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HomeMy WebLinkAboutPlanning Commission Minutes - September 7, 2004City of Central Point Planning Commission Minutes September 7, 2004 I. MEETING CALLED TO ORDER AT 7:00 P.M. II. ROLL CALL: Chairman Chuck Piland, Christopher Brown, Candy Fish, Don Foster, Paul Lunte, Connie Moczygemba, and Wayne Riggs were present. Also in attendance were Tom Humphrey, Community Development Director; David Alvord, Community Planner, Lisa Morgan, Planning Secretary, and Dave Arkens, GIS Technician. III. CORRESPONDENCE There was no correspondence. IV. MINUTES Candy Fish made a motion to approve the minutes from August 3, 2004. Commissioner Lunte seconded the motion. After the motion to approve the minutes was made and seconded, David Painter from the audience spoke up asking to have the affiliation of Central Point First removed from their comments. Mr. Painter stated that Becca Croft, Joe Thomas and himself made comments as citizens, not Central Point First representatives. Discussions between commissioners indicated that they were under the impression that comments made by them were as representatives of Central Point First, and that the tapes would have to be reviewed. ROLL CALL: Brown, yes; Fish, yes; Foster, yes; Lunte, yes; Moczygemba, yes; and Riggs, yes, Motion passed. V. PUBLIC APPEARANCES There were no public appearances. VI. BUSINESS A. A public hearing to review an application for a tentative subdivision to create 19 lots (with one designated as open space) within a Planned Unit Development. The subject parcels are in the R-1-6 and R-1-8, Plmmiag Connuissiorr ddiuutes September 7, :004 Page ? Residential Single Family zones and are identified in the records of the Jackson County Assessor as Map 37 2W 10DC, Tax Lot 200 & Map 37 2W 10DB, Tax Lots(s) 9100, 9200 & 9400. The properties are located west of Snowy Butte Lane, north of Beall Lane and adjacent to Griffin Creek. Chairman Piland asked if there were any ex-parte communications or conflicts of interest to declare. Commissioner Fish asked to be dismissed from this portion of the meeting. Mr. Humphrey, Community Development Director, provided some City background information regarding the passing of a resolution several years ago regulating development of subdivisions near Snowy Butte Road until road improvements have been made. On August 28, 2003, the City Council passed Resolution # 991, rescinding the regulation of subdivisions. The thought behind rescinding the resolution was that if subdivisions were allowed, that the road improvements would happen with the development of the subdivisions. Mr. Humphrey referred to an aerial photograph on the wall of Snowy Butte Road illustrating the proposed road improvement designs for Snowy Butte Road. Improvements to Snowy Butte Lane were lower on the priority list due to other arterial or collector streets within the city that needed improvement. The applicant Dale Clark will make road improvements on Snowy Butte Road along his development. There will be two boundary line adjustments to bring a couple of the lots into compliance. Mr. Humphrey referred to page 19 showing the lot line adjustments. Public Works recommends that Virginia Drive is to be a local access road, and that it will not belong to either the City or the County. Mr. Clark is willing to make the road improvements on Snowy Butte Road, with the cooperation and share of financial responsibility for the road improvements with the residents along Snowy Butte Road Once the road improvements have been made and the road is brought up to City standards, the City will take over maintenance of the road. Mr. Humphrey stated that with the new road design for Snowy Butte Road, it will not encourage cut through traffic, and will add the needed safety and a few off road parking spaces. Mr. Humphrey began the presentation of the Planning Department Staff report. He stated that the City does not disagree with the applicants findings of fact and conclusions of law. The applicant has met the overall targeted density and does not exceed the maximum density. Plrrnrring Cwnmisno~r ,idinules SeytemGer 7. 