HomeMy WebLinkAbout05072024 Planning Commission Minutes (Powers Edits)PLANNING COMMISSION MEETING
MINUTES
May 7, 2024
6:00 PM
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1
Meeting Called to Order
The meeting was called to order at 6:00 PM
2
Roll Call
Commissioners Tom Van Voorhees (Chair), Pat Smith, Jim Mock, Alicia Van Riggs, Robin Stroh, and Don Dixon were present. Also in attendance were Planning Director Stephanie Powers, Community
Planner Justin Gindlesperger, Parks and Public Works Director Matt Samitore, and Public Works Assistant Cyndi Weeks.
3
Correspondence
Ms. Powers reported that the City received a letter from an anonymous party regarding the Pheasant Creek Estates Phase II application. However, legal counsel advised not distributing
and admitting into the record unless the individual identifies themselves as the author, which would be necessary for the individual to having standing to appeal.
4
Approval of Minutes
A.
Approval of April 02, 2024 Meeting Minutes
Pat Smith made a motion to approve the April 2, 2024 Minutes. Robin Stroh seconded.
ROLL CALL: Jim Mock, yes; Pat Smith, yes; Robin Stroh, yes; Alicia Van Riggs, yes; Don Dixon, yes. Motion Passed.
5
Public Appearances
6
Business
A.
Sunnybrook Village Master Plan
Chairman Van Voorhees read the Quasi-Judicial meeting rules that apply to all four (4) quasi-judicial hearings. He noted that he would have to re-read the statement in the event anyone
new joins the meeting.
Community Planner Justin Gindlesperger stated that this was a continued public hearing. At this time, the applicant is still working on completing a shallow well report and has requested
the public hearing be continued to June 4, 2024.
Don Dixon moved to continue the Sunnybrook Village Master Plan to the June 4, 2024 meeting as necessary to allow the Applicant to supply additional information. Pat Smith seconded the
motion.
ROLL CALL: Pat Smith, yes; Jim Mock, yes; Alicia Van Riggs, yes; Robin Stroh, yes; Don Dixon, yes. Motion Passed
B.
Sunnybrook Village Tentative Subdivision Plan
Mr. Gindlesperger stated this a continued public hearing being reviewed concurrently with the Master Plan application. Since the tentative plan must demonstrate compliance with an approved
master plan, the applicant requested an extension to the June 4, 2024 meeting.
Alicia Van Riggs made a motion to continue the public hearing for the Sunnybrook Village Tentative Plan application to the June 4, 2024 Planning Commission meeting. Don Dixon seconded.
ROLL CALL: Pat Smith, yes; Jim Mock, yes; Alicia Van Riggs, yes; Robin Stroh, yes; Don Dixon, yes. Motion Passed.
C.
Pheasant Creek Estates Phase II - Tentative Subdivision Plan
Community Planner Justin Gindlesperger provided an overview of the tentative plan application for Pheasant Creek Estates Phase II to subdivide 2.5 acres into an 8-lots at 3465 Hanley
Road. Pheasant Creek Drive would be extended to provide access to seven of the properties while one property would have access off of Diego Court. Sidewalks with a six foot landscape
row with trees will be installed on Pheasant Creek Drive. Water, sewer, and storm-water utilities are already existing in the area. Vacation of the Diego Court street plug will go in
front of City Council in July.
Gary Whittle, the applicant, introduced himself and offered to answer any questions that the Planning Commissioners may have.
Mike Williams, the current property owner of what would become lot 35 has concerns about obtaining a properly worded and signed Deferred Improvement Agreement for his mortgage lender
for approval of this tentative subdivision plan. He also wanted to know when the street plug vacation would take place.
Neil Olsen addressed the Planning Commission as a citizen. He had questions and concerns about bicycle and pedestrian connectivity. He was concerned about deferring sidewalk improvements
to a later date.
Alicia Van Riggs made a motion to approve Resolution No. 918, a Resolution recommending approval of the Pheasant Creek Estates Phase II Tentative Subdivision Plan application per the
Staff Report dated May 7, 2024. Pat Smith seconded.
ROLL CALL: Pat Smith, yes; Jim Mock, yes; Alicia Van Riggs, yes; Robin Stroh, yes; Don Dixon, yes. Motion Passed.
C.
Pheasant Creek Estates Phase II - Tentative Subdivision Plan
Community Planner Justin Gindlesperger provided an overview of the tentative plan application for Pheasant Creek Estates Phase II to subdivide 2.5 acres into an 8-lots at 3465 Hanley
Road. Pheasant Creek Drive would be extended to provide access to seven of the properties while one property would have access off of Diego Court. Sidewalks with a six foot landscape
row with trees will be installed on Pheasant Creek Drive. Water, sewer, and storm-water utilities are already existing in the area. Vacation of the Diego Court street plug will go in
front of City Council in July.
Gary Whittle, the applicant, introduced himself and offered to answer any questions that the Planning Commissioners may have.
