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Home My WebLink About41124 Agenda Packet (4)CITY COUNCIL MEETING AGENDA April 11, 2024 7:00 PM Central Point City Hall, Council Chambers 140 S 3rd St, Central Point, OR www.centralpointoregon.gov 10. Meeting Called to Order 20. Pledge of Allegiance 30. Roll Call 40. Recognitions, Community Group Reports A. Fire District 3 Annual Report 50. Public Comments The City Council sets aside 20 minutes for in-person public comments on non-agenda items. Comments are limited to two minutes per individual, 5 minutes per group or organization. Please complete a public comment form before speaking. The City Council encourages written comments. Please submit your comments by regular mail to City Council, 140 S Third St, or by email to meetings@centralpointoregon.gov. Comments must be received by noon on the date of the meeting to be noted in the record. Please include the date of the Council meeting with your comments. 60. Consent Agenda A. Approval of March 14, 2024 Meeting Minutes B. OLCC H & S Stations - 1065 E Pine St C. OLCC H & S Stations - 1510 E Pine St D. Arts Commission Appointments 70. Items Removed from the Consent Agenda 80. Ordinances and Resolutions A. 2nd Reading - Ordinance Amending Ord No. 2107 - Arts Commission Membership Sydnee Dreyer, City Attorney B. Establishment of Tier 4 Irrigation Rates Page 1 of 50 Matt Samitore, Parks and Public Works Director C. Elk Creek Culvert Replacement Matt Samitore, Parks and Public Works Director 90. Business A. Planning Commission Report Stephanie Powers, Planning Director 100. Mayor’s Report 110. City Manager’s Report 120. Council Reports 130. Department Reports 140. Executive Session The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. 150. Adjournment Page 2 of 50 Central Point City Council March 14, 2024 Meeting Page 1 of 7 CITY COUNCIL MEETING MINUTES March 14, 2024 7:00 PM Central Point City Hall, Council Chambers 140 S 3rd St, Central Point, OR www.centralpointoregon.gov 10. Meeting Called to Order The meeting was called to order at 7:00 PM by Mayor Hank Williams 20. Pledge of Allegiance 30. Roll Call The following members were present: Mayor Hank Williams, At Large Rob Hernandez, At Large Michael Parsons, Ward III Melody Thueson, Ward I Neil Olsen, Ward II Kelley Johnson The following members were absent: Ward IV Taneea Browning The following staff were also present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Powers; Police Chief Scott Logue; and City Recorder Rachel Neuenschwander 50. Public Comments 60.Consent Agenda A.Approval of February 22, 2024 Meeting Minutes B.Arbor Week Proclamation 2024 Motion: Approve Moved By: Michael Parsons Seconded by: Rob Hernandez Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, Olsen, Melody Thueson voted yes. 70. Items Removed from the Consent Agenda 80.Public Hearing Page 3 of 50 Central Point City Council March 14, 2024 Meeting Page 2 of 7 A.Ordinance Amending and Increasing Transient Lodging Tax City Manager Chris Clayton presented the first reading of an Ordinance increasing Transient Lodging Tax to the Council. City staff has proposed increasing the tax by 2% to a total of 11% to promote tourism in city limits further; in particular, increasing revenues for the general fund to promote the community center and Little League fields, which the city believes will promote tourism. There are two additional revisions, including a new section 3.24.045, which states that transient lodging providers, as well as transient lodging intermediaries such as VRBO and AirBnB, are jointly and severally liable for payment of the tax. Additionally, the code clarifies that short-term RV rental spaces are included in the definition of transient lodging, as the future community center will likely contain short-term RV rental spaces. The remainder of the revisions are intended to make the code more transparent and clarify the calculation of days to avoid disputes as to timing. Based on calculations from the 2024-25 budget, there is a projected increase of approximately $145,280; with the possible addition of another hotel, the additional revenue could be roughly $169,230 to $270,730, based on 2022-23 receipts. The Transient Lodging Tax is paid quarterly, and if this is passed to a second reading, there will be an amendment to the second reading to start the increase on July 1, 2024. Mayor Williams opened the public hearing, but no one came forward, and the public hearing was closed. Motion: Approve Moved By: Melody Thueson Seconded by: Michael Parsons Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, N Olsen, Melody Thueson voted yes. Melody Thueson moved to forward the Ordinance Amending CPMC Chapter 3.24 Increasing Tax Imposed, Establishing Joint and Several Liability for Lodging Tax Collectors, and Updating Rights and Remedies to a second reading. 90.Ordinances and Resolutions A.Minor Comprehensive Plan Map Amendment Planning Director Stephanie Powers presented to the Council the second reading of an Ordinance amending the Central Point Comprehensive Plan Map on properties located at the corner of Taylor Road and North Haskell Street and 1777 East Pine Street to increase housing production. There were no changes since the first reading. Melody Thueson moved to approve Ordinance No. 2111 an Ordinance Page 4 of 50 Central Point City Council March 14, 2024 Meeting Page 3 of 7 Amending the Central Point Comprehensive Plan Map on properties located at the corner of Taylor Road and North Haskell Street (0.9 acres) and 1777 East Pine Street (12.9 acres) to increase housing production. Motion: Approve Moved By: Melody Thueson Seconded by: Rob Hernandez Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, N Olsen, Melody Thueson voted yes. None voted no. B.Minor Zone Map Amendment File No. ZC-23001 Planning Director Stephanie Powers presented to the Council the second reading of an Ordinance amending the Central Point Zoning Map on properties located at the corner of Taylor Road and North Haskell Street and 1777 East Pine Street to increase housing production. There were no changes since the first reading. Rob Hernandez moved to approve Ordinance No. 2112 an Ordinance Amending the Central Point Zoning Map on properties located at the intersection of Taylor Road and North Haskell Street and 1777 East Pine Street to support increased housing production. Motion: Approve Moved By: Rob Hernandez Seconded by: Neil Olsen Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, N Olsen, Melody Thueson voted yes. None voted no. C.First Reading of an Ordinance Amending Ord. No. 2107 - Arts Commission Membership City Attorney Sydnee Dreyer presented an Ordinance Amending Ord. No. 2107 Arts Commission Memberships. Recently, the Council adopted Ordinance 2107, which amended CPMC 2.59.030 to expand the membership requirements for the Arts Commission. City staff was approached by an individual seeking to become a member of the Arts Commission. The proposed Ordinance retains the requirement that 4 of the 7 positions must be held by residents within the City limits. The remaining 3 positions could be held by persons who live within the UGB, own