The URL can be used to link to this page

Home My WebLink About03/13/25 CC Minutes •-• CITY COUNCIL MEETING1111 "-- MINUTES Ci ; February 27, 2025 CENTRAL 6:00 PM POINT Central Point City Hall, Council Chambers 140 S 3rd St, Central Point, OR Oregon www.centralpointoregon.gov 1 Meeting Called to Order 2 Pledge of Allegiance 3 Roll Call The following members were present: Mayor Taneea Browning, At Large Rob Hernandez, At Large Michael Parsons, Ward I Neil Olsen, Ward III Grey Zimmerman, Ward IV Brian Whitaker. The following members were absent: Ward II Kelley Johnson The following staff were also present: City Manager Chris Clayton, City Attorney Sydnee Dreyer (Remote), Police Chief Scott Logue, Planning Director Stephanie Powers, Parks and Public Works Director Matt Samitore (Remote), Construction Services Supervisor Greg Graves, Community Planner III Justin Gindlesperger, and City Recorder Rachel Neuenschwander. 4 Public Comments 5 Consent Agenda A. Approval of January 23, 2025 Meeting Minutes B. Arbor Week Proclamation 2025 Central Point City Council February 27, 2025 Meeting Page 2 of 11 C. Budget Committee Appointment's D. Quarterly Financial Statements Motion: Approve Moved By: Rob Hernandez Seconded by: Grey Zimmerman Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. 6 Items Removed from the Consent Agenda 7 Public Hearing A. Accepting the Bid for the Moore Family Fields Phase 2 Electrical Contract with Infinity Electric and Exempting from Competitive Bidding. City Manager Chris Clayton read pre-hearing statement and asked if any council members had conflicts of interest to declare for item A on the agenda. No conflicts were declared. Greg Graves, Construction Services Supervisor, presented the resolution to accept the bid for the Hanley Little League Infinity contract. He provided a summary of the project: • It was a design-build project which was unusual for the city. • The only initial bid received was from Knife River for $2,900,000, which was beyond the available budget. • To date, there have been 11 contracts totaling $688,000. • Three change orders for Infinity Electric exceeded the 25% threshold over the original contract cost. • Change orders included work for Hunter Communications, exhaust fans, and backup power for scoreboards and field lighting. • The project has saved about $850,000 compared to the Knife River bid items. • Public interest justifies the exemption from competitive bidding as it will save the city time and money to complete the items with the existing contractor and allow the fields to be ready for Central Point City Council February 27, 2025 Meeting Page 3 of 11 this spring baseball season. If the work were rebid the project could not be completed on time. Council members asked questions about the Ethernet line specifications and the fairness of the contractor's pricing. Staff clarified that the IT department was ensuring the correct specifications were being met. He also noted that local contractors had been community-minded and provided in-kind donations to help keep costs down. Chris added that there was a plan to complete phase three of the project in the next budget cycle, which would finish the remaining fields except for lighting and parking. Mayor Browning opened the public hearing. No one came forward, and the public hearing was closed. Motion: Approve Moved By: Rob Hernandez Seconded by: Neil Olsen Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Rob Hernandez moved to approve Resolution No. 1814, adopting findings, authorizing an exemption from competitive bidding and awarding a contract to Infinity Electric to complete change orders 4-6 — Hanley Baseball Complex. B. Code Amendments to Floodplain Development Standards City Manager Chris Clayton read the legislative pre-hearing statement which applies to the next three hearings on the agenda and asked if any council members had conflicts of interest to declare for items B, C, or D on the agenda. No conflicts were declared. Justin Gindlesperger, Community Planner III, presented the first reading of the ordinance for floodplain management text amendments. He explained that the updates were necessary to comply with new FEMA regulations and the Endangered Species Act. Key points included: • The amendments aim to keep property owners eligible for flood insurance and implement no net loss of floodplain functions. Central Point City Council February 27, 2025 Meeting Page 4 of 11 • Central Point is part of the implementation area for these new standards. • The updates focus on limiting future losses and don't affect existing development unless new floodplain permits are needed. • The amendments incorporate permit-by-permit processes and habitat assessments. Council members asked questions about vegetation requirements and enforcement. Justin clarified that the regulations only apply to mapped floodplain areas and only when property owners are making changes. He also explained that the city identifies requirements when people apply for development permits in the floodplain. Mayor Browning opened the public hearing. No one came forward, and the public hearing was closed. Motion: Approve Moved By: Grey Zimmerman Seconded by: Michael Parsons Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Grey Zimmerman moved to forward the ordinance amending Central Point municipal code Sections 8.24.030, 8.24.040, 8.24.050, 8.24.090, 8.24.130, and 8.24.140, regarding habitat assessments, a pre-implementation compliance measure pathway required by the federal emergency management agency a second reading. C. Comprehensive Plan Land Use Element Amendment Designating a Climate Friendly Area Planning Director Stephanie Powers presented the comprehensive plan amendments related to designating a climate-friendly area (CFA). She explained that this was in response to state rules requiring the city to designate a highly dense mixed-use urban center. Key points included: • The proposed CFA overlay would be applied to 94.4 acres within the East Side