Mike Williams, the current property owner of what would become lot 35 has concerns about obtaining a properly worded and signed Deferred Improvement Agreement for his mortgage lender
for approval of this tentative subdivision plan. He also wanted to know when the street plug vacation would take place.
Neil Olsen addressed the Planning Commission as a citizen. He had questions and concerns about bicycle and pedestrian connectivity. He was concerned about deferring sidewalk improvements
to a later date.
Alicia Van Riggs made a motion to approve Resolution No. 918, a Resolution recommending approval of the Pheasant Creek Estates Phase II Tentative Subdivision Plan application per the
Staff Report dated May 7, 2024. Pat Smith seconded.
ROLL CALL: Pat Smith, yes; Jim Mock, yes; Alicia Van Riggs, yes; Robin Stroh, yes; Don Dixon, yes. Motion Passed.
D.
Housing Authority Partition --Tentative Plan
Planning Director Stephanie Powers provided the staff report for a tentative partition plan application to divide the 21.12-acre property at 1777 East Pine Street into two parcels for
future development. This property's current owner is Housing Authority of Jackson County. She provided an overview of the project site and proposed parcel layout relative to adjacent
streets and Bear Creek. She noted that the site has adjacent utilities that can be extended. However, there are no land development proposals at this time so the proposed partition
does not include the creation of streets or the extension of utilities.
Ms. Powers highlighted the fact that the City’s Transportation System Plan identifies the future extension of Gebhard Road through the site connecting East Pine Street and Beebe Road.
She stated that the Public Works Department Staff Report indicated limited access is available to Proposed Parcel 2 due to proximity to the Hamrick Road/East Pine Street/Biddle Intersection.
A Traffic Impact Analysis will be needed at the time of future development to evaluate site access relative to safety, roadway operation and the need for any mitigation.
Raul Woerner with CSA Planning, Ltd. Identified himself as the applicant’s agent on the proposed tentative plan. He recapped the application and noted the objective was to divide the
parcel and convey Proposed Parcel 1 for commercial development. He made himself available for questions.
Don Dixon made a motion to approve Resolution No. 919, a Planning Commission Resolution Approving a Tentative Plan to divide a 21.12 acre property at 1777 East Pine Street into two (2)
parcels per the corrected Staff Report. Robin Stroh seconded.
ROLL CALL: Pat Smith, yes; Jim Mock, yes; Alicia Van Riggs, yes; Robin Stroh, yes; Don Dixon, yes. Motion Approved.
D.
Housing Authority Partition --Tentative Plan
Planning Director Stephanie Powers provided the staff report for a tentative partition plan application to divide the 21.12-acre property at 1777 East Pine Street into two parcels for
future development. This property's current owner is Housing Authority of Jackson County. She provided an overview of the project site and proposed parcel layout relative to adjacent
streets and Bear Creek. She noted that the site has adjacent utilities that can be extended. However, there are no land development proposals at this time so the proposed partition
does not include the creation of streets or the extension of utilities.
Ms. Powers highlighted the fact that the City’s Transportation System Plan identifies the future extension of Gebhard Road through the site connecting East Pine Street and Beebe Road.
She stated that the Public Works Department Staff Report indicated limited access is available to Proposed Parcel 2 due to proximity to the Hamrick Road/East Pine Street/Biddle Intersection.
A Traffic Impact Analysis will be needed at the time of future development to evaluate site access relative to safety, roadway operation and the need for any mitigation.
Raul Woerner with CSA Planning, Ltd. Identified himself as the applicant’s agent on the proposed tentative plan. He recapped the application and noted the objective was to divide the
parcel and convey Proposed Parcel 1 for commercial development. He made himself available for questions.
Don Dixon made a motion to approve Resolution No. 919, a Planning Commission Resolution Approving a Tentative Plan to divide a 21.12 acre property at 1777 East Pine Street into two (2)
parcels per the corrected Staff Report. Robin Stroh seconded.
ROLL CALL: Pat Smith, yes; Jim Mock, yes; Alicia Van Riggs, yes; Robin Stroh, yes; Don Dixon, yes. Motion Approved.
7
Discussion Items
None.
8
Administrative Reviews
None.
9
Miscellaneous
Ms. Powers shared an upcoming event Ride With Leaders on May 18th which is an approximate 6 mile bike tour of local, county, and state roads in the Central Point area. Planning Commissioners
are invited to participate and need to register in advance.
Director Powers recognized Don Dixon for his service on the Planning Commission and reported this would be his last meeting as he is leaving the area for two years. City staff and Planning
Commissioners wished him well on his new adventure.
10
Adjournment
Jim Mock made a Motion to Adjourn. Don Dixon seconded. The meeting was adjourned at 7:24 p.m.
The foregoing minutes of the May 7, 2024, Planning Commission meeting were approved by the Planning Commission at its meeting of _________________, 2024.
_________________________
Tom Van Voorhees
Planning Commission Chair