HomeMy WebLinkAbout11052024 PC MinutesPLANNING COMMISSION MEETING
MINUTES, 2024
November 5, 20246:00 PM
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www.centralpointoregon.gov
1
Meeting Called to Order
The meeting was called to order at 6:00 PM
2
Roll Call
Commissioners Tom Van Voorhees (Chair), Pat Smith, Jim Mock, Kay Harrison, Alicia Van Riggs and Royce Chambers were present. Also in attendance were Planning Director Stephanie Powers,
Community Planner Justin Gindlesperger, Parks and Public Works Director Matt Samitore, and Planning Secretary Karin Skelton
3
Correspondence
Revised Resolution 925
Revised Findings for Code Amendments
4
Approval of Minutes
A.
Approval of September 3, 2024 Meeting Minutes
Kay Harrison made a motion to approve the September 3, 2024 Minutes. Jim Mock seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes; Royce Chambers,
yes. Motion Passed.
5
Public Appearances
None.
6
Business
Mr. Van Voorhees read the Statement setting forth the protocol for the Public Meeting. He announced two pieces of correspondence. A revised set of Findings and a revised Resolution
925, both pertaining to the Code Amendments.
A. Conditional Use Permit: Goodwill Secondhand Store
Mr. Van Voorhees read the rules for a Quasi-Judicial hearing. The commissioners had no conflict of interest, ex-parte contact or bias to declare.
The Public Hearing was opened.
Community Planner Justin Gindlesperger reviewed the Conditional Use Permit Application for the Goodwill second hand retail store. He explained the C-5 zoning listed the proposed retail
use as a Conditional use. He gave an overview of the proposed development which would include the retail store, donation center, warehouse and job connection facility. He explained
the site access, neighborhood compatibility and the traffic impacts. He said the Transportation Impact Analysis (TIA) showed no recommended conditions.
Public Works Director Matt Samitore reviewed the site access points and the findings of the TIA. He also reviewed proposed future traffic improvements planned for the Hamrick and Biddle
Road intersection stating they may be implemented sooner than originally envisioned as these properties developed and traffic increased.
Jane Alexander, Agent
Ms. Alexander described the proposed development. She reviewed the structure, landscaping and parking. She clarified the access points and traffic flow through the site.
Public Comments
Richard Aarons, resident.
Mr. Aarons stated he was in favor of the Goodwill project, but was concerned about internal traffic flow. He mentioned vehicles parked along the private retail street as a problem.
Christene Graddy, Resident
Ms. Graddy expressed concern regarding increased traffic and the parked vehicles along the private retail street stating it was prohibitively narrow for semi-trucks making deliveries.
Mr. Samitore explained the original plan for the subdivision and how the internal road was a private retail street intended to be a fire lane and was under the jurisdiction of Fire District
3. He explained that Biddle Road was under the Jurisdiction of Jackson County and they had no plans to implement any traffic control at that site.
Jane Alexander, Agent
Ms. Alexander reviewed the proposed traffic circulation with regard to delivery trucks.
Dave Traphagen, Applicant
Mr. Traphagen stated there would only be one delivery per day. He explained Goodwill would most likely handle the fire lane access with Fire District 3.
Christine Graddy, resident
Ms. Graddy expressed concern about delivery trucks and traffic on Biddle Road. She stated the access is insufficient and the private road is too narrow.
Mr. Samitore stated the private retail street was not the city’s jurisdiction but under the jurisdiction of Fire District 3. He stated the original plan called for the street to be
signed for no parking and was intended as a fire lane. That has never been enforced.
Planning Director Stephanie Powers summarized the CUP application and the approval criteria. She clarified originally there was supposed to be no parking signs on the private street,
however that has never been enforced.
The Public Hearing Was Closed.
Kay Harrison made a motion to approve Resolution 923 with a condition requiring no parking on the private street.
During discussion the commissioners clarified it was not within the scope of their authority
to impose that condition.
Ms. Harrison withdrew the motion. She then moved to approve Resolution No. 923 a Resolution recommending approval of the conditional Use Permit application for the Southern Oregon Goodwill
development plan per the Staff Report dated November 5, 2024. Royce Chambers seconded the motion. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes;
Royce Chambers, yes. Motion Passed.