or have a close family member who owns a business within city limits, is a teacher for School District No. 6 working in city limits, or demonstrates an interest in the arts in Central Point. Melody Thueson moved to forward the Ordinance amending Ordinance No. 2107 - Arts Commission Membership to a second reading. Motion: Approve Moved By: Melody Thueson Seconded by: Kelley Johnson Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, N Olsen, Melody Thueson voted yes. None voted no. D.Resolution Approving IGA with RVSS - Building Official Page 5 of 50 Central Point City Council March 14, 2024 Meeting Page 4 of 7 City Manager Chris Clayton presented a Resolution Approving an Intergovernmental Agreement with Rogue Valley Sewer Services (RVSS) for Building Official Services to the Council. RVSS approached the City about entering into a contract to allow Derek Zwagerman, PE, to serve as the RVSS Building Official. RVSS operates a Building Inspection Program as described in ORS 455.153 and OAR 918-020-0090. The Building Inspection Program must be overseen by a Building Official licensed in the State of Oregon. RVSS' Building Inspection Program is limited to sanitary sewer service laterals. Derek's duties under the contract would be fairly limited to reviewing the Building Inspection Program Operating Plan annually, submitting required forms to the Oregon Building Codes Division, and providing code interpretations when needed. Reimbursement for these services would be billed on an hourly basis. Council Member Mike Parsons disclosed that he is on the Board of Directors as the Vice Chair for the Rogue Valley Sewer Services. The Council had concerns over any potential lawsuits regarding Derek's decision. The Council also wanted to ensure that Derek wanted to do this and what would happen if a catastrophic event occurred. Staff addressed these concerns, and the agreement covers them. Derek is also on board with moving forward with the agreement. Melody Thueson moved to approve Resolution No. 1779 a Resolution approving that Intergovernmental Agreement between the City of Central Point and Rogue Valley Sewer Services for Building Official Services and authorizing the City Manager to execute same. Motion: Approve Moved By: Melody Thueson Seconded by: Michael Parsons Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, N Olsen, Melody Thueson voted yes. None voted no. E.Resolution Accepting the Lowest Qualified Bid from for the Cedar to Bush to Railroad Tracks Water Improvement Project and Authorizing the City Manager to Execute a Contract Parks and Public Works Director presented to the Council a Resolution accepting the lowest qualified bid for the Cedar to Bush to the Railroad Tracks water improvement project and authorizing the City Manager to Execute a Contract. The lowest bid was from Visar Construction for $142,160. This project is needed to stabilize east-west pressure and move an older asbestos-concreted waterline for economic development. City Manager Chris Clayton pointed out that the Cedar to Bush to the railroad tracks project was budgeted in the 2023/25 Water Budget and the Development Page 6 of 50 Central Point City Council March 14, 2024 Meeting Page 5 of 7 Commission budget under the titles of South Haskell Street and Miscellaneous Public Works Projects. Rob Hernandez moved to approve Resolution No. 1780 a Resolution Accepting the Lowest Qualified Bid from Visar Construction or the Construction of the Cedar to Bush to Railroad Tracks Waterline Improvement Project in the amount of $142,160 and Authorizing the City Manager to Execute a Contract. Motion: Approve Moved By: Rob Hernandez Seconded by: Michael Parsons Roll Call: Members Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, N Olsen, Melody Thueson voted yes. None voted no. 100.Business A.Planning Commission Report Planning Director Stephanie Powers presented the Council with the Central Point Planning Commission report from the March 5, 2024, meeting. There were two (2) items on the agenda, including two (2) quasi-judicial public hearings for a Master Plan and a Tentative Subdivision Plan for property within the Eastside Transit Oriented Development (ETOD) Overlay area. A brief update was provided to the Planning Commission, notifying them of forthcoming pre-application conferences for preliminary development plans on the Mon Desir property and one property in the UGB, as well as the State’s recent approval of Senate Bill 1537 concerning Housing and Infrastructure. B.2024 Community Survey Review City Manager Chris Clayton presented to the Council the proposed 2024 Community Survey, the survey will be distributed with the Utility Statements in place of the City Newsletter in May. Council suggested having a drawing for the participants of the survey encouraging citizens to participate. C.Discussion of adding a Tier 3 Irrigation Rate. Parks and Public Works Director Matt Samitore presented the tier for residential irrigation rates to the council. The staff report referred to tier 3 rates, it should say tier 4 rates. In January, the City Council approved new water rates that went into effect this past month. At the time of the initial meeting, staff had prepared an option to look at irrigation meters. Staff analysis showed that the highest water consumption was from Home Owners Associations (HOAs). Staff proposes that the City offer irrigation audits and up to 1,000-2,000 per association, potentially $10,000, to implement conservation measures. Conservation measures will be developed for each HOA based on the irrigation audit. Page 7 of 50 Central Point City Council March 14, 2024 Meeting Page 6 of 7 Additionally, the staff is suggesting a different rate for the Tier 3 irrigation. The new rate is 150% of the current rate, only for those using over 100 CCF of water. Additionally, staff proposes that the new rate go into effect in October 2024 to allow the audits to occur and be presented to each of the HOAs. This would also allow them to make any proposed changes/fixes before the 2025 irrigation season begins. The council questioned the impact on the HOAs; staff responded that the worst is approximately $26,000 a year, and the best is around $500 per month. The council favors starting at a lower rate of 125% and increasing it in the future if the intended water conservation efforts don't produce the desired results. 110. Mayor’s Report Mayor Hank Williams reported that: •He attended the Medford Chamber Forum Lunch. •He was approached about what his position was on Jackson County increasing the number of Commissioners from three to five. 120. City Manager’s Report City Manager Chris Clayton reported that: •IT sent an email cautioning people regarding ransomware attempts on the City. •Matt and Sydnee had a meeting with the city lobbyists today. He will send a report in tomorrow's update. •This week, work was done expanding one of the planters out front of City Hall. Last Friday, a lady fell and sustained substantial damages. •Monday night is the Airport Tour at 5 pm; they will validate parking. •Dave Jacobs has done an excellent job of cleaning up the cemetery. •They have been dealing with some issues with mobile food trucks. 