2004 Page 3 There were discussions among City staff as to whether Virginia Road should be a separate tax lot or an easement. The City would prefer to see it as an easement and built to Public Works Standards for a private lane. Some difficulties in the past with private roads being recorded as an individual tax lot caused problems with the County for lack of financial responsibility for taxes, which could lead to foreclosure of that lot or an orphan lot. Mr. Humphrey explained that a Planned Unit Development allows the City to vary from some requirements and allow cluster homes, etc. However the City will need to hold firmly on the setback requirements. The setbacks will be measured from the edge of pavement or sidewalks, to ensure that cars will not extend into the sidewalk area. The property is partially in a 100 year floodplain. Those lots that fall within the 100 year floodplain would have to be built to FEMA standards. Lot 19 is designated as open space. The City is hoping that sometime in the future we could contact adjacent property owners to extend a pedestrian pathway over the bridge to Flanagan Park. Even if this cannot be agreed on with adjacent property owners, it will still provide a nice open space area within the development. Staff's conclusion is that with the irregular shape of the lots, the development being larger than 1 acre and smaller than 5 acres, and the overall density does not exceed the targeted density, this proposal meets the criteria of a Planned Unit Development. There were no special concerns noted by any other agencies. Chairman Piland asked about the road improvements on Snowy Butte Road and if the residents are ready to proceed or not. Mr. Humphrey did not know the position of all the residents. He added that he had previously recommended the formation of a Limited Liability Corporation by the residents for this joint effort. There are approximately 10 affected residents per Dave Arkens, GIS Technician. The City has met with residents in the past regarding the improvements. Chairman Piland asked Dale Clark to speak on behalf of his proposal. Mr, Clark stated that he is here to help facilitate the improvements of Snowy Butte Road. He concurs with the staff report. He added that there will be a double tree lined boulevard and it would be very nice. He stated that he would like to say it would add to the area, however it was a pretty nice area before he came along. Mr. Clark has met with Fire District # 3 and the plans before the commissioners reflected Planning Connnissiai Alinutes September 7, 200 Pngc 4 their recommendations. For example, the requirement that the home on Lot #1 have a sprinkler system. Mr. Thomas, a resident across from the Snowy Butte Meadows proposal, stated that he is in favor of the development. It will provide Mr. Thomas an opportunity to extend the road improvements to in front of his house. Mr. Bartholomew, a resident on Snowy Butte Road, is concerned about the additional traffic and if it will increase his taxes. He is also concerned with filling every nook and cranny with development. Chairman Piland closed the public portion of the meeting There were discussions about lots 12 & 14 being surrounded on three sides by streets. Mr. Humphrey asked the commissioners to look at the loop as more of an alley, and explained that with unusual shaped properties we have to make the most of various access drives. There were questions if Lot 12 is actually a buildable lot due to the size. Mr. Clark explained that with the square footage of the house they have planned for that lot, he has no problem meeting the setback requirements. The County Surveyor will want to have the "private drive /alleyway" named. Virginia Drive will have sidewalks. Mr. Clark had originally proposed sidewalks in the alleyway, and the Fire District discouraged that. Mr. Humphrey said that there are other ways of designating a pedestrian walkway by stamping it differently, etc. Commissioner Lunte made a motion adopting Resolution No. 623, conditionally granting approval for a Planned Unit Development known as Snowy Butte Meadows, subject to the recommended conditions of approval in addition to 1). Garages have set backs of 20'; 2). Virginia Street be recorded as an easement rather than an individual tax lot and 3). There should be pedestrian designations along the private drive. Commissioner Foster seconded the motion. ROLL CALL (excluding Commissioner Fish): The motion passed unanimously. Commissioner Fish returned to the Commissioner table. Y7armirig Commissmrs A9ixxles s~t~~e~~,ne, ~. zoos 1~~X~ ~ B. Public meeting to review an application for a minor land partition application that would create a total of 3 parcels. The subject parcel is in the R-1-6, Residential Single Family District and is identified in the records of the Jackson County Assessor as being Map 37 2W 116A, Tax Lot 1400. The property is located on the west side of Freeman Road (460 Freeman Road}, north of Cedar and south of Ash Street. David Alvord, Community Planner presented the Planning Department Staff Report. He explained that with the upcoming improvements for Freeman Road, that there will be a setback of 60' for Lot #3. Mr. Alvord, went through the correspondence