B. Southern Oregon Goodwill Site Plan & Architectural Review
Mr. Van Voorhees stated the rules for the public hearing remained as previously read.
The commissioners had no conflict of interest, ex-parte conflict or bias to declare.
Mr. Gindlesperger gave an overview of the Goodwill Site Plan, describing the background, proposed use and design considerations. He reviewed the access points, the proposed parking,
loading/ circulation and landscape plan. He outlined the building design and the proposed pedestrian/public access. He stated Staff recommended approval of the application.
The Public Hearing was Opened
Jane Alexander, Agent
Ms. Alexander reviewed the sight design explaining its compliance with the design and development standards for commercial development in the C-5. zone. in response to the commissioners’
inquiry she stated that no lighting plan has been submitted, however all lighting on the sight is proposed to light the site only and not any spill over to public areas
Richard Aarons, resident.
Mr. Aarons expressed his approval of the project and felt it would be good for Central Point.
The Public Hearing was closed.
Alicia Van Riggs made a motion to approve Resolution No. 924, a Resolution approving the Site Plan & Architectural Review application for the Southern Oregon Goodwill development plan
per the Staff Report dated November 5, 2024. Pat Smith Seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes; Royce Chambers, yes. Motion Passed
C. Land Development Code Amendments
Mr. Van Voorhees read the rules for a legislative hearing.
The Commissioners had no bias to declare.
Planning Director Stephanie Powers gave an overview of the various amendments to the City’s land development code. She explained the proposed amendments are an effort to provide clarity
and standards for land use and development within the City. She stated the proposed changes would establish general provisions and clarify existing policies by providing clear and
objective procedures, standards and approval criteria for land use applications. These would include annexations, adjustments and variances, conditional use permits, replats, property
line adjustments, fences and home occupations.
The commissioners discussed the amendments, focusing on fence requirements for corner lots.
Jim Mock made a motion to approve Resolution 925 forwarding a favorable recommendation for major amendments to various sections in Title 1, Title 16 and Title 17 of the Central Point
Municipal Code. Kay Harrison seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes; Royce Chambers, yes. Motion Passed.
Community Planner Justin Gindlesperger reviewed the Conditional Use Permit Application for the Goodwill second hand retail store. He explained the C-5 zoning listed the proposed retail
use as a Conditional use. He gave an overview of the proposed development which would include the retail store, donation center, warehouse and job connection facility. He explained
the site access, neighborhood compatibility and the traffic impacts. He said the Transportation Impact Analysis (TIA) showed no recommended conditions.
Public Works Director Matt Samitore reviewed the site access points and the findings of the TIA. He also reviewed proposed future traffic improvements planned for the Hamrick and Biddle
Road intersection stating they may be implemented sooner than originally envisioned as these properties developed and traffic increased.
Jane Alexander, Agent
Ms. Alexander described the proposed development. She reviewed the structure, landscaping and parking. She clarified the access points and traffic flow through the site.
Public Comments
Richard Aarons, resident.
Mr. Aarons stated he was in favor of the Goodwill project, but was concerned about internal traffic flow. He mentioned vehicles parked along the private retail street as a problem.
Christene Graddy, Resident
Ms. Graddy expressed concern regarding increased traffic and the parked vehicles along the private retail street stating it was prohibitively narrow for semi-trucks making deliveries.
Mr. Samitore explained the original plan for the subdivision and how the internal road was a private retail street intended to be a fire lane and was under the jurisdiction of Fire District
3. He explained that Biddle Road was under the Jurisdiction of Jackson County and they had no plans to implement any traffic control at that site.
Jane Alexander, Agent
Ms. Alexander reviewed the proposed traffic circulation with regard to delivery trucks.
Dave Traphagen, Applicant
Mr. Traphagen stated there would only be one delivery per day. He explained
Goodwill would most likely handle the fire lane access with Fire District 3.
Christine Graddy, resident
Ms. Graddy expressed concern about delivery trucks and traffic on Biddle Road. She stated the access is insufficient and the private road is too narrow.
Mr. Samitore stated the private retail street was not the city’s jurisdiction but under the jurisdiction of Fire District 3. He stated the original plan called for the street to be
signed for no parking and was intended as a fire lane. That has never been enforced.
