HomeMy WebLinkAbout06132024 Agenda Packet (4)COMMUNITY DEVELOPMENT
COMMISSION MEETING
AGENDA
June 13, 2024
6:00 PM
Central Point City Hall
140 S 3rd St, Central Point, OR
www.centralpointoregon.gov
10. Meeting Called to Order
20. Roll Call
30. Approval of Minutes
A. Approval of January 25, 2024, Meeting Minutes
40. Presentation
A. 2021/2022 Audit Presentation
50. Discussion Items
A. Resolution Approving MOU with Fire District 3 - Fire Equipment
Chris Clayton, City Manager
B. Resolution Approving Fiscal Year 2024-25 Budget
Steve Weber, Finance Director
C. Visitors Information Center Increase of Funding Request
Chris Clayton, City Manager
60. Adjournment
Page 1 of 25
CITY OF CENTRAL
POINT
Oregon
Community Development Commission
Regular Meeting Minutes
Thursday, January 25, 2024
I. MEETING CALLED TO ORDER
II. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Taneea Browning Ward IV Present
Kelley Johnson Ward II Remote
Melody Thueson Ward III Late 6:37 PM
Michael Parsons At Large Present
Rob Hernandez At Large Present
Neil Olsen Ward I Absent
Staff present: City Manager Chris Clayton, City Attorney Sydnee Dreyer, Planning
Director Stephanie Powers, Finance Director Steve Weber, and City Recorder Rachel
Neuenschwander
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Nov 16, 2023 6:30
PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Browning, Johnson, Thueson, Parsons, Hernandez
IV. DISCUSSION ITEMS
A. Commercial Facade Grant Program Update(Presented by Powers)
Planning Director Stephanie Powers presented an update to the Commercial
Facade Grant Program to the Community Development Commission. The
changes are adding a Tier 2 structure to the program.
Commissioners question if a business could apply for another grant after five
years and if a business could apply for a Tier 2 grant if they were already
awarded a Tier 1 grant. Staff responded that each property could get a
Page 2 of 25
City of Central Point
Development Commission
January 25, 2024
Page 2
maximum of $10,000 and that if a business were awarded a Tier 1 grant, they
would also be eligible for a Tier 2.
Mike Parsons moved to approve Resolution No. 2024-01 a resolution of the
Development Commission Modifying the East Pine Street Commercial
Building Facade Program.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Browning, Johnson, Thueson, Parsons, Hernandez
B.Jackson County Fire District 3 update
City Manager Chris Clayton spoke to the Community Development Commission
regarding his meeting with Jackson County Fire Chief Mike Hussey. In the
Downtown & East Pine Street Corridor Revitalization Plan, one of the many
projects within the Urban Renewal District was for Fire Safety. Staff will bring a
Memorandum of understanding to the Commission that will lay out a safe
timeline regarding the Fire Safety Project of helping purchase new fire equipment
to service growth within the Urban Renewal Area. The Fire Department is
ordering new fire trucks; this is a four-year wait for a truck to be built and
equipped to meet the department's needs.
V.ADJOURNMENT
Meeting was adjourned at 6:52 PM.
The foregoing minutes of the January 25, 2024, Development Commission meeting were
approved by the Development Commission at its meeting of _________________________.
Dated: _________________________
Chair Hank Williams
ATTEST:
__________________________
City Recorder
Page 3 of 25
Staff Report DEPARTMENT: Administration MEETING DATE: June 13, 2024
STAFF CONTACT: Chris Clayton, City Manager
Sydnee Dreyer, City Attorney
SUBJECT: Resolution Approving MOU with Fire District 3 - Fire Equipment
SUMMARY AND BACKGROUND:
The Urban Renewal Plan (the “Plan”) provides that the Urban Renewal District may
fund “in full, in part, a proportionate share of, or cause to be funded” a list of projects
and activities that are intended and necessary to further the objective of the
Plan. Project No. 14 of the Plan provides for the purchase of new fire equipment to
service growth within the Urban Renewal Area. Project 14 intends that the CPDC and
the District will coordinate and enter into a written agreement regarding the timing of
implementation of this project.
