HomeMy WebLinkAbout07112024 DC Agenda Packet (2)COMMUNITY DEVELOPMENT
COMMISSION MEETING
AGENDA
July 11, 2024
6:00 PM
Central Point City Hall
140 S 3rd St, Central Point, OR
www.centralpointoregon.gov
10. Meeting Called to Order
20. Roll Call
30. Approval of Minutes
A. Approval of June 13, 2024, Meeting Minutes
40. Presentation
A. June 30, 2022 Audit Presentation
Steven Weber, Finance Director
50. Discussion Items
A. Resolution Amending Rules of Procedure - Meeting Times
Sydnee Dreyer, City Attorney
B. Resolution Approving Future Funding of Community Center
Chris Clayton, City Manager
60. Adjournment
Individuals needing special accommodations such as sign language, foreign
language interpreters or equipment for the hearing impaired must request such
services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
rachel.neuensschwander@centralpointoregon.gov. Si necesita traductor en
espanol o serviciis de discapacidades (ADA) para asistir a una junta publica de la
caudad poor favor llame con 72 hora de anticipation al 541-664-3321 ext. 201.
Page 1 of 15
COMMUNITY DEVELOPMENT
COMMISSION MEETING
MINUTES
June 13, 2024
6:00 PM
Central Point City Hall
140 S 3rd St, Central Point, OR
www.centralpointoregon.gov
1 Meeting Called to Order
The meeting was called to order at 6:05 PM by Chair Hank Williams
2 Roll Call
The following members were present: Ward IV Taneea Browning, Mayor
Hank Williams, At Large Rob Hernandez, At Large Michael Parsons,
Ward II Kelley Johnson, Ward I Neil Olsen
The following members were absent: Ward III Melody Thueson
The following staff were also present: City Manager Chris Clayton, City
Attorney Sydnee Dreyer; Parks and Public Works Director Matt Samitore,
Finance Director Steve Weber, and City Recorder Rachel
Neuenschwander.
3 Approval of Minutes
A. Approval of January 25, 2024, Meeting Minutes
Motion: Approve
Moved By: Taneea Browning Seconded by: Michael Parsons
Roll Call: Members Taneea Browning, Hank Williams, Rob
Hernandez, Neil Olsen, Kelley Johnson, Michael Parsons voted yes.
None voted no.
Page 2 of 15
Central Point Community Development Commission
June 13, 2024 Meeting
Page 2 of 3
4 Presentation
A. 2021/2022 Audit Presentation
Presentation was canceled.
5 Discussion Items
A. Resolution Approving MOU with Fire District 3 - Fire Equipment
City Manager Chris Clayton presented the Resolution approving the
MOU with Fire District 3 - Fire Equipment to the Development
Commission. The Urban Renewal Plan (the “Plan”) provides that the
Urban Renewal District may fund “in full, in part, a proportionate share
of, or cause to be funded” a list of projects and activities that are
intended and necessary to further the objective of the Plan. Project
No. 14 of the Plan provides for purchasing new fire equipment to
service growth within the Urban Renewal Area. Project 14 intends for
the CPDC and the District to coordinate and enter into a written
agreement regarding the timing of implementation of this project. The
fire equipment costs $2,758,598, and the Urban Renewal District will
fund approximately 25% of the equipment purchase.
Michael Parsons moved to approve Resolution No. 2024-02 a
resolution Approving a Memorandum of Understanding with Fire
District 3 for contribution to Fire Equipment.
Motion: Approve
Moved By: Michael Parsons Seconded by: Taneea Browning
Roll Call: Members Taneea Browning, Hank Williams, Rob
Hernandez, Neil Olsen, Kelley Johnson, Michael Parsons voted yes.
None voted no.
B. Resolution Approving Fiscal Year 2024-25 Budget
Finance Director Steve Weber presented a resolution approving the
Fiscal Year 2024-25 Budget to the Development Commission. The
Central Point Development Commission Budget Committee met on
May 20, 2024, and approved it to move forward to the Board of
Directors for formal adoption. The total budget presented for adoption
is $2,458,040.
Michael Parsons moved to approve Resolution No. 2024-03 a
resolution adopting the Budget, Making Appropriations, and
Page 3 of 15
Central Point Community Development Commission
June 13, 2024 Meeting
Page 3 of 3
Declaring Tax Increment.