Planning Director Stephanie Powers summarized the CUP application and the approval criteria. She clarified originally there was supposed to be no parking signs on the private street,
however that has never been enforced.
The Public Hearing Was Closed.
Kay Harrison made a motion to approve Resolution 923 with a condition requiring no parking on the private street.
During discussion the commissioners clarified it was not within the scope of their authority
to impose that condition.
Ms. Harrison withdrew the motion. She then moved to approve Resolution No. 923 a Resolution recommending approval of the conditional Use Permit application for the Southern Oregon Goodwill
development plan per the Staff Report dated November 5, 2024. Royce Chambers seconded the motion. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes;
Royce Chambers, yes. Motion Passed.
B. Southern Oregon Goodwill Site Plan & Architectural Review
Mr. Van Voorhees stated the rules for the public hearing remained as previously read.
The commissioners had no conflict of interest, ex-parte conflict or bias to declare.
Mr. Gindlesperger gave an overview of the Goodwill Site Plan, describing the background, proposed use and design considerations. He reviewed the access points, the proposed parking,
loading/ circulation and landscape plan. He outlined the building design and the proposed pedestrian/public access. He stated Staff recommended approval of the application.
The Public Hearing was Opened
Jane Alexander, Agent
Ms. Alexander reviewed the sight design explaining its compliance with the design and development standards for commercial development in the C-5. zone. in response to the commissioners’
inquiry she stated that no lighting plan has been submitted, however all lighting on the sight is proposed to light the site only and not any spill over to public areas
Richard Aarons, resident.
Mr. Aarons expressed his approval of the project and felt it would be good for Central Point.
The Public Hearing was closed.
Alicia Van Riggs made a motion to approve Resolution No. 924, a Resolution approving the Site Plan & Architectural Review application for the Southern Oregon Goodwill development plan
per the Staff Report dated November 5, 2024. Pat Smith Seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes; Royce Chambers, yes. Motion Passed
C. Land Development Code Amendments
Mr. Van Voorhees read the rules for a legislative hearing.
The Commissioners had no bias to declare.
Planning Director Stephanie Powers gave an overview of the various amendments to the City’s land development code. She explained the proposed amendments are an effort to provide clarity
and standards for land use and development within the City. She stated the proposed changes would establish general provisions and clarify existing policies by providing clear and
objective procedures, standards and approval criteria for land use applications. These would include annexations, adjustments and variances, conditional use permits, replats, property
line adjustments, fences and home occupations.
The commissioners discussed the amendments, focusing on fence requirements for corner lots.
Jim Mock made a motion to approve Resolution 925 forwarding a favorable recommendation for major amendments to various sections in Title 1, Title 16 and Title 17 of the Central Point
Municipal Code. Kay Harrison seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay
6
Business
Mr. Van Voorhees read the Statement setting forth the protocol for the Public Meeting. He announced two pieces of correspondence. A revised set of Findings and a revised Resolution
925, both pertaining to the Code Amendments.
A. Conditional Use Permit: Goodwill Secondhand Store
Mr. Van Voorhees read the rules for a Quasi-Judicial hearing. The commissioners had no conflict of interest, ex-parte contact or bias to declare.
The Public Hearing was opened.
Community Planner Justin Gindlesperger reviewed the Conditional Use Permit Application for the Goodwill second hand retail store. He explained the C-5 zoning listed the proposed retail
use as a Conditional use. He gave an overview of the proposed development which would include the retail store, donation center, warehouse and job connection facility. He explained
the site access, neighborhood compatibility and the traffic impacts. He said the Transportation Impact Analysis (TIA) showed no recommended conditions.
Public Works Director Matt Samitore reviewed the site access points and the findings of the TIA. He also reviewed proposed future traffic improvements planned for the Hamrick and Biddle
Road intersection stating they may be implemented sooner than originally envisioned as these properties developed and traffic increased.
Jane Alexander, Agent
Ms. Alexander described the proposed development. She reviewed the structure, landscaping and parking. She clarified the access points and traffic flow through the site.
Public Comments
Richard Aarons, resident.
Mr. Aarons stated he was in favor of the Goodwill project, but was concerned about internal traffic flow. He mentioned vehicles parked along the private retail street as a problem.
Christene Graddy, Resident
Ms. Graddy expressed concern regarding increased traffic and the parked vehicles along the private retail street stating it was prohibitively narrow for semi-trucks making deliveries.