The District is under contract to purchase one structural pumper engine and seeking
proposals for one ladder truck to service the Urban Renewal Area, and the City as a
whole (the “fire equipment”). The total cost for the fire equipment is $2,758,598. The
Urban Renewal Area constitutes approximately 25% of the City’s boundaries and its
total call volume within the City limits represents 25% of all calls; as such, the City
seeks to fund a proportionate share of the fire equipment consistent with this prorata
share.
FINANCIAL ANALYSIS:
City and Fire District Administration have met on several occasions to discuss the
Urban Renewal financial situation. More specifically, we reviewed the potential impacts
of the community center project and how it might delay the City's ability to reimburse for
FD3 equipment. Although the MOU is non-binding, we have estimated a repayment
period between FY 2030, and 2035.
LEGAL ANALYSIS:
The MOU is a non-binding statement of the parties' intent to contribute to the future fire
equipment. The funding amount would be determined at a future date upon entering
into a binding agreement establishing the exact contribution by the city and how those
payments will be scheduled.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Page 4 of 25
Strategic Priority - Community Investment
GOAL 1 - Build a strong city that is fiscally sustainable and provides enhanced services
and small-town nuance.
STRATEGY 1 – Partner with Urban Renewal to develop objective criteria to prioritize
incentives and investments for planning and infrastructure projects that maximize value
to the community in terms of cost-benefit, providing a connection between the east and
west sides of town, and providing an urban form that is walkable, attractive and resilient
to change.
STRATEGY 2 – Seek and pursue grant opportunities to close fiscal gaps in projects
that plan, design, and/or implement projects related to development or redevelopment
of lands within the Urban Growth Boundary.
STRATEGY 3 – Partner with telecom and utility companies to offset infrastructure
costs.
STRATEGY 4 – Maintain existing public safety services levels as the community
continues to expand and promote a community policing program. STRATEGY 5 –
Expand the Pine Street/Downtown Streetscape Improvements
ATTACHMENTS/EXHIBITS:
1. RESO Approving MOU with District for Fire Equipment
2. Draft MOU - 2024 v.3
STAFF RECOMMENDATION:
I move to approve Resolution No. _____ A Resolution Approving a Memorandum of
Understanding with Fire District 3 for Contribution to Fire Equipment
RECOMMENDED MOTION:
Page 5 of 25
1 - Resolution No. _________ 6/13/2024 (Development Commission Meeting)
RESOLUTION NO. 2024-02
BEFORE THE
CENTRAL POINT DEVELOPMENT COMMISSION
A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING WITH FIRE
DISTRICT 3 FOR CONTRIBUTION TO FIRE EQUIPMENT
RECITALS:
WHEREAS, District provides fire safety services to the City of Central Point,
and within the Urban Renewal Area;
WHEREAS, the Urban Renewal Plan (the “Plan”) provides that the Urban
Renewal District may fund “in full, in part, a proportionate share of, or cause to be
funded” a list of projects and activities that are intended and necessary to further the
objective of the Plan;
WHEREAS, Project No. 14 of the Plan provides for the purchase of new fire
equipment to service growth within the Urban Renewal Area. Project 14 intends that
the CPDC and the District will coordinate and enter into a written agreement
regarding the timing of implementation of this project;
WHEREAS, the District is under contract to purchase one structural pumper
engine and seeking proposals for one ladder truck to service the Urban Renewal Area,
and the City as a whole (the “fire equipment”). The total cost for the fire equipment
is $2,758,598;
WHEREAS, the Urban Renewal Area constitutes approximately 25% of the
City’s boundaries and its total call volume within the City limits represents 25% of all
calls; as such, the City seeks to fund a proportionate share of the fire equipment
consistent with this prorata share;
WHEREAS, the CPDC finds that contribution to new fire equipment servicing
the Urban Renewal Area will strengthen the economic vitality of the area and will
leverage the CPDC’s financial resources to the maximum amount possible with other
public District investment; and
WHEREAS, the MOU sets forth the intention of the parties, but is non-binding
and will be subject to future negotiations for an agreement and funding availability.