received from outside agencies. Fire District # 3 would like a hammerhead on parcel #1, or a sprinkler system installed in the home to be built. Rogue Valley Sewer Service stated that because there is not a sewer connection on Freeman Road, connections would need to be made to the existing line on Cedar, as well as upsizing the sewer line to the parcel. The existing sewer line is not adequate to serve two additional dwellings. The applicant Dan Castellano, said that he has been granted permission to cut across a parcel to the north (Evelyn Hull's property) to access the sewer line on Ash Street. Mr. Castellano prefers the Fire District's option of a sprinkler system on Lot 1 instead of the hammerhead. Mr. Currier, a resident on Cedar Street, stated that he doesn't object to development of the Castellano property, however he doesn't want to see two story homes. They do not want to lose the privacy in their backyard. Also, all of the homes in the area are single story homes. Mr. Castellano stated that he will be selling the lots and more than likely will be building two story homes. Chairman Piland called a five minute break for Mr. Castellano to speak with the Currier's. The meeting was called back to order at 8:27 p. m. The public portion of the meeting was closed. Commissioner Fish stated that she would prefer to see a hammerhead on Lot 1. Chairman Piland explained that with the cost of home sprinkler systems becoming more affordable that we will probably see more requirements for the home sprinkler systems because it reduces the amount of damage until emergency services can respond. Y/armbtg Conuniss+on ;l4ieales Sepk;n+ber 7 2001 Puge G Commissioner Lunte made a motion to adopt Resolution No. 624, approving an application for a minor land partition located at 460 Freeman Road, subject to the recommended conditions of approval. Commissioner Moczygemba seconded the motion. ROLL CALL: The motion passed unanimously. C. Public hearing to review a Planned Unit Development, Tentative Plan and Conditional Use applications that would amend the previously approved Beebe Woods Planned Unit Development by including a 4:n phase near the northwest corner of the project. This proposed 4`h phase would add five additional lots to an adjacent tax lot and would not change any other elements of the original P.U.D. approval. The subject parcel is in the R-2, Residential Two Family District and is identified in the records of the Jackson County Assessor as Map 37 2W 01CB, Tax 200. The properties are located on the east side of Hamrick Road (4460 Hamrick Road), north of East Pine Street and south of Parkwood Village Lane. The agent for the applicant, Craig Stone requested a continuance to the October 5, 2004 meeting. This will enable his client Chris Galpin and the Layton's to resolve a few issues. Mr. Stone stated that they are willing to waive the 120 day rule because of this continuance. Chairman Piland asked if there was anyone in the audience to offer testimony either in favor of or against these applications. There were none. Commissionor Riggs made a motion to continue this item to the October 5, 2004 meeting. Commissioner Foster seconded the motion. ROLL CALL: The motion passed unanimously. VII. MISCELLANEOUS Tom Humphrey, Community Development Director passed a brochure around to the Commissioners for the American Planners Association joint conference October 4 - 6`h 2004. Mr. Humphrey said that we still have not been able to schedule a local training session for the Land tJse Planning: Beyond Basics. We need to coordinate a time between the Citizen Plmvain~ Conuni.cs~iwr ;Minutes September ~, 200d Pt~ge 7 Advisory Committee, the Planning Commission and City Council. Flyers will be mailed once the date has been determined. Mr. Humphrey asked if the Commissioners objected to a Saturday class or if necessary we could schedule an weekday evening class. No one objected to a Saturday class. Mr. Humphrey explained that OTAC and TKS will be conducting a Highway 99 study during the October -November time frame. There will be walking tours scheduled with property and business owners to discuss what they like or dislike about Highway 99. The group conducting this study is the same one that worked on Ashland Boulevard. Mr. Humphrey introduced the new City logo approved by the Council. He explained the whole concept in going with this design and how it will also serve as a design for issuing blue ribbons for special City recognition to developments or businesses. VIII. ADJOURNMENT Commissioner Lunte made a motion to adjourn the meeting. Commissioner Foster seconded the motion. ROLL CALL: Motion passed unanimously. Meeting was adjourned at 8:55 P.M.