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HomeMy WebLinkAbout04252024 CC Agenda Packet (3)CITY COUNCIL MEETING AGENDA April 25, 2024 7:00 PM Central Point City Hall, Council Chambers 140 S 3rd St, Central Point, OR www.centralpointoregon.gov 10. Meeting Called to Order 20. Roll Call 30. Pledge of Allegiance 40. Recognitions, Community Group Reports 50. Public Comments The City Council sets aside 20 minutes for in-person public comments on non- agenda items. Comments are limited to two minutes per individual, 5 minutes per group or organization. Please complete a public comment form before speaking. The City Council encourages written comments. Please submit your comments by regular mail to City Council, 140 S Third St, or by email to meetings@centralpointoregon.gov. Comments must be received by noon on the date of the meeting to be noted in the record. Please include the date of the Council meeting with your comments. 60. Consent Agenda A. Approval of April 11, 2024, Meeting Minutes B. Quarterly Financial Statements 70. Items Removed from the Consent Agenda 80. Public Hearing Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item and action requested. The presiding officer may limit testimony. For land use matters and other quasi-judicial appeals: Comments are limited to a total of 30 minutes for applicants and/or their representatives. They may request a 5-minute rebuttal time. Appellants and/or their representatives are limited to a total of 30 minutes and if the applicant is not the appellant they will also be allowed a total Page 1 of 79 of 30 minutes. All other participants are limited to 4 minutes. For matters that are legislative or administrative and are not quasi-judicial: Comments are limited to 4 minutes per individual, group or organization. Please complete a public comment form before speaking. 90. Ordinances and Resolutions A. Ordinance Amending and Increasing Transient Lodging Tax - 2nd Reading Sydnee Dreyer, City Attorney B. Ordinance Repealing City Treasurer & Expanding Finance Director Duties - 1st Reading Sydnee Dreyer, City Attorney C. Resolution Approving Initiation of Animal Control Svc. Dist. Chris Clayton, City Manager D. Resolution Accepting the Lowest Qualified Bid from Knife River Materials for the Construction of the 2024 Pavement Maintenance Package Matt Samitore, Parks and Public Works Director 100. Business A. Don Jones Property Transfer Matt Samitore, Parks and Public Works Director 110. Mayor’s Report 120. City Manager’s Report 130. Council Reports 140. Department Reports 150. Executive Session The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. 160. Adjournment Page 2 of 79 CITY COUNCIL MEETING MINUTES April 11, 2024 7:00 PM Central Point City Hall, Council Chambers 140 S 3rd St, Central Point, OR www.centralpointoregon.gov 10.Meeting Called to Order 20.Pledge of Allegiance 30.Roll Call The following members were present: Ward IV Taneea Browning, Mayor Hank Williams, At Large Rob Hernandez, Ward III Melody Thueson, At Large Michael Parsons, Ward I Neil Olsen The following members were absent: Ward II Kelley Johnson The following staff were also present: City Manager Chris Clayton, City Attorney Sydnee Dreyer, Police Chief Scott Logue, Parks and Public Works Director Matt Samitore, Planning Director Stephanie Powers and City Recorder Rachel Neuenschwander. 40.Recognitions, Community Group Reports A.Fire District 3 Annual Report Fire Chief Mike Hussey presented to the City Council the 2023 Annual report. 50.Public Comments 60.Consent Agenda A.Approval of March 14, 2024 Meeting Minutes B.OLCC H & S Stations - 1065 E Pine St C.OLCC H & S Stations - 1510 E Pine St D.Arts Commission Appointments Page 3 of 79 Central Point City Council April 11, 2024 Meeting Page 2 of 6 Motion: Approve Moved By: Michael Parsons Seconded by: Taneea Browning Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Neil Olsen, Melody Thueson voted yes. None voted no. 70.Items Removed from the Consent Agenda 80.Ordinances and Resolutions A.2nd Reading - Ordinance Amending Ord No. 2107 - Arts Commission Membership City Attorney Sydnee Dreyer presented to the Council the second reading of the Ordinance Amending Ord. No. 2107 - Arts Commission Membership, there were no changes since the first reading. Melody Thueson I move to approve Ordinance No. 2113, an Ordinance amending Ordinance No. 2107 - Arts Commission Membership. Motion: Approve Moved By: Melody Thueson Seconded by: Michael Parsons Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Neil Olsen, Melody Thueson voted yes. None voted no. B.Establishment of Tier 4 Irrigation Rates Parks and Public Works Director presented to the Council a Resolution establishing Tier 4 Irrigation Rates. The proposed rate as discussed at the March 14th council meeting would be 125% of the tier 3 rate. This rate will not be put in place until October 1, 2024. The city has been performing an audit of the higher users and has completed 90% of these audits. The council questioned which HOA's would be excluded from the new rate. Staff responded that none would be excluded. However, there are some that the consumption usage does not fall into the fourth tier rate, and they would not be effected by this rate increase. Mayor Williams opened the public hearing, no one came forward and the public hearing was closed. Rob Hernandez I move to approve Resolution No. 1781 a Resolution of the City of Central Point Establishing a Tier 4 Water Irrigation Rate effective October 1, 2024. Motion: Approve Page 4 of 79 Central Point City Council April 11, 2024 Meeting Page 3 of 6 Moved By: Rob Hernandez Seconded by: Taneea Browning Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Neil Olsen, Melody Thueson voted yes. None voted no. C.Elk Creek Culvert Replacement Parks and Public Works Director Matt Samitore presented to the council the Elk Creek Culvert replacement. The City received three bids for the project, the lowest from Timber Mountain Construction. Bids ranged from $398,000 to $736,100. The engineer's estimate was $225,000 to $300,000. The city budgeted the upper amount as FEMA pays for 90% of the project. The City's budgeted amount was $30,000. With the low bid, the City's match will now be $39,800. The additional money match will come from the Storm Water Fund or Urban Renewal. The project was awarded a FEMA disaster recovery grant for the 2020 fires, the bid is approximately $100,000 higher than our estimate, meaning an additional $10,000 the city will need to match. Taneea Browning I move to approve Resolution No. 1782 a Resolution Accepting the Lowest Qualified Bid from Timber Mountain Construction, Co. for the Construction of the Elk Creek Box Culvert Replacement Project and Authorizing the City Manager to Execute a Contract. Motion: Approve Moved By: Taneea Browning Seconded by: Melody Thueson Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Neil Olsen, Melody Thueson voted yes. None voted no. 90.Business A.Planning Commission Report Planning Director Stephanie Powers presented to the Council the Planning Commission report from the May 7. 2024 meeting. 100.Mayor’s Report Mayor Williams reported that: •He attended the Airport Tour. •He attended the Eggstravaganza Event •He attended the Medford Chamber Forum. 110.City Manager’s Report City Manager Chris Clayton reported that: •The April Study Session will be moved to April 22nd. •The Old Military Property sale should be closing soon. •He and Matt met with Mike Quilty regarding the MPO discussion on how gas taxes are Page 5 of 79 Central Point City Council April 11, 2024 Meeting Page 4 of 6 distributed. •The City received an email from the resident at 651 S 4th St. There is a separate tax lot on the corner of the property that the State of Oregon owns and there is a well on the property and the property owner. •Let Rachel know if you are interested in attending the Cheese Festival. •Facilities Maintenance Projects, budget of $200,000, the city has completed the planned projects of th interior painting of City Hall, completing the carpet installation at city hall, and upgrading of the lighting in City Hall. •The second reading of the TLT Tax increase, with the transition to the new Agenda Management Software, did not make it into the packet, and will be scheduled for the next council meeting. •He has asked Sydnee to look at what it would take to change City Council meetings from 7:00 pm to 6:00 PM. 120.Council Reports Council Member Melody Thueson reported that she attended the airport tour. Council Member Mike Parsons reported that: •He attended the CAC meeting. •He is back to working with the training of Police Volunteers. Council Member Rob Hernandez reported that: •He attended the Crater FFA Auction and Dinner. •He attended the Friends of the Fair Foundation Board Meeting. •He attended the Medford Chamber Forum. •His father passed away, and he had his 70th birthday. Council Member Tanneea Browning reported that: •She attended my first State sustainability board meeting last week in Salem. •She attended Medford's first townhall. •She attended the Bear Creek Greenway Committee Meeting. •She missed the March council meeting as I was in transit returning from the national League of Cities Congressional Conference. •She attended a Town Hall in early March for Senator Merkleys office and private meet and greet. •She attended the March study session at Rogue Valley International Airport . • The 2/22/24 Council report is late due to connectivity issues at my location in Condon in February. •She attended the Medford Chamber lunch Forum. Page 6 of 79 Central Point City Council April 11, 2024 Meeting Page 5 of 6 •She attended the SOREDI board meeting. •She attended the Chamber Denim and Diamonds awards banquet. •She will be attending a League board meeting tomorrow. •She attended the Feb study session at Rogue X. Council Member Neil Olsen reported that: •He attended the Bear Creek Green Way Masterplan meeting. •He attended the Airport tour. •He attended the Planning Commission Meeting. 130.Department Reports Police Chief Scott Logue reported that •They have taken possession of two patrol vehicles. •They are looking at two potential openings. They have two officers that are possibly leaving later this year. •He will be attending the Oregon Chiefs of Police Conference in Pendelton. Planning Director Stephanie Powers reported that: •There are not currently any new senior housing projects, but they do have six new development applications in the process. •She has spoken to the individual in Ward I that is concerned over the cell tower being installed. •They are continuing to work on the environmental element. Parks and Public Works Director Matt Samitore reported that: •They are close to being done looking at the Adroit Construction estimates on the Community Center. •He explained how State funding works for our area and how it is changing and what the effect would be on the City as well as what the future could look like for future funding the city recieves. 140.Executive Session 150.Adjournment Neil Olsen moved to adjourn. All said aye and the meeting was adjourned at 8:09 p.m. Page 7 of 79 Central Point City Council April 11, 2024 Meeting Page 6 of 6 The foregoing minutes of the April 11, 2024, Council meeting were approved by the City Council at its meeting of _________________, 2024. Dated:_________________________ Mayor Hank Williams ATTEST: __________________________ City Recorder Page 8 of 79 Staff Report DEPARTMENT: Finance MEETING DATE: April 25, 2024 STAFF CONTACT: Steve Weber, Finance Director SUBJECT: Quarterly Financial Statements SUMMARY AND BACKGROUND: Attached are the City's financial statements for the period ending March 31, 2024, which represents 9 months of the biennium. The next 6 pages are the Revenue and Expenditure statements for each of the respective funds, while the last page is the Budget Compliance report which recaps expenses by department. In all funds, revenues and expenditures are on track for the time period. General Fund revenues are on a positive trend to date for the biennium with 42.6% of the budget. This is aided by property tax revenues being at 44.65% received as well as Licenses/fees, interest income and miscellaneous revenue line items being above budget for this time period. Expenditures for the General Fund are at 36.11%, which is good considering the annual property and liability insurance premiums as well as the annual software subscriptions that were paid at the start of the fiscal year. The Street Fund revenues are at 38.18% of the budget while expenditures are at 25.54% of the total budget. The expenditure total is impacted by the timing of infrastructure projects. In the coming months there should be an uptick in the percentage as the budgeted projects begin. Otherwise, the fund is in a good position. The Building Fund shows strong revenue totals so far in this biennium, while expenditures are in line with expectations at this point in the budget period. Water Fund total revenues are at 34.94% of the budget while expenditures are at 32.64%. The Charge for Services revenue line item (which includes water sales) is trending slightly lower than expectations (34.33%) but we expect that to get back on track with warmer weather. Water sales will be monitored closely throughout the rest of spring and summer. The expenditure total is trending positively with the controlled spending plan in place. Stormwater and lnternal Services Funds revenues and expenditures are in line with this point in the biennium. Annual inter-fund transfers will be reflected in the June 30, 2024, financial statements which will be shown in the General, Street, Reserve, and Debt Service funds respectively. Page 9 of 79 Overall, the City is in a good financial position with overall revenues at 39.4% of the total budget and expenditures of 34.22% of the total budget. FINANCIAL ANALYSIS: N/A LEGAL ANALYSIS: N/A COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: ATTACHMENTS/EXHIBITS: 1. Quarterly Financial Statements - March 31, 2024 STAFF RECOMMENDATION: Approve financial statements as part of the consent agena. RECOMMENDED MOTION: Page 10 of 79 City of Central Point Council Financial Statements For period ending March jt,2024 % of biennial budget 37.5o.% zoz3lz5 Biennial Budget Biennium to Date Revenues & Expenditures Difference Percentage Received/Used General Fund Revenues Taxes Licenses & Fees lntergovernmental Charges for Service Fines and Forfeitures lnterest lncome Miscellaneous Transfers ln Total Revenues 918,4J1,065 $138,o00 51,643,925 $i,l5i,o9o $122rooo 5123,j'o 9621,5oo $o 58,229,677 s71,s89 5556,573 $1,o23,227 g3o,56r 12io,624 9286,87o $o $to,zot,388 566,411 gt,o8735z 52,329,863 591,439 -587,274 5334,630 $o 44.65% 51.88% 33.86% 30.52% 25.o5% 17o.7j% 46.16% o.oo% 24,432,930 2,'.1451150 457,ooo 1,524,4OO '165,87o 1,628,11o 2,783,525 1,297 '775i,292,86o 't2,428,935 46j,ooo 66o,ooo 18o,ooo 763,955 106,221 620,481 59,674 565,553 1,27o356 485,278 365,513 4'558,o77 241,954 o o 1'38't,191;, 350,779 9o3'919 106,196 1,o62,557 1,513,169 8i2,497 927,347 7,87o,858 221,O46 66o,ooo lSorooo 35.61% 23.24% 40.7o% 35.98% 34.74% 45.64% 37.39% 28.27% 36.67% 52.26% o.oo% o.oo% 1()r4O91121 14,o2),8o9 42.60% Expenditures by Department Administration City Enhancement Technical Services Mayor & Council Finance Parks Recreation Planning Police lnterdepartmental Transfers Out Contingency Total Expenditures by Department Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance 2510261625 9103710'62 15,9891563 ]6.11% 2,647,o9o 1,372,o59 5r5751649 2,928,559 2,o53,395 6,947,708 4,894,3t3 Page 11 of 79 City of Central Point Council Financial Statements For period ending March jt,2024 %of biennial budget 37.50.