Page 6 of 25
2 - Resolution No. _________ 6/13/2024 (Development Commission Meeting)
The Central Point Development Commission resolves as follows:
Section 1. The Development Commission hereby approves that Memorandum of
Understanding with Fire District 3 as set forth on the attached Exhibit “A”.
Section 2. The City Manager or his designee shall is directed and authorized to
execute the MOU in the form attached hereto as Exhibit “A”.
Section 3. This Resolution shall take effect immediately from and after its passage
and approval.
Passed by the Development Commission and signed by me in the
authentication of its passage this _____ day of _____________________, 2024.
__________________________
Hank Williams, Chair
Central Point Development Commission
ATTEST:
_____________________________
City Recorder
Page 7 of 25
Memorandum of Understanding
Central Point Development Commission and Jackson County Fire District 3
THIS MEMORANDUM OF UNDERSTANDING (“Agreement”) is made and
entered into this ___ day of ____________, 2024 by and between the Central Point
Development Commission, the duly designated urban renewal agency of the City of Central
Point, hereinafter referred to as " CPDC ", and Jackson County Fire District 3, a fire district
hereinafter referred to as "District."
RECITALS
WHEREAS, CPDC is the duly designated urban renewal agency of the City of
Central Point;
WHEREAS, District provides fire safety services to the City of Central Point, and
within the Urban Renewal Area;
WHEREAS, the Urban Renewal Plan (the “Plan”) provides that the Urban Renewal
District may fund “in full, in part, a proportionate share of, or cause to be funded” a list of
projects and activities that are intended and necessary to further the objective of the Plan;
WHEREAS, Project No. 14 of the Plan provides for the purchase of new fire
equipment to service growth within the Urban Renewal Area. Project 14 intends that the
CPDC and the District will coordinate and enter into a written agreement regarding the timing
of implementation of this project;
WHEREAS, the District is under contract to purchase 1 structural pumper engine and
seeking proposals for 1 ladder truck to service the Urban Renewal Area, and the City as a
whole (the “fire equipment”). The total cost for the fire equipment is $2,758,598;
WHEREAS, the Urban Renewal Area constitutes approximately 25% of the City’s
boundaries and its total call volume within the City limits represents 25% of all calls; as such,
the City seeks to fund a proportionate share of the fire equipment consistent with this prorata
share;
WHEREAS, the CPDC finds that contribution to new fire equipment servicing the
Urban Renewal Area will strengthen the economic vitality of the area and will leverage the
CPDC’s financial resources to the maximum amount possible with other public District
investment; and
Understandings
This MOU is a statement of the good faith effort of the parties and is not a binding
legal agreement. The MOU will serve to help the parties to proceed on the following action
items:
Page 8 of 25
1. Conceptual Funding. The District has ordered one structural pumper
estimated to be delivered and paid for in year 2028 and will order one ladder truck estimated
to be delivered and paid for in year 2029. The total cost of said fire equipment is $2,758,598.
The CPDC desires to contribute a prorata share of the cost for said fire equipment to support
growth within the Urban Renewal Area which is deemed to be twenty-five percent (25%) of
the total cost of the fire equipment for a maximum contribution of $689,649.50. Such
contribution is intended to be calculated based upon the service the District will provide to
the Urban Renewal Area as it compares to Citywide service.
2. Timing. The parties intend to support the conceptual funding outlined in
paragraph 1 above and intend to pursue the finalization of funding contributions through
Intergovernmental Agreement (IGA) or other mechanism no earlier than 2028, or the date the
District receives the fully operational fire equipment, whichever is later.
3. Budget Availability. The timing and amounts of CPDC’s contributions shall
be subject to budget availability.
4. Disclaimers. No provision of this MOU or previous (or subsequent) conduct or
activities of the Parties will be construed: (i) as making any Party an agent, principal, partner
or joint venturer with any other Party, (ii) as creating any express or implied obligation for a
Party to proceed with contributions to fire safety equipment or (iii) as making any Party
responsible for payment or reimbursement of any costs incurred by any other Party.