Motion: Approve
Moved By: Michael Parsons Seconded by: Taneea Browning
Roll Call: Members Taneea Browning, Hank Williams, Rob
Hernandez, Neil Olsen, Kelley Johnson, Michael Parsons voted yes.
None voted no.
C. Visitors Information Center Increase of Funding Request
City Manager Chris Clayton presented to the Development
Commission a request from the Visitors Information Center requesting
additional funding to offset the cost increases in the Central Point
Visitors Information Center operations and payroll expenses. The
financial impact of the request is $500 per month, totaling $6,000 for
the fiscal year. If this were to move forward, he and City Attorney
Sydnee Dreyer would amend the current contract with the Visitors
Center to include these additional funds and bring it back for approval.
Commissioners were not opposed to the increase but inquired how
much other municipalities contribute to the Visitor's Information
Centers in their areas. Staff will research this and bring the
information back to a future meeting.
6 Adjournment
Neil Olsen moved to adjourn, all said aye and the meeting was
adjourned at 6:28 PM
The foregoing minutes of the June 13, 2024, Council meeting were approved by the City
Council at its meeting of _________________, 2024.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
Page 4 of 15
Staff Report
DEPARTMENT:Administration MEETING DATE:July 11, 2024
STAFF CONTACT:Sydnee Dreyer, City Attorney
SUBJECT:Resolution Amending Rules of Procedure - Meeting Times
SUMMARY AND BACKGROUND:
The Central Point Development Commission was created pursuant to CPMC 2.62.
CPMC Section 2.62.050 requires the Commission to adopt rules of procedure to govern
the conduct of Commission business, which were adopted by the Commission on May
26, 2011, via Resolution No. 2011-01. Since that time, there have been no
amendments to the rules.
The existing rules of procedure provide that the meetings will take place at 6:00 pm on
the fourth Thursday of each month.
Given proposed changes to Council meeting times, staff recommends providing
additional flexibility to the time for Development Commission meetings to allow them to
occur in conjunction with either regular council meetings, or study sessions, and to
further allow the meetings to be held either immediately before, or after, such meetings.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
In order to change meeting dates and times, the Commission must amend its rules of
procedure.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
ATTACHMENTS/EXHIBITS:
1.RESO Amending Dev Comm Rules - Meeting Times
STAFF RECOMMENDATION:
RECOMMENDED MOTION:
I move to approve Resolution No. _____ a Resolution Approving an Amendment to
Rule of Procedure - Meeting Times.
Page 5 of 15
1 - Resolution No. _________ 7/11/2024 (Development Commission Meeting)
RESOLUTION NO. ______
BEFORE THE
CENTRAL POINT DEVELOPMENT COMMISSION
A RESOLUTION APPROVING AN AMENDMENT TO RULES OF PROCEDURE –
MEETING TIMES
RECITALS:
A. The Central Point Development Commission was created pursuant to CPMC
2.62.
B. CPMC Section 2.62.050 requires the Commission to adopt rules of procedure
to govern the conduct of Commission business.
C. On May 26, 2011, the Commission adopted Resolution No. 2011-01 adopting
rules of procedure. Since that time, there have been no amendments to the
rules.
D. The Commission desires to modify Article 4, Section 8 regarding dates and
times of regular meetings in order to provide more flexibility for meetings.
The Central Point Development Commission resolves as follows:
Section 1. The Development Commission hereby amends in its entirety Article 4,
Section 8, Meetings, of the May 26, 2011 Rules of Procedures to read as follows:
“Section 8. Regular Meetings. Regular meetings shall be in accordance with ORS
Chapter 192. All meetings shall be held in the Central Point Council Chambers, or at
such other place as the chair shall determine. Regular meetings shall be held on
Mondays, or Thursdays, immediately prior to, or following, a regularly scheduled
Council study session or regular Council meeting, as necessary.”
Section 2. Except as modified herein, all other Rules of Procedure remain in full
force and effect.
Section 3. This Resolution shall take effect immediately from and after its passage
and approval.
Page 6 of 15
2 - Resolution No. _________ 7/11/2024 (Development Commission Meeting)
Passed by the Development Commission and signed by me in the
authentication of its passage this _____ day of _____________________, 2024.