% zozTlz5 Biennial Budget Biennium to Date Revenues & Expenditures Difference Percentage Received/Used Federal Stimulus Grant Fund Revenues I ntergovernmental Revenue lnterfund Transfers Total Revenues Expenditures Capital Outlay Contingency Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance 916,57o 41,86c- $o $o o $o o oo% oo% o. o. oo 191,883 o i724,687 $4i,86o o o.oo% 20.93% o.oo% 958,43o (gs8,+ro) 1,92O,93O 25r,883 (25r,883) 6621625 -s706,i47 (r,258,3o5) 706,541 26.287" 962,5oo 41o,742 -551,758 Page 12 of 79 City of Central Point Council Financial Statements For period ending March jt,2024 %olbiennialbudget 37.507" zoz3lz5 Biennial BudEet Biennium to Date Revenues & Expenditures Difference Percentage Received/Used StreetFund Revenues Franchise Tax Charges for Services I ntergovernmental Revenue lnterest lncome Miscellaneous Transfers ln Total Revenues Expenditures Operations SDC Transfers Contingency Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance Ca pital I mpr ov ement F und Revenues Charges for Services lnterest lncome Total Revenues Expenditures Parks Projects Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance $3o9,ooo 566'J7:- 5242,62j 2t.48% $r,866,roo $8463t7 1,o't9,783 45.35%$3,o85,35o 51,171,658 1,913,692 37.97% $5o,ooo $69,993 -19,993 139.99% $24,ooo 113,123 io,877 54.68% $25o,ooo go 25o,ooo o.oo% 5,584,450 2,t67,465 3,416,985 38.81% 4,792,115 5OO,OOO 718,OOO 4OO,OOO t,598,962 38'354 o o 3,193,153 461,646 718,ooo 4OO,OOO 1;37% 7.67% o.ooz o.oo% 6r+1or11S 't,451,OO5 530,149 11966,563 51 5,558 1,631,.316 4t72t99 25.542 625,34o 2,496,712 1,871,372 $1jo,ooo $2o,ooo 1126,452 $33,515 3,548 -13,515 97.27% 167.j8% l5OrOOO 6o,ooo 159,967 -9,967 10,6.642, 66,261 -6,261 110.43% 6o,ooo 284,285 661261 -61261 110.43z 93'706 1,2O81554 924,269 374,285 '1,3o2,26O 927,975 Page 13 of 79 City of Central Point Council Financial Statements For period ending March jrr 2024 % ol biennial budget 37.5Oi6 zo4l>5 Biennial Budget Biennium to Date Revenues & Expenditures Difference Percentage Received/Used Reserve Fund Revenues I nterest Transfers ln Total Revenues $19,ooo $z5o,ooo grz,8o8 $o 56,192 25O,OOO 67.41% o.oo% Expenditures Facility lmprovements Total Expenditures 269rooo 2OOTOOO t218o8 63':93 25orooo 4.26% 136,607 31.70% 2OOTOOO 63..3,93 -5o,585 447,792 1f6,607 31.70% Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance 7o 8.38 5 (26o,59t) 777,78\397,2o7 (t8o,rZ8) DebtService Fund Revenues Charges for Service Interest lncome Transfers In Total Revenues Expenditures Debt Service Total Expenditures BuildingFund Revenues Charges for Service Interest lncome Miscellaneous Total Revenues s7o4,s85 $425 $878,o0o $3o9,874 $za5 $o 1394,7f 140 878,ooo $.98% 67.o2% o.oo% 1,58j,01o 31Ort59 1r272rg'1 19.597" 1,j1B,585 65t,267 862,318 43.03% Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance t15131585 57,21o 651,267 (34r,ro8) 24'o)9 862,118 43.03% -33,171 126,635 (3t7,o69) (++l,loC) $66o,ooo $J9,ooo $o 1328J35 $50,895 $875 1331,665 -rr,8g5 -875 49.757" 13o.So% o,oo% 699,ooo 799,585 136,760 5,OOO 38o,ro5 299,311 46,282 o 5oo,274 90,478 5,OOO 37.$% T.84% o.oo% 318,895 5+,)8% Expenditures Personal Services Materials and Services Contingency Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance 941,3+5 )45,593 34,511869,oro t,2o3rj1g 595,752 )6.71% 334,5o9 626,66s 1,238,O3O 611365 Page 14 of 79 City of Central Point Council Financial Statements For period ending March 3t, zoz4 % of biennial budget 37.502 zoz3lz5 Biennial Budget Biennium to Date Revenues & Expenditures Difference Percentage Received/Used Water Fund Revenues Charges for Services lnterest lncome Miscellaneous Corporation Yard Financing Total Revenues Expenditures Operations SDC Improvements Contingency Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance Stormwater Fund Revenues Charges for Services lnterest lncome Miscellaneous Total Revenues Expenditures Operations 5DC Total Expenditures Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance $9,12o,ooo gi,ooo $o $o 93,r3o,894 $22,66o i33,194 $o 95,989,106 -19,66o -33,194 o 3433% 755.33% o.oo% o.oo% grt23rooo jrt86,748 j,9)6,252 34.9j% 9,273,275 3,127,211 6,146,064 33.72%25o,ooo t4188 235.,812 5.68% IOOrOOO O IOOrOOO O.OO% gr623r27j 311411399 6,481,876 32.64/" 8l o.375 45,349 (srl,8zs)-1,J46,25O 330,100 -47o,526 -8oo,626 $2,o6o,o7o $27,ooo $o 5746,258 $21,985 5473 51,313,812 5,o15 -473 )6.22% 8'r.43% o.oo% 2rO87rO7O 768,716 1818,t54 ],6.8],7. 669,7892856,750 1O5,OOO 131,1 8+ 1,686,961 -26,184 28.42% 124.94% 214611750 2,ll7 r8z5 8oo,9l3 1,660,177 ],2.547" (iz,zsl) 626,q61 -1,491.J64 1,743'145 594,2o4 -1,148,941 Page 15 of 79 City of Central Point Council Financial Statements For period ending March jtr 2o.24 %of biennial budget 37.502 zoz3lz5 Biennial Budget Biennium to Date Revenues & Expenditures Difference Percentage Received/Used lnternal Services Fund Revenues Charges for Services lnterest lncome Miscellaneous Total Revenues Expenditures Facilities Maintenance PW Administration PW Fleet Maintenance Total Expenditures $3,o88,4oo 51,11o,5j3 91,977,867 $5oo go 5oogo g20,036 (zo,o36) 35.96% o.oo% o.oo% 3ro88190o 5J1,OOO 1,493,945 1rt3or57O 239,751 527,495 417.\77 291,249 966,45o 64z,8zz 45j5% 35.31% 3938z. 1,958,130 36.60% 1rO6o.3gs J,O85,34O 188,goo -54,249 (rt+,612)-503,577 trt84r818 1r9oor52z j8.4o7" Net Change in Fund Balance Beginning Fund Balance Ending Fund Balance 192,46O (368,926)-561,186 Page 16 of 79 City of Central Point Budget Complian ce Rep or t For period ending March jt, zoz4 X of biennial budget Department/ zo4l>5 Biennium to Date Percent Classification t7.50% Fund Biennial Budget Expenditures Used Difference General Fed. Stimulus Grant Fund lnternal Services Administration City Enhancement Technical Services Mayor and Council Finance Parks Recreation Planning Police lnterdepartmental Transfers Contingency Total Expenditures Materials and Services Capital Outlay Transfers Contingency Totat Expenditures Facilities Maintenance PW Administration PW Fleet Maintenance Transfers Total Expenditures 52,145,'l50 457,oOO 1,524,4OO 16j,87o 1,628,i1o 2,783,525 1,297,775 1,292,86o 12,428,935 463,ooo 66o,ooo 150.OOO $763,955 1O6,221 62o,48i 59,674 565,553 1,27O,356 485,278 365,513 4,558,o77 241,954 o o 35.61% 23.24% 40.7o% 35.98% 34.74% 45.64% 37.39% 28.27% 36.67% 52.26% o.oo% o.oo% $1,J81,i95 350,779 903,919 1o6,196 1,062,557 1,513,169 812,497 927,347 7,87o,8j8 221,O46 66o,ooo 150.OOO 24.q95.62s q.ot7.o62 t6.1s%15,959,563 o 916,570 6o,ooo o.oo% 20.93% o.oo% o.oo% (6o,ooo) 724,687 o 0 o o 91,883 o 6,57091 27.+8%664,687 Street Operations SDC lmprovements Contingency Total Expenditures capital Projects Park Projects Park Projects - SDC Transfers Total Expenditures Debt Service Reserve Fund Building Total Expenditures Total Expenditures Personnel Services Materials and Services Contingency Water Operations 5DC lmprovements Transfers Contingency Total Expenditures Stormwater Operations SDC lmprovements Contingency Total Expenditures 5,r'1o,115 5OO,OOO 400.ooo 't,598t962 38354 o 29.o2% 7.672 o.oo% 3,911,153 46't,646 400,000 6.41o.iis 1.617.?-16 25.54%4,772,799 o o o o.oo% 6o,ooo 66,261 110.43% o o.oo% (6,26t) o 6o,ooo 66,261 11o.4t%(6,26r) 1,51t,585 43,o3%86r,t18 200.ooo t1.7o%176,607 799,585 136,760 5.OOO 299,311 46,282 o 37.43% T.84% o.oo% 5OO,274 90,478 5,OOOTotalExpenditures 941845 ,4r,Sg3 36.71%595t52 9,273,275 25O,OOO o lOO,OOO 3,127,211 r4,r88 o o 33.72% 5.68% o.oo% o.oo% 6,146,064 235,812 o lOOrOO0 9,62t,275 t,141,4 J2.64%6,481,876 2,356,750 1O5,OOO o 669,789 131,184 o 28.42% 124.94% o.oo% 1,686,961 (26,t84) o 2.461.7\o \2.54%1,660,777 531,00O 1,493,945 1,O6O,395 o 239,75'l 527,495 417,573 o 45.15% 35.31% 3938% o.oo% 291,249 966,45o 642,822 o 11184,818 ,8.4o%1,9OO,522 Total Citv Ooerations 517,179,966 14.22% $tt.o28.6tc Page 17 of 79 Staff Report DEPARTMENT: Administration MEETING DATE: April 25, 2024 STAFF CONTACT: Sydnee Dreyer, City Attorney SUBJECT: Ordinance Amending and Increasing Transient Lodging Tax - 2nd Reading SUMMARY AND BACKGROUND: Currently CPMC 3.24 imposes a transient lodging tax of 9%. This tax is charged to the occupant of the transient lodging. Transient lodging includes hotel, motel, inn, condominium, house, cabin, apartment, public or private dormitory, fraternity, sorority, public or private club, space in a mobile home or trailer park, and tent camping locations, or similar structures or dwelling units that are used for temporary overnight human occupancy; or portions of any of these dwelling units, that are used for temporary human occupancy. City staff has proposed increasing the tax by 2% to a total of 11% to further promote tourism in the city limits; in particular, increasing revenues for the general fund to promote the community center and little league fields, which the city believes will promote tourism. Currently, city code provides that the transient lodging tax is deposited into the general fund and allocated as follows: 25% to tourism promotion; 75% to other city services. ORS 320.350(5) – (6) provides that for any increase to the transient lodging tax, at least 70% of the revenue generated from the new tax must be used for tourism promotion, tourism related facilities or to finance or refinance the debt of tourism-related facilities. As such, the code retains the allocation of transient lodging tax for the 9% tax, but the increased 2% allocation would be subject to the 70/30 share. Two additional substantive revisions were made. A new Section 3.24.045 is included which states that transient lodging providers, as well as transient lodging intermediaries such as VRBO or AirBnB are jointly and severely liable for payment of the tax. Additionally, the code makes clear that short-term rentals of RV spaces are also included in the definition of transient lodging as the future community center will likely contain short-term RV rental spaces. The remainder of the revisions are intended to make the code clearer, and to clarify the calculation of days to avoid disputes as to timing. FINANCIAL ANALYSIS: For the 2024-25 fiscal year, the City has allocated $653,780 from transient lodging tax revenues, calculated at a 9% rate. Increasing this tax rate to 11% is expected to bring in an extra $145,280. Moreover, constructing a new hotel in Central Point, akin to the Page 18 of 79 84-room Holiday Inn Express, would result in an additional revenue of $270,730 at the 11% tax rate. Similarly, a hotel comparable to the 66-room La Quinta would contribute an extra $169,230 in revenue at the same 11% tax rate (note: additional hotel calculations were based on the receipts from the fiscal year 2022-23). LEGAL ANALYSIS: While the ORS does not expressly state how the allocation applies to increased transient lodging taxes, most jurisdictions and the League of Oregon cities have interpreted this language to allow local governments to grandfather the allocation of existing taxes and apply the new 70/30 allocation only to the increased amount. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: COMMUNITY INVESTMENT: GOAL 3 - Provide opportunities for youth education, recreation, and support. (Kids are the future. Happy, well-adjusted kids are the canary in the coal mine for true community/ family wellbeing). STRATEGY 4 – Expand on existing recreation programming to reach a broader and more diverse audience. Research successful recreation programs to ensure that we are offering activities that will best meet the current and future needs of our citizens. STRATEGY 5 – Develop more indoor Winter activities utilizing existing public spaces in addition to building and use of a new Central Point Community Center. ATTACHMENTS/EXHIBITS: 1. ORD - Amending Ch. 3.24 TLT STAFF RECOMMENDATION: RECOMMENDED MOTION: I move to approve Ordinance No. _______ an Ordinance Amending CPMC Chapter 3.24 Increasing Tax Imposed, Establishing Joint and Several Liability for Lodging Tax Collectors, and Updating Rights and Remedies. Page 19 of 79 1 – Ordinance No. _____________ (Council Meeting 04/25/24) ORDINANCE NO. _______ AN ORDINANCE AMENDING CPMC CHAPTER 3.24 INCREASING TAX IMPOSED, ESTABLISHING JOINT AND SEVERAL LIABILITY FOR LODGING TAX COLLECTORS, AND UPDATING RIGHTS AND REMEDIES FINDINGS: A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make revisions to its municipal code which shall become part of the overall document and citation. B. CPMC Chapter 3.24 created and implemented a local transient lodging tax in accordance with ORS 320.300 to 320.350. C. Transient lodging includes hotel, motel, inn, condominium, house, cabin, apartment, public or private dormitory, fraternity, sorority, public or private club, space in a mobile home or trailer park, RV park spaces and tent camping locations, or similar structures or dwelling units that are used for temporary overnight human occupancy; or portions of any of these dwelling units, that are used for temporary human occupancy. D. The current transient lodging tax is nine percent (9%). E. The city of Central Point desires to increase the transient lodging tax by two percent (2%) to a total of eleven percent (11%). F. Pursuant to ORS 320.350(5)-(6), at least 70% of the revenue from the increased portion of the tax shall be used for tourism promotion, tourism-related facilities or to finance or refinance the debt of tourism-related facilities and reasonable administrative costs, if allowed by state law. G. The intended purpose of 70% of the 2% increase will be used to enhance tourism in accordance with ORS 320.300 to 320.350, specifically tourists staying overnight in city limits or traveling distances greater than 50 miles to the City of Central Point. H.Words lined through are to be deleted and words in bold are added. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: Sections: 3.24.010 Definitions. 3.24.020 Tax imposed. 3.24.030 Collection of tax by lodging tax collector--Rules for collection. 3.24.040 Lodging tax collector’s duties. 3.24.045 Liability for Tax Page 20 of 79 2 – Ordinance No. _____________ (Council Meeting 04/25/24) 3.24.050 Exemptions. 3.24.060 Registration certificate of authority. 3.24.070 Collections, returns and payments. 3.24.080 Penalties and interest. 3.24.090 Deficiency Determination - Fraud, evasion, and lodging tax collector delay. 3.24.100 Redeterminations. 3.24.130 Security for collection of tax. 3.24.140 Liens. 3.24.150 Refunds issued by city. 3.24.170 Refunds by lodging tax collector to occupant. 3.24.180 Records. 3.24.190 Confidentiality--Disclosure unlawful. 3.24.200 Disposition of transient room tax. 3.24.210 Appeals. 3.24.215 Appeals to council. 3.24.220 Violations. 3.24.230 Severability. SECTION 1. Central Point Municipal Code 3.24.010 is amended in part to read: For purposes of this chapter, the following definitions apply: “Transient lodging facility” or “lodging facility” means any structure, or any portion of any structure, which is occupied or intended or designed for short-term occupancy for dwelling, lodging or sleeping purposes and includes any hotel, motel, inn, condominium, house, cabin, apartment, public or private dormitory, fraternity, sorority, public or private club, space in a mobile home or trailer park, spaces used for overnight parking of recreational vehicles or placement of tents camping locations, or similar structures or spaces or portions thereof so occupied; provided such occupancy is for less than a thirty-day period. SECTION 2. Central Point Municipal Code 3.24.020 is amended in part to read: 3.24.020 Tax imposed. Effective ________ 1, 2024, for For the privilege of occupancy in any transient lodging, each occupant shall pay a tax of nine eleven percent of the total retail price, including all charges other than taxes, paid by a person for occupancy of the transient lodging. The total retail price paid by a person for occupancy of transient lodging that is part of a travel package may be determined by reasonable and verifiable standards from books and records kept in the ordinary course of the lodging tax collector’s business. The tax imposed by this chapter is in addition to and not in lieu of any state transient lodging tax. The tax constitutes a debt owed by the occupant to the city, which is extinguished only by payment to the lodging tax collector. The occupant shall pay the tax to the lodging tax collector at the time rent is paid. The Page 21 of 79 3 – Ordinance No. _____________ (Council Meeting 04/25/24) lodging tax collector shall enter the tax into the record when rent is collected if the lodging tax collector keeps records on the cash accounting basis and when earned if the lodging tax collector keeps records on the accrual accounting basis. If the rent is paid in installments, a proportionate share of the tax shall be paid by the occupant to the lodging tax collector with each installment. The unpaid tax is due upon the occupant’s ceasing to occupy space in the transient lodging. (Ord. 2070 §1, 2020; Ord. 2025 §1(part), 2016; Ord. 1996 §1(part), 2014; Ord. 1859 §1, 2005; Ord. 1707 §1(part), 1994). SECTION 3. Central Point Municipal Code Chapter 3.24 is amended to add section 3.24.045 Liability for Tax: 3.24.045 Liability for Tax Transient lodging providers who receive any portion of the rent for transient lodging and transient lodging intermediaries that provide booking service are both transient lodging tax collectors and are jointly and severally liable for the tax. SECTION 4. Central Point Municipal Code Chapter 3.24 is amended in its entirety to read: 3.24.090 Deficiency Determination - Fraud, evasion, and lodging tax collector delay. A. Deficiency Determination. If the director determines that the returns are incorrect, she or he may compute and determine the amount required to be paid upon the basis of the facts contained in the return or returns, or upon the basis of any information within her or his possession or that may come into her or his possession. One or more deficiency determinations may be made of the amount due for one or more than one period; and the amount so determined shall be due and payable immediately upon service of notice, as provided in this chapter; after which, the amount determined is delinquent. Penalties on deficiencies shall be applied as set forth in Section 3.24.080. 