130. Council Reports Council Member Melody Thueson reported that: •She attended the Rogue X Tour. •She attended the School Board Meeting. Council Member Mike Parsons reported that: •He attended the Jackson County Public Policy Coordinating Council meeting. •He attended the Rogue Valley Sewer Service Board of Directors Banquet. •He attended the Planning Commission meeting. •He has provided five training sessions for new volunteers in the VIPS program. Council Member Rob Hernandez reported that he attended the Medford Chamber Forum Lunch. Council Member Kelley Johnson reported that she attended the RVCOG Board Page 8 of 50 Central Point City Council March 14, 2024 Meeting Page 7 of 7 Meeting Council Member Neil Olsen reported that he attended the Rogue X tour. 140. Department Reports Planning Director Stephanie Powers reported that: •The Planning Department became aware of Mobile Food Trucks in areas where they are not allowed. •The Department also received reports from City Staff regarding a Food Truck on Table Rock Road regarding public safety. Based on some of these issues staff recognizes the need to revise the Mobile Food Vendor Code. •The Courts have largely upheld Climate-Friendly and Equitable Communities rulemaking. The DLCD will send the City an Intergovernmental Agreement that will be brought to the Council in the future. Parks and Public Works Director Matt Samitore reported that: •The construction on Airport Rd and Table Rock Rd intersection is moving forward, and they are paving soon. •The electrical at Pfaff Park is moving quickly, and he is impressed with the contractor, T3 Electric. Police Chief Scott Logue reported that: •ECSO will receive funding for the infrastructure project, and the board of directors will continue to consider future funding. •He attended the Medford Chamber Forum. Jackson County Commissioner Dave Dotterrer reported that he purchased one of the Veterans Trees in honor of his father. 160. Adjournment Rob Hernandez moved to adjourn. All said aye and the meeting was adjourned at 8:17 p.m. The foregoing minutes of the March 14, 2024, Council meeting were approved by the City Council at its meeting of , 2024. Dated: Mayor Hank Williams ATTEST: City Recorder Page 9 of 50 Item No: 2024-34 Staff Report DEPARTMENT: Administration MEETING DATE: April 11, 2024 STAFF CONTACT: Rachel Neuenschwander, City Recorder SUBJECT: OLCC H & S Stations - 1065 E Pine St SUMMARY AND BACKGROUND: The City has received an application for change of ownership for Chevron #5019 located at 1065 E Pine St. ORS requires new and change of ownership for OLCC applications to be approved by the City Council. The Police Department has run their background check and found no information pertinent to the request. FINANCIAL ANALYSIS: LEGAL ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: ATTACHMENTS/EXHIBITS: 1. OLCC 1065 E Pine STAFF RECOMMENDATION: RECOMMENDED MOTION: Page 10 of 50 APPLICANT INFORMATION ldentify the applicants applying for the license. This is the entity (example: corporation or LLC) orindividual(s)applyingforthe license. Please add an additional page if more space is needed. Name of entity or individual applicant #1: H&S Stations, LLC #5019 Name of entity or individual applicant #2: Hasco Stations LLC Name of entity or individual applicant #3 Name of entity or individual applicant #4: LIqUOR LICENSE APPLICATION Page 2 of 4 BUSINESS INFORMATION Trade Name of the Business (name customers will see): Chevron #5019 Premises street address (The physical location of the business and where the liquor license will be posted): 1065 E. Pine St. City: Central Point Zip Code: 97502 County: ackson Business phone number: 714-761-5426 Business email: m.haris@hasoil.com Business mailing address (where we will send any items by mail as described in OAR 845-004-006511.l.): 1065 E. Pine St. City:State: entral Point regon Zip Code: 97520 Does the business address currently have an OLCC liquor license? flves Eruo Does the business address currently have an OLCC maril'uana license? flVes E ruo APPLICATION CONTACT INFORMATON - Provide the point of contact for this application. lf this individual is not an applicant or licensee, the Authorized Representative Form must be completed and submitted with this application. Application Contact Name: Moe Haris lEmail: I lM.haris@hasoil.com Phone number: 714-761-5426 Please note: liquor license applications are public records.OLCC Liquor License Application (Rev. 10.25.23) Page 11 of 50 LIQUOR LICENSE APPLICATION Page 3 of 4 TERMS o "Real property" means the real estate (land) and generally whatever is erected or affixed to the land (for example, the building) at the business address. o "Common area" is a privately owned area where two or more parties (property tenants) have permission to use the area in common. Examples include the walking areas between stores at a shopping center, lobbies, hallways, patios, parking lots, etc. An area's designation as a "common area" is typically identified in the lease or rental agreement. ATTESTATION - OWNERSHIP AND CONTROL OF THE BUSINESS AND PREMISES e Each applicant listed in the "Application lnformation" section of this form has read and understands OAR 845-005-03L1 and attests that: 1. At least one applicant listed in the "Application Information" section of this form has the legal right to occupy and control the real property proposed to be licensed as shown by a property deed, lease, rental agreement, or similar document. 2. No person not listed as an applicant in the "Application lnformation" section of this form has an ownership interest in the business proposed to be licensed, unless the person qualifies to have that ownership interest waived under OAR 845-005-0311. 3. The licensed premises at the premises street address proposed to be licensed either: a, Does not include any common areas; or b. Does include one or more common areas; however, only the applicant(s) have the exclusive right to engage in alcoholsales and service in the area to be included as part of the licensed premises. o ln this circumstance, the applicant(s) acknowledges responsibility for ensuring compliance with liquor laws within and in the immediate vicinity of the licensed premises, including in portions of the premises that are situated in "common areas" and that this requirement applies at all times, even when the business is closed. 4, The licensed premises at the premises street address either: a. Has no area on property controlled by a public entity (like a city, county, or state); or b. Has one or more areas on property controlled by a public entity (like a city, county, or state) and the public entity has given at least one of the applicant(s) permission to exercise the privileges of the license in the area. Chevron #5019 OLCC Liquor License Application (Rev. 10.25.23) Page 12 of 50 LIQUOR LICENSE APPLICATION Chevron #5019 Page 4 of 4 Applicant Signature(s): Each individual listed in the applicant information box on page 2 (entity or individuals applying for the license) must sign the application. lf an applicant listed in the applicant information box on page 2 is an entity (such as a corporation or limited liability company), at least one member or officer of the entity must sign the application. o Each applicant listed in the "Application lnformation" section of this form has read and understands OAR 845-006-0362 and attests that: 1,. Upon licensure, each licensee is responsible for the conduct of others on the licensed premises, including in outdoor areas. 