__________________________
Hank Williams, Chair
Central Point Development Commission
ATTEST:
_____________________________
City Recorder
Page 7 of 15
Staff Report
DEPARTMENT:Administration MEETING DATE:July 11, 2024
STAFF CONTACT:Chris Clayton, City Manager
SUBJECT:Resolution Approving Future Funding of Community Center
SUMMARY AND BACKGROUND:
The City and Jackson County are partnering to construct a multi-use pandemic relief
center (“Facility”) which will include approximately 36,853 square feet for the City’s
exclusive use as a community center, as well as opportunities for shared use of the
Facility for other events.
The Urban Renewal Plan, as amended in 2022 (the “Plan”) provides that the Urban
Renewal District may fund a Community Center. In particular Project 13 states: “City of
Central Point Community Center. Assist with the feasibility analysis, site and
architectural design, land acquisition, and construction of a community center within the
Area. The Agency’s participation in the development of a community center shall be
limited to the percentage of the total design and development costs, including land
acquisition that can be reasonably attributed to serving the Area. 2022 update: The
proposed Community Center now includes a possible location on Jackson County
controlled land outside of Central Point city limits (Expo Property/Site). This property is
being included into the urban renewal area in the 2022 amendment”.
The Community Center will be used both as a community recreation resource and also
as an evacuation center for the community. The funds being allocated to the Community
Center project by the Development Commission are being leveraged by significant
funds from Jackson County. The City of Central Point is unable to construct a
Community Center without this partnership with Jackson County. The Community
Center will serve dual purpose needs for the Urban Renewal Area (“Area”). The
recreation need is a resource that will enhance the overall community atmosphere
including providing a community where people will want to work and reside, supporting
the Area. The evacuation center is an important community safety need, and the Area
does not have the capacity to adequately serve this need at this time.
If approved, the proposed resolution will authorize the future funding of the community
center and provide a basis for determining the appropriate share of those costs to be
paid out of Urban Renewal Funds.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
Page 8 of 15
The Commission has discretion to determine the meaning of its plan, within the bounds
of the law, and in particular the meaning of "reasonably attributed to" for purposes of
funding the community center. ORS Ch. 457 does not define proportionality. In
determining how much of the building is "reasonably attributed to" the area, the
Commission can consider such factors as the regional benefits this center will provide,
as well as the financial leverage the City can gain through its partnership with Jackson
County.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority - Responsible Governance
GOAL 2 - Invite Public Trust.
STRATEGY 1 – Be a trusted source of factual information.
STRATEGY 5 – Communicate effectively and transparently with the public.
ATTACHMENTS/EXHIBITS:
1.RESO Approving Funding for Community Center
2.Community Center 07 01 2024
STAFF RECOMMENDATION:
In order to provide adequate interpretation of the appropriate funding for the Community
Center, under Project 13 of the Plan, staff recommends the Council approve the
Resolution. In the alternative, per the attached memo from the City's consultant, the
Development Commission could amend the plan to clarify the intent. However, for
efficiency and clarity, staff recommends approval of the attached Resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. ______ a Resolution Approving an Amendment to
Rule of Procedure - Meeting Times.
Page 9 of 15
1 - Resolution No. _________ 7/11/2024 (Development Commission Meeting)
RESOLUTION NO. ______
BEFORE THE
CENTRAL POINT DEVELOPMENT COMMISSION
A RESOLUTION APPROVING FUTURE FUNDING OF COMMUNITY CENTER
RECITALS:
WHEREAS, the City and Jackson County are partnering to construct a multi-
use pandemic relief center (“Facility”) which will include approximately 36,853
square feet for the City’s exclusive use as a community center, as well as opportunities
for shared use of the Facility for other events;
WHEREAS, the Urban Renewal Plan, as amended in 2022 (the “Plan”) provides
that the Urban Renewal District may fund a Community Center. In particular Project
13 states: “City of Central Point Community Center. Assist with the feasibility analysis,
site and architectural design, land acquisition, and construction of a community
center within the Area. The Agency’s participation in the development of a
community center shall be limited to the percentage of the total design and
development costs, including land acquisition that can be reasonably attributed to
serving the Area. 2022 update: The proposed Community Center now includes a
possible location on Jackson County controlled land outside of Central Point city
limits (Expo Property/Site). This property is being included into the urban renewal
area in the 2022 amendment”;
WHEREAS, the Development Commission finds that the Community Center
will be used both as a community recreation resource and also as an evacuation
center for the community. The funds being allocated to the Community Center project
by the Development Commission are being leveraged by significant funds from
Jackson County. The City of Central Point is unable to construct a Community Center
without this partnership with Jackson County. The Development Commission sees the
Community Center as meeting dual purpose needs for the Urban Renewal Area
(“Area”). The recreation need is a resource that will enhance the overall community
atmosphere including providing a community where people will want to work and
reside, supporting the Area. The evacuation center is an important community safety
need, and the Area does not have the capacity to adequately serve this need at this
time.