1. In making a determination, the director may offset overpayments, if any, which may have been previously made for a period or periods, against any underpayment for a subsequent period or periods, or against penalties and interest on the underpayments. The interest on underpayments shall be computed in the manner set forth in Section 3.24.080. 2. The director shall give to the lodging tax collector a written notice of her or his determination. The notice may be served personally or by mail; if by mail, the notice shall be addressed to the lodging tax collector at her or his address as it appears in the records of the director. In case of service by mail of any notice required by this chapter, the service is complete at the time of deposit in the United States post office. 3. Except in the case of fraud, intent to evade the provisions of this chapter or authorized rules and regulations, every deficiency determination shall be made and notice thereof Page 22 of 79 4 – Ordinance No. _____________ (Council Meeting 04/25/24) mailed within three years after the last day of the month following the close of the monthly period for which the amount is proposed to be determined, or within three years after the return is filed, whichever period expires the later. 4. Any determination shall become due and payable immediately upon receipt of notice, and shall become final within ten days after the director has given notice thereof; provided, however, the lodging tax collector may petition redemption and refund if the petition is filed before the determination becomes final, as provided in this chapter. B. Fraud--Refusal to Collect--Evasion. If any lodging tax collector shall fail or refuse to collect said tax or to make, within the time provided in this chapter, any report and remittance of said tax or any portion of the tax required by this chapter, or makes a fraudulent return or otherwise willfully attempts to evade the provisions of this chapter, the director shall proceed in such manner as she or he may deem best to obtain facts and information on which to base an estimate of the tax due. 1. As soon as the director has determined the tax due that is imposed by this chapter, from any lodging tax collector who has failed or refused to collect the same and to report and remit said tax, she or he shall proceed to determine and assess against such lodging tax collector the tax, interest, and penalties provided in this chapter. In case such determination is made, the director shall give a notice in the manner aforesaid of the amount so assessed. Such determination and notice shall be made and mailed within three years after discovery by the director of any fraud, intent to evade or failure or refusal to collect said tax, or failure to file return. 2. Any determination shall become due and payable immediately upon receipt of notice and shall become final within ten days after the director has given notice thereof; provided, however, the lodging tax collector may petition redemption and refund, if the petition is filed before the determination becomes final, as provided in this chapter. C. Lodging Tax Collector Delay. If the director believes that the collection of any tax or any amount of tax required to be collected and paid to the city will be jeopardized by delay, or if any determination will be jeopardized by delay, the director shall thereupon make a determination of the tax or amount of tax required to be collected, noting the fact upon the determination. 1. The amount so determined, as provided in this chapter, shall be immediately due and payable; and the lodging tax collector shall immediately pay same determination to the director after service of notice thereof. Provided, however, the lodging tax collector may petition, after payment has been made, for redemption and refund of such determination, if the petition is filed within ten days from the date of service of notice by the director. (Ord. 2070 §1, 2020; Ord. 2025 §1(part), 2016; Ord. 1996 §1(part), 2014; Ord. 1707 §1(part), 1994). Page 23 of 79 5 – Ordinance No. _____________ (Council Meeting 04/25/24) A. Deficiency Determination. The director may review tax returns and adjust the amount due based on the information in the return, on information obtained during a review or audit of records, or on the basis of other evidence. In the event of a deficiency, the director shall provide notice of the deficiency to the transient lodging tax collector, who shall remit deficiencies within 10 business days of the deficiency notice. Notice may be by personal delivery or certified or registered mail. (1) In reviewing and adjusting tax returns, the director shall offset any amount received in excess of the remittances due against any shortages in remittances. (2) Except in the case of fraud or intent to evade the lodging tax, notice of deficiency determinations shall be issued within three years of the period for which the deficiency determination is made. (3) The time to remit deficient payment amounts under this section shall be extended if the lodging tax collector timely requests a redetermination. B. Fraud – Refusal to Collect – Evasion. If any lodging tax collector fails to collect, report or remit the tax as required, submits a fraudulent return, or otherwise violates or attempts to violate this chapter, the director shall estimate the tax due, and calculate the amount owing from the lodging tax collector for tax remittance, interest and penalties and provide notice to the lodging tax collector of the assessment. The determination and notice shall be made and mailed within three years of the discovery by the director of the violation. The determination is due and payable upon receipt of notice and shall become final 10 business days after the date notice was delivered if no petition for redetermination is filed. SECTION 5. Central Point Municipal Code 3.24.100 is amended in its entirety to read: 3.24.100 Redeterminations. A. Any person against whom a determination is made under Section 3.24.090, or any person directly interested, may petition for a redetermination and redemption and refund within the time required in Section 3.24.090. If a petition for redetermination and refund is not filed within the time required in Section 3.24.090, the determination becomes final at the expiration of the allowable time. B. If a petition for redetermination and refund is filed within the allowable period, the director shall reconsider the determination; and, if the person has so requested in her or his petition, shall grant the person an oral hearing and shall give her or him ten days’ notice of the time and place of the hearing. The director may continue the hearing from time to time as may be necessary. Page 24 of 79 6 – Ordinance No. _____________ (Council Meeting 04/25/24) C. The director may decrease or increase the amount of the determination as a result of the hearing; and, if an increase is determined, such increase shall be payable immediately after the hearing. D. The order or decision of the director upon a petition for redetermination of redemption and refund becomes final ten days after service upon the petitioner of notice thereof, unless appeal of such order or decision is filed with the City Manager within the ten days after service of such notice. E. No petition for redetermination of redemption and refund or appeal therefrom shall be effective for any purpose unless the lodging tax collector has first complied with the payment provisions of this chapter. (Ord. 2070 §1, 2020). A. Any person affected by a deficiency determination may file a petition for redetermination with the director within 10 business days of service of notice of the tax deficiency. A determination becomes final if a petition for redetermination is not timely filed. B. If a petition for redetermination is filed within the allowable period, the director shall reconsider the determination and grant an oral hearing if requested. The petitioner shall be allowed at least 15 business days to prepare for the hearing. C. After considering the petition and all available information, the director shall issue a redetermination decision and mail the decision to the petitioner. During the redetermination process, the director may agree to a compromise of the amount due if there is a good faith dispute over the amount owing. D. The decision of the director on redetermination becomes final and payment is due 10 business days after the decision is mailed unless the petitioner files an appeal to the city council within that time. The appeal shall be filed with the director. The city council’s decision shall be final when reduced to writing and mailed to the petitioner and all amounts due must be paid within 10 business days of mailing of the city council decision. SECTION 6. Central Point Municipal Code 3.24.130 is amended in part to read: 3.24.130 Security and Collections for collection of tax. If the finance director believes that the collection of any tax or any amount of tax required to be collected and paid to the city will be jeopardized by delay, the director may make a determination of the tax required to be collected, and may require a lodging tax collector to deposit security in the form of cash, bond or other security. The amount of security shall be fixed by the director and shall not be greater than twice the lodging tax collector’s estimated average quarterly liability for the period for which the lodging tax collector files returns. The lodging tax collector has the right to appeal to the city manager any decision of the finance director made under this provision as provided in Section 3.24.210. Page 25 of 79 7 – Ordinance No. _____________ (Council Meeting 04/25/24) Within three years after the tax becomes payable or within three years after a determination becomes final, the director may bring an action in the name of the city in the courts of this or another state of the United States to collect the amount delinquent and penalties and interest and reasonable attorney fees incurred in any legal action brought to collect on the amount owed to the city under this chapter. (Ord. 2070 §1, 2020; Ord. 2025 §1(part), 2016; Ord. 1996 §1(part), 2014; Ord. 1707 §1(part), 1994). SECTION 7. Central Point Municipal Code 3.24.190 is amended in part to read: 3.24.190 Confidentiality--Disclosure unlawful. A. It shall be unlawful for the director or any person having an administrative or clerical duty under the provisions of this chapter to make known in any manner whatever the business affairs, operations, or information obtained by an investigation of records and equipment of any person required to obtain a lodging tax certificate of authority or pay a lodging tax, or any other person visited or examined in the discharge of official duty; or the amount or source of income, profits, losses, expenditures, or any particular thereof, set forth in any statement or application; or to permit any statement or application, or copy of either, or any book containing any abstract or particulars thereof to be seen or examined by any person; provided, that nothing in this section shall be construed to prevent: 1. The disclosure to, or the examination of, records and equipment by another city official, employee, or agent for collection of taxes for the sole purpose of administering or enforcing any provisions of this chapter; or collecting taxes imposed under this chapter. 2. The disclosure, after the filing of a written request to that effect, to the taxpayer herself or himself, receivers, trustees, executors, administrators, assignees, and guarantors, if directly interested, of information as to any paid tax, any unpaid tax or amount of tax required to be collected, or interest and penalties; further provided, however, that the city attorney approves each such disclosure, and that the director may refuse to make any disclosure referred to in this subsection when, in her or his opinion, the public interest would suffer thereby. 3. The disclosure of the names and addresses of any persons to whom lodging tax registration certificates have been issued. 4. The disclosure of general statistics regarding taxes collected or business done in the city. 5. Disclosures required by ORS Chapter 192. 6. Disclosures required by ORS Chapter 297. (Ord. 2070 §1, 2020; Ord. 2025 §1(part), 2016; Ord. 1996 §1(part), 2014; Ord. 1707 §1(part), 1994). SECTION 8. Central Point Municipal Code 3.24.200 is amended in part to read: Page 26 of 79 8 – Ordinance No. _____________ (Council Meeting 04/25/24) 3.24.200 Disposition of transient room tax. A. All revenues received by the city from the tax shall be deposited in the general fund. B. Twenty-five percent of the revenue from the first nine percent balance of the proceeds shall be used directly or indirectly for the purpose of promoting recreational, cultural, convention and tourist related activities and services for the city of Central Point. Seventy-five percent of the revenue of the tax rate of nine percent shall be used for city services. Seventy percent of the revenue generated by the remaining two percent of the tax shall be used for any tourism purpose consistent with state law. Thirty percent of the revenue generated by the remaining two percent shall be used by the city for funding city services. (Ord. 2070 §1, 2020; Ord. 2025 §1(part), 2016; Ord. 1996 §1(part), 2014; Ord. 1707 §1(part), 1994). SECTION 9. Central Point Municipal Code Chapter 3.24 is amended in part to repeal section 3.24.210-Appeals in its entirety. SECTION 10. Central Point Municipal Code Section 3.24.215 is amended in part to read: Any person aggrieved by any decision of the city manager may appeal to council of the city by filing a notice of appeal with the director within ten business days of the serving or mailing of the notice of the decision given by the city manager. The director shall transmit said notice of appeal, together with the file of said appealed matter, to council, who shall fix a time and place for hearing such appeal from the decision of the city manager. Council shall give the appellant not less than ten business days’ written notice of the time and place of hearing of said appealed matter. Action by council on appeals shall be decided by a majority of the members of council present at the meeting where such appeal is considered. (Ord. 2070 §1, 2020). SECTION 11. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 12. Effective Date. The Central Point City Charter states that an ordinance enacted by the Council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. PASSED by the Council and signed by me in authentication of its passage this ____ day of _________________ 2024. Page 27 of 79 9 – Ordinance No. _____________ (Council Meeting 04/25/24) ___________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder Page 28 of 79 Staff Report DEPARTMENT: Administration MEETING DATE: April 25, 2024 STAFF CONTACT: Sydnee Dreyer, City Attorney SUBJECT: Ordinance Repealing City Treasurer & Expanding Finance Director Duties - 1st Reading SUMMARY AND BACKGROUND: CPMC Chapter 2.12 lists the duties of a City Treasurer and a Finance Director. However, the City only utilizes a Finance Director, who also performs some of the duties of a Treasurer. The proposed amendment would clarify and expand the role of the Finance Director, and remove provisions for the office of the Treasurer, which no longer exists. FINANCIAL ANALYSIS: LEGAL ANALYSIS: The City Charter does not require that the City have a Treasurer position. This amendment is consistent with the Charter and with City practice. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Strategic Priority - Responsible Governance GOAL 2 - Invite Public Trust. STRATEGY 1 – Be a trusted source of factual information. STRATEGY 5 – Communicate effectively and transparently with the public. ATTACHMENTS/EXHIBITS: 1. ORD - Amending Ch 2.12 Treasurer STAFF RECOMMENDATION: Make a motion to forward the Ordinance to a second reading. Page 29 of 79 RECOMMENDED MOTION: I move to forward the Ordinance amending CPMC Chapter 2.12 - repealing provisions for City Treasurer and expanding Finance Director duties to a second reading. Page 30 of 79 1 – Ordinance No. _____________ (Council Meeting __/__/24) ORDINANCE NO. _______ AN ORDINANCE AMENDING CPMC CHAPTER 2.12 - REPEALING PROVISIONS FOR CITY TREASURER AND EXPANDING FINANCE DIRECTOR DUTIES FINDINGS: A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make revisions to its municipal code which shall become part of the overall document and citation. B. CPMC Chapter 2.12 separately states the duties of a City Treasurer and a Finance Director. However, the City only utilizes a Finance Director, who also performs some of the duties of a Treasurer. C. The proposed amendment would clarify and expand the role of the Finance Director, and remove provisions for the Treasurer, which no longer exists. D.Words lined through are to be deleted and words in bold are added. THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS: SECTION 1. Central Point Municipal Code 2.12.030 – Treasurer’s duties with respect to city’s finances is repealed in its entirety. SECTION 2. Central Point Municipal Code 2.12.040 – Finance Director is amended to read: 2.12.040 Finance director. There is established the position of finance director, who shall be hired as department head for the administration department and who shall serve under the guidelines of the city’s personnel policies and procedures. The finance director shall be directly responsible to the city manager, and shall have the following responsibilities: A. Payroll accounting and time records; B. Utility billing; C. Cash receiving; D. Bank deposit preparation and bank deposits; E. Cash disbursing; F. Code invoices with proper accounts to be charged when posting to accounting records; Page 31 of 79 2 – Ordinance No. _____________ (Council Meeting __/__/24) G. Prepare checks for properly approved and coded invoices for council review and approval; H. Sign checks on order of the mayor and the council; I. Maintain general accounting records in accordance with a comprehensive basis of accounting for municipal corporations: 1. General ledger, with budget appropriations, 2. Cash receipt journal, 3. Cash disbursements journal; J. Prepare financial statements as required by the council; K. Prepare accounting reconciliations as required by the council; L. Maintain all accounting records in accordance with council policy and available for inspection; the books and records maintained by the city’s finance director shall be the official books and records of the city for audit purposes; M. Invest the city’s excess funds in interest yielding deposits as outlined in the Oregon Revised Statues, and within the policy guidelines of the council and to act as custodial officer and local government official, as those terms are defined by state statute, for the purpose of such investments; N. Coordinate budgetary and fiscal policies and procedures with other department heads; O. Supervise administration finance department employees; P. Such other duties as are assigned to him by the city manager. Q. Ascertain timely bank deposits have been made; R. Ascertain that the city’s financial statements fairly represent the city’s transactions of cash receipts and disbursements. This would be done by procedures such as: 1. Review bank reconciliation to be sure they are done and current, 2. Review reconciliation of payroll records to budgetary accounting records, 3. Review cash receipts on a test basis to verify they are properly posted, 4. Review cash disbursements on a test basis to verify they are properly posted; Page 32 of 79 3 – Ordinance No. _____________ (Council Meeting __/__/24) (Ord. 1969 §1(part), 2013; Ord. 1369 §1(part), 1980). SECTION 3. Central Point Municipal Code 2.12.050 – Compensation is amended to read: 2.12.050 Compensation. The compensation of the recorder, treasurer and finance director shall from time to time be established by ordinance by the city council in accordance with the council’s authority by charter to determine such compensation. (Ord. 1369 §1(part), 1980). SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the City Code and the word "ordinance" may be changed to "code", "article", "section", "chapter" or another word, and the sections of this Ordinance may be renumbered, or re-lettered, provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C) need not be codified and the City Recorder is authorized to correct any cross-references and any typographical errors. SECTION 5. Effective Date. The Central Point City Charter states that an ordinance enacted by the Council shall take effect on the thirtieth day after its enactment. The effective date of this ordinance will be the thirtieth day after the second reading. PASSED by the Council and signed by me in authentication of its passage this ____ day of _________________ 2024. ___________________________________ Mayor Hank Williams ATTEST: __________________________________ City Recorder Page 33 of 79 Staff Report DEPARTMENT: Administration MEETING DATE: April 25, 2024 STAFF CONTACT: Chris Clayton, City Manager SUBJECT: Resolution Approving Initiation of Animal Control Svc. Dist. SUMMARY AND BACKGROUND: The Jackson County Board of Commissioners ("Board") seeks to form a county service district for animal control services under the authority of Oregon Revised Statute (ORS) 451.010(1)(q). The name of the proposed district is the Jackson County Animal Control Service District (hereinafter “District”). The proposed District would have authority to construct, maintain, and operate an animal control service facility, specifically a new Animal Shelter for the housing and care of dogs and other animals including cats. The Jackson County Board of Commissioners may initiate the formation of the District by adopting an order under authority of ORS 198.835. The Board proposes to include all county territory within the boundaries of the proposed District. Jackson County voters will be asked to establish a permanent property tax rate limit of $0.1500 per $1,000 of assessed value for the District as authorized by ORS 451.547. The territory of the City may only be included within the boundaries of the District if the City Council adopts a resolution approving the proposed Jackson County Order Initiating Formation of a Jackson County Animal Control Service District. If the Council approves this Resoltuion, it would not create the District. Rather, this would be a first step in allowing the proposed District to go before the voters. FINANCIAL ANALYSIS: LEGAL ANALYSIS: Approval of this Resolution would allow constituents to vote on whether to adopt such a District, if approved by all other cities within the proposed District. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Strategic Priority - Responsible Governance GOAL 2 - Invite Public Trust. STRATEGY 1 – Be a trusted source of factual information. STRATEGY 5 – Communicate effectively and transparently with the public. Page 34 of 79 GOAL 4 - Promote awareness of and encourage opportunities to participate in local government as a citizen, volunteer or policymaker. ATTACHMENTS/EXHIBITS: 1. CityResolution_JCACSD 2. EconomicFeasibilityStudy_JCACSD_DRAFT 3. JCAnimalShelterDesign_DRAFT 4. ProForma_10YearBond_WithCats_DRAFT 5. ProposedOrderToInitiateFormation_JCACSD STAFF RECOMMENDATION: No recommendation. RECOMMENDED MOTION: Council may make a motion to approve this Resolution or a motion to reject this Resolution. Page 35 of 79 Resolution No. ______ Council Meeting 4/25/2024 – Page 1 of 2 RESOLUTION NO. RESOLUTION APPROVING A JACKSON COUNTY ORDER TO INITIATE FORMATION OF A JACKSON COUNTY ANIMAL CONTROL SERVICE DISTRICT AND CONSENTING TO THE INCLUSION OF CITY TERRITORY WITHIN THE BOUNDARIES OF THE DISTRICT The City Council of the City of Central Point, Oregon (City), finds: A. The Jackson County, Oregon, Board of Commissioners intends to form a county service district for animal control services under the authority of Oregon Revised Statute (ORS) 451.010(1)(q). The name of the proposed district is the Jackson County Animal Control Service District (hereinafter “District”). The proposed District would have authority to construct, maintain, and operate an animal control service facility, specifically a new Animal Shelter for the housing and care of dogs and other animals including cats. B. The Jackson County Board of Commissioners may initiate the formation of the District by adopting an order under authority of ORS 198.835. The Board proposes to include all county territory within the boundaries of the proposed District. C. Jackson County voters will be asked to establish a permanent property tax rate limit of $0.1500 per $1,000 of assessed value for the District as authorized by ORS 451.547. D. The territory of the City may only be included within the boundaries of the District if the City Council adopts a resolution approving the proposed Jackson County Order Initiating Formation of a Jackson County Animal Control Service District. The proposed Order is attached hereto. E. The City Council believes that an animal control service district for the construction, operation, and maintenance of an animal control service facility, specifically a new Animal Shelter for the housing and care of animals including dogs and other animals including cats in Jackson County is in the best interests of the citizens of the City. The City of Central Point resolves as follows: Section 1. The City of Central Point, Oregon, hereby consents to the inclusion of all the territory of the City within the boundaries of the proposed Jackson County Animal Control Service District, and approves the Jackson County Board of Commissioners’ proposed Order Initiating the Formation of a Jackson County Animal Control Service District in substantially the form attached hereto. Section 2. A certified copy of this Resolution shall be forwarded to the Jackson County Board of Commissioners. // // // Page 36 of 79 Resolution No. ______ Council Meeting 4/25/2024 – Page 2 of 2 Passed by the City Council of the City of Central Point, Jackson County, Oregon, this day of , 2024. City of Central Point _________________________ Mayor Hank Williams ATTEST: ______________________________ City Recorder STATE OF OREGON ) ) ss County of Jackson ) I certify that the foregoing is a true copy of the original resolution on file in the office of the City Recorder. _____________________________ City Recorder Page 37 of 79   Economic Feasibility Statement Page 1 of 2 Jackson County Animal Control Service District Economic Feasibility Statement Oregon Revised Statutes (ORS) Chapters 198 and 451 provide the framework for the creation of new districts. Per ORS 198.749, one of the requirements for a new district is the completion of an Economic Feasibility Statement before the circulation of a petition for formation of a district. The Statement shall form the basis for the proposed permanent rate limit for property taxes. Oregon statute requires the Economic Feasibility Statement to contain certain minimum analytic requirements. The Economic Feasibility Statement is to assure the proposed district has an appropriate financial and economic foundation and the basis for the proposed permanent property tax rate limit for the district. Compliance with the minimum requirements for Economic Feasibility Statement under ORS 198.749 are provided herein as set forth below: 1. A description of the services and functions to be performed or provided by the proposed district. The proposed district will provide animal control services and facilities, including the construction, maintenance, and operation of a new Animal Shelter for Jackson County and its residents. The proposed new Animal Shelter will provide for housing and care for dogs and other animals, including cats. 2. An analysis of the relationships between those services and functions and other existing or needed government services. Currently, Jackson County operates an existing Animal Shelter as part of its Animal Services Program. The current Jackson County Animal Shelter (current Animal Shelter) was built prior to 1975 with an original capacity of 14 kennels for dogs. In 1975, the current Animal Shelter was expanded to include office space for the Animal Shelter and Animal Control staff, and an additional 16 kennels for dogs were added. In 1991, the current Animal Shelter was expanded again and an additional 25 kennels for dogs were added. Today, the current Animal Shelter has 86 kennels to house 103 dogs; however, the number of dogs housed at the current Animal Shelter frequently exceeds the number of available kennels and requires that dogs be housed in dog crates. The current Animal Shelter has minimal resources to house and provide care for animals other than dogs, including cats. Thus, the current Animal Shelter no longer meets the needs of Jackson County and the public for the care and custody of dogs and other animals, including cats. The current Animal Shelter has reached the end of its life, as design and operating standards for animal shelters has evolved since the Animal Shelter was built, and the current Animal Shelter has reached its capacity to be renovated, remodeled, and expanded to accommodate the need for the housing and care of dogs and other animals, including cats. Jackson County operates the only publicly operated Animal Shelter in Jackson County. Animal control for dogs is a function of Jackson County pursuant to Chapter 609 of the Oregon Revised Statutes. As part of the functions of dog control, Jackson County may, at times, be authorized to impound a dog. Impounding a dog requires an animal shelter which meets the needs of the community and the animals in the care of the county at the animal shelter. The current Animal Shelter is insufficient for the needs of the community as it relates to dog control. Further, the current Animal Shelter lacks the resources and capacity to provide care and housing for animals, other than dogs, as part of the County’s Animal Services Program. The revenue Jackson County receives from performing dog control functions is insufficient to properly construct, maintain, and operate animal control services, including an animal shelter, that meets the needs of the County and the community. Jackson County had expenses of $2,193,218.78 per year, as of fiscal year 2022-2023, for its Animal Services Program. Revenue from performing the animal services control function generates $636,255 per year, as of fiscal year 2022-2023. Additional revenue is received from Page 38 of 79   Economic Feasibility Statement Page 2 of 2 other sources, including the general property tax levied by the County. These existing sources of revenue are insufficient to construct, maintain, and operate an animal shelter which meets the needs of the County and its residents. The revenue from the general property tax levied by the County is needed to support all mandatory and discretionary functions of the County, not otherwise supported by other sources of revenue. The expenditure of the revenue from general property tax is such that no additional funds from the general property tax are available for the animal control services proposed to be provided by the proposed district. The other sources of revenue are outside the control of the County and cannot be relied upon to construct, maintain, and operate the service facilities proposed to be provided by the proposed district on an ongoing basis. 