HomeMy WebLinkAbout10_24_2024 CC Agenda PacketCITY COUNCIL MEETING
AGENDA
October 24, 2024
6:00 PM
Central Point City Hall, Council Chambers
140 S 3rd St, Central Point, OR
www.centralpointoregon.gov
10. Meeting Called to Order
20. Pledge of Allegiance
30. Roll Call
40. Public Comments
The City Council sets aside 20 minutes for in-person public comments on non-
agenda items. Comments are limited to three (3) minutes per individual, five (5)
minutes per group or organization. Please complete a public comment form before
speaking.
The City Council encourages written comments. Please submit your comments by
regular mail to City Council, 140 S Third St, or by email to
meetings@centralpointoregon.gov. Comments must be received by noon on the
date of the meeting to be noted in the record. Please include the date of the Council
meeting with your comments.
50. Consent Agenda
A. Approval of October 10, 2024, Meeting Minutes
60. Items Removed from the Consent Agenda
70. Ordinances and Resolutions
A. Resolution of Intent to Initiate Land Development Code Amendments
Stephanie Powers, Planning Director
B. Resolution Accepting the Lowest Qualified Bid from Greenway Spray LLC
Matt Samitore, Parks and Public Works Director
80. Business
A. Council Member Ward III Appointment
B. Don Jones Park Potential Property Sale
Page 1 of 68
Matt Samitore, Parks and Public Works Director
C. Drones in Parks
Matt Samitore, Parks and Public Works Director
90. Mayor’s Report
100. City Manager’s Report
110. Council Reports
120. Department Reports
130. Executive Session
The City Council will adjourn to executive session under the provisions of ORS
192.660. Under the provisions of the Oregon Public Meetings Law, the proceedings
of an executive session are not for publication or broadcast.
140. Adjournment
Individuals needing special accommodations such as sign language, foreign
language interpreters or equipment for the hearing impaired must request such
services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
rachel.neuenschwander@centralpointoregon.gov. Si necesita traductor en espanol
o serviciis de discapacidades (ADA) para asistir a una junta publica de la caudad
poor favor llame con 72 hora de anticipation al 541-664-3321 ext. 201.
Page 2 of 68
CITY COUNCIL MEETING
MINUTES
October 10, 2024
6:00 PM
Central Point City Hall, Council Chambers
140 S 3rd St, Central Point, OR
www.centralpointoregon.gov
1 Meeting Called to Order
2 Pledge of Allegiance
3 Roll Call
The following members were present: Ward IV Taneea Browning, Mayor Hank
Williams, At Large Michael Parsons, Ward II Kelley Johnson, Ward I Neil Olsen,
Ward III Melody Thueson
The following members were absent: At Large Rob Hernandez
The following staff were also present: City Attorney Dan O'Connor, City Manager
Chris Clayton, Parks and Public Works Director Matt Samitore, Finance Director
Steve Weber, Police Chief Scott Logue, Park Planner Dave Jacob and City
Recorder Rachel Neuenschwander.
4 Public Comments
Central Point Resident on W. Pine St spoke to the council regarding her concerns
on the W. Pine sidewalk project.
5 Consent Agenda
A.Approval of September 26, 2024, Meeting Minutes
Motion: Approve
Moved By: Michael Parsons Seconded by: Taneea Browning
Roll Call: Members Taneea Browning, Hank Williams, Michael Parsons,
Page 3 of 68
Central Point City Council
October 10, 2024 Meeting
Page 2 of 6
Kelley Johnson, Neil Olsen, Melody Thueson voted yes. None voted no.
6 Items Removed from the Consent Agenda
7 Ordinances and Resolutions
A.Lease Purchase Agreement for Police Vehicles
Finance Director Steve Weber presented to the council a resolution authorizing
a lease purchase agreement with Government Capital Corporation for the
purpose of financing new police vehicles. The lease purchase of two (2) new
police vehicles will be included in City's 2025-27 biennial budget.
The council had concerns over this lease agreement being a good deal, and
wanted assurance from both Steve Weber and Police Chief Scott Logue.
Motion: Approve
Moved By: Taneea Browning Seconded by: Melody Thueson
Roll Call: Members Taneea Browning, Hank Williams, Michael Parsons,
Kelley Johnson, Neil Olsen, Melody Thueson voted yes. None voted no.
Taneea Browning moved to approve Resolution No. 800, a Resolution
authorizing a lease purchase agreement with Government Capital Corporation
for the purpose of financing new police vehicles.
B.A Resolution to Approve the Central Point - Bear Creek Greenway Master
Plan and the Creation of a Long-Term Stewardship Plan for the Park
Park Planner Dave Jacobs presented to the council a Resolution to Approve
the Central Point - Bear Creek Greenway Master Plan and the Creation of a
Long-Term Stewardship Plan for the Park.
Consultant Shelby Scharen of Scharen Design Studio presented to the council
the Bear Creek Greenway Master Plan as well as a 3D design of the project.
Motion: Approve
Moved By: Melody Thueson Seconded by: Michael Parsons
Roll Call: Members Taneea Browning, Hank Williams, Michael Parsons,
Kelley Johnson, Neil Olsen, Melody Thueson voted yes. None voted no.
Melody Thueson moved to approve Resolution No. 1801, a Resolution to
Approve the Central Point - Bear Creek Greenway Master Plan and the
Creation of a Long-Term Stewardship Plan for the Park.
C.Resolution Approving the Central Point Parks ADA Transition Plan
Page 4 of 68
Central Point City Council
October 10, 2024 Meeting
Page 3 of 6
Park Planner Dave Jacob presented to the council a Resolution to Approve the
Central Point Parks ADA Transition Plan. The transition plan provides a
systematic review of each park site based on current federal outdoor
recreation access guidelines to help identify and proactively plan for potential
improvements, enhancements, and renovations.
The council had concerns over the accuracy of the projected costs for the
future years. Matt Samitore responded that when they budget for future
projects they will add an inflation amount to the projected costs.
Motion: Approve
Moved By: Melody Thueson Seconded by: Kelley Johnson
Roll Call: Members Taneea Browning, Hank Williams, Michael Parsons,
Kelley Johnson, Neil Olsen, Melody Thueson voted yes. None voted no.
Melody Thueson moved to approve Resolution No. 1802, a Resolution
approving the Central Point Parks and Open Space ADA Transition Plan.
D.Revise the Public Works Standards and Specifications
Parks and Public Works Director Matt Samitore presented to the council a
Resolution Revising Table 300-1A of the City's Public Works Standards and
Specifications to allow for a two-lane configuration on secondary arterial
streets.
The council questioned adjusting of the speed by the design of the roads and
questioned the width of the roads. Matt Samitore responded that they could
make the change on local streets to state between 10-12 foot lane widths.
Motion: Approve
Moved By: Melody Thueson Seconded by: Taneea Browning
Roll Call: Members Taneea Browning, Hank Williams, Michael Parsons,
Kelley Johnson, Neil Olsen, Melody Thueson voted yes. None voted no.
Melody Thueson moved to approve Resolution No. 1803, a Resolution
revising Table 300-1A of the City's Public Works Standards and
Specifications to allow for two-lane configurations on secondary arterial
streets with a change that lane widths would be 10 to 12 feet.
8 Business
9 Mayor’s Report
Mayors Hank Williams reported that he attended the Access Mayors United
Fundraising Event.
Page 5 of 68
Central Point City Council
October 10, 2024 Meeting
Page 4 of 6
10 City Manager’s Report
City Manager Chris Clayton reported that:
•He presented to the council an unaudited cash balance sheet by fund as of
October 10, 2024.
•The issue with the resident on River Run and a resident being upset about
the state of the Bio-Swale has been addressed.
•The Central Point Little League grass has been planted, and the project
continues to progress.
•There has been vandalism in the Pfaff Park restroom. This will be repaired
soon.
•Amazon Tour, please let Rachel know if you plan on attending.
•Hotel Motel tax payments should be coming in as soon as the end of the
quarter.
•Census workers will be in the city.
•The November Study Session will focus on a diesel fuel tax.
•League of Oregon Cities Finance Committee meeting. The LOC has hired a
consultant regarding property tax reform.
•There will be an executive session tonight to discuss some property
decisions.
•Tonight is Melody Thueson's last meeting on the City Council.
11 Council Reports
Council Member Melody Thueson reported that she has enjoyed her time on the
City Council.
Council Member Mike Parsons reported that he participated in a field trip with 3rd
graders at CPE.
Council Member Taneea Browning reported that:
•She participated in a field trip with 3rd graders at CPE.
•She participated in a NLC Podcast.
•She attended a SOREDI board meeting. She will be attending a long-term
growth meeting with SOREDI.
•She attended the Bear Creek Restoration Initiative causal gathering to
discuss previous priorities set by the technical group, status and any
additions.
•She attended the Tour of Creekside with Rogue River Watershed.
•She attended the Mayors United Event.
•Melody has been an incredible contributor to our community.
Page 6 of 68
Central Point City Council
October 10, 2024 Meeting
Page 5 of 6
Council Member Neil Olsen reported that:
•He attended the CAC meeting. There was not a quorum.
•He visited the Little League fields.
12 Department Reports
Parks and Public Works Director Matt Samitore reported that Adroit will be sending
out the formal bid for the Community Center.
Finance Director Steve Weber reported that he worked earlier this week with the
Auditors and plans to present the 2021/2022 Audit at the next meeting.
Police Chief Scott Logue reported that he had been off moving and had nothing to
report.
Jackson County Commissioner Dave Dotterer reported that:
•He was disappointed at missing the last meeting regarding the Bear Creek
Greenway project. Steve Lambert is giving tours for the council of the
Greenway.
•On Monday, they started the deflection program, which is reform of Measure
110. The livability team from Medford and two Sheriffs are working on the
program.
13 Executive Session pursuant to ORS 192.660(2)(e) to conduct
deliberations with persons designated to negotiate real property
transactions.
Neil Olsen moved to adjourn to the Executive Session under ORS
192.660(2)(e) to conduct deliberations with persons designated to negotiate
real property transactions at 7:28 PM with a 5-minute break. Taneea Browning
seconded all said aye, and the meeting was adjourned to executive session.
The Executive Session was called to order at 7:33 PM.
Council Returned to regular session at 7:45 PM.
No further action was taken after the executive session.
14 Adjournment
Melody Thueson moved to adjourn, all said aye and the meeting was
adjourned at 7:45 PM.
Page 7 of 68
Central Point City Council
October 10, 2024 Meeting
Page 6 of 6
The foregoing minutes of the October 10, 2024, Council meeting were approved by the
City Council at its meeting of _________________, 2024.
Dated:_________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
Page 8 of 68
Staff Report DEPARTMENT: Planning MEETING DATE: October 24, 2024
STAFF CONTACT: Stephanie Powers, Planning Director
SUBJECT: Resolution of Intent to Initiate Land Development Code
Amendments
SUMMARY AND BACKGROUND:
Over the past couple of years, staff has identified numerous housekeeping changes
that should be made to Central Point Municipal Code Title 1 (General Provisions), 16
(Subdivisions) and 17 (Zoning). The proposed amendments address standards and
procedures for annexations, land divisions, land use applications and limited use types
(e.g. fences, home occupations and nonconforming situations). This is the first phase of
code updates that are part of a broader project to update the City’s land development
codes in Title 16 and 17. The project has been delayed due to recent work plan
changes needed to comply with state-mandated studies, comprehensive plan and code
updates related to Climate Friendly & Equitable Communities (CFEC). However, in late
September the City received an extension to an upcoming deadline for CFEC, which
has presented an opportunity to advance the code amendments identified by the City to
improve the land development process. At this time, staff is asking the Council to
initiate the proposed amendments via Resolution of Intent.
Proposed Changes
The proposed code amendments include the following:
Amendment 1, Repeal CPMC 1.20, Annexations
Annexations are land use decisions and subject to land use procedures in Title 17. The
proposed amendment would delete the existing standards and procedures for
annexations in CPMC 1.20, which are out of date, to be replaced by a new chapter in
Title 17 (See Amendment 17, below).
Amendment 2, Title 16, Subdivisions
Change the name of Title 16 to “Land Divisions.” Subdivisions are one type of land
division action that is addressed in Title 16. The name change aims to clarify that the
standards and procedures cover all land division actions and not just subdivisions.
Amendment 3, Chapter 16.04, General Provisions
The proposed amendment replaces the existing language to clarify the background,
purpose and applicability of the land division regulations. Current language only
addresses applicability and requirements for supplemental information submittal and
Page 9 of 68
subdivision compliance with all city plans and standards. These issues are better
addressed as part of application submittal requirements and approval criteria, which are
set forth elsewhere in the code.
Amendment 4, Chapter 16.08, Definitions
The proposed amendments align the definitions in Title 16 with the definitions in
Oregon Revised Statutes (ORS) 92, which govern land divisions. Specifically,
definitions for major and minor partitions and underground utilities are eliminated;
definitions for “Plat,” “Property Line,” “Property Line Adjustment,” “Replat” and “Utility
Easement.” The definition for “Partitioning Land” is modified consistent with ORS 92.
Amendment 5, Chapter 16.14, Middle Housing and Expedited Land Divisions
This adds a placeholder for future regulations concerning middle housing and expedited
land divisions, which are required to be addressed by state law.
