it will come back to the Council as a jurisdictional transfer and will be adopted by a separate resolution. Kay Harrison made a motion to approve Resolution No. 1321, A Resolution Setting a Public Hearing for February 9, 2012 and Initiating Proceedings to Annex Public Street Right-of-ways within the Proposed Urban Renewal Boundary. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. D. Resolution No. 1322, A Resolution Adopting General Procedures for Fiscal Year 2011-2012. Assistant City Manager Chris Clayton stated that each year the Council considers a general procedures resolution which appoints specific individuals to represent the City in the capacity of City Attorney, City Engineer, City Auditor, Municipal Judge, and City Insurance Agent of Record. The general procedures resolution also establishes general housekeeping items. Kelly Geiger made a motion to approve Resolution No. 1322, A Resolution Adopting General Procedures for Fiscal Year 2011-2012. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. E. Resolution No. 1323, A Resolution Adopting the Intergovernmental Agreement Implementing the School Excise Tax with Medford School District 549C Parks and Public Works Director Matt Samitore School District has decided to implement the School long range facilities planning. The city is obligated Senate Bill 1036, but requires an intergovernmental can begin. The tax is based on new developmen charge an administration fee. There are very few I Point that belong to the Medford School District, I permits issued the excise tax would be collected. ~ Central Point School District for collection of this t~ over $133,000 for them. explained that the Medford Excise Tax to help with their to collect the tax based on agreement before collection t and the city is allowed to >roperties located in Central wt if there are any building Ve do have an IGA with the ix and have collected a little Carol Fischer made a motion to approve Resolution No. 1323, A Resolution Adopting the Intergovernmental Agreement Implementing the School Excise Tax with Medford School District 549C. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VIII. BUSINESS City of Centro! Paint City Council Mbzulcs Janunn~ 12, 2072 Puge 4 A. Council President Appointment Mayor Williams stated that at the first meeting of each year a Council President must be appointed. He took nominations from the Council members. Kay Harrison moved to appoint Bruce Dingler as Council President for 2012. Ellie George seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Arts Commission Appointment Mayor Williams stated that there are currently two vacant positions on the Arts Commission and the City has received an application from Meredith Lewis. Ms. Lewis is a Central Point resident and has volunteer experience in various organizations around the valley. Carol Fischer made a motion to appoint Meredith Lewis to the Arts Commission with an expiration term of December 31, 2014. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he: • Attended the Medford Water Commission meeting where they discussed a depreciation schedule and rates. He explained his presentation to the Commission regarding their rate structure. • Had lunch with Jackson County Commissioner Don Skundrick. • Met with David Douglas regarding the proposed Community Center. X. CITY MANAGER'S REPORT City Manager Phil Messina reported that the Community Center meetings were very productive. Representative Richardson will now return to Salem to find funding sources. There will be a Council Work Session on February 25"'. XI. COUNCIL REPORTS Council Member Allen Broderick stated that he attended the Community Center Meetings. Council Member Kay Harrison reported that she attended an RVSS meeting. Council Member Carol Fischer reported that she attended the Community Center meeting. Cihj of Central Point Cih~ Council Minutes /anunn~ 12, 2072 Page 5 Council Member Ellie George reported that she attended the Crater High Sparrow Club meeting. XII. DEPARTMENT REPORTS Assistant City Manager Chris Clayton stated that the January 26"' meeting should be well attended by the public regarding the proposed projects and the community center topics. Parks and Public Works Director Matt Samitore reported that: • The water reservoir is coming along nice. The walls are up and they are working on the inside. • The community center meetings have been pretty successful and will provide good information for the study session. • They are reviewing the preliminary report for the Highway 99 streetscape improvements. Police Chief Jon Zeliff reported that: • Captain Allison has returned from the FBI Training. • The department has adopted Use of Force Policy #300 which is reviewed on an annual basis. He also provided their Shooting Policy #304. Because of the officer involved shooting in Medford he thought it would be relevant to review this policy with the Council. Police Captain Kris Allison provided a brief overview of the 11 weeks she spent at the FBI training. She had an amazing experience which reinforced her opinion that Central Point does a very good job of enforcing the law. The City is very lucky to have this type of training available to them. Community Development Director Tom Humphrey presented a map of the Table Rock Road area that may come before the council for annexation and comp plan amendments to enhance growth opportunities along that section. XIII. ADJOURNMENT Kay Harrison moved to adjourn, Ellie George seconded, all said "aye" and the Council Meeting was adjourned at 8:15 p. m. The foregoing minutes of the January 12, 2012, Council meeting were approved by the Ciry Council at its meeting of February 9, 2012. Mayor Hank Williams Dated: ~/Q~IZ