3. A proposed first year line item operating budget and a projected third year line item operating budget for the new district that demonstrates its economic feasibility. A first-year line item operating budget and a projected third year line item operating budget for the new district are attached as Exhibit 1 to this Economic Feasibility Study, and sets forth a 11-year projection of revenue and expense for operations of the proposed district, exceeding the statutory requirements for a first- year line item operating budget and a projected third year line item operating budget. The additional projections are provided because the nature of the proposed district is such that significant capital expenditures are contemplated to occur. These capital outlays will affect economic feasibility of the district going forward and it is prudent to complete those projections beyond the major capital expenditure to demonstrate economic feasibility of the district going forward. Page 39 of 79 x CATS - HEALTHY 72 SF ANIMAL HOLD 3'24' x ELECTRICAL 108 SF BUILDING SERVICES 12'9' x MECHANICAL 108 SF BUILDING SERVICES 12'9' x FIRE RISER 39 SF BUILDING SERVICES 8'5' x GROOMING 216 SF ANIMAL SUPPORT 12'18' x FOOD PANTRY 264 SF ANIMAL SUPPORT 12'22' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x STAFF ENTRY 72 SF SHARED 12'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x CAGE CLEANING - STORAGE 72 SF ANIMAL SUPPORT 6' 12' x CAT MEETING 120 SF ANIMAL HOLD 10'12'x DOG MEETING 120 SF ANIMAL HOLD 10'12'x COUNSELING 120 SF ADMIN 10' 12' x COPY/WORK 128 SF ADMIN 16' 8' x CONFERENCE ROOM, LARGE 252 SF ADMIN 18' 14' x IT 80 SF BUILDING SERVICES 10' 8' x LAUNDRY 216 SF ANIMAL SUPPORT 12' 18' x CORRIDOR 384 SF SHARED 6' 64' x CORRIDOR 156 SF SHARED 26' 6' x OPEN WORK 572 SF ADMIN 26' 22' x RESTROOM 64 SF BUILDING SERVICES 8' 8' x COMMUNITY MEETING ROOM 800 SF PUBLIC 32' 25' x PUBLIC COUNTER 208 SF PUBLIC 26' 8' x CAT LOBBY 228 SF PUBLIC 19' 12' x CAGE CLEANING - STORAGE 110 SF ANIMAL SUPPORT 10' 11' x EXAM ROOM 120 SF MEDICAL 12' 10' x PROCEDURE 400 SF MEDICAL 20' 20' x STORAGE 110 SF ANIMAL SUPPORT 10' 11' x CL LINEN STORAGE 110 SF ANIMAL SUPPORT 10'11' x OFFICE MANAGER 168 SF ADMIN 12' 14' x OFFICE, STAFF 120 SF ADMIN 12' 10' x OFFICE, STAFF 120 SF ADMIN 12' 10' x OFFICE, STAFF 120 SF ADMIN 12' 10' x CATS - ISOLATION 140 SF ANIMAL HOLDING 10' 14' x OFFICE, SHARED 96 SF ADMIN 12' 8' x LOCKER ALCOVE 180 SF BUILDING SERVICES 10' 18'x STAFF BREAK 288 SF BUILDING SERVICES 16' 18' x STORAGE 112 SF ADMIN 8' 14' x RESTROOM - UNISEX 64 SF PUBLIC 8' 8' x CORRIDOR 72 SF PUBLIC 6' 12' x EXAM ROOM 120 SF MEDICAL 12' 10' x KENNEL, PROCEDURE 36 SF MEDICAL 6' 6' x SO LINEN STORAGE 110 SF ANIMAL SUPPORT 10'11' x LAUNDRY STORAGE 105 SF ANIMAL SUPPORT 8'13' x DOG LOBBY 228 SF PUBLIC 19' 12' x STORAGE 80 SF MEDICAL 8' 10' x CORRIDOR 384 SF SHARED 6' 64' x VOLUNTEER MANAGER 144 SF VOLUNTEER 12' 12' x PUBLIC CORRIDOR 304 SF SHARED 38' 8' x KENNEL, PROCEDURE 36 SF MEDICAL 6' 6' x CORRIDOR 72 SF SHARED 12' 6' x CORRIDOR 192 SF SHARED 32' 6' x CORRIDOR 1104 SF SHARED 8'138' x PUBLIC CORRIDOR 368 SF SHARED 46' 8' x CAT VESTIBULE 64 SF SHARED 8' 8'x DOG VESTIBULE 64 SF SHARED 8' 8' x CORRIDOR 156 SF SHARED 26' 6' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x CUDDLE 100 SF PUBLIC 10' 10' x DOG MEETING 192 SF PUBLIC 16' 12' x CORRIDOR 36 SF SHARED 6' 6' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x PUBLIC CIRCULATION 216 SF ANIMAL HOLD 36'6' x HEALTHY KENNEL 216 SF ANIMAL HOLD 36'6' x OUTDOOR KENNEL 288 SF ANIMAL HOLD 36'8' x TECH WORK 120 SF MEDICAL 10' 12' x DOG MEETING 192 SF PUBLIC 16' 12' x CUDDLE 120 SF PUBLIC 10' 12' x CORRIDOR 36 SF SHARED 6' 6' x CAGE CLEANING - STORAGE 72 SF ANIMAL SUPPORT 6' 12'x TECH WORK 120 SF MEDICAL 10' 12' x COVERED OUTDOOR PLAY 768 SF ANIMAL HOLD 32'24' x COVERED OUTDOOR PLAY 768 SF ANIMAL HOLD 32'24' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x QUARANTINE KENNEL 108 SF ANIMAL HOLDING 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x CUDDLE 100 SF PUBLIC 10' 10' x ADOPTION COUNSEL 192 SF PUBLIC 16' 12' x CORRIDOR 36 SF SHARED 6' 6' x CAGE CLEANING - STORAGE 72 SF ANIMAL SUPPORT 6' 12'x TECH WORK 120 SF MEDICAL 10' 12' x COVERED OUTDOOR PLAY 768 SF ANIMAL HOLD 32'24' x ISOLATION KENNEL 108 SF ANIMAL HOLDING 18'6' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x ISOLATION KENNEL 108 SF ANIMAL HOLDING 18'6'x QUARANTINE KENNEL 108 SF ANIMAL HOLDING 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8'x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x ISOLATION KENNEL 108 SF ANIMAL HOLDING 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x ISOLATION KENNEL 108 SF ANIMAL HOLDING 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x PUBLIC CIRCULATION 108 SF ANIMAL HOLD 18'6' x ISOLATION KENNEL 108 SF ANIMAL HOLDING 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x ISOLATION KENNEL 108 SF ANIMAL HOLDING 18'6' x OUTDOOR KENNEL 144 SF ANIMAL HOLD 18'8' x CORRIDOR 240 SF SHARED 40' 6' x CAT ROOM - LARGE 260 SF ANIMAL HOLD 26' 10' x CORRIDOR 144 SF SHARED 6' 24' x CORRIDOR 144 SF SHARED 6' 24' x CORRIDOR 144 SF SHARED 6' 24' x CORRIDOR 192 SF SHARED 32' 6' x STORAGE 48 SF MEDICAL 12' 4'x PHARMACY 48 SF MEDICAL 12' 4' x COUNSELING 120 SF ADMIN 10' 12'x CAT ROOM - LARGE 240 SF ANIMAL HOLD 20' 12' x RESTROOM 64 SF BUILDING SERVICES 8' 8'x RESTROOM 80 SF BUILDING SERVICES 10' 8' x TECH WORK 240 SF MEDICAL 10' 24'x CATS - HEALTHY 72 SF ANIMAL HOLD 3' 24' x CATS - HEALTHY 48 SF ANIMAL HOLD 16' 3' x CORRIDOR 180 SF SHARED 6' 30' x CATS - HEALTHY 48 SF ANIMAL HOLD 16' 3' x CORRIDOR 180 SF SHARED 6' 30' x TECH WORK 112 SF MEDICAL 8' 14'x CATS - QUARANTINE 140 SF ANIMAL HOLDING 10' 14' x VOLUNTEER MANAGER 72 SF VOLUNTEER 12' 6' x CAT ROOM - SMALL 132 SF ANIMAL HOLD 12' 11' x CAT ROOM - SMALL 132 SF ANIMAL HOLD 12' 11' x CAT ROOM - LARGE 264 SF ANIMAL HOLD 12' 22' OUTDOOR PLAY AREA OUTDOOR PLAY AREA OUTDOOR PLAY AREA OUTDOOR PLAY AREA GROSS AREA: 22,640SF c 2024 O R W | Architecture, AIA COLLABORATIVE APPROACH - HONEST DESIGNJackson County Animal Shelter - Revised Design SW Corner Grumman Drive and Kingsley Drive; Medford, Oregon 97504 19 MARCH 2024 BLOCKING DIAGRAMP3.0 DRAF T Page 40 of 79 Jackson County Animal Shelter Pro‐Forma With Cats 10 Year Bond OLD FACILITY/  CONSTRUCTION OLD FACILITY/  CONSTRUCTION Open Q3 2027 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 YEAR 9 YEAR 10 YEAR 11 FY25‐26 FY26‐27 FY27‐28 FY28‐29 FY29‐30 FY30‐31 FY31‐32 FY32‐33 FY33‐34 FY34‐35 FY35‐36 SHELTER REVENUES Kennel Fees 6,440 26,016 26,276 26,539 26,805 27,074 27,345 27,619 27,896 222,010            Animal Control Citations/Fines 5,409 21,852 22,071 22,292 22,515 22,741 22,969 23,199 23,431 186,479            Dog Licenses 112,721 455,393 459,947 464,547 469,193 473,885 478,624 483,411 488,246 3,885,967        Dog Redemption & Board Fees 15,455 62,436 63,060 63,691 64,328 64,972 65,622 66,279 66,942 532,785            Dog Adoption Fees 10,303 41,624 42,040 42,461 42,886 43,315 43,749 44,187 44,629 355,194            Cat  Adoption Fees 10,000 10,100 10,201 10,304 10,408 10,513 10,619 10,726 10,834 93,705              Dog Surrender Fees 644 2,602 2,628 2,655 2,682 2,709 2,737 2,765 2,793 22,215              Rabies Deposits 2,576 10,406 10,510 10,616 10,723 10,831 10,940 11,050 11,161 88,813              Subtotal Facility Fees ‐ ‐ 163,548 630,429 636,733 643,105 649,540 656,040 662,605 669,236 675,932 5,387,168        Solid Waste 32,540 131,464 132,779 134,107 135,449 136,804 138,173 139,555 140,951 1,121,822        General Fund 784,311 1,343,692               1,293,707               1,242,839               1,191,098               5,855,647        TOTAL REVENUE ‐ ‐ 196,088 761,893 769,512 1,561,523               2,128,681               2,086,551               2,043,617               1,999,889               816,883 12,364,637      Personnel Current Staffing Level add cats 499,419 1,988,300               2,057,891               2,129,918               2,204,466               2,281,623               2,361,480               2,444,132               2,529,677               18,496,906      Current Enforcement Staff 123,222 481,231 498,075 515,508 533,551 552,226 571,554 591,559 612,264 4,479,190        Add a Vet and CVT 85,644 340,966 352,900 365,252 378,036 391,268 404,963 419,137 433,807 3,171,973        Volunteer Coordinator 22,071 91,374 94,573 97,884 101,310 104,856 108,526 112,325 116,257 849,176            Personnel ‐ ‐ 730,356 2,901,871               3,003,439               3,108,562               3,217,363               3,329,973               3,446,523               3,567,153               3,692,005               26,997,245      Materials & Services Laboratory Services 568 2,295 2,364 2,483 2,608 2,739 2,876 3,020 3,171 22,124              Animal Food & Feeding Supplies 17,034 68,843 70,909 74,455 78,178 82,087 86,192 90,502 95,028 663,228            Animal Kennel Cleaning 2,839 11,475 11,820 12,411 13,032 13,684 14,369 15,088 15,843 110,561            Animal Medicine 14,195 57,369 59,091 62,046 65,149 68,407 71,828 75,420 79,191 552,696            Other Animal Supplies/Expenses 6,246 25,243 26,001 27,302 28,668 30,102 31,608 33,189 34,849 243,208            Subtotal Animal Expenses ‐ ‐ 40,882 165,225 170,185 178,697 187,635 197,019 206,873 217,219 228,082 1,591,817        Professional Services 7,098 28,686 29,547 31,025 32,577 34,206 35,917 37,713 39,599 276,368            Employment Expenses 1,420 5,739 5,912 6,208 6,519 6,845 7,188 7,548 7,926 55,305              Laundry Expense 2,839 11,475 11,820 12,411 13,032 13,684 14,369 15,088 15,843 110,561            Printing 5,678 22,948 23,637 24,819 26,060 27,363 28,732 30,169 31,678 221,084            Postage 8,517 34,422 35,455 37,228 39,090 41,045 43,098 45,253 47,516 331,624            Telecom 2,839 11,475 11,820 12,411 13,032 13,684 14,369 15,088 15,843 110,561            Credit Card Fees 2,272 9,180 9,456 9,929 10,426 10,948 11,496 12,071 12,675 88,453              Software/Web Licensing 9,369 37,864 39,000 40,950 42,998 45,148 47,406 49,777 52,266 364,778            Motor Pool 2,130 8,607 8,866 9,310 9,776 10,265 10,779 11,318 11,884 82,935              Minor Equipment 568 2,295 2,364 2,483 2,608 2,739 2,876 3,020 3,171 22,124              Other Supplies/Expenses 2,698 10,902 11,230 11,792 12,382 13,002 13,653 14,336 15,053 105,048            Subtotal Operation Expenses ‐ ‐ 45,428 183,593 189,107 198,566 208,500 218,929 229,883 241,381 253,454 1,768,841        Enforcement Staff Expenses 22,676 95,238 100,000 105,000 110,250 115,763 121,552 127,630 134,012 932,121            Facility Maintenance 26,756 108,132 111,376 116,945 122,793 128,933 135,380 142,149 149,257 1,041,721        Electricity 4,259 17,212 17,729 18,616 19,547 20,525 21,552 22,630 23,762 165,832            Natural Gas 4,259 17,212 17,729 18,616 19,547 20,525 21,552 22,630 23,762 165,832            Garbage Service 1,136 4,590 4,728 4,965 5,214 5,475 5,749 6,037 6,339 44,233              Water & Sewer Service 4,259 17,212 17,729 18,616 19,547 20,525 21,552 22,630 23,762 165,832            Custodial Supplies 2,839 11,475 11,820 12,411 13,032 13,684 14,369 15,088 15,843 110,561            Landscape Services 1,136 4,590 4,728 4,965 5,214 5,475 5,749 6,037 6,339 44,233              Subtotal Building Expenses ‐ ‐ 44,644 180,423 185,839 195,134 204,894 215,142 225,903 237,201 249,064 1,738,244        Overhead Expenses ‐ 556,391 584,211 613,422 644,094 676,299 710,114 745,620 782,901 5,313,052        TOTAL FACILITY EXPENSES ‐ ‐ 883,986 4,082,741               4,232,781               4,399,381               4,572,736               4,753,125               4,940,848               5,136,204               5,339,518               41,701,978      ~PRELIMINARY DRAFT~ TOTAL DRAF T Page 41 of 79 Jackson County Animal Shelter Pro‐Forma With Cats 10 Year Bond OLD FACILITY/  CONSTRUCTION OLD FACILITY/  CONSTRUCTION Open Q3 2027 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 YEAR 9 YEAR 10 YEAR 11 FY25‐26 FY26‐27 FY27‐28 FY28‐29 FY29‐30 FY30‐31 FY31‐32 FY32‐33 FY33‐34 FY34‐35 FY35‐36 ~PRELIMINARY DRAFT~ TOTAL Architect 479,080                  332,920                  812,000            Soft Costs 140,000                  ‐                           140,000            Project Costs ‐                            14,000,000             14,000,000      Total Construction Costs 619,080                  14,332,920            ‐                           ‐                           ‐                           14,952,000      SUBTOTAL FACILITY & CONSTRUCTION 619,080                  14,332,920            883,986                  4,082,741               4,232,781               4,399,381               4,572,736               4,753,125               4,940,848               5,136,204               5,339,518               53,293,320      DEBT SERVICE ‐ 10 YEAR BOND 2,422,452               2,372,070               2,319,648               2,265,108               2,208,366               2,149,332               2,087,916               2,024,016               1,957,530               1,888,362               21,694,800      TOTAL EXPENSES WITH DEBT 3,041,532                16,704,990             3,203,634                6,347,849                6,441,147                6,548,713                6,660,652                6,777,141                6,898,378                7,024,566                5,339,518                74,988,120      NET SHELTER (3,041,532)             (16,704,990)           (3,007,546)             (5,585,956)             (5,671,635)             (4,987,190)             (4,531,971)             (4,690,590)             (4,854,761)             (5,024,677)             (4,522,635)             (62,623,483)     REVENUE BOND PROCEEDS ($15M ‐ $150k costs) 14,850,000             14,850,000      LEVY 3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50%3.50% Taxable Value 26,147,244,578     27,062,398,138     28,009,582,073     28,989,917,446     30,004,564,557     31,054,724,316     32,141,639,667     33,266,597,055     34,430,927,952     35,636,010,430     36,883,270,795      1000's 26,147,245             27,062,398             28,009,582             28,989,917             30,004,565             31,054,724             32,141,640             33,266,597             34,430,928             35,636,010             36,883,271              Tax Rate 0.15                         0.15                         0.15                         0.15                         0.15                         0.15                         0.15                         0.15                         0.15                         0.15                         0.15                          Amount levied 3,922,087               4,059,360               4,201,437               4,348,488               4,500,685               4,658,209               4,821,246               4,989,990               5,164,639               5,345,402               5,532,491                Collection Percentage 94%94%94%94%94%94%94%94%94%94%94% Net Collection 3,686,762               