Amendment 6, Chapter 16.40, Replats
This is a new chapter that specifies when a replat of an existing recorded partition or
subdivision is needed and the process under which a replat is reviewed and approved.
At this time, the City has no regulations addressing replats and relies on statutes in
ORS 92. The purpose of this change is to make the land development process clearer
and more efficient for prospective development applicants in the future.
Amendment 7, Chapter 16.44, Property Line Adjustments
Similar to Amendment 6, the City is proposing a new chapter to present a clear
process, standards and approval criteria for proposals that relocate or consolidate
property boundaries. At this time, the City relies on ORS 92.
Amendment 8, Chapter 17.04, General Provisions
The proposed amendment consolidates all general provisions for administration of the
Zoning Code, including updating the Title name to eliminate referencing the year;
clarifying and expanding the purpose statement; addressing the scope and compliance
of the Title; providing the rules of code construction; requiring consistency with the
Comprehensive Plan; clarifying how the development code and zoning map are
implemented; coordinating land use review and decisions with issuance of building
permits; establishing authority for permit issuance and decision-making as the official
actions of the City, as well as enforcement procedures and fees.
Amendment 9, Section 17.05.100, Table 17.05.01
The proposed amendment to the table adds land use actions not previously identified,
removes sections that no longer apply and updates procedural types.
Page 10 of 68
Amendment 10, Section 17.08.010, Definitions
The proposed change adds a definition for “Home Occupation” that clarifies a home
occupation is conducted by a person lawfully residing in the dwelling where the home
occupation is located.
Amendment 11, Chapter 17.12, Zoning District Establishment
Proposed amendments to this chapter update the abbreviation for the Neighborhood
Commercial zone from C-1 to C-N; add a column in the Zoning District Classification
table to identify the Chapter reference for each zoning district; and, add a section
clarifying how zoning district boundaries are determined.
Amendment 12, Chapter 17.13, Exceptions to Code Standards
The proposed amendment is to revise the whole chapter, which has been renamed to
“Adjustments and Variances.” The proposed revisions provide standards, procedures
and criteria for adjustments and variances, including elimination of the distinction
between Class A, B, and C Variances for clarity and ease of implementation.
Amendment 13, Chapter 17.56, Nonconforming Uses
The proposed amendment replaces the existing chapter with standards and procedures
for all nonconforming situations, including nonconforming uses, developments and lots.
The revision eliminates the distinction between Class A and B nonconforming uses,
which have separate designation processes and regulations under the current code.
Proposed changes apply one set of regulations based on the non-conforming situation
type.
Amendment 14, Chapter 17.57, Fences
The proposed amendments substantially revise the chapter to align with the building
code, increase the allowable fence height from 6-ft to 8-ft in the Civic and Industrial
zones and to clarify the allowances and standards for electrified and battery-operated
fences.
Amendment 15, Section 17.60.190, Home Occupations
Proposed revisions aim to assure that home-based businesses are not detrimental to
the character and livability of the surrounding residential neighborhood and remain
subordinate to residential use. The proposed changes prohibit heavy
commercial/industrial operations and provide clear and objective standards for
hazardous substances, noise, vehicle parking, deliveries and how to count daily trips
associated with the business. Finally, the proposed amendments clarify the basis for
home occupation permit revocation/termination.
Page 11 of 68
Amendment 16, Chapter 17.76, Conditional Use Permits
A Conditional Use Permit is required for uses that are likely to have impacts on
surrounding uses and/or public facilities. The current code language does provide clear
approval criteria upon which decisions are rendered. The proposed revisions clarify
submittal requirements, approval criteria and the conditions that may be imposed by the
City. Additionally, the proposal aims to consolidate a Conditional Use Permit with Site
Plan & Architectural Review applications when a conditional use involves land
development activities. This will streamline the application process and reduce costs for
developers and the City.
Amendment 17, Chapter 17.94, Annexations
The proposed amendment adds a new chapter addressing the procedures and
standards for annexations consistent with ORS 222.111 through 222.180, including
submittal requirements, land use review process, and approval criteria. The code also
addresses the standards and procedures for island annexations, which are not currently
addressed in the CPMC.
Amendment 18, Chapter 17.92, Violations and Enforcement
The proposed change moves language concerning violations and enforcement to
Section 17.04.090.
FINANCIAL ANALYSIS:
There are no costs to the City associated with the application to amend the land
development code, other than in-kind contributions by staff.
LEGAL ANALYSIS:
Text amendments to the land development code are considered Major Amendments
pursuant to CPMC 17.10.300 and must be initiated by a Resolution of Intent by the City
Council or Planning Commission per CPMC 17.10.200. Staff is seeking authorization to
initiate the proposed amendments by resolution of intent.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
The 2040 Strategic Plan articulates the community's vision for its preferred future
including, strategic priorities, goals and strategies to carry it out. Based on review of the
Strategic Plan, the proposed amendments align most with the strategic priority for
Community Investment, specifically Goal 4, Strategies 2 and 3.
Goal 4 - Manage growth to provide places that are timeless and loved by the
community.
Strategy 2- Continually monitor and update the community’s land use to reflect the
community’s preferences for how new growth areas will look, feel, and function. (As
Page 12 of 68
the City grows in response to market demand, this supports the creation of urban
form and architectural character informed by the community’s vision for its future.
Strategy 3 - Provide a professional land development review process that is
efficient, collaborative and solution-oriented.
Comment: The request to initiate an application to amend the land development code
reflects the need to update and clarify the land development process and standards
that are supportive of a professional and efficient land review process and aligns with
the goal to maintain Central Point's small town feel as the community grows. This first
round of amendments aims to provide a solid administrative foundation upon which
future code amendment packages focusing on land use and development standards
will be based.
ATTACHMENTS/EXHIBITS:
1. 10242024 CC Resolution of Intent (ZC-24001)
STAFF RECOMMENDATION:
Approve the Resolution declaring the City Council's intent to initiate an amendment to
various chapters in the Central Point Municipal Code Title 1, Title 16 and Title 17
addressing annexations, land divisions general provisions and various land use
standards and procedures.
RECOMMENDED MOTION:
I move to approve Resolution No. ____, a Resolution declaring the City Council's intent
to initiate an amendment to various chapters in the Central Point Municipal Code Title
1, Title 16 and Title 17 addressing annexations, land divisions, general provisions and
various land use standards and procedures.
Page 13 of 68
City Council Resolution No. ________________ (10/24/2024)
RESOLUTION NO. __________
A RESOLUTION DECLARING THE CITY COUNCIL’S INTENT TO INITIATE AN
AMENDMENT TO VARIOUS CHAPTERS IN CENTRAL POINT MUNICIPAL CODE
TITLE 1, TITLE 16 AND TITLE 17 ADDRESSING ANNEXATIONS, LAND DIVISIONS,
GENERAL PROVISIONS AND VARIOUS LAND STANDARDS AND PROCEDURES.
RECITALS:
A. An amendment of the Central Point Municipal Code (Zoning) may be initiated
by adoption of a resolution of intent by the City Council (Chapter 17.10.200);
and
B. The City Council has reason to believe that current land use policies in Title 1,
Title 16 and Title 17 are unclear and out-date, and prospective development
applicants would be benefitted by clarifying and updating policies and
standards concerning annexations, land divisions and land use; and,
C. The City Council determines that it is in the City’s economic interest and that
the public necessity and convenience and general welfare support
consideration of such an amendment.
The City of Central Point resolves:
Section 1: By this resolution the City Council authorizes the Community Development
Department to proceed with consideration of amendments to Title 1 (General
Provisions), Title 16 (Subdivisions) and Title 17 (Zoning), including necessary and
related changes to other municipal code sections.
Section 2: Prior to formal application for the actions cited in Section 1 of this resolution
the requirements of Section 17.10 et. seq. of the City of Central Point Municipal Code
shall be met.
PASSED by the Council and signed by me in authentication of its passage this 24th day
of October, 2024.
___________________________________
Mayor Hank Williams
ATTEST:
_______________________________
City Recorder
Page 14 of 68
Staff Report DEPARTMENT: Public Works MEETING DATE: October 24, 2024
STAFF CONTACT: Greg Graves, Construction Services Supervisor
SUBJECT: Resolution Accepting the Lowest Qualified Bid from Greenway
Spray LLC
SUMMARY AND BACKGROUND:
This request for bids, from licensed and certified spray applicators, is to perform
spraying for the City's turf, landscape, water quality assets, Rights of Way (ROWs) and
waterways. This City's sites currently include approximately 11 acres of ROW, 35 acres
of turfgrass, 7 acres of landscape beds, 41 acres of riparian area and 4 acres of fire
breaks.
FINANCIAL ANALYSIS:
The Herbicide Spraying project was budgeted in the 2023/25. The project is needed to
maintain control of noxious and invasives weeds and plants in City open spaces and
facilities.
LEGAL ANALYSIS:
The City of Central Point public contracts/bidding is governed by Oregon Revised
Statute (ORS) Chapter 279 and Central Point Municipal Code (CPMC) Chapter 2.40.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Investment; Goal 2 – Be a happy city filled with happy, healthy people who
are thriving. Strategy 7 - Maintain parks and facilities at the highest possible levels to
encourage a sense of community pride and ownership.
ATTACHMENTS/EXHIBITS:
1. Spray Contract Map
2. Herbicide Spraying 2024 Resolution v2
3. City Facilities Spraying Bid 2024
STAFF RECOMMENDATION:
City staff recommends that City Council approve the lowest bid by Greenway Spray
LLC for the Herbicide Spraying Contract.
RECOMMENDED MOTION:
Page 15 of 68
I move to approve Resolution No. _____ a Resolution Accepting the Lowest Qualified
Bid from Greenway Spray LLC for the Herbicide Spraying contract and Authorizing the
City Manager to Execute a Contract.