5. Miscellaneous
5.1. Powers. This Memorandum of Understanding does not create a partnership or a
joint venture, and neither Party has the authority to bind the other.
5.2. Counterparts. This MOU may be executed in any number of counterparts, each
of which shall be deemed an original and all of which together shall be deemed to be one and
the same instrument.
5.3 Authorization. Each Party represents that it has the authority to enter into this
MOU which is not legally binding and is a statement only of good faith and intentions of the
Parties. Each signatory represents that it has been authorized by that Party to execute and
deliver this MOU.
CITY OF CENTRAL POINT JACKSON COUNTY FIRE DISTRICT 3
______________________________ ______________________________
By: Chris Clayton, City Manager By:
Its:
Page 9 of 25
Staff Report DEPARTMENT: Finance MEETING DATE: June 13, 2024
STAFF CONTACT: Steve Weber, Finance Director
SUBJECT: Resolution Approving Fiscal Year 2024-25 Budget
SUMMARY AND BACKGROUND:
On May 20, 2024, the Central Point Development Commission Budget Committee met
to review the proposed budget for fiscal year 2024-25. After some discussion, the
budget was approved to move forward to the Board of Directors for formal
adoption. There have been no modifications made to the budget since the Budget
Committee meeting.
FINANCIAL ANALYSIS:
The total budget presented for adoption is $2,458,040.
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
N/A
ATTACHMENTS/EXHIBITS:
1. Approved 2024-25 Budget
2. Resolution 2024-03(1)
STAFF RECOMMENDATION:
Approve Resolution 2024-03 as presented.
RECOMMENDED MOTION:
Page 10 of 25
CENTRAL POINT DEVELOPMENT
COMMISSION
APPROVED BUDGET
FISCAL YEAR 2024-25
BOARD OF DIRECTORS MEETING
JUNE 13, 2024
Page 11 of 25
CENTRAL POINT DEVELOPMENT
COMMISSION
CENTRAL POINT DEVELOPMENT COMMISSION MEMBERS
HANK WILLIAMS
MELODY THUESON
KELLEY JOHNSON
TANEEA BROWNING
MIKE PARSONS
ROB HERNANDEZ
NEIL OLSEN
CITIZEN BUDGET COMMITTEE MEMBERS
KAY HARRISON
LORI GARFIELD
MIKE QUILTY
JIM MOCK
EDEN FOSTER
KATHLEEN FLANAGAN-CLARK
BUDGET OFFICER
CHRIS CLAYTON, CITY MANAGER
URBAN RENEWAL STAFF
CHRIS CLAYTON, URBAN RENEWAL MANAGER/ CITY MANAGER
STEVE WEBER, FINANCE DIRECTOR
STEPHANIE POWERS, PLANNING DIRECTOR
MATT SAMITORE, PARKS & PUBLIC WORKS DIRECTOR
Page 12 of 25
BUDGET MESSAGE
TO: CHAIR AND BOARD OF DIRECTORS CENTRAL POINT DEVELOPMENT
COMMISSION;
BUDGET COMMITTEE MEMBERS;
AND CITIZENS OF CENTRAL POINT
INTRODUCTION
In 2013 the Development Commission prioritized projects listed in the Downtown & East
Pine Street Corridor Revitalization Plan. One of the projects contained in the plan is the
City of Central Point Community Center. To that end, this budget reflects saving for future
lease payments on a facility in partnership with Jackson County.
There are three primary actions that necessitate the proposed budget:
1.Economic Incentive Program ($50,000). The Commission will continue the
façade improvement program
2.Debt Service ($363,465). Represents the debt service for the East Pine
Streetscape borrowing.
3.Saving for the Future ($1,894,575). Represents funds that will carry over into
the 2025-26 budget.
MISSION
It is the primary mission of the Central Point Development Commission to eliminate blight
and depreciating property values within the urban renewal district. This mission will be
accomplished through the strategic implementation of projects and activities that
consciously maximize both public and private investments within the Urban Renewal
Area, investments that are designed to target, facilitate and strengthen the economic and
aesthetic vitality of the urban renewal district as the City’s traditional mixed-use urban
core.