Mr. Samitore explained the original plan for the subdivision and how the internal road was a private retail street intended to be a fire lane and was under the jurisdiction of Fire District
3. He explained that Biddle Road was under the Jurisdiction of Jackson County and they had no plans to implement any traffic control at that site.
Jane Alexander, Agent
Ms. Alexander reviewed the proposed traffic circulation with regard to delivery trucks.
Dave Traphagen, Applicant
Mr. Traphagen stated there would only be one delivery per day. He explained Goodwill would most likely handle the fire lane access with Fire District 3.
Christine Graddy, resident
Ms. Graddy expressed concern about delivery trucks and traffic on Biddle Road. She stated the access is insufficient and the private road is too narrow.
Mr. Samitore stated the private retail street was not the city’s jurisdiction but under the jurisdiction of Fire District 3. He stated the original plan called for the street to be
signed for no parking and was intended as a fire lane. That has never been enforced.
Planning Director Stephanie Powers summarized the CUP application and the approval criteria. She clarified originally there was supposed to be no parking signs on the private street,
however that has never been enforced.
The Public Hearing Was Closed.
Kay Harrison made a motion to approve Resolution 923 with a condition requiring no parking on the private street.
During discussion the commissioners clarified it was not within the scope of their authority
to impose that condition.
Ms. Harrison withdrew the motion. She then moved to approve Resolution No. 923 a Resolution recommending approval of the conditional Use Permit application for the Southern Oregon Goodwill
development plan per the Staff Report dated November 5, 2024. Royce Chambers seconded the motion. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes;
Royce Chambers, yes. Motion Passed.
B. Southern Oregon Goodwill Site Plan & Architectural Review
Mr. Van Voorhees stated the rules for the public hearing remained as previously read.
The commissioners had no conflict of interest, ex-parte conflict or bias to declare.
Mr. Gindlesperger gave an overview of the Goodwill Site Plan, describing the background, proposed use and design considerations. He reviewed the access points, the proposed parking,
loading/ circulation and landscape plan. He outlined the building design and the proposed pedestrian/public access. He stated Staff recommended approval of the application.
The Public Hearing was Opened
Jane Alexander, Agent
Ms. Alexander reviewed the sight design explaining its compliance with the design and development standards for commercial development in the C-5. zone. in response to the commissioners’
inquiry she stated that no lighting plan has been submitted, however all lighting on the sight is proposed to light the site only and not any spill over to public areas
Richard Aarons, resident.
Mr. Aarons expressed his approval of the project and felt it would be good for Central Point.
The Public Hearing was closed.
Alicia Van Riggs made a motion to approve Resolution No. 924, a Resolution approving the Site Plan & Architectural Review application for the Southern Oregon Goodwill development plan
per the Staff Report dated November 5, 2024. Pat Smith Seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes; Royce Chambers, yes. Motion Passed
C. Land Development Code Amendments
Mr. Van Voorhees read the rules for a legislative hearing.
The Commissioners had no bias to declare.
Planning Director Stephanie Powers gave an overview of the various amendments to the City’s land development code. She explained the proposed amendments are an effort to provide clarity
and standards for land use and development within the City. She stated the proposed changes would establish general provisions and clarify existing policies by providing clear and
objective procedures, standards and approval criteria for land use applications. These would include annexations, adjustments and variances, conditional use permits, replats, property
line adjustments, fences and home occupations.
The commissioners discussed the amendments, focusing on fence requirements for corner lots.
Jim Mock made a motion to approve Resolution 925 forwarding a favorable recommendation for major amendments to various sections in Title 1, Title 16 and Title 17 of the Central Point
Municipal Code. Kay Harrison seconded. ROLL CALL: Jim Mock, yes; Pat Smith, yes; Kay Harrison,yes;Alicia Van Riggs, yes; Royce Chambers, yes. Motion Passed.
7. Discussion Items
8. Administrative Reviews
None.
9. Adjournment
Chair Tom Van Voorhees declared the meeting was adjourned at 9:00 p.m.
The foregoing minutes of the November 5, 2024, Planning Commission meeting were approved by the Planning Commission at its meeting on November 5, 2024.
_________________________
Tom Van Voorhees
Planning Commission Chair