Page 16 of 68
U
p
to
n
Lateral
MINGUS CREEK
Up
t
o
n
S
l
o
u
g
h
D
AISY
CR
E
E
K
Coker Butte Lateral
LonePine Creek
JACKSONCREEK
ELKCREEK
BEARCREEK
B
E
A
R
C
R
E
E
K
MIN
G
U
S
C
R
E
E
K
J
A
C
K
S
ON
CREEK
JACKSON
CREEK
HORNCREEK
MI
N
G
U
S
C
R
E
E
K
UPTON LATERAL
GR
I
F
F
I
N
C
R
E
E
K
CHER
R
Y
S
T
WINDSORWAY
INGL
E
W
O
O
D
C
T
IRISCIR
BENJCT
PE
A
R
LN
ANGELA
CT
LARUEDR
CU
R
R
Y
LN
RIDGEW
A
Y
C
I
R
PE
C
A
N
LN
N
O
E
L
CI
R
D
E
E
C
T
TYLE
R
AVE
AMA
N
D
A
CT
STON
E
R
I
D
G
E
AVE
JE
N
A
C
T
MEADOWBROOK
DR
THO
M
A
S
CT
S
8
T
H
S
T
ATTIX CIR
DAF
F
N
E
Y
CT
WOODBURY CT
HE
M
L
O
C
K
CT
JE
A
N
LO
U
I
S
E
C
I
R
EASY WAY
PAISLEY
CT
PA
R
K
V
I
E
W
CT
ED
E
L
L
A
A
V
E
PR
I
N
S
L
O
W
DR
SILVER
W
O
O
D
C
T
N 9
T
H
S
T
RITA WAY
MARLINWAY
MAXWELL PL
RENE'E CIR
KATHRYN CT
QUEE
N
S
G
A
T
E
C
T
WIND SONGLN
WYSTERIA
CIR
WHITE
O
A
K
CIR
LO
G
A
N
A
V
E
ALTA LN
TI
E
R
R
A
LI
N
D
A
D
R
KINGSCT
C
R
E
S
T
D
R
VIN
C
E
N
T
A
V
E
LIVE OAK LOOP
VIL
L
A
G
E
AV
E
SUMME
R
GLEN C
T
ARBORWOODLN
TW
I
N
PIN
E
S
C
T
LAVENDER LN
JACKSONCREEKDR
SC
O
F
I
E
L
D
S
T
CIRCLEWOOD CT
NA
P
L
E
S
D
R
TRENTTERRACE
LA
V
E
R
T
O
N
S
T
HE
A
T
H
E
R
L
N
LENORA LN
PRIMROSEDR
H
E
R
M
O
S
A
D
R
OXFORD
PARKDR
LA
F
A
Y
E
T
T
E
S
T
MAYFAIR PL
CR
E
S
T
W
O
O
D
CIR
GR
E
E
N
S
B
O
R
O
ST
TEMP
L
E
D
R
SHAKE DR
W
HITE
O
A
K
A
V
E
CEN
T
E
N
N
I
A
L
CIR
S
H
A
S
K
E
LL
S
T
CREEKSIDE CIR
BA CH ANDCIR
BUCK
POINTST
GOLD
E
N
P
E
A
K
D
R
BLACK OAK DR
W VILAS RD
OAK S
T
ORCHARDVIEW CIR
RABUN WAY
MALLORY CT
FREEMANCT
GRIFFINOAKSDR
TIFF
A
N
Y
C
T
SY
D
N
E
Y
C
T
HIATT
L
N
H
O
L
I
D
A
Y
L
N
HICKORY LN
DAFF
N
E
Y
L
N
DA
I
S
Y
C
I
R
CLEO ST
FR
E
E
M
A
N
R
D
BE
N
J
A
M
I
N
C
T
PH
E
A
S
A
N
T
C
R
E
E
K
D
R
SANDY LN
SNOWY BUTTE RD
JESSICA CIR
MANZA
N
I
T
A
S
T
TARA CIR
PARKWOOD VILLAGE LN
STONEPOINTEDR
OAKVIEW AVE
SIER
R
A
V
I
S
T
A
D
R
TR
A
V
E
R
T
I
N
E
C
I
R
CA
S
T
L
E
W
O
O
D
CT
JE
W
E
T
T
S
C
H
L
R
D
VIN
C
E
N
T
C
T
SO
U
T
H
G
A
T
E
C
T
TANGO WAY
MADISON CT
SY
D
N
E
Y
C
T
T
E
N
N
E
S
S
EE
L
N
SA
N
D
O
Z
S
T
CASCADE
DR
SH
A
Y
L
A
L
N
WHITE
CHAPELDR
JOSEP HINECT
VI
S
T
A
D
R
JUSTIN CT
JO
S
H
U
A
C
T
N 6
T
H
S
T
VA
L
L
E
Y
H
E
A
R
T
L
N
ME
A
D
O
W
L
A
R
K
W
A
Y
MER
RIM
AN
RD
JA
N
S
C
O
U
R
T
KEYSTONE CT
BROOKSIDE LN
FR
E
E
M
A
N
R
D
VIRGINIA DR
N
H
A
S
K
E
L
L
S
T
SUMMERLIN
DR
DAVID DR
STRAIT WAY
CO
V
I
N
G
T
O
N
C
T
BR
I
T
T
N
I
W
A
Y
MA
G
R
U
D
E
R
C
T
NA
D
I
A
W
A
Y
CA
T
H
E
D
R
A
L
W
A
Y
WEDGEWOODDR
UPTON RD
KE
N
S
I
N
G
T
O
N
C
T
BEEBE
R
D
PITTVIEWCT
N
9
T
H
S
T
OLD UPTON RD N
CO
M
E
T
A
V
E
LINDSEY CT
S
F
R
O
N
T
S
T
RUSTLER
P
E
A
K
ST
GREYHAWKWAY
LIBBY ST
BL
U
E
S
K
Y
W
A
Y
VA
L
L
E
Y
O
A
K
B
L
V
D
MOR
N
I
N
G
GLO
R
Y
C
T
GREENLEAF LN
FR
E
E
M
A
N
R
D
HOPE
D
R
LIBBY ST
GOOD FORTUNE ST
APPLEWOOD DR
JEREMY ST
TIFFANY
AVE
CHER
R
Y
S
T
DA ISY C R E E K VIL L A G E D R
SIL
V
E
R
C
R
E
E
K
D
R
OA
K
L
E
Y
S
T
WHITECHAPELDR
PRAIRIE RD
IC
E
C
R
E
A
M
D
R
AURORA LN
DIEGO CT
MO
U
N
T
A
I
N
A
V
E
NE
W
H
A
V
E
N
R
D
HA
N
L
E
Y
R
D
UPURALLEY
SAND
P
O
I
N
T
E
D
R
RO
S
T
E
L
L
S
T
SA
G
E
L
N
JO
H
N
W
A
Y
N
E
D
R
ASHLEY PL
MAC COURT
RABUN
W
A
Y
QUAIL CT
WOODS RD
WOODRIDGE DR
BEALL LN
IV
E
R
N
D
R
SIL
V
E
R
F
O
X
D
R
GREEN VALLEY WAY
ROSE VALLEY CT
HAZE
L
S
T
HAWTHORNEWAY
SHADOWWOOD C T
SUNR
I
S
E
W
A
Y
WATER
S
I
D
E
D
R
PLAZA
B
L
V
D
ARISTONA ST
BRANDI WAY
TWIN
C
R
E
E
K
S
C
R
S
DEVONSHIRE PL
BRANDONST
C
A
S
E
Y
W
A
Y
BIG
H
A
M
D
R
RO
C
H
E
L
L
E
C
T
MISTLETOE CT
ORCHA
R
DVIEWAVE
MAZAMA ST
BOES AVE
MA
R
I
L
E
E
S
T
N C E N T R A L V A LL E Y D R
SA
N
D
R
A
L
N
CEDA
R
S
T
STEAMBOATDR
RE
D
O
A
K
S
T
CASTL
E
R
O
C
K
D
R
SN
O
W
Y
B
U
T
T
E
L
N
APPLE ALLEY
BLUE HERON DR
PE
N
I
N
G
E
R
R
D
MITCHELL WAY
CRESTWO
OD
AVE
PRINCESS WAY
AN
N
A
L
I
S
E
S
T
B
O
U
L
D
E
R
R
I
D
G
E
S
T
KE
N
T
U
C
K
Y
C
T
TR
I
A
N
G
L
E
D
R
WINDSOR WAY
HOLLEY
WAY
ARRO
Y
O
D
R
MENDOLIAWAY
WINDSOR WAY
BROOKHAVENDR
S 9
T
H
S
T
GR
A
Y
C
T
FREEMANRD
SHADOW WAY
BIG
H
A
M
D
R
ISAAC WAY
CH
I
C
O
R
Y
L
N
GROU
S
E
R
I
D
G
E
D
R
MO
U
N
T
A
I
N
V
I
E
W
D
R
VIL
L
A
G
E
DR
SIN
G
I
N
G
G
R
A
S
S
D
R
ROSEWOODLN
RID
G
E
W
A
Y
A
V
E
PR
I
M
R
O
S
E
D
R
LY
N
N
L
A
N
E
BR
I
A
R
W
O
O
D
D
R
RIC
H
A
R
D
S
O
N
D
R
VINCENTAVE
CO
U
N
T
R
T
S
I
D
E
D
R
TULANE AVE
TWIN CREEKS CRS
CO
T
T
O
N
W
O
O
D
D
R
PH
E
A
S
A
N
T
W
A
Y
EVAN WAY
HA
W
K
D
R
SU
N
L
A
N
D
A
V
E
IV
A
N
L
N
TW
I
N
R
O
C
K
S
D
R
WI
L
L
O
W
B
E
N
D
W
A
Y
GR
E
E
N
T
R
E
E
W
A
Y
OLD
UPTON
RD
CR
A
T
E
R
L
N
CHESTNUT ST
A
M
A
N
D
A
W
A
Y
A S H S T
IS
H
E
R
W
O
O
D
D
R
MAYBERRYLN
GRAND AVE
T WIN C R E E K S C R O S SIN G LOOP
R
O
S
E
V
A
L
L
E
Y
D
R
CUPP
D
R
CIR
C
L
E
W
O
O
D
D
R
JEREMY ST
BU
R
S
E
L
L
R
D
EDWINAAVE
ED
E
L
L
A
A
V
E
DA
N
I
E
L
S
T
BLUE
M
O
O
N
D
R
SIL
V
E
R
C
R
E
E
K
D
R
TA
B
L
E
R
O
C
K
R
D
NEW HAVEN DR
EAGL
E
R
O
C
K
D
R
DELMARDR
SCENTRALVALLEYDR
FAIRFIELD AVE
ASH S
T
FREEMANRD
SAVANNAH DR
SA
X
B
U
R
Y
D
R
NO
R
T
H
W
O
O
D
D
R
L
A
T
H
R
O
P
D
R
BU
R
S
E
L
L
R
D
BIDDLE ROAD
ANNALEEDR
HA
M
P
T
O
N
D
R
WALNUT GROVE LN
C
A
R
L
T
O
N
A
V
E
G
L
EN
N
WAY
TAYLOR RD
PA RKWOODAVE
BLUEGRASS DR
STONE
P
O
I
N
T
E
D
R
SU
M
M
E
R
G
L
E
N
W
A
Y
BU
R
S
E
L
L
R
D
MA
R
Y
S
W
A
Y
SHASKELLST
RID
G
E
W
A
Y
A
V
E
NA
N
C
Y
A
V
E
S
7
T
H
S
T
FA
R
N
S
W
O
R
T
H
D
R
RACHEL
DR
N
9
T
H
S
T
NADIN
E
L
N
TE
R
E
S
A
W
A
Y
N
H
A
S
K
E
L
L
S
T
OAK ST
BR
A
D
W
A
Y
S
3
R
D
S
T
A
M
Y
S
T
S
H
A
S
K
E
LL
S
T
RA
Y
M
O
N
D
W
A
Y
R
O
G
U
E
V
A
L
L
E
Y
H
W
9
9
CO
R
C
O
R
A
N
L
N
KINGS WAY
S 4
T
H
S
T
JOSEPHST
MALABARDR
CEDAR ST
S
6
T
H
S
T
BRIDG
E
C
R
E
E
K
D
R
VICTORIA WAY
S 5
T
H
S
T
FE
D
E
R
A
L
W
A
Y
MARIAN AVE
MA
R
I
L
E
E
S
T
GATEPARK
D
R
RU
S
T
L
E
R
P
E
A
K
S
T
LO
O
K
I
N
G
G
L
A
S
S
W
A
Y
CR
O
W
N
A
V
E
ARNWOOD ST
DO
B
R
O
T
W
A
Y
SCENIC AVE
WESTROP DR
LARA LN
COLUMBINEWAY
N
H
A
S
K
E
LL
S
T
ORTH DR
NMOUNTAIN AVE
ST. JAMES WAY
F
A
R
W
E
ST
AV
E
TIMOTHY ST
HEMLOCK AVE
C
H
E
N
E
Y
L
P
BL
A
C
K
B
E
R
R
Y
R
U
N
S
T
GR
A
N
T
R
D
COACHMANDR
S
5
T
H
S
T
HAMRICKRD
BEALL LN
TA
B
L
E
R
O
C
K
R
D
N
2
N
D
S
T
CH
I
C
O
R
Y
L
N
UPTON RD
GL
E
N
G
R
O
V
E
A
V
E
BROOKDALE DR
ALDER
S
T
R
O
G
U
E
V
A
L
L
E
Y
H
W
9
9
BEEBE RD
N
1
S
T
S
T
GREEN PAR
K
D
R
HAZE
L
S
T
R
O
C
K
W
A
Y
N
4
T
H
S
T
N
6
T
H
S
T
N
8
T
H
S
T
N
3
R
D
S
T
N
7
T
H
S
T
N
5
T
H
S
T
JUANITA WAY
N
H
A
S
K
E
L
L
S
T
RIV
E
R
R
U
N
S
T
N5THST
BUSH
S
T
N
F
R
O
N
T
S
T
CHER
R
Y
S
T
GRANT RD
S
2
N
D
S
T
PALO V
E
R
D
E
W
A
Y
FORESTGLENDR
FR
E
E
M
A
N
R
D
PITTVIEW AVE
S
4
T
H
S
T
GLENGROVE
AVE
DO
N
N
A
W
A
Y
MAPLE
S
T
MANZ
A
N
I
T
A
S
T
S
1
S
T
S
T
BR
A
N
D
O
N
S
T
GLENN
WAY
LAURE
L
S
T
GR
A
N
T
R
D
E. PIN
E
S
T
N 3
R
D
S
T
HAMRICK RD
SCENIC AVE
W. PIN
E
S
T
BEALL LN
BEALL LN
HOPKINS RD
N
1
0
T
H
S
T
GE
B
H
A
R
D
R
D
WILSON RD
P
E
NIN
G
E
R
R
D
¯Legend
Areas to be sprayed
Page 17 of 68
1 - Resolution No. _________ 3/14/2024 Council meeting)
RESOLUTION NO. _______
A RESOLUTION ACCEPTING THE LOWEST QUALIFIED BID FROM GREENWAY
SPRAY LLC, FOR HERBICIDE SPRAYING CONTRACT AND AUTHORIZING THE
CITY MANAGER TO EXECUTE A CONTRACT
RECITALS:
A. WHEREAS, the City recently published a solicitation for the lowest bids for an
Herbicide Spraying Contract for City properties.
B. WHEREAS, the City received one qualified bid.
C. WHEREAS, the lowest qualified bid was submitted by Greenway Spray LLC
with a bid of $265,225.00.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the lowest qualified bid from
Greenway Spray LLC for $265,225.00 to execute the Herbicide Spraying contract.
Section 2. The City Manager is hereby authorized to execute a contract and any
related documents necessary to effectuate the acceptance of this award in a form
substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its passage and
approval.
Passed by the Council and signed by me in authentication of its passage this
_____ day of _____________________, 2024.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
Page 18 of 68
CENTRAL
POINT
Public Works Department
REQUEST FOR BIDS
Herbicide Spraying
Notice is hereby given that the City of Central Point Public Works Department is seeking bids from
licensed, certified spray applicators to perform spraying for the City's turf, landscape, water quality assets,
Rights of Way (ROWs) and waterways.
Bids must be received at the City of Central Point, City Hall, 140 S. 3'd Street, Central Point, OR 97502by
2:00 PDT on Thursday, October 15r2024, for the above referenced project. Bids must be submitted to Matt
Samitore, Parks and Public Works Director, at the same address prior to 2:00 PDT on the above date. All late
proposals will be rejected.
Respondents must meet the qualifications and experience detailed in the bid package.