WHEREAS, the Development Commission finds that “reasonably attributed”
in this case means those funds necessary, as determined by the Development
Commission to allow the construction of the Community Center to proceed given the
funding allocated by Jackson County and any other potential funding sources.
Page 10 of 15
2 - Resolution No. _________ 7/11/2024 (Development Commission Meeting)
WHEREAS, the City and Jackson County have entered into a long-term lease
for the Community Center in which the City’s share of the costs of design and
construction is estimated to be between $15,000,000 to $18,000,000. The County has
agreed to amortize this cost over the course of 35 years, at 4.5% interest. Interest
will not accrue until the City is given possession of the premises for use as a
Community Center, estimated to occur in the fall of 2026.
WHEREAS, the Development Commission finds these terms favorable and
reasonably attributed to the Community Center.
The Central Point Development Commission resolves as follows:
Section 1. The Development Commission hereby approves the expenditure of
District funds for the feasibility, site and architectural design, and construction of
the Community Center in the amount of $15,000,000 - $18,000,000, payable in
annual installments amortized over 35 years at 4.5% as provided in that lease
between the City and Jackson County for the Community Center.
Section 2. This Resolution shall take effect immediately from and after its passage
and approval.
Passed by the Development Commission and signed by me in the
authentication of its passage this _____ day of _____________________, 2024.
__________________________
Hank Williams, Chair
Central Point Development Commission
ATTEST:
_____________________________
City Recorder
Page 11 of 15
MEMO
TO: Chris Clayton, City Manager
City of Central Point
FROM: Elaine Howard
RE: Community Center Funding
DATE: June 23, 2024
Issue:
The City and Development Commission would like to increase the percentage allocation to the
Community Center from the allocation in the Report Accompanying the 2022 Amendment. The
city manager has contacted our firm to provide some context for how to determine the
“reasonable attributed to the Area” language in the project definition. The allocation of funds for
the Community Center in the Report Accompanying the 2022 Amendment was $4,500,000 in
constant 2022$ and an expected $5,272,460 in year of expenditure dollars. The narrative in the
Report states: “City staff provides cost estimates and are reviewed by City Council. These
estimates are ballpark estimates and will be refined in the annual budgeting process with the
acknowledgement of the limiting total cost factor of the maximum indebtedness. Different
allocations may be made to different line items within the Plan.” This statement makes it clear
that the amount allocated to the projects, including the Community Center project are subject to
future change.
Background:
The City of Central Point amended the Downtown & East Pine Street Corridor Revitalization
Plan in 2022 to add property to the boundary and add projects. One of the projects changed in
the 2022 Amendment was the location and definition of the Community Center Project.
Project 13. City of Central Point Community Center definition:
“13. City of Central Point Community Center. Assist with the feasibility analysis, site and
architectural design, land acquisition, and construction of a community center within the
Area. The Agency’s participation in the development of a community center shall be limited
to the percentage of the total design and development costs, including land acquisition that
can be reasonably attributed to serving the Area.
2022 update: The proposed Community Center now includes a possible location on Jackson
County controlled land outside of Central Point city limits (Expo Property/Site). This property
is being included into the urban renewal area in the 2022 amendment.”
Page 12 of 15
The concept of proportionality (“reasonable attributed to the Area”) is not specified in ORS 457.
Legal counsel can provide guidance on whether the concept is specified elsewhere in the
statute or in the Oregon Constitution. The Best Practices for Tax Increment Financing Agencies
in Oregon addresses this issue with the following:
“Proportionality: Although proportionality is not a concept defined in statute, it resonates with
many communities because it appeals to common sense. Some projects in a TIF district
may have benefits that extend far beyond that area. Many jurisdictions consider the relative
benefits of a project when determining the portion of the total project that should be funded
by TIF.” (p 50)
“2. Projects with citywide or regional benefit
Some projects located within TIF districts provide benefits on a much broader scale. One
such project would be a city hall, main library, or a public convention center. These public
buildings are discussed in a separate section below.