OVERALL GOAL
The basic goal of the Development Commission is to address, through the implementation
of the Plan, existing blighted conditions within the urban renewal district so that unused
and underused properties can be placed in productive condition and utilized at their
highest and best use in accordance with the City of Central Point Comprehensive Plan.
KEY OBJECTIVES AND ACTIVITIES
Section 1.5.2 of the Plan identifies fourteen (14) goals and objectives to be accomplished
by the Plan. Section 1.6 addresses the activities that the Commission may undertake. In
July of 2013 the Development Commission prepared the Central Point Urban Renewal
Project Guide identifying the Development Commission’s top five activities to be
Page 13 of 25
undertaken. The activities budgeted for FY 2023-24 are consistent with the Plan’s goals
and objectives and the Development Commission’s activities schedule.
KEY PERFORMANCE MEASURES
•Increased real property assessed value within the urban renewal district
•Track and manage Return-on-Investment (ROI) ratio between public and private
investment dollars within the urban renewal district
•Completion of projects on schedule.
THE BUDGET
This budget is a financial plan listing all planned expenses and revenues for fiscal year
2024-25. The Development Commission’s budget consists of a single fund; the General
Fund. The Budget’s primary source of income is tax increment revenue, including
proceeds from tax increment financing.
GENERAL FUND EXPENSES
The Development Commission’s expenses fall into one of four categories: Personal
Services, Materials & Services, Capital Projects, and Debt Service. All expenditures are
dedicated to implementation of the Plan. Total requirements is $2,458,040.
PERSONAL SERVICES
Funding for Personal Services has been re-structured this budget year and is
now within the Materials and Services category.
MATERIALS & SERVICES
The Materials & Services category ($50,000) is comprised of six subcategories,
most of which address basic administrative requirements of the Development
Commission such as; the costs of legal services, annual audit, materials, contract
services, etc.
CAPITAL OUTLAY
Funding for the economic incentive program – façade improvement - is the only
capital item included in this year’s budget ($50,000).
DEBT SERVICE
The purpose of the Debt Service category is to account for the payment of
principal and interest due on Commission debt. In fiscal year 2016-17 the
Development Commission received funding for the East Pine Streetscape Project
which will incur an annual debt service for FY 2024-25 of $363,465.
CONTINGENCY
Funding is set aside in the event something comes during the fiscal year that
requires additional appropriations ($100,000).
ENDING FUND BALANCE
Funding that will carry over to the 2025-26 budget is $1,894,575.
Page 14 of 25
GENERAL FUND RESOURCES
Funding for activities and projects will come from three sources; tax increment revenue,
interest, and cash balance forward, for a total of $2,458,040.
TAX INCREMENT REVENUE
The primary source of urban renewal revenue will be tax increment revenue.
For FY 2024-25 it is estimated that the Commission will receive $1,200,880 in
tax increment revenue.
INTEREST & PREVIOUSLY LEVIED TAXES
It is estimated that the Development Commission will receive $26,000 in
previously levied taxes and $18,000 interest on its cash balance.
BALANCE FORWARD
The Commission will begin FY 2024-25 with an estimated beginning cash
balance of $1,213,160.
A BALANCED BUDGET
By Oregon Law the budget is balanced at $2,458,040.