Award of contract will not be final until the later of: 1) three business days after the City of Central Point
announces Notice of Intent to Award, or 2) the City of Central Point provides a written response to each timely
protest, denying the protest and affirming the award.
The Request for Bids will be available by contacting Mike McClenathan via email at
Mike.McClenathan@centralpointoregon.gov, or by phone at(541)664-3321, ext.272.
Please direct all questions to Mike McClenathan at Mike.McClenathan@centralpointoregon.gov, (541)664-
3321, ext.272
The deadline for questions is October 11,2024.
The City reserves the right to reject any or all bids received prior to the execution of a contract if it deems to be
in the best public interest to do so.
CITY OF CENTRAL POINT
Matt Samitore, Parks and Public Works Director
PUBLISHED:
Daily Courier
Daily Journal of Commerce
PUBLISH DATE:
September 28 and October 5
Page 19 of 68
l. Proiect Overview
The City of Central Point has adopted a program whereby the City of Central Point will contract with
licensed, qualified spray applicators for the purpose of seasonal and annual herbicide spraying.
Contractor will coordinate scheduling and program implementation with the City. Contractor shall
supply all labor, transportation, certified spraying equipment, materials and tools necessary to
complete the scope of service included in this Request for bids. Contractor must secure and maintain
all certification, licenses and insurance as required by the contract.
A. Proiect Site lnformation
The City's sites currently include approximately 11 acres of ROW, 35 acres of turf grass, 7 acres of
landscape beds, 80 acres of riparian area and 4 acres of firebreak.
Examples of target pests include weeds, nut sedge, blackberries, Russian Thistle, grasses, Dicotyledon,
poison hemlock and poison oak.
il.Licensins. Certification and lnsurance Reouirements
Contractors and/or applicable employees shall secure and maintain in good standing through the
term of the contract: State of Oregon Aquatic, Right of Way, Regulatory Weed and Ornamental & Turf
licenses, City of Central Point Business License, Valid Oregon Driver's License, and any other
certifications or licensing that may be required to perform the scope of services herein.
Contractor shall provide the City upon execution of the Agreement and prior to performing any work,
a certificate of insurance meeting the requirements set forth below (Certificate).
Commercial General Liabilitv Consultant shall maintain a broad form commercial general liability
insurance policy with coverage of not less than 51,000,000 combined single limit per occurrence, and
as an annual aggregate, for bodily injury, personal injury or property damage. The policy shall have a
contractual liability endorsement to cover Consultant's indemnification obligations under the contract.
The policy shall also contain an endorsement naming City as an additional insured, in a form
satisfactory to City, and expressly providing that the interest of City shall not be affected by
Consultant's breach of policy provisions.
Workers' Compensation lnsurance. Unless Consultant is exempt, Consultant shall comply with the
Oregon Workers' Compensation law by qualifying as a carrier-insured employer or as a self-insured
employer and shall strictly comply with all other applicable provisions of such law. Consultant shall
provide City with such assurances as City may require from time to time that Consultant is in
compliance with these Workers' Compensation coverage requirements and the Workers'
Compensation law.
Comprehensive Automobile Liabilitv. lf Consultant will use a motor vehicle on a regular basis in the
performance of the Services, Consultant shall maintain automobile liability insurance coverage of not
less than S1-,000,000 combined single limit per occurrence for bodily injury, personal injury or property
damage for each motor vehicle owned, leased or operated under the control of Consultant for, or in
the performance of, the services.
Professional Liability. lf Consultant is required to be licensed by the State of Oregon to perform the
Services, Consultant shall maintain a professional liability insurance policy with coverage limits of not
less than 51,000,000 per claim, and a deductible or self-insured retention of not more than 5250,000
Page 20 of 68
per claim to protect Consultant from claims by City or others for injury, loss or damage arising from or
resulting from the wrongful or negligent performance or non-performance of the Services. The policy
shall contain an endorsement entitling City to not less than 60 days prior written notice of any material
change, non-renewal or cancellation of such policy. This policy may be written on a "claims made"
form, provided that continuous coverage is maintained to cover claims made within two years after
completion of the Services.
All insurance coverages indicated above must be underwritten by insurers licensed to do business in
the state in which the Contractor performs its services, and insurers must maintain an A.M. Best
Rating of A + or better.
The City of Central Point shall be named as an "Additional lnsured" under the Commercial General
Liability policy carried by Contractor via Additional lnsured Endorsement attached to the Certificate.
ln addition, the policy shall be endorsed to state that the coverage extended to the City shall be
primary and non-contributory with any insurance coverage maintained by the City. The Certificate
shall specify that the above policies may not be canceled nor the coverages reduced without providing
the City (30) thirty days prior written notice by registered mail.
Renewal Certificates and endorsements must be issued immediately upon renewal of all policies.
Certificates should be mailed to the City of Central Point, Attn. Cross-Connection Specialist, 140 S. 3rd
Street, Central Point Oregon, 97501.
The fulfilment of the insurance obligations shall not otherwise relieve Contractor of any liability
assumed under this Agreement, or in any way modify, or limit Contractors' obligation to indemnify
the City hereunder.
lll. Scope of Services
1. Labor, Transportation, Equipment, Materials and Tools
Contractor shall supply all labor, transportation, equipment, materials and tools necessary to
complete the scope of services in the contact.
Contractor is expected to maintain a reasonable inventory of common herbicides to facilitate
timely spraying.
Only qualified contractors with current, applicable State of Oregon spray applicator licenses
can perform spraying.
2 Spraying Schedule per Location
a. Right of Way
This application will take place in January or February during favorable weather conditions. Our
goal is to have all ROW areas sprayed so weed growth is eliminated for the entire year. lt will
be necessary to provide both pre-emergent and post emergent herbicides for this application.
Our expectation is to have less than 5% grow-back. lt will be the contractor's responsibility to
monitor these areas and spot spray as needed throughout the year. Products and EPA numbers
that the contractor will use for ROW need to be included in your proposal. lt is the sole
responsibility of the contractor to use products that are legally labeled for the areas within this
scope of work.
Page 21 of 68
b. Turf Grass
City parks need one application to all turf grass in March. ln advance of starting the work, the
contractor is required to post the areas to be sprayed 48 hours prior to any pesticide
application. This is to notify the public of the work that will be taking place. We request that
the contractor coordinate with our office as to the date and time of the application.
c, Landscape Beds
The planting beds will need to be kept weed free for pedestrian and fire safety. lnclude Park
boundaries between the lawn and the property line where appropriate. We have a program in-
place that addresses the timing and expectations for this application. The use of both pre and
post emergent herbicides, combined with contractor monitoring and spot spraying quarterly
keeping weeds at less than 5% grow-back. This program requires having four applications per
year in March, June, September, and December. Product names and EPA numbers for all
chemicals the contractor will use to keep the planting beds weed free must be included in your
proposal.
d. Riparian Areas
The scope of work is located between l-5 and Bear Creek, running from Table Rock Rd to Pine
Street. We have a smaller (Boes 9 acre) property located %mile north along Bear Creek. We
encourage interested contractors to be available for a site visit.
Contractors will be responsible for spraying invasive species (e.g., Poison Hemlock, Blackberry,
Reed Canary grass, Purple Loosestrife) within the scope of work. Aquatic applications along
sensitive stream beds will be necessary. Proposers must give per acre pricing including product
selection and EPA numbers for both aquatic and terrestrial applications. lt is the sole
responsibility of the contractor to use products that are legally labeled for the areas within this
scope of work.
e. Firebreaks
Pre and post emergent herbicides will need to be applied along the l-5 corridor perimeter
fence, tree rings where mowing takes place on levelground, 4' both sides of bike path and
access roads (firebreaks) that will need to be kept weed free. One application in the early
spring will need to be monitored and spot sprayed as needed to keep these areas weed free.
3. Measure and Payment
(al Payment
Contractor shall submit an invoice following each application, which includes an
appropriate spray log, detailing the work that was performed
The City will have up to 30 days upon receiving the invoice to make payment to
contractor.
(bl Measurement
Only completed applications accompanied by acceptable reports, as determined by City
requirements, will be eligible for payment unless otherwise directed by a City employee.
4. Term. The service contract is for three_(3) years from on or about October L6,2024 and
will continue through October L6, 2027.
lV. Bid lnstructions
Bids must be clear and concise and signed and dated by an individual authorized to bind the proposer
Submit bids in writing by October L5,2024 at 2:00 PM PST by hand to City Hall, or by mail to:
Page 22 of 68
City of Central Point
Attention:
Micheal McClenathan
140 S. 3'd Street
Central Point, OR 97502
Faxed or emailed proposals will not be accepted. All proposals received after the designated time and
date will not be considered. A contract will be awarded or proposals rejected within S-days after their
opening.
A. Bid Content
L)
2)
3)
terms.
4l
Quotation Cost Form attached.
Proof of compliance with licensing/certification requirements.
Statement that you have reviewed the attached sample contract form and agree to its
Submission of Signed Required ORS Certification Form. (Attachment A)
V. Award of Contract
A. Bid Proposal Review
The contract will not be awarded until the City of Central Point is satisfied that the
successful Bidder is reasonably familiar with the class of work contemplated and has the
necessary capital, tools and experience to satisfactorily perform the work within the time
stated. Completion of the work within the time stated is essential, and prior
commitments of the Bidder, failure to complete other work on time, or reasonable doubt
as to whether the Bidder would complete the work on time would be cause for the
rejection of any bid. ln addition, the City of Central Point may determine any Bidder not
to be responsible in accordance with ORS 279C.395 and/or any other legal authority. The
right is reserved by the City of Central Point to waive, as an informality, any irregularities
in the bidding, seek clarification of any proposal or response, that in its sole discretion it
deems necessary or advisable, and to reject any or all proposals for irregularities or for
good cause after finding that it is in the public interest to do so (ORS 279C.395), to accept
any proposal, to re-advertise for new proposals, or to otherwise carry out the work. An
example of good cause for rejection in the public interest is the City's determination that
any of the unit proposal prices are significantly unbalanced to the City's potential
detriment.
B.Contact
For additional information regarding this RFP, please direct questions to Micheal
M cClenatha n, 541,-664-332L Ext. 27 2,mike.mcclenathan @centra I pointoregon.gov
Page 23 of 68
C. Schedule for bid
Bid Package Available
Last Questions
Bid Proposals Due
Award Date
Date: September 8,2O24
Date: October t1-,2O24
Date: October L5,2O24
Date: October L7,2O24
Vl. Addenda to bid proposal.
ln the event that it is necessary to amend, revise or supplement any part of the Request for Bids,
addenda will be emailed to all known plan holders. The City will make a reasonable effort to provide
the addenda to all Proposers to whom the City provided the initial Bid Proposal. This includes the
amendment of dates in the Bid Schedule. Any addenda so issued are to be considered part of the
specifications for the Bid Proposal. The City is not responsible for any explanation, clarification,
interpretation or approval made or given in any manner except by written addenda issued by City.
ln case of doubt or differences of opinion as to the services furnished hereunder, or the
interpretation of the provisions of the Proposal, the decision of the City shall be final and binding
upon all parties.
Vll Contract.
The successful Proposer will be expected to enter into a contract with the City. The contract will
specify the extent of services to be rendered, the means and methods of providing the services,
and the amount of compensation. A sample contract is included as Attachment C.
Vlll Citv Selection Discretion
City reserves the right to reject any or all bids and to waive irregularities and informalities in the
selection process.
X ProposalOwnership._
All material submitted by the Proposers shall be considered property of City, and the City will
not be required to return same to any Proposer. The material submitted by Proposer will be
treated in the same manner as the City's own records. After opening, all Proposals become part
of the public record unless exempt under Oregon Public Records Law.
Xl Award Protest Procedure
Any Proposer who has submitted a Proposal to the City and who is adversely affected by the
City's award of the Contract to another Bidder has seven (7) days after issuance of the Notice of
lntent to Award the Contract, to submit a written protest of the award to the City. This right to
protest shall conform to the written requirements of OAR L37-047-0740 and specify the grounds
upon which the protest is based. An adversely affected Bidder must exhaust all avenues of
administrative relief and review before seeking judicial review of City's Contract award.
XIV Cost of Proposal
The City is not liable for any costs incurred by proposers for the preparation and presentation of
their Request for Proposals. This includes any costs in the submission of a Proposal or in making
necessary studies or designs for the preparation thereof.
Page 24 of 68
Attachment A
REqUTRED CERTTFTCAT|ONS
Oregon Stotutory /oRS) Certificotions
(Musr BE sTGNED AND TNcLUDED wrrH Pnoeosnlf
We Hrneev Cenrrry to comply with Title Vl of the Civil Rights Act of L964, with Section V of the
Rehabilitation Act of !973, and with all applicable requirements of federal and state civil rights and
rehabilitation statues, rules and regulations.
We Cenrtrv also that we shall comply with the Americans with Disabilities Act of 1990 (Pub L No.
101-336), ORS 659.425, and all regulations and administrative rules established pursuant to those
laws.
Wr Crnrlrv also to nondiscrimination against any minority, women or emerging small business
enterprises in obtaining any required subcontracts.
Wr Hrnrev Crnnry that we will and that our subcontractors will, acknowledging that our employers
will be subject employers under the Oregon Workers' Compensation Law, comply with ORS
656.0L7, which requires contractors to provide all workers with compensation coverage.