3,815,798               3,949,351               4,087,578               4,230,644               4,378,716               4,531,971               4,690,590               4,854,761               5,024,677               5,200,541               48,451,389      CASH FLOW 15,495,230             (12,889,192)           941,805                  (1,498,378)             (1,440,991)             (608,474)                 ‐                           ‐                           ‐                           ‐                           677,906                  677,906            CUMMULATIVE 15,495,230             2,606,038               3,547,843               2,049,465               608,474                  ‐                           ‐                           ‐                           ‐                           ‐                           677,906                  DRAF T Page 42 of 79 ORDER INITIATING THE FORMATION OF A JACKSON COUNTY ANIMAL CONTROL SERVICE DISTRICT - Page 1 of 3 BEFORE THE BOARD OF COUNTY COMMISSIONERS STATE OF OREGON, COUNTY OF JACKSON IN THE MATTER OF INITIATING THE FORMATION OF A JACKSON COUNTY ANIMAL CONTROL SERVICE DISTRICT ) ) ) ORDER NO. _________________ WHEREAS, the current Jackson County Animal Shelter (current Animal Shelter) was built prior to 1975 with an original capacity of 14 kennels for dogs; and WHEREAS, in 1975, the current Animal Shelter was expanded to include office space for the Animal Shelter and Animal Control staff, and an additional 16 kennels for dogs were added; and WHEREAS, in 1991, the current Animal Shelter was expanded again and an additional 25 kennels for dogs were added; and WHEREAS, today, the current Animal Shelter has 86 kennels to house dogs; and WHEREAS, the number of dogs housed at the current Animal Shelter frequently exceeds the number of available kennels and requires that dogs be housed in dog crates; and WHEREAS, the current Animal Shelter has minimal resources to house and provide care for animals other than dogs, including cats; and WHEREAS, the current Animal Shelter no longer meets the needs of Jackson County and the public for the care and custody of dogs and other animals, including cats; and WHEREAS, the current Animal Shelter has reached the end of its life, as design and operating standards for animal shelters has evolved since the current Animal Shelter was built, and the current Animal Shelter has reached its capacity to be renovated, remodeled, and expanded to accommodate the need for the housing and care of dogs and other animals, including cats; and WHEREAS, Chapter 451 of the Oregon Revised Statutes (ORS) provides for the establishment of a county service district for animal control services which includes authority for the construction, maintenance, and operation of installations, works, or services provided for the purpose of animal control services; and WHEREAS, without the establishment of a county service district for animal control services, Jackson County will not be able to construct, maintain, and operate a new animal control facility (New Animal Page 43 of 79 ORDER INITIATING THE FORMATION OF A JACKSON COUNTY ANIMAL CONTROL SERVICE DISTRICT - Page 2 of 3 Shelter) which adequately meets the needs of the County and the community to house and care for dogs and other animals, including cats; and WHEREAS, ORS 451.435 provides that all county service districts shall be initiated, conducted, and completed as provided by ORS 198.705 to 198.955; and WHEREAS, ORS 198.835 authorizes the county board of commissioners to initiate the formation of a district by an order and sets forth the requirements of that order including setting the date, time, and place of a public hearing on the proposal to form the district; and WHEREAS, ORS 198.840 requires that notice of the public hearing on the proposal be given in the manner set forth in ORS 198.800, except that the notice shall state that the County Board has entered an Order declaring its intention to initiate the formation of a county service district. Now, therefore, The Board of County Commissioners of Jackson County ORDERS: 1. The Board intends to initiate formation of a county service district for animal control services in Jackson County as authorized pursuant to ORS 451.010(1)(q) and ORS Chapter 451, which is the principal Act governing the formation of such a district, for the purpose of constructing, operating, and maintaining animal control services, including animal control service facilities for the housing and care of dogs and other animals, including cats, in Jackson County. 2. The name of the proposed district is the Jackson County Animal Control Service District (District). 3. The boundaries of the District shall include all territory within Jackson County as described in ORS 201.150, including the territories of the incorporated cities within Jackson County. 4. As required by ORS 198.835(3), certified copies of City Council Resolutions of each city approving this Initiation Order and formation of the District are attached. 5. The Jackson County Board of Commissioners will serve as the governing body of the District as required pursuant to ORS 451.485. 6. The District will have all of the general powers granted by ORS Chapter 451 (the principal Act) necessary and convenient for providing animal control services as permitted by ORS 451.010(1)(q). 7. Specifically, as part of the general powers granted by the principal Act, the District will be authorized to construct, maintain, and operate animal control service facilities, including a New Animal Shelter for the housing and care of animals including dogs and other animals, and including cats, pursuant to ORS 451.420. The proposed conceptual design for the new Animal Shelter is attached hereto as Exhibit A, at a current estimated cost of $14,954.000. 8. Further, as part of the general powers granted by the principle Act, the District will be authorized to finance the construction, operation, and maintenance of the animal control service facilities, including a New Animal Shelter, pursuant to any of the methods authorized pursuant to ORS 451.490 including use of funds from a fund established under ORS 280.055 or 451.540 to be repaid by the District without interest; assessments against the property in the District with or without issuance of bonds authorized under ORS 223.205, 223.210 to 223.295 and 223.770; service or user charges in the District; connection charges; Page 44 of 79 ORDER INITIATING THE FORMATION OF A JACKSON COUNTY ANIMAL CONTROL SERVICE DISTRICT - Page 3 of 3 District ad valorem taxes; sale of bonds; and funds obtained under ORS 280.040, 280.050, 280.060, 280.070, 280.080 and 280.090.   9. Jackson County voters will be asked to establish a permanent property tax rate limit of $.1500 per $1,000 of assessed value for the District as authorized by ORS 451.547. The proposed economic feasibility statement forming the basis for the proposed permanent property tax rate limit is attached hereto as Exhibit B. The District will have authority to levy and collect general property taxes up to the approved rate limit. 10. Pursuant to ORS 198.800 and 198.835, a public hearing on the formation of the Jackson County Animal Control Service District shall be held at the Board’s regular meeting on , 2024, beginning at 9:30 a.m., in the Auditorium of the Jackson County Courthouse, 10 South Oakdale, Medford, and by audio/videoconference. All interested persons may appear and be heard. During this hearing, the Board will hear testimony and receive written comment on the proposed formation of this District, including information about the services to be provided by the District, the economic feasibility of the District, and the permanent tax rate limit. At the conclusion of the hearing, the Board shall determine, in accordance with criteria described in ORS 198.805, whether Jackson County could be benefited by the formation of the county service district and whether the County should continue with the formation process. 11. Notice of the hearing shall be provided to interested persons in accordance with ORS 198.800. DATED this __ day of __________, 2024, at Medford, Oregon. JACKSON COUNTY BOARD OF COMMISSIONERS _____________________________________________ Rick Dyer, Chair _____________________________________________ Dave Dotterrer, Commissioner _____________________________________________ Colleen Roberts, Commissioner Page 45 of 79 Staff Report DEPARTMENT: Public Works MEETING DATE: April 25, 2024 STAFF CONTACT: Greg Graves, Construction Services Supervisor SUBJECT: Resolution Accepting the Lowest Qualified Bid from Knife River Materials for the Construction of the 2024 Pavement Maintenance Package SUMMARY AND BACKGROUND: This is a grind and inlay project to address areas of failing asphalt and will bring the areas to a new condition. Areas to be paved are West Pine Street from Glenn Way to the railroad tracks, the center turn lane on South Front Street from Pine Street to the jurisdiction line north of Beall, and Hamrick Road from Table Rock Road to the 90- degree turn west of Ice Cream Drive. The project is fully designed, and the project is scheduled for construction this summer. The City received two bids for the project, the lowest from Knife River Materials. Bids ranged from $665,665 to $805,200. The engineer's estimate was $750,000 to $850,000. The City budgeted for the lower amount from the street utility fees and the state gas tax. The City budget is sufficient to cover all costs of this project. FINANCIAL ANALYSIS: The project will be awarded as part of the Public Works Department's intended annual street repair project. The project is funded 100% from street utility fees and the state gas tax, combined. LEGAL ANALYSIS: COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Community Investment; Goal 5 – Plan, design, and construct modern and efficient infrastructure in all areas and systems. Strategies 3 and 4. ATTACHMENTS/EXHIBITS: 1. 2024 Pavement Maintenance Bid Advertisement 2. Pine & Front Estimate 3. Hamrick Road Estimate 4. 2024 Pavement Repair Bid Tabs 5. Resolution_2024 Pavement Maintenance STAFF RECOMMENDATION: Page 46 of 79 Approve a resolution awarding the 2024 Pavement Maintenance Project to Knife River Materials. RECOMMENDED MOTION: I move to approve Resolution No. _____ a Resolution Accepting the Lowest Qualified Bid from Knife River Materials for the Construction of the 2024 Pavement Maintenance Project and Authorizing the City Manager to Execute a Contract. Page 47 of 79 Department of Public Works •ADVERTISEMENT FOR BIDS NOTICE TO CONTRACTORS PUBLIC IMPROVEMENT PROJECT: 2024 PAVEMENT MAINTENANCE PROJECT QuestCDN 9027850 This project consists of paving improvements and ADA accessibility improvements, Pine Street from Front Street to Glenn Way, and Front Street from Pine Street to the entrance of Central Point Mini Storage, and Hamrick Road from Table Rock Road to the entrance of Knife River Materials. This is a City funded project. COST ESTIMATE: $850,000 including alternative. Plans and specifications will be available online only at www.questcdn.com beginning March 15, 2024. Any addenda issued will be posted on the above website. Sealed bids will be opened and publicly read at the City of Central Point, City Hall, 140 S. 3rd Street, Central Point, OR 97502 at 2:00 PDT on April 18, 2024, for the above referenced project. Bids must be submitted to Matt Samitore, Parks and Public Works Director, at the same address prior to 2:00 PDT on the above date. Subcontractor Disclosure forms must be submitted prior to 4:00 PDT on the same date. Please direct all questions to Greg Graves at 541-664-3321 (x225) or greg.graves@centralpoint.gov. The deadline for bidder questions is April 12, 2024. Work shall begin no earlier than July 1, 2024, and must be completed no later than August 31, 2024. Award of the contract will not be final until the later of: 1) three business days after the City of Central Point announces Notice of Intent to Award, or 2) the City of Central Point provides a written response to each timely protest, denying the protest and affirming the award. Bidders must be prequalified in order to be eligible for award. Pre-qualification may be with the City of Central Point, City of Medford or the Oregon Department of Transportation. If the bidder is disqualified in any of these jurisdictions, the bidder will be ineligible for this contract. In addition to being prequalified as described above, all bidders must be listed as plan holders for the project on www.questcdn.com, to be considered eligible to bid. Page 48 of 79 The contract is for public work subject to ORS 279C.800 to 279.870. This project is subject to Oregon prevailing wage rates. Work performed by the Contractor’s own organization must be at least 30% of the awarded contract amount. The City of Central Point may reject any bid not in compliance with all public bidding procedures and requirements and may reject for good cause any or all bids upon a finding by the City of Central Point that it is in the public interest to do so. The City of Central Point reserves the right to waive minor discrepancies or errors in bids however, any bid with an unsigned Schedule of Prices will be immediately rejected. CITY OF CENTRAL POINT Matt Samitore, Parks and Public Works Director PUBLISHED: Rogue Valley Times Daily Journal of Commerce PUBLISH DATES: March 15, 2024, and March 22, 2024 Page 49 of 79 KIND OF WORK Pavement Grind and Inlay, ADA Ramp Retrofits ITEM DESCRIPTION UNIT AMOUNT UNIT COST TOTAL 00200 TEMPORARY FEATURES AND APPURTENANCES 10 210 MOBILIZATION LS 1 $36,000 $36,000.00 20 221 TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS 1 $55,000 $55,000.00 30 280 EROSION CONTROL LS 1 $6,000 $6,000.00 00300 ROADWORK 40 310 REMOVAL OF CURB RAMPS EA 8 $3,000 $24,000 00400 DRAINAGE AND SEWERS 50 490 MINOR ADJUSTMENT OF MANHOLES EA 5 $1,800 $9,000 00600 BASES 60 620 COLD PLANE PAVEMENT REMOVAL, 0 - 2 INCH DEEP SY 3000 $4.25 $12,750 70 620 COLD PLANE PAVEMENT REMOVAL, 2 INCH DEEP SY 6300 $4.25 $26,775 00700 WEARING SURFACES 70 744 LEVEL 2, 1/2 INCH ACP MIXTURE TON 1290 $135 $174,150 80 748 4 INCH ASPHALT CONCRETE PAVEMENT REPAIR SY 1000 $50 $50,000 90 759 CONCRETE CURBS, CURB AND GUTTER LF 250 $85 $21,250 100 759 EXTRA FOR NEW CURB RAMPS EA 8 $3,250 $26,000 01100 WATER SUPPLY SYSTEM 110 1150 VALVE ADJUSTMENT EA 16 $1,200 $19,200 CONSTRUCTION SUB-TOTAL $441,000 Engineer's Estimate Pine and Front Street Pavement Maintenance AGENCY City of Phoenix LENGTH ESTIMATOR 3/12/24 ATT ITEM NO. SPEC NO. 1 of 1 3/12/2024 Page 50 of 79 KIND OF WORK Pavement Grind and Inlay ITEM DESCRIPTION UNIT AMOUNT UNIT COST TOTAL 00200 TEMPORARY FEATURES AND APPURTENANCES 10 210 MOBILIZATION LS 1 $24,000 $24,000.00 20 221 TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS 1 $15,000 $15,000.00 30 280 EROSION CONTROL LS 1 $4,000 $4,000.00 00400 DRAINAGE AND SEWERS 40 490 MINOR ADJUSTMENT OF MANHOLES EA 14 $1,800 $25,200 00600 BASES 50 620 COLD PLANE PAVEMENT REMOVAL, 0 - 2 INCH DEEP SY 3600 $4.25 $15,300 00700 WEARING SURFACES 60 744 LEVEL 2, 1/2 INCH ACP MIXTURE TON 1220 $135 $164,700 70 748 4 INCH ASPHALT CONCRETE PAVEMENT REPAIR SY 1000 $50 $50,000 CONSTRUCTION SUB-TOTAL $298,000 ITEM NO. SPEC NO. Engineer's Estimate Hamrick Road Pavement Maintenance AGENCY City of Central Point LENGTH ESTIMATOR 3/12/24 ATT 1 of 1 3/12/2024 Page 51 of 79 BID BID 2024 Pavement Maintenance Project AGENCY ENGINEER'S OPINION OF PROBABLE COST KNIFE RIVER KNL INDUSTRIESCity of Central Point KIND OF WORK DATE Pavement Repair 4/18/24 ITEM #SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST TOTAL UNIT COST TOTAL UNIT COST TOTAL BASE BID - PINE STREET AND FRONT STREET TEMPORARY FEATURES AND APPURTENANCES 10 MOBILIZATION LS 1 36,000.00 36,000.00 35,500.00 35,500.00 50,000.00 50,000.00 20 TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS 1 55,000.00 55,000.00 58,715.00 58,715.00 50,000.00 50,000.00 30 EROSION AND SEDIMENT CONTROL LS 1 6,000.00 6,000.00 1,000.00 1,000.00 10,000.00 10,000.00 ROADWORK 40 REMOVAL OF CURB RAMPS EA 8 3,000.00 24,000.00 3,500.00 