2. The licensed premises will be controlled to promote public safety and prevent problems and violations, with particular emphasis on preventing minors from obtaining or consuming alcoholic beverages, preventing over-service of alcoholic beverages, preventing open containers of alcoholic beverages from leaving the licensed premises unless allowed by OLCC rules, and preventing noisy, disorderly, and unlawful activity on the licensed premises, I attest that all answers on all forms and documents, and all information provided to the OLCC as a part of this application, are true and complete. Moe Haris U,.4 2127124 Applicant name Signature Date Applicant name Signature Date Applilcant name Signature Date Applicant name Signature Date Applicant/Licensee Representative(s): lf you would like to designate a person/entity to act on your behalf you must complete the Authorized Representative Form. You may submit the form with the application or anytime thereafter. The form must be received by the OLCC before the representative can receive or submit information for the applicant. Please note that applicantsflicensees are responsible for all information provided, even if an authorized representdtive submits additional forms on behalf of the applicont. OLCC Liquor License Application (Rev. 10.25.23) Page 13 of 50 OREGON LIQUOR & CANNABIS COMMISSION BUSINESS INFORMATION Please Print or Type Applicant Na H&S Stations LLC #5019 Phone 7147615426 Trade Name (dba)Chevron #5019 BuSineSS LOCatiOn Address: 106sE.Pinest. City Central Point ZIP Code s7502 Business Hours: Sunday Monday b Tuesday 9 Wednesday 6 to 10 to 1o to '10 to 1o to 1o to 1o 6 OutdoorArea Hours: Sunday Monday The outdoor area is used for: tr Food service Hours: to - tr Alcohol service Hours: -to - E Enclosed, how The exterior area is adequately viewed andior supervised by Service Permittees. (lnvestigator's lnitials) to-- to Tuesday to _ Wednesday _ to _Thursday to _ Friday to =_- Thursday Friday b Saturday to 10 Saturday .- to Seasonal Variations: EI Yes E No lf yes, explain Check ALL that applylENTERTAINMENT DAYS & HOUR$ OF LIVE OR DJ MUSI OLCC USE ONLY lnvestigator Verified Seating:-(Y) -(N)lnvestigator tr tr n n trtrl E Karaoke E coin-oprrated Games E ViA"o Lottery Machines E sociat Gaming E PootTables E otn"r' *Minor Entertainers in an area prohibited to minors need prior approvalfrom the OLCG Sunday to --Monday to _Tuesday to _ Wednesday _toThursday to _ Live Music Recorded Music DJ Music Dancing E ruuo" Dancing Live Entertainment Minor Enteftainers Restaurant: Banquet: Outdoor: Lounge:_ Other (explain): - Total Seating: --- Friday Saturday to*- to I understand if my answers are not true and complete, the OLCC may deny my license application. Applicant Signature: wtAil.oregon.govlo|cc te:LA Rev: 2.1.23 Page 14 of 50 *::...-- ,r'-i'la,;r\ CENTRAL o LI NT 155 South Second Street o Central Point, OR 97502 Scott Logue Ph: (541) 664-5578 o Fax: (541) 664-2705 o wyyyy.centralpointoregon.gov Ghief Date: 03/13124 From: Chief Scott Logue To: Honorable Mayor Williams Subject: Request for OLCC License RE: H& S Stations LLC Persons associated therewith: Moe Haris Files of the Central Point Police Department contain no information pertinent to the request. Respectfully, Chief Scott Logue Central Point Police Department '2r,/raa/ ft ,9","rb", Conn/tte/ ft f*"//",ro"" Page 15 of 50 Item No: 2024-35 Staff Report DEPARTMENT: Administration MEETING DATE: April 11, 2024 STAFF CONTACT: Rachel Neuenschwander, City Recorder SUBJECT: OLCC H & S Stations - 1510 E Pine St SUMMARY AND BACKGROUND: The City has received an application for change of ownership for Chevron #5018 located at 1510 East Pine Street. ORS requires new and change of ownership for OLCC applications to be approved by the City Council. The Police Department has run their background check and found no information pertinent to the request. FINANCIAL ANALYSIS: LEGAL ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: ATTACHMENTS/EXHIBITS: 1. OLCC 1510 E Pine STAFF RECOMMENDATION: RECOMMENDED MOTION: Page 16 of 50 APPTICANT INFORMATION ldentify the applicants applying for the license. This is the entity (example: corporation or LLC) or individual(s) applying for the license. Please add an additional page if more space is needed. Name of entity or individual applicant #L H&S Stations, LLC #5018 Name of entity or individual applicant #2 Hasco Stations LLC Name of entity or individual applicant #3:Name of entity or individual applicant #4: UqUOR LICENSE APPLICATION Page 2 of 4 BUSINESS INFORMATION Trade Name of the Business (name customers witt see): Chevron #5018 PremiSgS street address flhe physical location of the business and where the liquor license will be posted): 1510 E. Pine St. City: Central Point Zip Code 97502 County: Jackson Business phone number: 714-761-5426 Business email: m.haris@hasoil.com Business mailing address (where we will send any items by mail as described in OAR 845-004-006511.l.): 1065 E. Pine St. City:State:Zip Code ntral Point regon 7520 Does the business address currently have an OLCC liquor license? fives Eruo Does the business address currently have an OLCC marijuana license? EYes E tto APPLICATION CONTACT INFORMATON - Provide the point of contact for this application. lf this individual is not an applicant or licensee, the Authorized Representative Form must be completed and submitted with this application. Application Contact Name: Moe Haris lEmail: I lM.haris@hasoil.com Phone number 714-761-5426 Please note: liquor license applications are public records.OLCC Liquor License Application (Rev. 10.25.23) Page 17 of 50 LIQUOR LICENSE APPLICATION Page 3 of 4 TERMS o "Real property" means the real estate (land) and generally whatever is erected or affixed to the land (for example, the building) at the business address. o "Common area" is a privately owned area where two or more parties (property tenants) have permission to use the area in common. Examples include the walking areas between stores at a shopping center, lobbies, hallways, patios, parking lots, etc. An area's designation as a "common area" is typically identified in the lease or rental agreement. ATTESTATION - OWNERSHIP AND CONTROL OF THE BUSINESS AND PREMISES o Each applicant listed in the "Application lnformation" section of thisform has read and understands OAR 845-005-0311 and attests that: 1,. At least one applicant listed in the "Application lnformation" section of this form has the legal right to occupy and control the real property proposed to be licensed as shown by a property deed, lease, rental agreement, or similar document. 