Wr Henrev CeRrtrv that we are a "Resident Bidder", as defined in ORS 279A.L2O.
ORS 279A.120(1Xbl Resident Bidder defined: A Bidder that has paid taxes or income taxes
in Oregon during the 12 calendar months immediately preceding a submission of the
bid/proposal and has a business address in Oregon.
ORS 279A.120 in regards to preferential treatment reads in part as follows:
ln determining the lowest responsible Bidder, a public contracting agency shall, for the
purpose of awarding the contract in accordance to 279A.L20(bl, "Add a percent increase to
the bid of a nonresident Bidder equalto the percent, if any, of the preference given to that
Bidder in the state in which the Bidder resides."
Wr Hrneev CeRrtry that we accept all the terms and conditions contained herein and in the event of
a forthcoming contract containing these same terms and conditions we would agree without
exception. Any exception to these terms and conditions will be made a minimum of five (5) days
before the proposal deadline.
Whereas, State and Federal law prohibits discrimination in employment on the basis of race,
color, religion, sex, disability, familial status, or national origin, and whereas the City of Central
Point supports and has set-forth a policy of equal employment opportunities for all, the following
certification is required: We Heneev CERTTFy, in the performance of any contract issued from any
proposal related to these documents, we will in all respects adhere to the City of Central Point
policy of non-discrimination.
Excepnorus to the above Certifications/Declarations. The Contractor will cross out those items they
cannot certify to and then list the reasons for the exception:
(Name of Firm)
By:
Title
(Authorized Signatu re)
Page 25 of 68
Attachment B
F-
\
CENTRAL
POINT CITY OF CENTRAL POINT
reet flt,www.ce po
cosr QUorATroN FoRM
Herbicide Spraying
INSTRUCTIONS:
a. Provide a fixed cost quotation for all areas combined (Right-of-Way, turfgrass,
landscape beds, riparian areas and firebreaks).
The cost quotations should be sufficient to cover the scope of all services required.
Bid ltem: Lump sum of Right-of-Way, turfgrass, landscape beds, riparian areas and firebreaks
Quantity: l-
Unit: Each
Bid ltem Cost S
Acceptance Criteria:
o Compliance with Regulations: All work must be performed in strict compliance with
applicable federal, state, and local laws, regulations, and ordinances, including but not
limited to the Oregon Pesticide Control Act and any associated rules.
o Quality of Work: Herbicide applications must be thorough, effective, and result in
minimalweed growth.
o Safety: Contractors must prioritize safety and minimize risks to the public,
environment, and property.
o Timeliness: Herbicide applications must be completed within the specified
timeframes.o Documentation: Contractors must provide detailed documentation, including but not
limited to application records, product labels, and safety data sheets.
Specific Acceptance Criteria per Location:
Right of Way:
o Less than 5% weed growth throughout the year.
Page 8 of 5 General Services Agreement Between "Consultant" and the City of Central Point
Page 26 of 68
. Timely monitoring and spot spraying as needed.r Use of legally labeled herbicides for the specified areas.
Turf Grass:. Complete coverage of designated areas.o Compliance with public notification requirements.
o Coordination with the city office for application timing
Landscape Beds:o Less than 5% weed growth throughout the year.
o Four applications per year as specified.
o Use of legally labeled herbicides for the specified areas.
Riparian Areas:o Effective control of invasive species within the specified areas.r Use of legally labeled herbicides for aquatic and terrestrial applicationsr Compliance with regulations for sensitive stream beds.
Firebreaks:
o Effective weed control along specified areas.o Timely monitoring and spot spraying as needed.o Use of legally labeled herbicides for the specified areas.
Submitted By - Print Name/Title:
Company Name
Address
Telephone Number:
FAX Number:
E-mailAddress: CCB#:
Bidder's Signature
Date
Page 9 of 5 General Services Agreement Between "Consultant" end the City of Central Point
Page 27 of 68
Attachment C
Sample Contract
GENERAL SERVI AGREEMENT
This general services agreement, effective July 1, 2022 (hereinafter referred to as "Agreement") by and
between the City of Central Point (hereinafter referred to as "City"), and Consultant, located at Eagle Point,
Oregon, (hereinafter referred to as "Consultant") is established for those services rendered by "Consultant" upon
request by City. City and "Consultant" agree to the following.
GENERAL TERMS AND COND'T'O'VS
AUTHORIZED REPRESENTATIVES: For the purposes of this agreement, the City's authorized representatives
shall be either the Public Works Director, or their duly authorized representatives. The authorized
representative for "Consultant" shall be Mark Bateman.
TASK RELEASE REQUESTS: "Consultant's" services are being requested for the period July 1, 2O22lhru
June 30, 2025 The Gity's authorized representative will call and/or emailwhen additional services of
"Consultant". "Consultant" will then prepare and submit a task release request. The task release request will
include:
A brief written description of the tasks to be performed;
An estimate of labor hours and costs, direct costs, and a "not-to-exceed" budget for the
described work to be completed, and
A schedule for when the work is to be completed
How test results will be submitted
The City's authorized representative will then review the task release request and either approve the task
release request, or will make a call to "Consultant" to make modifications. lf appropriate, "Consultant" will
modify and resubmit the task release request. Work will not be started until the appropriate City's authorized
representative approves and signs the task release request, unless otherwise approved by City's authorized
representative. The task release request may be submitted to the City's authorized representative by facsimile
machine or email.
TASKS DESCRIPTIONS AND BUDGETS: "Consultant" shall not modify the budgets or the task descriptions in
the signed task release requests without obtaining written approval from the City's authorized representative.
The budgets are considered not-to-exceed amounts, and shall not be exceeded without obtaining written
approval from the City's authorized representative.
EXTRA WORK AND CHANGE ORDERS: The City may request "Consultant" to perform extra work, or may
issue a change order regarding work or services listed in the task release request. All extra work requests and
change orders will be made in writing by City's authorized representative. Any extra work request issued will
have a binding "not to exceed" cost amount, which has been negotiated with "Consultant" prior to issuance of
the extra work request. All definitions, terms, and conditions of this Agreement shall apply to change orders and
extra work requests issued by City and performed by "Consultant".
"Consultant's WARRANTIES: "Consultant" warrants that:
(a) lt understands the currently known hazards which are presented to persons, property, and the
environment in working around residential homes.
Page l0 of 5 General Services Agreement Between "Consultant" and the City of Central Point
Page 28 of 68
(a)
(b)All work performed by "Consultant" shall meet the requirements of the various regulatory agencies
involved. lt shallcomply with all applicable statutes, ordinances, rules, laws, orders, and regulations.
"Consultant" will provide and maintain a safe work environment for services and work performed under
this Agreement, on any premises;
That all vehicles used to perform the work or services stated in this Agreement have all permits,
licenses, certificates, or other approvals required under applicable federal, state, and local laws,
regulations, statutes, ordinances, rules, policies and orders; and
(c)
(d) lt shall comply with all applicable statutes, ordinances, rules, laws, orders, and regulations.
CITY'S WARRANTIES. City warrants that:
(b)
It will make available to "Consultant" all information it has in regards to the backflow units and the work
required to be performed.
Its personnel have developed requisite expertise and training to perform City's portion of the work and
services of this Agreement, in a safe, workmanlike, professional, and lawful manner; and
(c) lt shall comply with all applicable statutes, ordinances, rules, laws, orders, and regulations.
EXCUSE OF PERFORMANCE: The performance of this Agreement may be suspended by either party in the
event such performance is prevented, impaired, or delayed by any cause beyond the reasonable control of such
party. The party whose performance is suspended, shall use all reasonable efforts to resume performance
promptly.
CITY INDEMNIFICATION: City agrees to indemnify and save harmless "Consultant" and its officers,
employees, agents, and their subcontractors, from and against any and all liabilities, losses penalties, fines,
claims, costs, and expenses incidental thereto (including costs of defense, settlement, and reasonable
attorneys' fees), which any or all of them may hereafter suffer, incur, be responsible for, or pay out as a result of
bodily injury (including death), property damage, contamination of or adverse effects on the environment, or any
violation or alleged violation of statutes, ordinances, laws, orders, rules, or regulations, to the extent caused by
City's breach of this Agreement or by any sole negligent act, negligent omission, or willful misconduct of City or
its employees, agents, or City's other contractors or consultants in the performance of this Agreement.
"Consultant" INDEMNIFICATION: "Consultant" agrees to indemnify and save harmless City and their officers,
employees, agents, and City's other contractors or consultants from and against any and all liabilities, losses,
penalties, fines, claims, costs, and expenses incidental thereto (including costs of defense, settlement, and
reasonable attorneys' fees), which any or all of them may hereafter suffer, incur, be responsible for, or pay out
as a result of bodily injury (including death), property damage, contamination of or adverse effects on the
environment, or any violation or alleged violation of statutes, ordinances, laws, orders, rules, or regulations, (a)
to the extent caused by "Consultant"'s breach of this Agreement or by any negligent act, negligent error or
omission, or willful misconduct of "Consultant" or its employees, agents, or "Consultant"'s subcontractors in the
performance of this Agreement, and/or (b) arising out of the performance of work and services with respect to
this Agreement.
INSURANCE: "Consultant" shall procure and maintain, and list City as the Certificate Holder and as an
additional insured, throughout the term of this Agreement covering "Consultant"'s activities performed under,
and contractual obligations underwritten in, this Agreement, the following minimum amounts of insurance
coverage:
Coveraqe Limits
Page I I of 5 General Services Agreement Between "Consultant" and the City of Central Point
Page 29 of 68
Workers Compensation
General Liability
Auto and Truck Liability
Statutory
$2,000,000 per Occurrence, $4,000,000 Aggregate
$1,000,000 per Occurrence
Combined bodily injury and
property damage liability $1,00,000 per Occurrence, $2,000,000 Aggregate
"Consultant" shall also procure and maintain professional liability insurance coverage (including, but not limited
to, "errors" and "omissions" coverage) in the amounts of $500,000 for each loss, and $1,000,000 total all losses
throughout the term of this Agreement covering "Consultant"'s activities performed under, and contractual
obligations underwritten in, this Agreement, again listing City as the Certificate Holder and as an additional
insured. A certificate of insurance shall be provided to the City, on an approved form, and be renewed as
appropriate, prior to the commencement of any work under this agreement, and for the duration of this
agreement.
TERM: This Agreement shall commence on the date set forth above and shall continue in effect thru June 30,
2025 unless sooner terminated by either party, with or without cause, upon thirty (30) days prior written notice to
the other party. Termination as herein provided shall be in addition to, and not in lieu of, a party's right to
terminate for breach. Termination shall operate to discharge all obligations that are executory by either party on
or after the effective date of termination, but any right of a party based on performance or breach of this
Agreement prior to the effective date of termination shall survive.
City may terminate this Agreement in whole or in part upon written notice in the event "Consultant" breaches any
duty, obligation, or service pursuant to this Agreement. lf City terminates this Agreement pursuant to this
paragraph of this section, "Consultant" shall be liable for damages, including any additional costs of
procurement of similar work and services from another source.
INDEPENDENT CONTRACTOR: "Consultant" is and shall perform this Agreement as an lndependent
Contractor, and as such, shall have and maintain complete control over all of its employees and operations.
Neither "Consultant" nor anyone employed by it or its delegates shall be or be deemed to be, or act or purport to
act as, the agent, representative, employee or servant of Gity, without the separate expressed written
authorization from City.
INSPECTION: City shall have the right to inspect and obtain copies of all written licenses, permits, or approvals
issued by any governmental entity or agency to "Consultant" or its delegates which are applicable to the
performance of this Agreement; to inspect and obtain copies of all "Consultant"'s (or its delegate's) employee
training and certification documentation that is required by federal, state, or local statutes, ordinances, laws,
orders, rules, or regulations for performing work or services under this Agreement
NO WAIVER: Any failure of a party to enforce any provision of this Agreement will not constitute a waiver of
such provision or prejudice the right of that party to enforce such provision at any subsequent time.
REGORDS: During the term of this Agreement and any such longer period as is required by law or as specified
herein, "Consultant" shall maintain records pertaining to the work and services it provides under this Agreement.
Original (if applicable) records (i.e. reports, results, photographs, maps, etc; in either, or both, a printed or
electronic form) or copies of such records shall be submitted to City within thirty (30) days of the work
occurrence, unless otherwise specified herein or as later specified by City. "Consultant"'s records regarding the
work shall be available for inspection by or fonrvarding to City or its delegate at such reasonable time and place
as City may request in writing.
REIMBURSEMENT: "Consultant" shall be reimbursed on a time and materials basis, in accordance with
"Consultant"'s current RFP submittal, a copy of which is attached and which, hereafter, is incorporated into this
agreement. This Schedule of Charges may be periodically updated by "Consultant", but the updated Schedule
of Charges will not be incorporated into this Agreement, unless approved in writing by City.
Page I2 of 5 General Services Agreement Between "Consultant" andthe City of Central Point
Page 30 of 68
TAXES, TARIFFS, FEES, AND SURCHARGES: The prices set forth in "Consultant"'s Schedule of Charges
shall include any tax, tariff, fee, or surcharge assessed on any of the work described in any given task release
request.