28,000.00 2,000.00 16,000.00 DRAINAGE AND SEWERS 50 MINOR ADJUSTMENT OF MANHOLES EA 5 1,800.00 9,000.00 2,000.00 10,000.00 2,500.00 12,500.00 BASES 60 COLD PLANE PAVEMENT REMOVAL, 0 - 2 INCH DEEP SY 3000 4.25 12,750.00 3.30 9,900.00 4.00 12,000.00 70 COLD PLANE PAVENENT REMOVAL, 2 INCH DEEP SY 6300 4.25 26,775.00 4.45 28,035.00 4.00 25,200.00 WEARING SURFACES 80 LEVEL 2, 1/2 INCHACP MIXTURE TON 1290 135.00 174,150.00 113.00 145,770.00 110.00 141,900.00 90 4 INCH ASPHALT CONCRETE PAVEMENT REPAIR SY 1000 50.00 50,000.00 44.00 44,000.00 80.00 80,000.00 100 CONCRETE CURBS, CURB AND GUTTER LF 250 85.00 21,250.00 27.50 6,875.00 100.00 25,000.00 110 EXTRA FOR NEW CURB RAMPS EA 8 3,250.00 26,000.00 3,300.00 26,400.00 8,500.00 68,000.00 WATER SUPPLY SYSTEM 180 VALVE ADJUSTMENT EA 16 1,200.00 19,200.00 650.00 10,400.00 1,000.00 16,000.00 Total Base Bid $460,125.00 $404,595.00 $506,600.00 ALTERNATIVE BID - HAMRICK ROAD TEMPORARY FEATURES AND APPURTENANCES 10 MOBILIZATION LS 1 24,000.00 24,000.00 16,500.00 16,500.00 10,000.00 10,000.00 20 TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE LS 1 15,000.00 15,000.00 35,600.00 35,600.00 20,000.00 20,000.00 30 EROSION AND SEDIMENT CONTROL LS 1 4,000.00 4,000.00 650.00 650.00 5,000.00 5,000.00 ROADWORK 40 REMOVAL OF CURB RAMPS EA 14 1,800.00 25,200.00 2,000.00 28,000.00 2,500.00 35,000.00 DRAINAGE AND SEWERS 50 COLD PLANE PAVENENT REMOVAL, 2 INCH DEEP SY 3600 4.25 15,300.00 3.30 11,880.00 4.00 14,400.00 WEARING SURFACES 60 LEVEL 2, 1/2 INCHACP MIXTURE TON 1220 135.00 164,700.00 102.00 124,440.00 110.00 134,200.00 70 4 INCH ASPHALT CONCRETE PAVEMENT REPAIR SY 1000 50.00 50,000.00 44.00 44,000.00 80.00 80,000.00 Total Base Bid $298,200.00 $261,070.00 $298,600.00 TOTAL BID INCLUDING ALTERNATIVE $758,325.00 $665,665.00 $805,200.00 1 of 1 4/18/2024 Page 52 of 79 1 - Resolution No. _________ 3/14/2024 Council meeting) RESOLUTION NO. _______ A RESOLUTION ACCEPTING THE LOWEST QUALIFIED BID FROM KNIFE RIVER MATERIALS, FOR THE CONSTRUCTION OF 2024 PAVEMENT MAINTENANCE PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT RECITALS: A. WHEREAS, the City recently published a solicitation for the lowest bids for constructing the 2024 Pavement Maintenance Project. B. WHEREAS, the City received two qualified bids. C. WHEREAS, the lowest qualified bid was submitted by Knife River Materials for $665,665. The City of Central Point resolves as follows: Section 1. The City Council hereby accepts the lowest qualified bid from Knife River Materials for $665,665 to construct the 2024 Pavement Maintenance Project. Section 2. The City Manager is hereby authorized to execute a contract and any related documents necessary to effectuate the acceptance of this award in a form substantially the same as that included in the specifications. Section 3. This Resolution shall take effect immediately from and after its passage and approval. Passed by the Council and signed by me in authentication of its passage this _____ day of _____________________, 2024. __________________________ Mayor Hank Williams ATTEST: _____________________________ City Recorder Page 53 of 79 Staff Report DEPARTMENT: Parks and Recreation MEETING DATE: April 25, 2024 STAFF CONTACT: Matt Samitore, Parks and Public Works Director SUBJECT: Don Jones Property Transfer SUMMARY AND BACKGROUND: The City was contacted over a year ago by Kent Gutches and his agent about the development of the vacant property adjacent to Don Jones Park. Currently, the area adjacent to the park is unused north of the basketball courts. The area was planned for a potential connection to neighboring areas, but was only partially connected. Additionally, there is a narrow 20-foot strip that is the old access point to the property before it became a park, but is no longer in use. Mr. Gutches wants to develop his property into townhouses but needs additional land to meet the zoning densities and access. Upon the initial inquiry, staff estimated the cost of the land in question to be $25,000. However, the City engaged Colette Meyer, a reputable appraiser, to assess the value of the property. Her appraisal, a copy of which is attached, values the property at $19,000. This valuation takes into account the various encumbrances in the area, which limit the portion available for actual development. If the City were to convey this property, the City would incur additional costs to relocate the trash enclosure and to move bollards and other items. At present the total cost for that work is unknown, but staff would make those determinations should the Council direct staff to move forward with negotiating a fixed price sale of the property. Staff recommends that the minimum price to sell the property should be $25,000 as that would account for the appraised value of the land as well as City cost to relocate several items. Additionally, in the event this land was sold, staff recommends using the funds to construct a gazebo at the park, which would cost approximately $25,000. Staff seeks direction from the Council as to whether to pursue the property sale. If Council recommends working toward the sale of this property, staff will bring back a resolution declaring this property as surplus and for authority to negotiate a fixed price sale at a cost no less than $25,000. FINANCIAL ANALYSIS: The value of the property is appraised at $19,000. LEGAL ANALYSIS: Page 54 of 79 Pursuant to CPMC 2.40.120, surplus property may be disposed of by a number of methods, including a fixed price sale, upon a determination by the city manager that the method of disposal is in the best interest of the city. Factors that may be considered by the city manager include costs of sale, administrative costs, and public benefits to the city. COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: GOAL 4 - Manage growth to provide places that are timeless and loved by the community. STRATEGY 4 – Develop a toolkit of incentives to leverage in exchange for more desirable community places that provide public amenities associated with needed housing, employment, and other services, including but not limited to: public plazas, open space, parks, affordable housing, value-added design to attract professional office and other uses that provide more living-wage jobs). ATTACHMENTS/EXHIBITS: 1. 09002-T-67 exhibit prelim 2024-02-20 2. APPRAISAL_Vilas Road STAFF RECOMMENDATION: Discussion Only RECOMMENDED MOTION: Staff recommends the initial offer of $25,000 for the area requested and directs staff to continue to work with staff on a dedication agreement. Page 55 of 79 Page 56 of 79 - COLETTE MEYER, MAI - 1 RESTRICTED APPRAISAL REPORT Use of this report is limited to the client(s). The rationale for how the appraiser arrived at the opinions and conclusions set forth in this report may not be understood properly without additional information that is in the appraiser’s workfile. Subject Address: Adjacent south of 185 W. Vilas Road, Central Point, Oregon 97502 Map & Tax Lot: 37-2W-01BA, Tax Lot 1100 (portion) Property Type: The subject property is currently a .07-acre portion of Don Jones Park (Open Space zoning). The owner of 185 W. Vilas is interested in buying the property as it is currently unused park space. The area would be incorporated into their property, which has a comp plan designation as medium density residential. The property owner, prior to development, must rezone the property to LMR – Low Mix Residential or to R-2, Residential Two-Family Residential. Client: City of Central Point, 140 South 3rd Street, Central Point, OR 97502 Intended Use: Asset management for potential sale. No other uses of this appraisal are intended by the appraiser. Intended Users: Client and 185 Vilas Road property owner. No other users of this appraisal are intended by the appraiser. Property Rights: Fee Simple Type of Value: Market Value in Assemblage Definition of Market Value1: “Market value means the most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: (1) Buyer and seller are typically motivated; (2) Both parties are well informed or well advised, and acting in what they consider their own best interests; (3) A reasonable time is allowed for exposure in the open market; (4) Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and (5) The price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale.” 1 Source: USPAP 2024 Edition. Page 57 of 79 - COLETTE MEYER, MAI - 2 Conditions of Appraisal: The appraisal assumes rezoning to LMR or R-2. As requested by the client, the market value opinion is based on “value in assemblage” with the adjacent 185 W. Vilas Road site (37-1W-01BA, Tax Lot 800). Subject Description: The subject property is currently a .07-acre portion of Don Jones Park (Open Space zoning). According to the client, the owner of 185 W. Vilas is interested in buying the property as it is currently unused park space. The area would be incorporated into their property, which has a comp plan designation as medium density residential. The property owner, prior to development, must rezone the property to LMR – Low Mix Residential or to R-2, Residential Two-Family Residential. [Note: 185 W. Vilas was forced annexed into the city in 2017. It is zoned R-1-6, but a condition of the annexation was a re-zone upon development]. According to the survey prepared by Neathamer Surveying, Inc., and located in the addenda of this report, the subject totals 2,930 square feet, or 0.07 acres. It is an irregular-triangular shaped parcel approximately 90 feet wide on the north boundary and 55.24 feet deep on the eastern boundary. The parcel has approximately 117+/- feet of frontage on an asphalt pathway providing pedestrian ingress/egress between the park’s parking lot on the west and the terminus of Wind Song Lane on the east. The asphalt pathway has gravel shoulders at the subject frontage, except for concrete curbs on the southwest corner of the site adjacent to a trash enclosure. The trash enclosure improvements on the subject site include 6-foot perimeter chain link fencing with privacy slats. An underground, 12-inch storm drain line with manhole extends through the southwest corner of the site, as depicted on the survey. Reference is also made to the subject photographs in the addenda. Per the scope of work of this appraisal, in “as is” condition the subject is valued as part of the larger assemblage including 185 W. Vilas Road adjacent north (Tax Lot 800). According to the survey this parcel totals 17,106 square feet, or 0.39 acres. The combined assemblage is thus 20,036 square feet, or 0.46 acres. The assemblage is a rectangular-irregular shaped parcel with 90.40+/- feet of frontage on the south line of Vilas Road. It is approximately 90 feet wide by 190 to 247+/- feet deep. There is currently one curb cut on Vilas Road providing for vehicular ingress and egress. An asphalt travel way owned by the city extends north-south adjacent west of the assemblage. Currently, the travel way is barricaded at its intersection with the city park. According to Mr. Matt Samitore of the City of Central Point, the barricade will be removed, and the right of way will be connected to Wind Song Lane. This travel way will allow vehicular ingress and egress to the subject. The developer will be required to bring the roadway and Wind Song Lane to municipal standards including ½ street improvements with asphalt paving, concrete curbs and gutters at the subject frontage. Vilas Road at the subject frontage is a three-lane arterial with two lanes of traffic, one in each direction, and a center turn lane. At the subject frontage it is asphalt paved with concrete curbs, gutters and bike lanes. Overhead utility lines on wood standards are located on the south side of the right of way. The assemblage includes relatively flat topography and is slightly below surrounding street grade. Adjacent uses include newer residential subdivision development to the east, an older mixed-use development with residence and service commercial facility to the west, Don Jones Park with basketball courts on the south, and Vilas Road with mature residential neighborhoods on the north. According to FEMA map 41029C-1769F dated May 3, 2011, the subject is located outside the flood hazard area. Per the scope of work, the subject assemblage is proposed to be rezoned for LMR – Low Mix Residential (TOD) or to R-2, Residential Two-Family Residential. According to the city’s land development code, both the LMR and R-2 zones allow for single and multi-family residential dwellings with a density of 6 to 12 units per acre. The max building height is 35 feet, and the max lot coverage is 50 percent (R-2) or 80 percent (LMR). Page 58 of 79 - COLETTE MEYER, MAI - 3 In addition to required street improvements for development, according to the City of Central Point, the existing city trash enclosure on the southwest corner of the subject site will need to be relocated inside the park by the subject developer. Off-Sites: The estimated costs to complete the one-half street improvements are estimated based on the national cost guide Marshall & Swift, Section 66, pages 1 and 2, as follows: ½ Street Improvements – Assemblage Property: Asphalt Travel Way – W/S of Subject (185’) Wind Song Lane/Apron – S/S of Subject (117’) Total: 302 LF frontage 6” Concrete Curb w/ 2’ Gutter: 302 LF X $30/LF = $9,060 2” Asphalt on 2” Base (15 feet wide X 302 LF): 4,530 SF X $4.00/SF = $18,120 Total: $27,180, rounded to $27,000 or $1.35/SF assemblage area Relocation of Trash Enclosure: The estimated cost to relocate the existing trash enclosure has been estimated based on a review of the national cost guide Marshall & Swift, and a phone consultation with the local business Quality Fence. According to cost estimator Mr. Jacob Graffis of Quality Fence, most of the existing trash enclosure materials can be salvaged and reset as part of the relocation. The exceptions are the posts and t-wires (bottom tension wires) which will need to be demolished and replaced. According to Mr. Graffis, the estimated cost to remove the existing enclosure and reset in another area of the park with new posts is approximately $1,700. The actual cost may vary depending on the location of the new site in the park. This estimate does not include demolition of the existing concrete base with concrete curbs, or construction of a new concrete base with curbs. Based on the Marshall & Swift cost guide, completion of new concrete paving is estimated at $2,100 (300 SF X $7/SF) and new concrete curbs at $2,250 (75 LF X $30/LF). Demolition of the existing concrete pad with curbs is estimated at $1,500 with dump fess. The estimated trash enclosure relocation costs total $7,550, rounded to $7,600, or $0.38 per square foot of assemblage site area. Sale & Listing History: There have been no sales or other transfers of the subject property within the three years prior to the effective date of this appraisal. Pending Sale: The subject property is not currently pending sale, nor is it listed for sale. Scope of Work: The subject description was obtained from a site inspection, municipal records and information provided by the client. Based on the lack of building improvements on site, the sales comparison approach is the most reliable valuation method. The cost and income approaches are not developed. Comparable sales data was taken from Jackson County property data and local MLS records. Sales were confirmed via public records and discussions with parties to the transactions. OPINIONS AND CONCLUSIONS Highest and Best Use: Permitted uses in the subject’s LMR/R-2 zone include single family residences (SFR’s) and multifamily residential dwellings (MFR’s). The maximum development density (DU/AC) in the LMR/R-2 zone is a minimum of 6 units and a maximum of 12 units per acre. The subject’s general location within northeast Central Point is rated average. The subject’s specific location adjacent to Don Jones Park is rated average to good, with good park access by Page 59 of 79 - COLETTE MEYER, MAI - 4 way of adjacent pathways and Wind Song Lane. However, noise attributed to nearby sport courts use including pickleball may be a