2. No person not listed as an applicant in the "Application lnformation" section of this form has an ownership interest in the business proposed to be licensed, unless the person qualifies to have that ownership interest waived under OAR 845-005-031L. 3. The licensed premises at the premises street address proposed to be licensed either: a. Does not include any common areas; or b. Does include one or more common areas; however, only the applicant(s) have the exclusive right to engage in alcoholsales and service in the area to be included as part of the licensed premises. o ln this circumstance, the applicant(s) acknowledges responsibility for ensuring compliance with liquor laws within and in the immediate vicinity of the licensed premises, including in portions of the premises that are situated in "common areas" and that this requirement applies at alltimes, even when the business is closed. 4. The licensed premises at the premises street address either: a. Has no area on property controlled by a public entity (like a city, county, or state); or b, Has one or more areas on property controlled by a public entity (like a city, county, or state) and the public entity has given at least one of the applicant(s) permission to exercise the privileges of the license in the area. Chevron #5018 OLCC Liquor License Application (Rev. 10.25.23) Page 18 of 50 LIQUOR LICENSE APPLICATION Chevron #5018 Page 4 of 4 Applicant Signature{s}: Each individual listed in the applicant information box on page 2 (entity or individuals applying for the license) must sign the application. lf an applicant listed in the applicant information box on page 2 is an entity (such as a corporation or limited liability company), at least one member or officer of the entity must sign the application. o Each applicant listed in the "Application lnformation" section of this form has read and understands OAR 845-006-0362 and attests that: L. Upon licensure, each licensee is responsible for the conduct of others on the licensed premises, including in outdoor areas. 2. The licensed premises will be controlled to promote public safety and prevent problems and violations, with particular emphasis on preventing minors from obtaining or consuming alcoholic beverages, preventing over-service of alcoholic beverages, preventing open containers of alcoholic beverages from leaving the licensed premises unless allowed by OLCC rules, and preventing noisy, disorderly, and unlawful activity on the licensed premises. I attest that all answers on all forms and documents, and all information provided to the OLCC as a part of this application, are true and complete. Moe Haris /r;4 2t27t24 Applicant name Signature Date Applicant name Signature Date Applilcant name Signature Date Applicant name Signature Date Applicant/Licensee Representative(s): lf you would like to designate a person/entity to act on your behalf you must complete the Authorized Representative Form. You may submit the form with the application or anytime thereafter. The form must be received by the OLCC before the representative can receive or submit information for the applicant. Pledse note thot opplicantsflicensees ore responsible for oll information provided, even if an outhorized representative submits odditional forms on beholl of the applicant. OLCC Liquor License Application (Rev. 10.25.23) Page 19 of 50 ffi OREGON LIQUOR & CANNABIS COMM]SSION BUSINESS INFORMATION Please Print ar Type Applicant Na H&S Stations LLC #50t9 Phone:zt*tet s+ee Trade Name (dba Chevron #501 8 Business Location Add 15l0E.PineSt. City:Central Point ZIP Code:gzsoz Business Hours:OutdoorArea Hours:The outdoor area is used fon Sunday b Sunday MondayMondayoto 1o 0to to_--to- Tuesday 6 to 1o Wednesday 6 to 10 Tuesday to _Wednesday to ------------to- tr Food service Hours: to - tr Alcohol service Hours; to EI Enclosed, how The exterior area is adequately viewed and/or supervised by Service Permitiees. (lnvestigator's lnitials) Thursday 6 to 10 ThursdayFriday 6 to 10 Friday Saturday 6 to 10 Saturday to- to- Seasonal Variations: tr Yes E No lf yes, expl arn: Gheck ALL that apply:ENTERTAINMENT DAYS & HOURS OF LIVE OR DJ M OLCC USE ONLY lnvestigator Verifi ed Seating:-(Y) -(N)lnvesligalor lnilial8:- I Live Music t]Karaoke f] RecorOed Music E Coin-op.rated Games El ot ruusic Evio"o Lottery Machines E oancing Ef ruua" Dancing EsociatGaming E Uur Entertainment E FoolTables f] uinot Entertalners E ot'"r, *Minor Entertainers in an area prohiblted to minors need prlor from the OLGC @ Restaurant: Banquet; Sunday Monday Tuesday Wednesday Thursday Friday Saturday to-to--to- -f^ t^- f^- to Lounge: _ Other (explain): _ Total Seating: ..------- I understand if my answers are not true and cornplete, the OLCG may deny my license application, Applicant Signature: wMil.oregon.govlolcc Date -2-L7) Rev: 2.1.23 Page 20 of 50 orcc oRe OREGON LIQUOR & GANNABIS COMMISSION Authorized Representative Form What is this form? An applicant or licensee rnay give a representative authorization to make changes to the license; sign application forms on behalf of the licensee or applicant; or receive information about a license or application. The applicant or licensee may use this form to document that authorization. This form must be signed by someone who is a licensee or an applicant for the license. PLEASE NOTE: *Exceptions* - Each indlvidual person MUST sign their own lndividual History Form $ectlon { - ApplicanUlicensee lnformation Section 2 - Representative lnformation $ection 3 - Authorization I give permission for the above-named representative to: . Make changes regarding this license/application on my behalf.. Sign application forms and documents regarding this license/application on my behalf.. Receive information about the status of the license/application, includlng lnformation about pending compliance action or communications between OLCC and the licensee/applicant. This authorization will remain in effect until I rescind my permission in writing and provide a copy to the Commission. Comments: Signature://'*u(Date: 2l2\l24 ApplicanULicensee Name:H&S Stations #5018 Trade Name:Chevron #5018 Premise Address:1510 E. Pine St. Gentral Point, OR 97502 Representative Name:Moe Harris Representative Phone:_ ex+?*3 TtLt-761-SVk;Representative Email:Pl,haris@ l,lcrsai l' (o/t-l Name: Moe haris 1;11s; CFO REV. 10.13.2023 Page 21 of 50 rt'L ,='Z',;'.