PROFESSIONAL RESPONSIBILITY: "Consultant" shall perform services consistent with skill and care
ordinarily exercised by other professional consultants/contractors under similar circumstances at the time
services are performed, subject to any limitations established jointly by City and "Consultant" as to the degree of
care, time, or expense to be incurred by "Consultant" for services, proposals, agreements, reports, designs,
specifications, and bid documents.
RELATIONSHIP OF PARTIES: Nothing shall be construed or interpreted as requiring "Consultant" to assume
the status of owner, operator, generator, person who arranges for disposal, transporter, or storer, as those
terms or any other similar terms are used in any federal, state, or local statute, regulation, ordinance, or order
governing the treatment, handling, storage, or disposal of any toxic or hazardous substance or waste.
BILLING AND PAYMENT: lnvoices will be submitted by "Consultant" on a monthly basis, and shall be due and
payable on receipt. lnterest at the rate of one and one-half percent (15%) per calendar month, but not
exceeding the maximum rate allowable by law, shall be payable on any amounts that are due and unpaid within
forty-five (45) days from the date of the City's receipt of the invoice, with payments to be applied first to accrued
late payment charges and then to the principal unpaid amount.
TIME OF PERFORMANCE: "Consultant" makes no warranties regarding the time of completion of services and
shall not be in default of performance under this Agreement where such performance is prevented, suspended,
or delayed by any cause beyond "Consultant"'s control. Neither party will hold the other responsible for
damages for delays in performance caused by Acts of God nor other events beyond the control of the other
party and which could not have been reasonably foreseen or prevented. Such delays will extend completion
dates commensurately.
CHANGED CONDITIONS: lf, during the course of the performance of services under a task release request,
conditions or circumstances develop or are discovered which were not contemplated by "Consultant" and which
materially affect "Consultant"'s ability to perform or which would materially decrease or increase the costs to
"Consultant" of performing, then "Consultant" will notify City in writing, and "Consultant" and City shall
renegotiate in good faith the terms of this Agreement or the conditions and budgets of the task release requests
within thirty (30) days. Alternatively, either party shallthereupon have the right to terminate the task release
request; provided, however, that upon any such termination, "Consultant" shall be compensated for services
rendered to the date of termination.
RIGHT OF ENTRY: City agrees to grant or arrange for right of entry at the project site, whether or not the
project site is owned by City.
ATTORNEYS' FEES AND COSTS: The prevailing party in any action to enforce or interpret provisions of this
Agreement shall be entitled to recover all reasonable attorney fees and costs incurred in such action. lf
"Consultant" is requested to respond to any mandatory orders for the production of documents or witnesses on
City's behalf regarding work performed by "Consultant", City agrees to pay all costs and expenses incurred by
"Consultant" not reimbursed by others in responding to such order, including staff time at current billing rates,
and reproduction expenses. However, the City reserves the right to recover these costs from "Consultant" if the
City does not prevail in the litigation, and it was determined that the losses incurred by the prevailing party were
as the result of work performed by "Consultant".
WAIVER: Any failure of a party to enforce any provision of this Agreement will not constitute a waiver of such
provision or prejudice the right of that party to enforce such provision at any subsequent time. Any waiver by
either party of any provision or condition of this Agreement shall not be construed or deemed to be a waiver of a
subsequent breach of the same provision or condition, unless the party sought to have waived has expressly so
stated in writing, and is so approved in writing by the other party.
Page l3 of 5 General Services Agreement Between "Consultant" and the City of Central Point
Page 31 of 68
LAW TO APPLY: This Agreement shall be governed and construed in accordance with the laws of the State of
Oregon, and applicable Federal laws and regulatrons. lt is agreed by each party that any action of law, suit in
equity, or judicial proceeding for the endorsement of this Agreement shall be instituted and maintained only in
any of the courts of competent jurisdiction in Jackson County, Oregon. lf any portion of this Agreement is
determined by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the same shall not affect
the legality, validity, or enforceability of the Agreement as a whole or of any portion thereof, not so adjudged.
Any provisions of this Agreement held in violation of any law shall be deemed stricken and all remaining
provisions will remain binding on all parties.
MISCELLANEOUS: Any notice to be given hereunder shall be in writing (including, without limitation, by
facsimile transmission) and sent to the address of the other party, as set forth herein or to an address
subsequently designated by the receiving party.
This Agreement, consisting of all documents attached hereto, constitutes the entire agreement of the parties
relating to the subject matter hereof and supersedes all previous agreements, discussions, representations,
proposals, and correspondence between the parties. lt is understood and agreed that no agreement,
guarantee, warranty, or duty, expressed or implied, not expressed herein shall limit or qualify the terms of this
Agreement. This Agreement may only be amended in writing, as approved and signed by both parties.
PARTIES BOUND: The parties acknowledge that they may conduct their respective business operations
through entities which they directly or indirectly, through one or more intermediaries and agreements, control
and therefore agree to cause such other entities to abide by the terms and conditions of this Agreement, as if
they were parties hereto to the extent necessary to carry out the purposes of this Agreement. Further, the
parties shall be entitled to their respective obligations hereunder to be satisfied, and to cause their respective
benefits hereunder to be received, by such other entities. Subject to the foregoing, neither party shall assign
this Agreement without the prior written consent of the other party.
CONFLICT lN FORMS: ln the event of a conflict between the terms set forth herein and any supplemental
contract documents herein contemplated, the terms set forth herein shall govern. The preprinted terms and
conditions appearing on any of "Consultant"'s or City's purchase orders or other forms or documents, that
conflict with the terms and conditions of this Agreement, shall be considered null and void.
IN WITNESS WHEREOF, AND BEING AN AUTHORIZED REPRESENTATIVE OF THE PARTY FOR WHICH I
SIGN, I HEREBY EXECUTE THIS AGREEMENT, EFFECTIVE ON THE DATE STATED ABOVE, AND
ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND THE AGREEMENT IN ITS ENTIRETY,
INCLUDING THE DEFINITIONS, TERMS, AND CONDITIONS STATED ABOVE, AND I HAVE RECEIVED A
TRUE COPY THEREOF.
City of Gentral Point "Gonsultant"
By:
Printed Name
Title:
Date:
Authorized Signatory
By:
Authorized Signatory
Printed Name:
Title:
Date
Page l4 of 5 General Services Agreement Between "Consultant" and the City of Central Point
Page 32 of 68
Staff Report DEPARTMENT: Administration MEETING DATE: October 24, 2024
STAFF CONTACT:
SUBJECT: Council Member Ward III Appointment
SUMMARY AND BACKGROUND:
Council Member Melody Thueson notified the city that she would be resigning from her
Ward III position on October 10, 2024. This term does not end until December 31,
2026. The city received an application to fill the vacancy.
Mayor Williams and City Manager Chris Clayton interviewed Grey Zimmerman on
September 17, 2024, and both recommended the appointment of Mr. Zimmerman to
the Ward III position.
Central Point 2010 Charter, Chapter VII, section 32, filling vacancies states that a
mayor or councilor vacancy will be filled by appointment by a majority of the remaining
council members. The appointee’s term of office shall run from appointment until
expiration of the term of office of the last person elected to that office.
ATTACHMENTS/EXHIBITS:
1. Grey Zimmerman City Application_Redacted
Page 33 of 68
Page 34 of 68
Page 35 of 68
Staff Report DEPARTMENT: Public Works MEETING DATE: October 24, 2024
STAFF CONTACT: Matt Samitore, Parks and Public Works Director
SUBJECT: Don Jones Park Potential Property Sale
SUMMARY AND BACKGROUND:
The Council heard from staff earlier this year about a developer's request to acquire a
.07 acre portion of Don Jones Park to allow for the development of a small housing
complex on vacant land adjacent to the park. At the time, the Council wanted to know
more about the current driveway, its value, and the overall specifics of such a
conveyance. An appraisal of the property had already been completed.
In discussing the information with the appraiser, she advised that the value of the land
from a transportation vs. a developable land perspective is the same, at 6.50 sq. ft. A
map is attached showing the areas for potential future city streets and the area that
would be used for housing. As discussed, the housing area is burdened by various
utility easements, which prevent actual construction in that area.
A breakdown of the area is as follows:
Park Area/Housing - 2,930 sq. ft.
Street Area - 9,288 sq. ft.
Total Area at $6.50 is $79,417. 00
Any purchaser would also have to relocate the bollards and trash receptacles and pay
for sidewalks connecting to the neighboring subdivision.
If the council wants to proceed with a land sale, staff suggests that any sale proceeds
could be used to pay for a third gazebo at Don Jones Park, valued at 60-70k. Gazebo
rentals are in high demand at the park because of the water park and the overall
popularity of the park in general. If Council is interested in pursuing a sale of this
property, the next step would be to declare the property surplus. In that event, the city
would also need to address an encroachment on the property as staff has discovered
that the garage for property to the west extends into the City-owned property.
If the Council does not want to surplus the entire area, an alternative option is to
surplus the area that is the primary access off of Hamrick Road, which would allow for
one shared access to the property.
Staff recommends moving this to a surplus property process.
Page 36 of 68
FINANCIAL ANALYSIS:
The area shown in the park and for street purposes is valued at $________.
LEGAL ANALYSIS:
CPMC 2.40.120, governing surplus property provides that surplus property may be
disposed of in a number of ways, including by: "5. Fixed Price Sale. The city manager
may establish a selling price based upon an independent appraisal or published
schedule of values generally accepted by the insurance industry, schedule and
advertise a sale date, and sell to the first buyer meeting the sales terms."
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
ATTACHMENTS/EXHIBITS:
1. Don Jones Park
2. 09002-T-67 exhibit prelim 2024-02-20
3. APPRAISAL_Vilas Road
4. 2024-10-17_Wind Song Ln_Access Esmt_Area
STAFF RECOMMENDATION:
Staff recommends moving this to a surplus property process.
RECOMMENDED MOTION:
I move to direct staff to begin proceedings to declare the .07 acre portion of Don Jones
Park, depicted in the exhibits hereto, be declared surplus.
Page 37 of 68
Potential Property Sale
Fu
t
u
r
e
R
o
a
d
Don Jones Park
WIND SONG LN
¯Page 38 of 68
Page 39 of 68
- COLETTE MEYER, MAI -
1
RESTRICTED APPRAISAL REPORT
Use of this report is limited to the client(s). The rationale for how the appraiser arrived at the
opinions and conclusions set forth in this report may not be understood properly without additional
information that is in the appraiser’s workfile.
Subject Address: Adjacent south of 185 W. Vilas Road, Central Point, Oregon 97502
Map & Tax Lot: 37-2W-01BA, Tax Lot 1100 (portion)
Property Type: The subject property is currently a .07-acre portion of Don Jones Park
(Open Space zoning). The owner of 185 W. Vilas is interested in buying
the property as it is currently unused park space. The area would be
incorporated into their property, which has a comp plan designation as
medium density residential. The property owner, prior to development,
must rezone the property to LMR – Low Mix Residential or to R-2,
Residential Two-Family Residential.
Client: City of Central Point, 140 South 3rd Street, Central Point, OR 97502
Intended Use: Asset management for potential sale. No other uses of this appraisal are
intended by the appraiser.
Intended Users: Client and 185 Vilas Road property owner. No other users of this appraisal
are intended by the appraiser.
Property Rights: Fee Simple
Type of Value: Market Value in Assemblage
Definition of Market Value1: “Market value means the most probable price which a property
should bring in a competitive and open market under all conditions requisite to a fair sale, the
buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected
by undue stimulus. Implicit in this definition are the consummation of a sale as of a specified date
and the passing of title from seller to buyer under conditions whereby:
(1) Buyer and seller are typically motivated;
(2) Both parties are well informed or well advised, and acting in what they consider
their own best interests;
(3) A reasonable time is allowed for exposure in the open market;
(4) Payment is made in terms of cash in U.S. dollars or in terms of financial
arrangements comparable thereto; and
(5) The price represents the normal consideration for the property sold unaffected by
special or creative financing or sales concessions granted by anyone associated
with the sale.”
1 Source: USPAP 2024 Edition.
Page 40 of 68
- COLETTE MEYER, MAI -
2
Conditions of Appraisal: The appraisal assumes rezoning to LMR or R-2. As requested by the
client, the market value opinion is based on “value in assemblage” with the adjacent 185 W. Vilas
Road site (37-1W-01BA, Tax Lot 800).
Subject Description: The subject property is currently a .07-acre portion of Don Jones Park
(Open Space zoning). According to the client, the owner of 185 W. Vilas is interested in buying
the property as it is currently unused park space. The area would be incorporated into their
property, which has a comp plan designation as medium density residential. The property owner,
prior to development, must rezone the property to LMR – Low Mix Residential or to R-2,
Residential Two-Family Residential. [Note: 185 W. Vilas was forced annexed into the city in
2017. It is zoned R-1-6, but a condition of the annexation was a re-zone upon development].
According to the survey prepared by Neathamer Surveying, Inc., and located in the addenda of
this report, the subject totals 2,930 square feet, or 0.07 acres. It is an irregular-triangular shaped
parcel approximately 90 feet wide on the north boundary and 55.24 feet deep on the eastern
boundary. The parcel has approximately 117+/- feet of frontage on an asphalt pathway providing
pedestrian ingress/egress between the park’s parking lot on the west and the terminus of Wind
Song Lane on the east. The asphalt pathway has gravel shoulders at the subject frontage, except
for concrete curbs on the southwest corner of the site adjacent to a trash enclosure. The trash
enclosure improvements on the subject site include 6-foot perimeter chain link fencing with
privacy slats. An underground, 12-inch storm drain line with manhole extends through the
southwest corner of the site, as depicted on the survey. Reference is also made to the subject
photographs in the addenda.