Page 15 of 25
RESOURCES
General Fund
930,510$ 1,039,704$ 972,175$ Available cash on hand* (cash basis) or 1,213,160$ 1,213,160$
-$ -$ -$ Net w orking capital (accrual basis)-$ -$
20,055$ 23,865$ 23,000$ Previously levied taxes estimated to be received 26,000$ 26,000$
6,299$ 29,176$ 16,000$ Interest 18,000$ 18,000$
-$ -$ -$ -$
OTHER RESOURCES
-$ -$ -$ -$
-$ -$ -$ -$
956,864$ 1,092,745$ 1,011,175$ Total resources, except taxes to be levied 1,257,160$ 1,257,160$ -$
1,093,700$ Taxes estimated to be received 1,200,880$ 1,200,880$
823,744$ 922,161$ Taxes collected in year levied
1,780,608$ 2,014,906$ 2,104,875$ TOTAL RESOURCES 2,458,040$ 2,458,040$ -$
FORM
LB-20
Central Point Development Commission
Historical Data
RESOURCE DESCRIPTION
Budget for Next Year 2024-25
Actual
Adopted Budget
This Year
2023-24
Proposed By
Budget Officer
Approved By
Budget
Committee
Adopted By
Governing Body
Second
Preceding Year
2021-22
First
Preceding Year
2022-23
Page 16 of 25
FORM
LB-30
REQUIREMENTS DESCRIPTION
Adopted Budget
Second Preceding First Preceding This Year Proprosed By Approved By Adopted By
Year 2021-22 Year 2022-23 2023-24 Budget Officer Budget Committee Governing Body
PERSONAL SERVICES
-$ -$ -$ TOTAL PERSONAL SERVICES -$ -$ -$
MATERIALS AND SERVICES
-$ -$ 2,000$ Advertising/Legal Notices $1,000 1,000$
22,924$ 14,094$ 40,000$ Professional Services $18,000 18,000$
411$ 12,913$ 50,000$ Contract Services, Admin. Staff $30,000 30,000$
355$ 3,638$ 2,000$ Office Supplies/Postage/Phone $1,000 1,000$
23,690$ 30,645$ 94,000$ TOTAL MATERIALS AND SERVICES $50,000 50,000$ -$
CAPITAL OUTLAY
-$ -$ 200,000$ Pfaff Park Band Shell -$
-$ 502,489$ -$ Hamrick/Pine Street Drop Lane -$
-$ -$ 250,000$ Miscellaneous Public Works Projects -$
214,345$ 49,639$ -$ Pfaff Park Restroom -$
20,000$ 13,546$ 35,000$ Economic Incentive Program (Façade)50,000$ 50,000$
194,012$ 15,464$ 70,000$ Capital Project Design Costs -$
-$ -$ -$ TPR Planning -$
428,357$ 581,138$ 555,000$ TOTAL CAPITAL OUTLAY 50,000$ 50,000$ -$
DEBT SERVICE
288,857$ 312,917$ 341,120$ FY16-17 Bond 363,465$ 363,465$
288,857$ 312,917$ 341,120$ TOTAL DEBT SERVICE 363,465$ 363,465$ -$
50,000$ OPERATING CONTINGENCY 100,000$ 100,000$
1,039,704$ 1,090,206$ Ending balance (prior years)
1,064,755$ UNAPPROPRIATED ENDING FUND BALANCE 1,894,575$ 1,894,575$
1,780,608$ 2,014,906$ $2,104,875 TOTAL REQUIREMENTS $2,458,040 $2,458,040 $0
Historical Data Budget For Next Year 2024-25Actual
REQUIREMENTS SUMMARY
Central Point Development Commission - General Fund
Page 17 of 25
Resolution No. 2024-03
BEFORE THE
CENTRAL POINT DEVELOPMENT COMMISSION
A RESOLUTION ADOPTING THE BUDGET, MAKING
APPROPRIATIONS,
AND DECLARING TAX INCREMENT
The Central Point Development Commission resolves as follows:
Section 1. The budget for fiscal year 2024–25 in the total amount of
$2,458,040 is adopted. This budget is now on file at the City of Central
Point Finance Offices, 140 South Third Street, Central Point, OR 97502.
Section 2. The amounts for the fiscal year beginning July 1, 2024, and
for the purposes shown below are appropriated:
GENERAL FUND
Personal Services $0
Materials & Services $50,000
Capital Outlay $50,000
Debt Service $363,465
Contingency $100,000
Ending Fund Balance $1,894,575
TOTAL GENERAL FUND $2,458,040
Section 3. The Board of Directors certify to the county assessor a request
for the Downtown & East Pine Street Corridor Revitalization Plan Area
for the maximum amount of revenue that may be raised by dividing the
taxes under Section 1c, Article IX, of the Oregon Constitution and ORS
Chapter 457.