\ CENTRAL o LI POINT 155 South Second Street o Central Point, OR 97502 Scott Logue Ph: (541) 664-5578 o Fax: (541) 664-2705 o www.centralpointoregon.gov Chief Date: 03/13124 From: Chief Scott Logue To: Honorable Mayor Williams Subject: Request for OLCC License RE: H& S Stations LLC Persons associated therewith: Moe Haris Files of the Central Point Police Department contain no information pertinent to the request. Respectfully, Chief Scott Logue Central Point Police Department "2u'/roa/ fr S"o*b", Conn,'tte/ ft f*"//",rn" " Page 22 of 50 Item No: 2024-36 Staff Report DEPARTMENT: Administration MEETING DATE: April 11, 2024 STAFF CONTACT: Rachel Neuenschwander, City Recorder SUBJECT: Arts Commission Appointments SUMMARY AND BACKGROUND: The Arts Commission reviews public art projects, develops public art projects and serves as a sounding board for art-related items to be presented to the city council for approval. The Arts Commission was re-established in December 2023 and will consist of seven members serving three-year terms. The city has advertised for volunteers on Social Media and the City Newsletter. The city has received sufficient applications to fill six of the seven vacancies, with the planned first meeting being held on Thursday May 2, 2024. Joely Davis, School District 6 Teacher Elise Dineen, N 5th St Julie Furrer, Victoria Way Stephanie Hendrickson, S Central Valley Dr Therese Kwiatkowski, S Central Valley Dr Cailly Orlando, Timothy St FINANCIAL ANALYSIS: LEGAL ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Community Culture Goal 2:Create opportunities for all segments of the population to enjoy Central Point places and events. Strategy 6 - Create and support public art that celebrates our community. Continue to collaborate with local businesses and schools to develop public art projects such as the mosaic project. Showcase local artists whenever possible. Use art to celebrate community diversity and multicultualism. ATTACHMENTS/EXHIBITS: Page 23 of 50 1. Davis 2. Dineen 3. Furrer 4. Hendrickson 5. Kwiatkowski 6. Orlando STAFF RECOMMENDATION: RECOMMENDED MOTION: Page 24 of 50 Page 25 of 50 Page 26 of 50 Page 27 of 50 Page 28 of 50 Page 29 of 50 Page 30 of 50 Page 31 of 50 Page 32 of 50 Page 33 of 50 Page 34 of 50 Page 35 of 50 Page 36 of 50 Page 37 of 50 Item No: 2024-39 Staff Report DEPARTMENT: Administration MEETING DATE: April 11, 2024 STAFF CONTACT: Sydnee Dreyer, City Attorney SUBJECT: 2nd Reading - Ordinance Amending Ord No. 2107 - Arts Commission Membership SUMMARY AND BACKGROUND: Recently the Council adopted Ordinance No. 2107 which amended CPMC 2.59.030, to expand the membership requirements for the Arts Commission. This amendment was recommended, given that historically the City has had difficulty finding a sufficient number of volunteers for this commission. Prior to adoption of Ordinance No. 2107, at least 5 members had to be residents within City limits, and the 6th and 7th members could be either a resident of the City or reside within the UGB, own or operate a business within the City limits, or be a teacher with School District No. 6 working within City limits. The 2023 revision modified the membership requirements such that a minimum of 4 members must reside within City limits and the remaining 3 could establish membership as provided above. Recently, City staff was approached by an individual seeking to become a member of the Arts Commission. The individual has a Central Point address, but does not live within City limits or the UGB, and has family members with longstanding businesses in City limits with which she is involved, but is not an owner. The individual has requested that the City consider further expanding the requirements for membership, in order to allow individuals such as herself with longstanding interest in Central Point, an opportunity to serve on the commission. At the February 22, 2024, Council meeting the question of whether to amend the ordinance to further expand the membership qualifications for the Arts Commission was discussed with Council and a variety of options were presented. Per that discussion, Council directed staff to bring back an ordinance allowing the 5th, 6th, and 7th positions to be available to anyone with an interest in the arts in Central Point, and to expand the definition of “owning a business” to include a potential member who has a close family member with a business in city limits. The proposed Ordinance retains the requirement that 4 of the 7 positions must be held by residents within the City limits. The remaining 3 positions could be held by persons that live within the UGB; own, or have a close family member that owns a business within City limits; is a teacher for School District No. 6 working in city limits; or, Page 38 of 50 demonstrates an interest in the arts in Central Point. At its March 14, 2024 Council voted to forward the Ordinance to a second reading. FINANCIAL ANALYSIS: LEGAL ANALYSIS: None COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Expanding the ability of members to serve on the Arts Commission is consistent with the following Council goals: 7. Strive for successful public/private partnerships with the business community, the school district, the library, and other regional governments; 8. Create a unique identity for Central Point; ATTACHMENTS/EXHIBITS: 1. Ord Amending Ch 2.59.030 Arts Commission Membership STAFF RECOMMENDATION: No recommendation. RECOMMENDED MOTION: I move to approve Ordinance No. _____, an Ordinance amending Ordinance No. 2107 - Arts Commission Membership. Page 39 of 50 1 – Ordinance No. __________; (Council Meeting __/__/2024) ORDINANCE NO. _______ AN ORDINANCE AMENDING ORDINANCE NO. 2107 - ARTS COMMISSION MEMBERSHIP Recitals: A.Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make revisions to its municipal code which shall become part of the overall document and citation. B. The City has historically had difficulties finding a sufficient number of volunteers to maintain an Arts Commission. Recently the Council adopted Ordinance No. 2107 which modified the membership requirements from a minimum of five city residents, to four city residents, with an additional three members to establish membership through City business ownership/operations, residing within the UGB, or serving as a teacher in School District No. 6. C.Staff has been approached by individuals seeking to expand membership requirements further to allow more flexibility in finding suitable volunteers for the Commission. D.The Council finds it is in the public interest to modify the membership requirements to allow greater flexibility in filling the volunteer positions. E. Words lined through are to be deleted and words in bold are added. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: SECTION 1. Central Point Municipal Code § 2.59.030 is amended in part to read: 2.59.030 Membership. A. The arts commission shall consist of seven members who shall be selected through an open public process and formally appointed by the mayor with approval of the city council. At least five four members shall be residents within the city limits, and the fifth, sixth and seventh member may either be a resident of the city limits or shall meet at least one of the following requirements: (1) reside within the urban growth boundary of the city as established in the city’s comprehensive plan, (2) own and operate a business within the city limits, or have a close family member who owns and operates a business within city limits, or (3) be a teacher for School District No. 6 working in the city limits, or (4) demonstrate an interest in the arts in the city of Central Point. B. Members must maintain their membership requirements during the course of their terms to continue to hold office. Page 40 of 50 2 – Ordinance No. __________; (Council Meeting __/__/2024) C. Members will be appointed for terms of three years. Three of the initial members shall be appointed for two-year terms to assure that all appointments do not expire at the same time. Terms will expire December 31st of each year. D. The mayor