Per the scope of work of this appraisal, in “as is” condition the subject is valued as part of the
larger assemblage including 185 W. Vilas Road adjacent north (Tax Lot 800). According to the
survey this parcel totals 17,106 square feet, or 0.39 acres. The combined assemblage is thus
20,036 square feet, or 0.46 acres. The assemblage is a rectangular-irregular shaped parcel with
90.40+/- feet of frontage on the south line of Vilas Road. It is approximately 90 feet wide by 190
to 247+/- feet deep. There is currently one curb cut on Vilas Road providing for vehicular ingress
and egress. An asphalt travel way owned by the city extends north-south adjacent west of the
assemblage. Currently, the travel way is barricaded at its intersection with the city park.
According to Mr. Matt Samitore of the City of Central Point, the barricade will be removed, and
the right of way will be connected to Wind Song Lane. This travel way will allow vehicular ingress
and egress to the subject. The developer will be required to bring the roadway and Wind Song
Lane to municipal standards including ½ street improvements with asphalt paving, concrete curbs
and gutters at the subject frontage. Vilas Road at the subject frontage is a three-lane arterial with
two lanes of traffic, one in each direction, and a center turn lane. At the subject frontage it is
asphalt paved with concrete curbs, gutters and bike lanes. Overhead utility lines on wood
standards are located on the south side of the right of way. The assemblage includes relatively
flat topography and is slightly below surrounding street grade. Adjacent uses include newer
residential subdivision development to the east, an older mixed-use development with residence
and service commercial facility to the west, Don Jones Park with basketball courts on the south,
and Vilas Road with mature residential neighborhoods on the north. According to FEMA map
41029C-1769F dated May 3, 2011, the subject is located outside the flood hazard area. Per the
scope of work, the subject assemblage is proposed to be rezoned for LMR – Low Mix Residential
(TOD) or to R-2, Residential Two-Family Residential. According to the city’s land development
code, both the LMR and R-2 zones allow for single and multi-family residential dwellings with a
density of 6 to 12 units per acre. The max building height is 35 feet, and the max lot coverage is
50 percent (R-2) or 80 percent (LMR).
Page 41 of 68
- COLETTE MEYER, MAI -
3
In addition to required street improvements for development, according to the City of Central
Point, the existing city trash enclosure on the southwest corner of the subject site will need to be
relocated inside the park by the subject developer.
Off-Sites: The estimated costs to complete the one-half street improvements are estimated based
on the national cost guide Marshall & Swift, Section 66, pages 1 and 2, as follows:
½ Street Improvements – Assemblage Property:
Asphalt Travel Way – W/S of Subject (185’)
Wind Song Lane/Apron – S/S of Subject (117’)
Total: 302 LF frontage
6” Concrete Curb w/ 2’ Gutter: 302 LF X $30/LF = $9,060
2” Asphalt on 2” Base (15 feet wide X 302 LF): 4,530 SF X $4.00/SF = $18,120
Total: $27,180, rounded to $27,000 or $1.35/SF assemblage area
Relocation of Trash Enclosure: The estimated cost to relocate the existing trash enclosure has
been estimated based on a review of the national cost guide Marshall & Swift, and a phone
consultation with the local business Quality Fence. According to cost estimator Mr. Jacob Graffis
of Quality Fence, most of the existing trash enclosure materials can be salvaged and reset as
part of the relocation. The exceptions are the posts and t-wires (bottom tension wires) which will
need to be demolished and replaced. According to Mr. Graffis, the estimated cost to remove the
existing enclosure and reset in another area of the park with new posts is approximately $1,700.
The actual cost may vary depending on the location of the new site in the park. This estimate
does not include demolition of the existing concrete base with concrete curbs, or construction of
a new concrete base with curbs. Based on the Marshall & Swift cost guide, completion of new
concrete paving is estimated at $2,100 (300 SF X $7/SF) and new concrete curbs at $2,250 (75
LF X $30/LF). Demolition of the existing concrete pad with curbs is estimated at $1,500 with
dump fess. The estimated trash enclosure relocation costs total $7,550, rounded to $7,600, or
$0.38 per square foot of assemblage site area.
Sale & Listing History: There have been no sales or other transfers of the subject property within
the three years prior to the effective date of this appraisal.
Pending Sale: The subject property is not currently pending sale, nor is it listed for sale.
Scope of Work: The subject description was obtained from a site inspection, municipal records and
information provided by the client. Based on the lack of building improvements on site, the sales
comparison approach is the most reliable valuation method. The cost and income approaches
are not developed. Comparable sales data was taken from Jackson County property data and local
MLS records. Sales were confirmed via public records and discussions with parties to the
transactions.
OPINIONS AND CONCLUSIONS
Highest and Best Use: Permitted uses in the subject’s LMR/R-2 zone include single family
residences (SFR’s) and multifamily residential dwellings (MFR’s). The maximum development
density (DU/AC) in the LMR/R-2 zone is a minimum of 6 units and a maximum of 12 units per
acre. The subject’s general location within northeast Central Point is rated average. The subject’s
specific location adjacent to Don Jones Park is rated average to good, with good park access by
Page 42 of 68
- COLETTE MEYER, MAI -
4
way of adjacent pathways and Wind Song Lane. However, noise attributed to nearby sport courts
use including pickleball may be a detriment to some residential occupants. The existing service
commercial and older residential development adjacent west of the subject is rated below average
in quality. The egress from the subject to Vilas Road from the asphalt travel way is rated below
average, due to the speed of traffic on the busy arterial and a somewhat blind curve to the west
of the subject. However, the proposed barricade removal will connect the west side travel way to
Wind Song Lane, providing for improved ingress/egress via Singing Grass Drive. The subject site
is surrounded by both newer residential subdivision and older residential/mixed-use development.
Based on location considerations including adjacent park use/noise, adjacent service commercial
use and vehicular egress, the highest and best use is for multifamily residential housing per the
LMR/R-2 zoning. Based on the size of the subject assemblage, up to 5 units are potential on the
site.
Exposure Time: The appraiser’s opinion of reasonable exposure time for the subject property is
up to 12 months.
Effective Date of Value: March 26, 2024
Sales Comparison Approach: A search for comparable MFR-zoned land sales was made to
help estimate the value of the subject. In recent years there has been a scarcity of multifamily
residential land sales in the subject’s market area of Central Point and the larger Rogue Valley
area truly similar to the subject in size, allowable development density and features. For this
reason, the search area was expanded to include the larger Medford market area, and sales of
SFR zoned parcels with a similar DU/AC. The land sales reviewed in the market are the most
recent and best available and concluded adequate for comparison purposes.
A total of eight land sales are summarized in the Land Sale Comparable Summary chart on the
next page.
Page 43 of 68
- COLETTE MEYER, MAI -
5
LAND SALE COMPARABLE SUMMARY
DATE/REC. SALE SIZE-AC PRICE/SF NO. DU/ PRICE/
NO IDENTIFICATION DOM PRICE SIZE-SF PRICE/AC ZONING UNITS AC UNIT 1 Flag Lot W/S Merriman Road Pending $355,000 1.52 $5.36 SFR-6 9 6 $39,444
N. of DeBarr Avenue 3/5/2024 List Price 66,211 $233,553 List Price
Medford, OR DOM: 95 List Price
2 1757 River Run Street 3/7/2024 $135,000 0.20 $15.50 LMR 1 5 $135,000
Twin Creeks PUD 24-5232 8,712 $675,000
Central Point, OR DOM: 14
3 1392 Poplar Drive 2/6/2024 $285,000 0.38 $17.22 MFR-20 8 21 $35,625
Medford, OR 24-2606 16,553 $750,000
DOM: 2,485
4 2020 Sunset Drive 11/20/2023 $750,000 1.47 $11.71 MFR-15 26 18 $28,846
Medford, OR 23-24314 64,033 $510,204
DOM: 33
5 1300 Beekman Avenue 8/25/2023 $195,000 0.61 $7.34 SFR-6 4 7 $48,750
Medford, OR 23-18646 26,572 $319,672
DOM: 310 w/ shop
6 451 N. First Street 3/14/2023 $95,000 0.17 $12.83 MMR 4 23 $23,750
Central Point, OR 23-4859 7,405 $558,824
DOM: 0
7 1900 Grandview Avenue 11/18/2022 $360,000 1.09 $7.58 SFR-6 6 6 $60,000
Medford, OR 22-33617 47,480 $330,275
DOM: 18
8 Flag Lot 7/15/2022 $139,000 0.60 $5.32 R-2 12 20 $11,583
E/S Pine Street, S. of Short Street 2022-22672 26,136 $231,667
Rogue River, OR DOM: 27
Page 44 of 68
- COLETTE MEYER, MAI -
6
Comparative Analysis: The land sales range in price from $95,000 to $750,000 for parcels
ranging in size from 0.17 to 1.52 acres. The prices per square foot range from $5.32 to $17.22
per square foot, and the prices per allowable units range from $11,583 to $135,000. Excluding
the high and low indications, the sales range from $5.36 to $15.50 per square foot, or from
$23,750 to $60,000 per unit.
The market data indicate a tighter range based on price per square foot, therefore this is the unit
of comparison applied in the analysis. The sales were zoned a variety of SFR/MFR designations
with allowable development densities from 5 to 23 DU/AC. Most include a higher development
density than the subject; there was a scarcity of recent LMR/R-2 sales available for comparison.
The higher density land sales, No.’s 3, 4, 6 and 8, from 18 to 23 DU/AC, superior to the subject
(6-12 DU/AC), typically indicate a price per square foot at the upper end of the market range.
Most of the sales required completion of street improvements upon development, similar to the
subject property. However, the subject’s corner frontage with an estimated off-site cost of $1.35
per square foot of assemblage area is at the upper end of the market range. None of the land
sales included the required relocation of a trash enclosure with an estimated cost of $0.38 per
square foot of assemblage area. The sales therefore require a downward adjustment based on
the estimated off-site and trash enclosure relocation costs in the range of $0.50 to $1.00 per
square foot.
Of the data set, only Sales 2 and 6 are in the subject’s market area of Central Point. Sale 2 at
$15.50 per square foot is zoned LMR but was slated for SFR construction. It is in a new
subdivision phase of the Twin Creeks PUD, superior in most respects to the subject. The street
was completed to current standards only requiring concrete sidewalks upon development. The
lot is also surrounded by open space. Sale 2 requires downward adjustments as compared to
the subject and indicates a value less than $15.50 per square foot is achievable. Sale 6 at $12.83
per square foot is a small, 0.17-acre lot located north of downtown Central Point. It is zoned MMF
with a higher development density. The access from First Street is rated superior. Overall, Sale
6 requires a net downward adjustment for small size, higher development density and superior
access. It indicates a value less than $12.83 per square foot is achievable for the subject.
The remaining sales, No.’s 1, 3-5 and 7-8, are sites in the larger market area. These sales range
in price from $5.32 to $17.22 per square foot. Excluding the high and low indications, the sales
range from $5.36 (list price) to $12.83 per square foot. The proposed and/or allowable
development densities ranged from 6 to 21 DU/AC. Of this data set, Sales 1, 5 and 7 are rated
most similar to the subject in allowable development density. They range in price from $5.36 to
$7.58 per square foot. Sale 1 at $5.36 per square foot is the pending sale of a 1.52-acre flag lot
on Merriman Road in Medford, just south of Central Point. It was listed and went under contract
on March 5, 2024, after 95 days on market. The pending price was not disclosed but is anticipated
to be less than the list price of $5.36 per square foot based on the time on the market. Sale 1 is
larger and thus inferior to the subject in size, requiring an upward adjustment. Sales 5 and 7 from
$7.34 to $7.58 per square foot are slightly larger than the subject but are rated superior in location
and access. The net adjustments are downward. Overall, the most similar Medford area land
sales indicate a value range greater than $5.36 but less than $7.34 per square foot for the subject.
Page 45 of 68
- COLETTE MEYER, MAI -
7
Conclusions: Based on the preceding comparative analysis, the market value of the assembled,
0.46-acre site is estimated to be $130,000 (20,036 SF X $6.50/SF = $130,234, rounded). This
equals $26,000 per allowable unit, bracketed by the data set. The market value of the subject’s
0.07-acre site is as follows:
2,930 Square Feet X $6.50/SF = $19,045
Rounded = $19,000
The supporting documentation for the analyses and the development of the sales comparison
approach to value is retained in the appraiser’s workfile.
Opinion of Market Value: $19,000
Assumptions and Limiting Conditions: This appraisal is subject to the following assumptions
and conditions:
1. It is assumed that the property is in compliance with all applicable federal, state and
local laws, ordinances, regulations, building standards, use restrictions and zoning
unless the lack of compliance is stated in the appraisal report. Determining and
reporting on such compliance were not part of the scope of work for this assignment.
2. It is assumed that all water, sewer facilities and utilities (whether existing or proposed)
are or will be in good working order, are safe for use, and are or will be sufficient to
serve the current or proposed uses of the subject property or any structures or other
improvements. Determining and reporting on such matters were not a part of the
scope of work for this assignment.