The above resolution statements were approved and declared adopted on
this 13th day of June, 2024.
Hank Williams, Chair
Central Point Development Commission
ATTEST
Rachel Neuenschwander, Recorder
Page 18 of 25
Staff Report DEPARTMENT: Administration MEETING DATE: June 13, 2024
STAFF CONTACT: Chris Clayton, City Manager
SUBJECT: Visitors Information Center Increase of Funding Request
SUMMARY AND BACKGROUND:
The Central Point Chamber of Commerce requests additional funding to help offset the
cost increases in the Central Point Visitors Information Center operations and payroll
expenses. The Chamber has been a huge help in encouraging tourism in the city and
fostering economic growth and community development. The extra funding requested
would help pay for these expenses.
FINANCIAL ANALYSIS:
The financial impact amounts to $500 per month, totaling $6,000 for the fiscal year.
Should the council approve, this funding request can be covered by either the City
Enhancement Fund or the City's Urban Renewal Budget. Both sources align with the
mission of the Visitors Information Center, which aims to boost business activities
through tourism promotion.
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Engagement
Goal 2: Promote community and city government through volunteerism.
Strategy 3: Partner with the Chamber of Commerce to celebrate local accomplishments
and recognize volunteer efforts throughout the community.
Community Culture
Goal 1: Celebrate Central Point's unique identity and way of life through community
events (public or privately sponsored), such as the 4th of July Parade, Community
Christmas, Battle of the Bones, Battle of the Food Trucks, Made in Southern Oregon,
the Cheese Festival, and include Expo events such as the Wild Rogue Pro Rodeo
Strategy 2 - Community events should be planned to enhance the family-friendly, safe,
and small-town quality of life that is valued in Central Point. These events should also
celebrate the unique cultural elements of our community.
ATTACHMENTS/EXHIBITS:
1. ProfitandLossbyClass (4)
2. Final VIC Budget 2023_2024 - Sheet1
Page 19 of 25
3. hpscan0010
STAFF RECOMMENDATION:
RECOMMENDED MOTION:
Page 20 of 25
Visitors Center
Profit and Loss by Class
July 2022 - June 2023
Cash Basis Wednesday, January 31, 2024 12:43 PM GMT-08:00 1/2
VISITOR CENTER TOTAL
Income
4001 VIC Income 5,435.00 $5,435.00
4020 Government Contracts 36,533.33 $36,533.33
4050 Event Income $0.00
Christmas 625.00 $625.00
Various Events 600.00 $600.00
Total 4050 Event Income 1,225.00 $1,225.00
Total Income $43,193.33 $43,193.33
GROSS PROFIT $43,193.33 $43,193.33
Expenses
6000 Payroll Expenses $0.00
Taxes 3,078.66 $3,078.66
Wages 29,006.06 $29,006.06
Total 6000 Payroll Expenses 32,084.72 $32,084.72
6015 Reimbursements 116.32 $116.32
6020 Contract Labor 940.00 $940.00
6100 Advertising Expense 4,432.87 $4,432.87
6200 Accounting, Legal, and Professional 2,714.50 $2,714.50
Accounting (deleted)215.00 $215.00
Total 6200 Accounting, Legal, and Professional 2,929.50 $2,929.50
6270 Charitable Donations 50.00 $50.00
6280 Credit Card Processing Fees 118.26 $118.26
6320 Dues and Subscriptions 740.00 $740.00
6500 Event Expense 573.98 $573.98
Calendar 650.00 $650.00
Christmas 576.69 $576.69
