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Home My WebLink About03/27/25 DC Minutes (2) COMMUNITY DEVELOPMENT COMMISSION MEETING MINUTES 401 CENTRAL March 27, 2025 POINT 7:30 PM Central Point City Hall vi egi' 140 S 3rd St, Central Point, OR www.centralpointoregon.gov 1 Meeting Called to Order 2 Roll Call The following members were present: Mayor Taneea Browning, At Large Rob Hernandez, Ward I Neil Olsen, Ward II Kelley Johnson (remote), At Large Michael Parsons, Ward Ill Grey Zimmerman (remote), Ward IV Brian Whitaker The following members were absent: None. The following staff were also present: City Manager Chris Clayton, City Attorney Sydnee Dreyer, Parks and Public Works Director Matt Samitore, Planning Director Stephanie Powers, Finance Director Steve Weber, Building Official Derek Zwagerman (remote), and Public Works Office Assistant Cyndi Weeks. 3 Approval of Minutes A. Approval of August 8, 2024, Meeting Minutes Motion: Approve _ Moved By: Neil Olsen Seconded by: Kelley Johnson Roll Call: Members Taneea Browning, Rob Hernandez, Neil Olsen, Kelley Johnson, Michael Parsons, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Central Point Community Development Commission March 27, 2025 Meeting Page 2 of 4 4 Discussion Items A. Downtown Parklet Grant Program Planning Director Stephanie Powers presented the Downtown Parklet Grant Program to the commission. She explained that this program was modeled after the existing commercial facade grant program for the urban renewal district. The goal was to incentivize private investment in the downtown environment to create attractive places that promote social engagement, outdoor dining opportunities, and an enhanced streetscape. The key points of the program are as follows: • The grant would offer up to $10,000 or 50% of the project cost, whichever is less. • Parklets must comply with all temporary parklet program requirements. • Criteria for selection include public art, landscaping, accessibility, and a demonstrated commitment to higher maintenance. • Eligibility is limited to the employment commercial zone and select side streets in the downtown area. • The application process is similar to the commercial facade grant program. • Funds would be established annually through the development commission budget process. During the discussion, several concerns were raised: • Concern was expressed about the potential loss of investment if businesses decide to remove parklets after receiving grant money. • It was suggested to lower the grant amount to $5,000, citing concerns about using taxpayer money. • Kelly Johnson emphasized the importance of the program's overall goals, such as encouraging business participation and enhancing the city for citizens. Central Point Community Development Commission March 27, 2025 Meeting Page 3 of 4 • Questions were raised about enforcement mechanisms for maintenance plans. Stephanie and other staff members addressed these concerns, explaining that while there is no mechanism to recoup costs if a business removes a parklet, the program aims to promote innovation and enhance the downtown area. They also clarified that enforcement would be handled through the permit process and regular communication with grant recipients. Motion: Approved Moved By: Neil Olsen Seconded by: Grey Zimmerman Roll Call: Members Taneea Browning, Rob Hernandez, Neil Olsen, Kelley Johnson, Michael Parsons, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Neil Olsen moved to approve Resolution No. 2025-01, a Resolution of the Central Point Development Commission adopting the Downtown Parklet Grant Program with the modified maximum grant amount of $5,000 or 50%, whichever is less. B. Resolution Approving a 2023-24 Supplemental Budget Finance Director Steve Weber presented the resolution for approving a 2024-25 supplemental budget, noting some typos in the original report and resolution. He explained that due to the timing of project completions and a switch from accrual to modified cash accounting, certain expenditures were being moved from the 2023-24 budget to the 2024-25 budget. The key points of the supplemental budget were: • Recognition of an additional $450,000 in carryover balance. • Increase in expenditures from $50,000 to $500,000. • The expenditure category should be listed as "capital outlay" instead of "contingency." Steve and Chris clarified that the budget adjustments were related to urban renewal contributions to alley paving projects on First and Manzanita, First and Cherry, and upgrades to electrical work at a park. Central Point Community Development Commission March 27, 2025 Meeting Page 4 of 4 Motion: Approved Moved By: Rob Hernandez Seconded by: Kelley Johnson Roll Call: Members Taneea Browning, Rob Hernandez, Neil Olsen, Kelley Johnson, Michael Parsons, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Rob Hernandez moved to approve Resolution No. 2025-02, a Resolution of the Central Point Development Commission approving a 2024-25 supplemental budget with the corrections mentioned by Steve. 5 Adjournment Neil Olsen moved to adjourn, all said aye and the meeting was adjourned at 7:54 PM. The foregoing minutes of the March 27, 2025, Council meeting were approved by the City Council at its meeting of J L 1 , 2024. Dated: LP "Z�? ('Zr,-tr. Council President Robj4ernandez ATTEST: LV City Recorder I