may appoint one member of the city council to attend the arts commission and act as liaison to the city council. E. For purposes of Section A above, a “close family member” means a spouse, registered or unregistered domestic partner, parent, step-parent, or child or step-child of the applicant. F. For purposes of Section A above, a demonstrated interest in the arts in Central Point includes but is not limited to experience or interest with the arts such as professional artists or educators in the arts, prior volunteer work in the arts, and an expressed interest in the arts programs of the city of Central Point. (Ord. 2107 §1, 2023; Ord. 1933 §1, 2010; Ord. 1930 §1(part), 2009). SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted by the Council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. PASSED by the Council and signed by me in authentication of its passage this ____ day of _________________ 2024. ___________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder Page 41 of 50 Item No: 2024-48 Staff Report DEPARTMENT: Public Works MEETING DATE: April 11, 2024 STAFF CONTACT: Matt Samitore, Parks and Public Works Director SUBJECT: Establishment of Tier 4 Irrigation Rates SUMMARY AND BACKGROUND: In January, the City Council approved new water rates that went into effect this past month. At the time of the initial meeting, staff had prepared an option to look at irrigation meters. Staff analysis showed that most high-water consumers were Homeowners' Associations (HOAs). At the last City Council meeting, staff proposed that the City offer irrigation audits and up to $1,000-$2,000 per association, potentially $10,000, to implement conservation measures once the irrigation audits were complete. Conservation measures will be developed for each HOA based on the irrigation audit. Additionally, after discussion, it was agreed upon that the new rate should only be 125% of the current rate and only for those using over 100 CCF of water. Additionally, staff proposes that the new rate not go into effect until October 2024 to allow the audits to occur and be presented to each of the HOAs. This would also allow them to make any proposed changes/fixes before the 2025 irrigation season begins. Table 1: Proposed Irrigation Rates FINANCIAL ANALYSIS: If not accompanied by audits, the implementation of Tier 4 Irrigation rates would result in around $112,000 of extra revenue from May to September due to high water consumption. However, the staff anticipates that after conducting irrigation audits and making the necessary fixes, the revenue generated will be less than 25% of that amount. It is important to note that the new rates will not take effect until October 1, 2024. Page 42 of 50 LEGAL ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: City of Central Point 2040 Strategic Plan – Strategic Priority – Responsible Governance GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels and capital requirements against the affordability that is desired by our citizens. STRATEGY 1 – Continually update the City’s long-term financial plan/strategy. STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy and maximize efficiency in all areas. STRATEGY 3 – Solicit support from partner agencies in our effort to maintain a robust financial position. ATTACHMENTS/EXHIBITS: 1. 2024 Tier 4 Irrgation Water Rate Resolution STAFF RECOMMENDATION: Staff recommends approval of Resolution ___ establishing Tier 3 irrigation rates. RECOMMENDED MOTION: I move to approve Resolution No. ___ a Resolution of the City of Central Point Establishing a Tier 4 Water Irrigation Rate effective October 1, 2024. Page 43 of 50 Res. No.___________; April 11, 2024 Page 1 RESOLUTION NO. ______________ A RESOLUTION OF THE CITY OF CENTRAL POINT ESTABLISHING A TIER 4 WATER IRRIGATION RATE ADJUSTMENT EFFECTIVE OCTOBER 1, 2024 Recitals: A. The City has reviewed all the high-water users in the City and determined that 95% of the highest usage of water is from Homeowner’s Associations. B. The City of Central Point continues to encourage water conservation as an effective tool to reduce the increasing costs of water, and for the overall goal of reducing water usage through conservation. C. A new Tier 4 Irrigation rate is 125% of the Tier 3 Rate. The City of Central Point resolves as follows: Section 1. Effective October 1, 2024, the City of Central Point Water Rates shall be updated as set forth on the Attachment A. Passed by the Council and signed by me in authentication of its passage this _____ day of April 2024. _______________________________ Mayor Hank Williams ATTEST: ______________________________ City Recorder Page 44 of 50 Item No: 2024-49 Staff Report DEPARTMENT: Public Works MEETING DATE: April 11, 2024 STAFF CONTACT: Matt Samitore, Parks and Public Works Director SUBJECT: Elk Creek Culvert Replacement SUMMARY AND BACKGROUND: Elk Creek is a small tributary that flows through the southwest portion of the city. It flows adjacent to Forest Glen Park, under I-5, and eventually into Bear Creek through the area burned as part of the 2020 Fires. Near the outfall to Bear Creek is a small culvert severely damaged as part of the fires. The City received grant funding for the project but was delayed as it needed specific fish and environmental upgrades. The project is now fully designed, and the project is scheduled for construction this summer. The City received three bids for the project, the lowest from Timber Mountain Construction. Bids ranged from $398,000 to $736,100. The engineer's estimate was $225,000 to $300,000. The City budgeted the upper amount as FEMA pays for 90% of the project. The City's budgeted amount was $30,000. With the low bid, the City's match will now be $39,800. The additional money match will come from the Storm Water Fund or Urban Renewal. FINANCIAL ANALYSIS: The project was awarded a FEMA disaster recovery grant for the 2020 fires. The fires destroyed the posts holding the older culvert in place. The grant will pay for 90% of the project's cost. The remaining amount was budgeted from the Storm Water Fund or the Urban Renewal budget. The bid is approximately $100,000 higher than our estimate, meaning an additional $10,000 in match. LEGAL ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Community Investment; Goal 5 – Plan, design, and construct modern and efficient infrastructure in all areas and systems. Strategies 3 and 4. ATTACHMENTS/EXHIBITS: 1. Resolution Accepting Bid-Awarding Contract_EC 2. Elk Creek Bid Tabs STAFF RECOMMENDATION: Page 45 of 50 Approve a resolution awarding the Elk Creek Box Culvert replacement project to Timber Mountain Construction Co. RECOMMENDED MOTION: I move to approve Resolution No. _____ a Resolution Accepting the Lowest Qualified Bid from Timber Mountain Construction, Co. for the Construction of the Elk Creek Box Culvert Replacement Project and Authorizing the City Manager to Execute a Contract. Page 46 of 50 1 - Resolution No. _________ 3/14/2024 Council meeting) RESOLUTION NO. _______ A RESOLUTION ACCEPTING THE LOWEST QUALIFIED BID FROM TIMBER MOUNTAIN CONSTRUCTION, CO. FOR THE CONSTRUCTION OF ELK CREEK BOX CULVERT REPLACEMENT PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT RECITALS: A. WHEREAS, the City recently published a solicitation for the lowest bids for constructing the Elk Creek Box Culvert Replacement Project. B. WHEREAS, the City received three qualified bids. C. WHEREAS, the lowest qualified bid was submitted by Timber Mountain Construction, Co. for $398,000. The City of Central Point resolves as follows: Section 1. The City Council hereby accepts the lowest qualified bid from Timber Mountain Construction, Co. for $398,000 to construct the Elk Creek Box Culvert Replacement Project. Section 2. The City Manager is hereby authorized to execute a contract and any related documents necessary to effectuate the acceptance of this award in a form substantially the same as that included in the specifications. Section 3. This Resolution shall take effect immediately from and after its passage and approval. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 2024. __________________________ Mayor Hank Williams ATTEST: _____________________________ City Recorder Page 47 of 50 BID BID Elk Creek Culvert Replacement AGENCY ENGINEER'S OPINION OF PROBABLE COST TIMBER MOUNTAIN SUULUTAAQ LADUKECity of Central Point KIND OF WORK DATE CULVERT REPLACEMENT 4/4/24 ITEM #SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL TEMPORARY FEATURES AND APPURTENANCES 10 MOBILIZATION LS 1 39,000.00 39,000.00 23,422.77 23,422.77 70,000.00 70,000.00 20 TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS 1 1,720.00 1,720.00 10,749.07 10,749.07 2,600.00 2,600.00 30 TEMPORARY DRAINAGE FACILITIES LS 1 8,800.00 8,800.00 8,988.36 8,988.36 28,000.00 28,000.00 40 EROSION AND SEDIMENT CONTROL LS 1 8,200.00 8,200.00 4,016.21 4,016.21 2,000.00 2,000.00 ROADWORK 50 CONSTRUCTION SURVEY WORK LS 1 9,700.00 9,700.00 16,675.00 16,675.00 10,000.00 10,000.00 60 REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS 1 13,500.00 13,500.00 4,016.21 4,016.21 10,000.00 10,000.00 70 GENERAL EXCAVATION - CHANNEL EXCAVATION LS 1 17,500.00 17,500.00 57,929.87 57,929.87 62,000.00 62,000.00 80 SUBGRADE GEOTEXTILE CY 17 3.00 2,010.00 1.64 1,098.90 4.00 2,680.00 90 LOOSE RIPRAP, CLASS 100 CY 10 395.00 3,950.00 485.43 4,854.30 200.00 2,000.00 BRIDGES 100 SHORING, GRUBBING AND COFFERDAMS LS 1 7,900.00 7,900.00 6,027.53 6,027.53 26,200.00 26,200.00 110 STRUCTURE EXCAVATION LS 1 8,700.00 8,700.00 4,016.21 4,016.21 20,000.00 20,000.00 120 PRECAST REINFORCED CONCRETE BOX CULVERTS LF 16 6,600.00 105,600.00 5,963.62 95,417.92 9,625.00 154,000.00 130 WINGWALLS LF 14 34,750.00 34,750.00 49,209.68 49,209.68 158,000.00 158,000.00 BASES 140 AGGREGATE BASE CY 290 66.00 19,140.00 50.05 14,514.50 40.00 11,600.00 PERMANENT TRAFFIC SAFETY AND GUIDANCE DEVICES 150 GUARDRAIL, TYPE 1 LF 50 115.00 5,750.00 94.00 4,700.00 220.00 11,000.00 160 GUARDRAIL END PIECES, TYPE B EA 4 345.00 1,380.00 100.00 400.00 1,900.00 7,600.00 170 EXTRA FOR WOODEN HANDRAIL LF 40 51.00 2,550.00 50.00 2,500.00 200.00 10,000.00 RIGHT OF WAY DEVELOPMENT AND CONTROL 180 PERMANENT SEEDING AND PLANTING LA 1 83,010.00 83,010.00 96,098.00 96,098.00 103,000.00 103,000.00 190 ROOTWADS EA 3 650.00 1,950.00 4,691.00 14,073.00 900.00 2,700.00 200 STREAMBED BOULDERS TON 8 720.00 5,760.00 921.06 7,368.48 200.00 1,600.00 210 STREAMBED MATERIAL CY 215 82.00 17,630.00 130.99 28,162.85 194.00 41,170.00 SUBTOTAL $0.00 $398,500.00 $454,238.86 $736,150.00 PROJECT TOTAL $225,000.00 $398,500.00 $454,238.86 $736,150.00 1 of 1 4/4/2024 Page 48 of 50 Item No: 2024-49 Staff Report DEPARTMENT: Planning MEETING DATE: April 11, 2024 STAFF CONTACT: Stephanie Powers, Planning Director SUBJECT: Planning Commission Report SUMMARY AND BACKGROUND: The Central Point Planning Commission met at their regular meeting on March 5, 2024. There were three (3) items on the agenda including two (2) quasi-judicial public hearings for a Master Plan and Tentative Subdivision Plan for property within the Eastside Transit Oriented Development (ETOD) Overlay area and a discussion item concerning land development code amendments. Sunnybrook Village TOD Master Plan The Planning Commission conducted the public hearing to consider a Master Plan to govern the development of 7.57 acres in the ETOD. Staff provided a brief overview of the 42-unit residential development proposal and noted that the public hearing had been continued from the March meeting as necessary for the applicant to provide information about shallow wells and soil quality. It was noted that the applicant is still working on assembling the required information and requested a 30-day extension to the 120-day rule and to continue the public hearing to the May 7th Planning Commission meeting. Commissioners had questions about shallow well concerns in the ETOD and the 120-day timeline. No members of the public spoke during the public hearing. The Planning Commission unanimously voted to continue the public hearing until the May 7, 2024 meeting. Sunnybrook Village Tentative Subdivision Plan The Planning Commission continued the public hearing to consider a Tentative Subdivision Plan for Sunnybrook Village. One the criteria for tentative plan approval in the TOD Overlay is conformance with an approved Master Plan. No public testimony was received. In light of the fact the Planning Commission continued the Sunnybrook Village Master Plan public hearing, they unanimously voted to continue the Tentative Plan public hearing to the May 7, 2024 meeting. Land Development Code Amendment Discussion Staff provided an overview of land development code updates to support City-driven objectives and those to comply with state rules for Climate Friendly Areas (CFAs). City-driven objectives include auditing and cleaning up outdated code language, complying with state rules and statutes, expanding housing opportunities, aligning code standards with the Strategic Plan vision and objectives and providing clear language that is more accessible and user-friendly. Due to the CFA code audit and update, staff reported that the City-driven changes will be scaled back to avoid making changes that would conflict with the CFA updates. Focus will be on clarifying application requirements and approval criteria, eliminating outdated and conflicting standards, and clarifying land division requirements in Title16. A Joint Study Session will likely be scheduled in June to delve into the CFA code audit results and update concepts. Page 49 of 50 Miscellaneous A brief update was provided to the Planning Commission about mobile food businesses, recent complaints/enforcement actions and potential code amendments addressing issues including but not limited to: permitted locations, equipment allowances, and permitting requirements. The Planning Commission expressed general support for code amendments that allow flexibility to encourage mobile food vendors in the City and that more closely align with the standards applied in Medford. The meeting adjourned at 7:30 p.m. FINANCIAL ANALYSIS: Not applicable. LEGAL ANALYSIS: Not applicable. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Not applicable. ATTACHMENTS/EXHIBITS: None STAFF RECOMMENDATION: Not applicable. RECOMMENDED MOTION: Not applicabl. Page 50 of 50