detriment to some residential occupants. The existing service commercial and older residential development adjacent west of the subject is rated below average in quality. The egress from the subject to Vilas Road from the asphalt travel way is rated below average, due to the speed of traffic on the busy arterial and a somewhat blind curve to the west of the subject. However, the proposed barricade removal will connect the west side travel way to Wind Song Lane, providing for improved ingress/egress via Singing Grass Drive. The subject site is surrounded by both newer residential subdivision and older residential/mixed-use development. Based on location considerations including adjacent park use/noise, adjacent service commercial use and vehicular egress, the highest and best use is for multifamily residential housing per the LMR/R-2 zoning. Based on the size of the subject assemblage, up to 5 units are potential on the site. Exposure Time: The appraiser’s opinion of reasonable exposure time for the subject property is up to 12 months. Effective Date of Value: March 26, 2024 Sales Comparison Approach: A search for comparable MFR-zoned land sales was made to help estimate the value of the subject. In recent years there has been a scarcity of multifamily residential land sales in the subject’s market area of Central Point and the larger Rogue Valley area truly similar to the subject in size, allowable development density and features. For this reason, the search area was expanded to include the larger Medford market area, and sales of SFR zoned parcels with a similar DU/AC. The land sales reviewed in the market are the most recent and best available and concluded adequate for comparison purposes. A total of eight land sales are summarized in the Land Sale Comparable Summary chart on the next page. Page 60 of 79 - COLETTE MEYER, MAI - 5 LAND SALE COMPARABLE SUMMARY DATE/REC. SALE SIZE-AC PRICE/SF NO. DU/ PRICE/ NO IDENTIFICATION DOM PRICE SIZE-SF PRICE/AC ZONING UNITS AC UNIT 1 Flag Lot W/S Merriman Road Pending $355,000 1.52 $5.36 SFR-6 9 6 $39,444 N. of DeBarr Avenue 3/5/2024 List Price 66,211 $233,553 List Price Medford, OR DOM: 95 List Price 2 1757 River Run Street 3/7/2024 $135,000 0.20 $15.50 LMR 1 5 $135,000 Twin Creeks PUD 24-5232 8,712 $675,000 Central Point, OR DOM: 14 3 1392 Poplar Drive 2/6/2024 $285,000 0.38 $17.22 MFR-20 8 21 $35,625 Medford, OR 24-2606 16,553 $750,000 DOM: 2,485 4 2020 Sunset Drive 11/20/2023 $750,000 1.47 $11.71 MFR-15 26 18 $28,846 Medford, OR 23-24314 64,033 $510,204 DOM: 33 5 1300 Beekman Avenue 8/25/2023 $195,000 0.61 $7.34 SFR-6 4 7 $48,750 Medford, OR 23-18646 26,572 $319,672 DOM: 310 w/ shop 6 451 N. First Street 3/14/2023 $95,000 0.17 $12.83 MMR 4 23 $23,750 Central Point, OR 23-4859 7,405 $558,824 DOM: 0 7 1900 Grandview Avenue 11/18/2022 $360,000 1.09 $7.58 SFR-6 6 6 $60,000 Medford, OR 22-33617 47,480 $330,275 DOM: 18 8 Flag Lot 7/15/2022 $139,000 0.60 $5.32 R-2 12 20 $11,583 E/S Pine Street, S. of Short Street 2022-22672 26,136 $231,667 Rogue River, OR DOM: 27 Page 61 of 79 - COLETTE MEYER, MAI - 6 Comparative Analysis: The land sales range in price from $95,000 to $750,000 for parcels ranging in size from 0.17 to 1.52 acres. The prices per square foot range from $5.32 to $17.22 per square foot, and the prices per allowable units range from $11,583 to $135,000. Excluding the high and low indications, the sales range from $5.36 to $15.50 per square foot, or from $23,750 to $60,000 per unit. The market data indicate a tighter range based on price per square foot, therefore this is the unit of comparison applied in the analysis. The sales were zoned a variety of SFR/MFR designations with allowable development densities from 5 to 23 DU/AC. Most include a higher development density than the subject; there was a scarcity of recent LMR/R-2 sales available for comparison. The higher density land sales, No.’s 3, 4, 6 and 8, from 18 to 23 DU/AC, superior to the subject (6-12 DU/AC), typically indicate a price per square foot at the upper end of the market range. Most of the sales required completion of street improvements upon development, similar to the subject property. However, the subject’s corner frontage with an estimated off-site cost of $1.35 per square foot of assemblage area is at the upper end of the market range. None of the land sales included the required relocation of a trash enclosure with an estimated cost of $0.38 per square foot of assemblage area. The sales therefore require a downward adjustment based on the estimated off-site and trash enclosure relocation costs in the range of $0.50 to $1.00 per square foot. Of the data set, only Sales 2 and 6 are in the subject’s market area of Central Point. Sale 2 at $15.50 per square foot is zoned LMR but was slated for SFR construction. It is in a new subdivision phase of the Twin Creeks PUD, superior in most respects to the subject. The street was completed to current standards only requiring concrete sidewalks upon development. The lot is also surrounded by open space. Sale 2 requires downward adjustments as compared to the subject and indicates a value less than $15.50 per square foot is achievable. Sale 6 at $12.83 per square foot is a small, 0.17-acre lot located north of downtown Central Point. It is zoned MMF with a higher development density. The access from First Street is rated superior. Overall, Sale 6 requires a net downward adjustment for small size, higher development density and superior access. It indicates a value less than $12.83 per square foot is achievable for the subject. The remaining sales, No.’s 1, 3-5 and 7-8, are sites in the larger market area. These sales range in price from $5.32 to $17.22 per square foot. Excluding the high and low indications, the sales range from $5.36 (list price) to $12.83 per square foot. The proposed and/or allowable development densities ranged from 6 to 21 DU/AC. Of this data set, Sales 1, 5 and 7 are rated most similar to the subject in allowable development density. They range in price from $5.36 to $7.58 per square foot. Sale 1 at $5.36 per square foot is the pending sale of a 1.52-acre flag lot on Merriman Road in Medford, just south of Central Point. It was listed and went under contract on March 5, 2024, after 95 days on market. The pending price was not disclosed but is anticipated to be less than the list price of $5.36 per square foot based on the time on the market. Sale 1 is larger and thus inferior to the subject in size, requiring an upward adjustment. Sales 5 and 7 from $7.34 to $7.58 per square foot are slightly larger than the subject but are rated superior in location and access. The net adjustments are downward. Overall, the most similar Medford area land sales indicate a value range greater than $5.36 but less than $7.34 per square foot for the subject. Page 62 of 79 - COLETTE MEYER, MAI - 7 Conclusions: Based on the preceding comparative analysis, the market value of the assembled, 0.46-acre site is estimated to be $130,000 (20,036 SF X $6.50/SF = $130,234, rounded). This equals $26,000 per allowable unit, bracketed by the data set. The market value of the subject’s 0.07-acre site is as follows: 2,930 Square Feet X $6.50/SF = $19,045 Rounded = $19,000 The supporting documentation for the analyses and the development of the sales comparison approach to value is retained in the appraiser’s workfile. Opinion of Market Value: $19,000 Assumptions and Limiting Conditions: This appraisal is subject to the following assumptions and conditions: 1. It is assumed that the property is in compliance with all applicable federal, state and local laws, ordinances, regulations, building standards, use restrictions and zoning unless the lack of compliance is stated in the appraisal report. Determining and reporting on such compliance were not part of the scope of work for this assignment. 2. It is assumed that all water, sewer facilities and utilities (whether existing or proposed) are or will be in good working order, are safe for use, and are or will be sufficient to serve the current or proposed uses of the subject property or any structures or other improvements. Determining and reporting on such matters were not a part of the scope of work for this assignment. 3. Unless otherwise stated in this report, the past or current existence of hazardous materials or environmental contamination on, below or near the subject property was not overserved or known by the appraiser. The appraiser, however, is not qualified to detect such substances or to make determinations about their presence. The presence of substances such as asbestos, urea-formaldehyde foam insulation and other potentially hazardous materials or environmental contamination may affect the value of the property. Unless otherwise stated, the value estimated is predicated on the assumption that there is no such material on, below or affecting the property that would cause a loss in value. No responsibility is assumed for such conditions or for any expertise or engineering assistance required to discover them. The intended user is urged to retain an expert in this field, if desired. 4. Possession of this report or a copy thereof does not carry with it the right of publication nor may it be used for any purpose by any other than the client without the previous written consent of the appraiser and then only with proper qualifications. 5. Neither all nor any part of the contents of this report shall be conveyed to the public through advertising, public relations, news, sales, or other media without the written consent and approval of the author, particularly as to valuation conclusions, and the identity of the appraiser. Page 63 of 79 - COLETTE MEYER, MAI - 8 6. The appraiser shall not be required to give testimony or appear in court by reason of this appraisal with reference to the property described herein unless prior arrangements have been made. Certification of Appraisal: I certify that, to the best of my knowledge and belief: - The statements of fact contained in this report are true and correct. - The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. - I have no present or prospective interest in the property that is the subject of this report and no personal interest with respect to the parties involved. - I have performed no services, as an appraiser or other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. - I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. - My engagement in this assignment was not contingent upon developing or reporting predetermined results. - My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. - My analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. - I have made a personal inspection of the property that is the subject of this report. - No one provided significant real property appraisal assistance to the person signing this certification. - The reported analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. - The use of this report is subject to the requirements of the Appraisal Institute relating to review by its duly authorized representatives. Page 64 of 79 - COLETTE MEYER, MAI - 9 - As of the date of this report, I have completed the Continuing Education Program for Designated Members of the Appraisal Institute. ______________________ Colette Meyer, MAI Oregon State Certified General Appraiser License No. C000767, expiring 11/30/2025 April 2, 2024 Page 65 of 79 - COLETTE MEYER, MAI - 10 COLETTE J. MEYER, MAI QUALIFICATIONS Colette Meyer is a professional commercial real estate appraiser and consultant. She conducts real estate appraisals plus market, economic feasibility, and highest and best use studies. She has been appraising commercial real estate since 1990. She was awarded the State Certified General Appraiser’s License from the State of Oregon’s Appraiser Certification and Licensure Board on September 16, 2003 (License No. C000767, expiring 11/30/2025). Ms. Meyer was awarded the MAI designation by the Appraisal Institute on May 2, 2013. Ms. Meyer earned a Bachelor of Science from the University of Oregon in June 1990. Her major area of study was Finance. Her secondary area of study within the Business School was Real Estate Finance, and her minor was in Geography. She received Dean’s List honors. Some additional real estate appraisal courses, seminars and examinations that she has completed are as follows: Appraisal Institute Foundations of Real Estate Appraisal Uniform Standards of Professional Appraisal Practice Business Practices and Ethics Basic Income Capitalization Advanced Income Capitalization Advanced Sales Comparison and Cost Approaches Highest & Best Use and Market Analysis Report Writing and Valuation Analysis Advanced Applications Comprehensive Examination Experience Credits Demonstration Narrative Appraisal Report Condemnation Appraising, Basic and Advanced Principles Small Hotel/Motel Valuation Apartment Appraisal Concept and Applications Subdivision Valuation Case Studies in Appraising Green Commercial Buildings Ms. Meyer’s appraisal experience includes a wide variety of commercial, industrial and multi-family properties in southern Oregon and throughout the nation. From 1990 to 1999, she worked as a licensed appraiser and appraiser assistant with Brown, Chudleigh, Schuler, & Associates in Medford, Oregon. From 1999 to 2004, Ms. Meyer served as an independent contractor, assisting and completing valuations with Evan Archerd, MAI of Ashland, Oregon, William Miller, MAI and Steve Graham of Medford, Oregon, and Paul Zacha, MAI of Grants Pass, Oregon. Since 2004, she has served as the sole proprietor of Meyer Appraisal & Consulting, currently doing business as Colette Meyer, MAI. Her Page 66 of 79 - COLETTE MEYER, MAI - 11 appraisal experience includes professional office buildings, regional and community shopping centers, restaurants, subdivision analysis, industrial buildings, service stations, and apartment complexes. Ms. Meyer has also conducted condemnation appraisals of both partial and complete takings. Her appraisal experience includes the following properties: Rogue Valley Mall, Medford, Oregon Pioneer Place Retail Center and Pioneer Place Office Tower, Portland, Oregon Kruse Way Office Buildings, Lake Oswego, Oregon One Maritime Plaza Office Tower, San Francisco, California Flex Industrial Buildings, San Jose, California TIAA Apartment Complex Portfolio, Los Angeles, California Low Income Housing Tax Credit (LIHTC) Apartment Portfolio, Nationwide Clients include People’s Bank of Commerce, Evergreen Federal Bank, Washington Federal Bank, Key Bank, Banner Bank, Evolve Bank, Oregon Pacific Bank, U.S. Bank, City of Medford Urban Renewal Agency, City of Phoenix Urban Renewal Agency, City of Central Point, City of Grants Pass, Rogue Valley Transit District, attorneys and private individuals. Ms. Meyer is also active in community service. She has served as a mentor with the HATS (Help a Teen Succeed) program of Rogue Valley Youth for Christ, a resident visitor with Three Fountains Nursing Home, and a STARS mentor with the State of Oregon Department of Human Services. Page 67 of 79 - COLETTE MEYER, MAI - 12 Page 68 of 79 ADDENDA Subject Photographs Survey Page 69 of 79 SUBJECT PHOTOGRAPHS – March 26, 2024 View north across subject View south across subject Page 70 of 79 View east across subject View west across subject Page 71 of 79 View southwest across subject View of existing curb cut on Vilas Road Page 72 of 79 Views of trash enclosure area on subject with concrete curbs Page 73 of 79 View east across subject 0.07-acre parcel with storm drain View east of asphalt pathway adjacent south of subject Page 74 of 79 View west of asphalt pathway and city park parking lot adjacent south of subject View south toward city park adjacent south of subject Page 75 of 79 Views of park facilities adjacent south of subject Page 76 of 79 View of service commercial facility adjacent west of subject View of residential dwelling adjacent west of subject at Vilas Road frontage Page 77 of 79 View east of Vilas Road at subject frontage View west of Vilas Road at subject frontage Page 78 of 79 Page 79 of 79