Total 6500 Event Expense 1,800.67 $1,800.67
6520 Insurance 162.50 $162.50
6522 Insurance-Liability 257.50 $257.50
6523 Insurance-Workman's Comp.88.02 $88.02
Total 6520 Insurance 508.02 $508.02
6595 Lease Expense 9,630.39 $9,630.39
6620 Meals 73.13 $73.13
6630 Office Supplies 1,074.14 $1,074.14
6640 Office Expenses 956.90 $956.90
6760 Trainings, Meetings, and Seminars 25.00 $25.00
6770 Travel 1,073.68 $1,073.68
Page 21 of 25
Visitors Center
Profit and Loss by Class
July 2022 - June 2023
Cash Basis Wednesday, January 31, 2024 12:43 PM GMT-08:00 2/2
VISITOR CENTER TOTAL
6780 Utilities $0.00
Cell Phone Reimbursement 225.00 $225.00
Internet 732.88 $732.88
Telephone 299.88 $299.88
Total 6780 Utilities 1,257.76 $1,257.76
Total Expenses $57,811.36 $57,811.36
NET OPERATING INCOME $ -14,618.03 $ -14,618.03
NET INCOME $ -14,618.03 $ -14,618.03
Page 22 of 25
Visitors Center
Profit and Loss by Class
July 2022 - June 2023 Visitor Center
Actual 2022/2023 2023-2024 2024-2025
TOTAL Budget Budget
Income
4001 VIC Income 5,435.00 $0.00 $0.00 No Map sales these years
4020 Government Contracts 36,533.33 $38,400.00 $38,400.00 Reflects current contract
4050 Event Income 0
Christmas 625.00 $0.00 $0.00
Various Events 600.00 $800.00 $800.00
Total 4050 Event Income $1,225.00 $800.00 $800.00
4020 Government Contracts $36,533.33 $38,400.00 $38,400.00
4050 Event Income $0.00 $0.00 $0.00
Christmas $625.00 $0.00 $0.00
Various Events $600.00 $800.00 $800.00
Total 4050 Event Income $1,225.00 $800.00 $800.00
Total Income 43,193.33 $39,200.00 $39,200.00
Gross Profit $43,193.33 $39,200.00 $39,200.00
Expenses
6000 Payroll Expenses 0.00
Taxes $3,078.66 $3,500.00 $3,750.00
Wages 29,006.06 $32,500.00 $35,800.00
Total 6000 Payroll Expenses $32,084.72 $36,000.00 $39,550.00
6015 Reimbursements 116.32 $0.00 $0.00
6020 Contract Labor 940.00 $1,100.00 $1,300.00
6100 Advertising Expense 4,432.87 $3,775.00 $3,775.00
6200 Accounting, Legal, and Professional $2,714.50 $3,050.00 $3,350.00
Accounting (deleted)215 $0.00 $0.00
Total 6200 Accounting, Legal, and Professional $2,929.50 $3,050.00 $3,350.00
6270 Charitable Donations 50 $0.00 $0.00
6280 Credit Card Processing Fees $118.26 $50.00 $60.00
6320 Dues and Subscriptions 740 $750.00 $750.00
6500 Event Expense 573.98 $600.00 $625.00
Calendar $650.00 $650.00 $650.00
Christmas $576.69 $0.00 $250.00
Total 6500 Event Expense 1,800.67 $1,250.00 $1,525.00
6520 Insurance 162.5 $175.00 $180.00
6522 Insurance-Liability $257.50 $275.00 $285.00
6523 Insurance-Workman's Comp.88.02 $100.00 $110.00
Total 6520 Insurance $508.02 $550.00 $575.00
6595 Lease Expense 9,630.39 $9,750.00 $9,870.00
6620 Meals 73.13 $100.00 $100.00
6630 Office Supplies 1,074.14 $1,150.00 $1,150.00
6640 Office Expenses 956.90 $750.00 $775.00
6760 Trainings, Meetings, and Seminars 25 $250.00 $250.00
6770 Travel $1,073.68 $500.00 $550.00
6780 Utilities $0.00
Cell Phone Reimbursement $225.00 $225.00 $225.00
Internet $732.88 $750.00 $750.00
Telephone $299.88 $312.50 $315.00
Total 6780 Utilities $1,257.76 $1,287.50 $1,290.00
Total Expenses $57,811.36 $60,312.50 $64,870.00
Net Operating Income -$14,618.03 -$21,112.50 -$25,670.00
Net Income -$14,618.03 -$21,112.50 -$25,670.00
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