Other examples of projects with broad benefits include a main trunk sanitary sewer or storm
sewer or water lines that connect major parts of the system to a source or outfall. Similarly,
transportation projects that range from freeway interchange improvements to transit facilities
can often benefit the whole city or region. These projects are allowed under TIF and can be
paid for with tax increment funds.”(p.50)
While the Best Practices for Tax Increment Financing Agencies in Oregon recommends
proportionality in funding, the Best Practices Manual has no legal authority.
In addition to considering the statute and the Best Practices manual, we looked at the
information provided to other taxing districts on the project to make sure no firm commitment on
the Community Center funding was stated in the information to the taxing districts. The letters
sent to the taxing districts as part of the consult and confer process for the 2022 Amendment
stated: “The project for a community center is already a part of the Plan, however, the location
has changed to be a joint center with Jackson County expected to be located at the Jackson
County Expo site. A community center is not specifically identified as a public building project in
ORS 457.010 (12). In addition, the community center project was already a part of the Plan prior
to the inclusion of a definition of public building project in OR 457. If for some reason the
community center project with Jackson County is not able to proceed, the Development
Commission still has the authority to expend funds on the project elsewhere within the Plan
boundary. Because property for the community center is outside the city boundaries, the
Jackson County Board of Commissioners will need to approve the amendment by adoption of a
resolution by the board for the amendment to move forward.”
Jackson County approved the Amendment in 2022. There was no set amount of funding for the
Community Center specified in the taxing districts’ letter. The Report Accompanying the 2022
Amendment was an attachment to the taxing districts’ letter. The Report contained the language
shown above about the funding amount that the Development Commission has the authority to
Page 13 of 15
make changes to the funding amounts of all projects. Therefore, we do not see a need to revisit
the funding of the Community Center with the other taxing districts.
We see two acceptable paths for moving forward with changing the allocation of funds for the
Community Center project. We are not legal counsel, so this is not legal advice, but general
urban renewal practitioner’s advice.
1. The Development Commission could pass a minor amendment to the Plan removing the
proportionality language from the definition for the Community Center project. If you are
using bond funding or other formal borrowings, you will need to check this approach with
bond counsel or other legal counsel. Specifically, a suggested change to project 13 is
shown below:
“13. City of Central Point Community Center. Assist with the feasibility analysis, site and
architectural design, land acquisition, and construction of a community center within the
Area. The Agency’s participation in the development of a community center shall be
limited to the percentage of the total design and development costs, including land
acquisition that can be reasonably attributed to serving the Area. 2022 update: The
proposed Community Center now includes a possible location on Jackson County
controlled land outside of Central Point city limits (Expo Property/Site). This property is
being included into the urban renewal area in the 2022 amendment.”
2. The Development Commission could define the proportionality language in a staff report
or in a resolution adopted by the Development Commission as follows:
The present language for the Community Center project states:
“13. City of Central Point Community Center. Assist with the feasibility analysis, site and
architectural design, land acquisition, and construction of a community center within the
Area. The Agency’s participation in the development of a community center shall be
limited to the percentage of the total design and development costs, including land
acquisition that can be reasonably attributed to serving the Area. 2022 update: The
proposed Community Center now includes a possible location on Jackson County
controlled land outside of Central Point city limits (Expo Property/Site). This property is
being included into the urban renewal area in the 2022 amendment.”
A potential definition of proportionality could be:
The Development Commission finds that the Community Center will be used both as a
community recreation resource and also as an evacuation center for the community. The
funds being allocated to the Community Center project by the Development Commission
are being leveraged by significant funds from Jackson County. The City of Central Point
is unable to construct a Community Center without this partnership with Jackson County.
The Development Commission sees the Community Center as meeting dual purpose
Page 14 of 15
needs for the Urban Renewal Area (“Area”). The recreation need is a resource that will
enhance the overall community atmosphere including providing a community where
people will want to work and reside, supporting the Area. The evacuation center is an
important community safety need, and the Area does not have the capacity to
adequately serve this need at this time. The Development Commission finds that
“reasonably attributed” in this case means those funds necessary, as determined by the
Development Commission, to allow the construction of the Community Center to
proceed given the funding allocated by Jackson County and any other potential funding
sources.
Page 15 of 15