3. Unless otherwise stated in this report, the past or current existence of hazardous
materials or environmental contamination on, below or near the subject property was
not overserved or known by the appraiser. The appraiser, however, is not qualified to
detect such substances or to make determinations about their presence. The
presence of substances such as asbestos, urea-formaldehyde foam insulation and
other potentially hazardous materials or environmental contamination may affect the
value of the property. Unless otherwise stated, the value estimated is predicated on
the assumption that there is no such material on, below or affecting the property that
would cause a loss in value. No responsibility is assumed for such conditions or for
any expertise or engineering assistance required to discover them. The intended user
is urged to retain an expert in this field, if desired.
4. Possession of this report or a copy thereof does not carry with it the right of publication
nor may it be used for any purpose by any other than the client without the previous
written consent of the appraiser and then only with proper qualifications.
5. Neither all nor any part of the contents of this report shall be conveyed to the public
through advertising, public relations, news, sales, or other media without the written
consent and approval of the author, particularly as to valuation conclusions, and the
identity of the appraiser.
Page 46 of 68
- COLETTE MEYER, MAI -
8
6. The appraiser shall not be required to give testimony or appear in court by reason of
this appraisal with reference to the property described herein unless prior
arrangements have been made.
Certification of Appraisal:
I certify that, to the best of my knowledge and belief:
- The statements of fact contained in this report are true and correct.
- The reported analyses, opinions, and conclusions are limited only by the reported
assumptions and limiting conditions and are my personal, impartial, and unbiased
professional analyses, opinions, and conclusions.
- I have no present or prospective interest in the property that is the subject of this report
and no personal interest with respect to the parties involved.
- I have performed no services, as an appraiser or other capacity, regarding the property
that is the subject of this report within the three-year period immediately preceding
acceptance of this assignment.
- I have no bias with respect to the property that is the subject of this report or to the
parties involved with this assignment.
- My engagement in this assignment was not contingent upon developing or reporting
predetermined results.
- My compensation for completing this assignment is not contingent upon the
development or reporting of a predetermined value or direction in value that favors the
cause of the client, the amount of the value opinion, the attainment of a stipulated result,
or the occurrence of a subsequent event directly related to the intended use of this
appraisal.
- My analyses, opinions, and conclusions were developed, and this report has been
prepared, in conformity with the Uniform Standards of Professional Appraisal Practice.
- I have made a personal inspection of the property that is the subject of this report.
- No one provided significant real property appraisal assistance to the person signing this
certification.
- The reported analyses, opinions, and conclusions were developed, and this report has
been prepared, in conformity with the Code of Professional Ethics and Standards of
Professional Appraisal Practice of the Appraisal Institute.
- The use of this report is subject to the requirements of the Appraisal Institute relating to
review by its duly authorized representatives.
Page 47 of 68
- COLETTE MEYER, MAI -
9
- As of the date of this report, I have completed the Continuing Education Program for
Designated Members of the Appraisal Institute.
______________________
Colette Meyer, MAI
Oregon State Certified General Appraiser
License No. C000767, expiring 11/30/2025
April 2, 2024
Page 48 of 68
- COLETTE MEYER, MAI -
10
COLETTE J. MEYER, MAI
QUALIFICATIONS
Colette Meyer is a professional commercial real estate appraiser and consultant.
She conducts real estate appraisals plus market, economic feasibility, and highest and
best use studies. She has been appraising commercial real estate since 1990. She was
awarded the State Certified General Appraiser’s License from the State of Oregon’s
Appraiser Certification and Licensure Board on September 16, 2003 (License No.
C000767, expiring 11/30/2025).
Ms. Meyer was awarded the MAI designation by the Appraisal Institute on May 2,
2013.
Ms. Meyer earned a Bachelor of Science from the University of Oregon in June
1990. Her major area of study was Finance. Her secondary area of study within the
Business School was Real Estate Finance, and her minor was in Geography. She
received Dean’s List honors. Some additional real estate appraisal courses, seminars
and examinations that she has completed are as follows:
Appraisal Institute
Foundations of Real Estate Appraisal
Uniform Standards of Professional Appraisal Practice
Business Practices and Ethics
Basic Income Capitalization
Advanced Income Capitalization
Advanced Sales Comparison and Cost Approaches
Highest & Best Use and Market Analysis
Report Writing and Valuation Analysis
Advanced Applications
Comprehensive Examination
Experience Credits
Demonstration Narrative Appraisal Report
Condemnation Appraising, Basic and Advanced Principles
Small Hotel/Motel Valuation
Apartment Appraisal Concept and Applications
Subdivision Valuation
Case Studies in Appraising Green Commercial Buildings
Ms. Meyer’s appraisal experience includes a wide variety of commercial, industrial
and multi-family properties in southern Oregon and throughout the nation. From 1990 to
1999, she worked as a licensed appraiser and appraiser assistant with Brown, Chudleigh,
Schuler, & Associates in Medford, Oregon. From 1999 to 2004, Ms. Meyer served as an
independent contractor, assisting and completing valuations with Evan Archerd, MAI of
Ashland, Oregon, William Miller, MAI and Steve Graham of Medford, Oregon, and Paul
Zacha, MAI of Grants Pass, Oregon. Since 2004, she has served as the sole proprietor
of Meyer Appraisal & Consulting, currently doing business as Colette Meyer, MAI. Her
Page 49 of 68
- COLETTE MEYER, MAI -
11
appraisal experience includes professional office buildings, regional and community
shopping centers, restaurants, subdivision analysis, industrial buildings, service stations,
and apartment complexes. Ms. Meyer has also conducted condemnation appraisals of
both partial and complete takings. Her appraisal experience includes the following
properties:
Rogue Valley Mall, Medford, Oregon
Pioneer Place Retail Center and Pioneer Place Office Tower, Portland, Oregon
Kruse Way Office Buildings, Lake Oswego, Oregon
One Maritime Plaza Office Tower, San Francisco, California
Flex Industrial Buildings, San Jose, California
TIAA Apartment Complex Portfolio, Los Angeles, California
Low Income Housing Tax Credit (LIHTC) Apartment Portfolio, Nationwide
Clients include People’s Bank of Commerce, Evergreen Federal Bank,
Washington Federal Bank, Key Bank, Banner Bank, Evolve Bank, Oregon Pacific Bank,
U.S. Bank, City of Medford Urban Renewal Agency, City of Phoenix Urban Renewal
Agency, City of Central Point, City of Grants Pass, Rogue Valley Transit District, attorneys
and private individuals.
Ms. Meyer is also active in community service. She has served as a mentor with
the HATS (Help a Teen Succeed) program of Rogue Valley Youth for Christ, a resident
visitor with Three Fountains Nursing Home, and a STARS mentor with the State of
Oregon Department of Human Services.
Page 50 of 68
- COLETTE MEYER, MAI -
12
Page 51 of 68
ADDENDA
Subject Photographs
Survey
Page 52 of 68
SUBJECT PHOTOGRAPHS – March 26, 2024
View north across subject
View south across subject
Page 53 of 68
View east across subject
View west across subject
Page 54 of 68
View southwest across subject
View of existing curb cut on Vilas Road
Page 55 of 68
Views of trash enclosure area on subject with concrete curbs
Page 56 of 68
View east across subject 0.07-acre parcel with storm drain
View east of asphalt pathway adjacent south of subject
Page 57 of 68
View west of asphalt pathway and city park parking lot adjacent south of subject
View south toward city park adjacent south of subject
Page 58 of 68
Views of park facilities adjacent south of subject
Page 59 of 68
View of service commercial facility adjacent west of subject
View of residential dwelling adjacent west of subject at Vilas Road frontage
Page 60 of 68
View east of Vilas Road at subject frontage
View west of Vilas Road at subject frontage
Page 61 of 68
Page 62 of 68
Page 63 of 68
Staff Report DEPARTMENT: Public Works MEETING DATE: October 24, 2024
STAFF CONTACT: Matt Samitore, Parks and Public Works Director
SUBJECT: Drones in Parks
SUMMARY AND BACKGROUND:
The Municipal Code is currently silent on whether drones may be flown in the City Park
System. The Parks and Recreation staff have received many requests to enable drones
to be flown with no clear rules. In 2017, we brought this item to the Parks Commission,
and they recommended we change the code, but the item was ultimately tabled as the
rules/laws associated with drones were evolving.
Staff seeks guidance on whether to modify the code to allow or deny them, or otherwise
regulate their use. Below is a summary of what our partner cities, Medford and Ashland,
allow.
Medford:
The City of Medford does not have a specific ordinance solely focused on drone use in
parks. However, drone operations are typically governed by state and federal rules,
including FAA regulations. If a person desires to fly a drone in the City of Medford, said
person must ensure compliance with those state and federal regulations, especially
around restricted areas like schools or hospitals. Although there isn't a citywide blanket
ban, drone users are advised they should avoid causing disturbances in sensitive areas
like parks, where visitors or wildlife may be impacted.
Ashland:
Ashland does not allow drones in its public parks without explicit permission. The city's
restrictive approach aligns with its emphasis on protecting natural environments and
minimizing conflicts with park visitors. While Ashland follows FAA rules, the city also
imposes stricter limits locally to ensure public safety and preserve the tranquility of
public spaces.
Both cities manage drone use to avoid disruptions and maintain safety, but Ashland
takes a more restrictive stance in its parks, reflecting its community values and
environmental priorities.
FINANCIAL ANALYSIS:
N/A
LEGAL ANALYSIS:
N/A
Page 64 of 68
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
N/A
ATTACHMENTS/EXHIBITS:
1. Staff Report - Drones in Parks 11-27-17
STAFF RECOMMENDATION:
Council may direct staff to 1) bring back an ordinance amending city code to regulate
drones in the city; or 2) advise staff no further changes are necessary at this time. In
the event Council directs staff to bring back an ordinance, staff seeks direction as to
whether to regulate similar to Medford, or the more restrictive provisions such as
Ashland, or another approach as the Council sees fit.
RECOMMENDED MOTION:
No recommendation at this time.
Page 65 of 68
140 South Third Street • Central Point, OR 97502 • 541.664.3321 • Fax 541.664.4056
To: Central Point Parks Commission
From: Matt Samitore
Subject: Unmanned Aerial Vehicle (Drone) Use in City Parks
Date: November 27, 2017
Purpose: Discussion of Unmanned Aerial Vehicles (Drones) Use in City Parks
Background: The Parks and Recreation Department has received questions from residents as to
whether drone may be used in city parks. Current Central Point Municipal Codes (CPMC) refers
only to Model Aircraft as follows:
CPMC 8.06.010 (B) Restrictions on Flying Model Aircraft No person shall launch or
fly model aircraft from any private property, public property or public right-of-way in the city,
except that model aircraft may be flown on/from open areas of at least one and one-half acres in
size with permission from the property owner, and from any public park designated for such use.
CPMC 9.68.050 Games and Other Prohibited Activities No person shall participate or assist
others in the playing of any game or activity wherein any object such as a stone, arrow, javelin,
model aircraft, model rocket, golf ball, or any other sharp or hard object or projectile is thrown or
otherwise propelled except in areas specifically designated and posted for that use.
The City Attorney has stated that the existing municipal code can be interpreted as by the city as
prohibiting drone use in parks but since drone use is increasing, specific language would helpful
in clarifying the CPMC. While drones and model aircraft do have similarities, there are
differences: Drones can be programmed to fly autonomously through software controlled flight
plans working in conjunction with sensor and GPS and often have onboard video cameras. Drone
Operators do not necessarily need to keep the device in sight when in flight.
STAFF REPORT
Parks and Recreation Department
Matt Samitore, Director
Page 66 of 68
Operators may not have the same level of experience and training as those who fly model aircraft
and may not have a complete understanding of how to operate the devices safely in public
spaces.
While commercial drone operators must register with the Federal Aviation Administration
(FFA), there are few legal requirements for recreational operators, although the FFA does
provide safety guidelines for recreational use. Recreational operators are required to give notice
for flights within five miles of an airport to both the airport operator and air traffic control tower,
if the airport has a tower. There are also areas around the airport where use of drones is not
permitted or limited. These points are important since all of the City of Central Point falls within
five miles of the Rogue Valley International – Medford Airport and portions of the city are
within areas where no use or limited use is allowed (see attached FAA UAS map).
Concerns: Problems with operating drones in city parks are similar to those with operation of
model aircraft – potential damage to property and/or park visitors, disturbing pets, excessive
noise, etc. With drones, there is the additional concern of loss privacy. Privacy is an issue,
because drones often have cameras built in or support the attachment of cameras. While there is
no “reasonable” expectation of privacy in a public park, we should shield those using our parks
as much as we can from these potentially invasive devices. While some communities have
created “drone zones” in their parks, areas that are designated for drone use, this option would
may not work well in Central Point since our parks are relatively small and, in most cases,
surrounded by residences who might be disturbed by drone usage.
Recommendation: Add drones to both CPMC 8.06.10(B) and 9.68.050 which will specifically
restrict or prohibit use in city parks. Park Commission recommendation will be forwarded to
City Council.
Attachment: Unmanned Aerial Vehicle – Restricted Airspace Map
Page 67 of 68
Unmanned Aerial Vehicle – Restricted Airspace Map
Page 68 of 68