transit-oriented development overlay. • The area meets size and dimensional requirements set by the Central Point City Council February 27, 2025 Meeting Page 5 of 11 — state. • The CFA needs to accommodate 30% of current and future housing needs. • Changes to the land use element establish the CFA overlay and apply it to the general land use plan map. • Some land use designations would be changed from medium density residential to high density residential. Council members asked questions about parks and open space requirements within the CFA. Stephanie explained that the city has policies on level of service for amenities and that the transit-oriented development overlay includes requirements for open space based on unit types. Mayor Browning opened the public hearing. No one came forward, and the public hearing was closed. Motion: Approve Moved By: Brian Whitaker Seconded by: Rob Hernandez Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Brian Whitaker moved to forward the Ordinance Amending the Central Point Comprehensive Plan Land Use Element Text and Maps to Establish and Apply a Climate Friendly Area (CFA) Overlay to 94.4 acres within a Portion of the Eastside Transit Oriented Development Overlay, and Amending the General Land Use Plan Map Designation on 27.6 acres within the CFA Overlay from Medium Density Residential to High Density Residential to a second reading. D. Zoning Map and Text Amendments to Designate a Climate Friendly Area Planning Director Stephanie Powers presented the zoning map and text amendments related to the climate friendly area (CFA). She explained that these changes were necessary to implement the CFA designation. Key points included: ri • The map amendments would change 27.6 acres from low mix residential to medium mix residential. • Text amendments would update definitions, align standards Central Point City Council February 27, 2025 Meeting Page 6 of 11 with state requirements, and establish new regulations for the CFA overlay. • Changes include allowing more diverse housing types, — commercial uses, and public facilities within the CFA. • New standards for bicycle parking, building heights, and density were introduced. • Restrictions on auto-dependent uses like vehicle sales and drive-throughs were added within the CFA. Council members asked questions about master plan requirements, density limits, and parking standards. Stephanie clarified that master plans would be optional in most cases within the CFA, and that while there were no maximum density limits, building heights would still be regulated. She also explained that while minimum parking requirements had been eliminated citywide, most developments still chose to include parking. Mayor Browning opened the public hearing. No one came forward, and the public hearing was closed. Motion: Approve Moved By: Grey Zimmerman Seconded by: Michael Parsons Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Grey Zimmerman moved to forward the Ordinance Amending the Central Point Zoning Map to Apply the Climate Friendly Area Overlay to 94.4 Acres within a portion of the Eastside Transit Oriented Development Overlay and Re-zone 27.6 acres from Low Mix Residential (LMR) to Medium Mix Residential (MMR); and Amending Central Point Municipal Code Sections 17.08.410 (TOD Definitions), 17.65 (TOD Overlay), 17.75.039(H) (Bicycle Parking Standards), and Adding New Chapter 17.69 (CFA Overlay) to a second reading. 8 Ordinances and Resolutions A. Code Amendments to Allow Parklets in the Public Right of Way Planning Director Stephanie Powers presented the second reading of 11.1 an ordinance to amend chapter 12.20.020.A.2 of the municipal code Central Point City Council February 27, 2025 Meeting Page 7 of 11 to allow parklets and sidewalk cafes in the public right-of-way. She explained that this amendment was necessary to implement the temporary parklet program approved by the council in January. Key points included: • The amendment would carve out an exception to allow parklets and sidewalk cafes when the city issues a permit. • The program would be year-round with annual renewals. • Enforcement regarding trespassing and sleep/resting situations had been discussed with the Medford City Manager, who confirmed it could be addressed. A local business owner, Christian Touzet from the Point Pub and Grill, asked about distinctions between businesses serving alcohol and those serving coffee. Stephanie clarified that the program doesn't make that distinction, and businesses would need to go through the OLCC process for alcohol service approvals. Motion: Approve Moved By: Michael Parsons Seconded by: Neil Olsen Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Michael Parsons moved to approve Ordinance No. 2122, an Ordinance amending Section 12.20.020(A)(2) of the Central Point Municipal Code to add a provision allowing parklets and sidewalk cafe's within the public right-of-way when a permit is issued by the city. B. City Council 2025-2027 City Manger Chris Clayton presented a resolution to approve city council goals for 2025-2027, aligning with the budget cycle. He reviewed the nine goals that had been previously discussed and refined: 1 . Youth education and involvement 2. Fiscal responsibility 3. Active transportation 4. Community policing and the Central Point way of policing 5. Public engagement and transparent communication 6. Government efficiency and effectiveness 7. Economic development Central Point City Council February 27, 2025 Meeting Page 8 of 11 8. Supporting marginalized communities and accessibility 9. Enhancing equity and opportunity Motion: Approve Moved By: Neil Olsen Seconded by: Grey Zimmerman Roll Call: Members Taneea Browning, Rob Hernandez, Michael Parsons, Neil Olsen, Grey Zimmerman, Brian Whitaker voted yes. None voted no. Neil Olsen moved to approve Resolution No. 1815 a Resolution adopting the City Council goals for the 2025-2027 Budget Cycle. 9 Business A. Planning Commission Report Planning Director Stephanie Powers provided an update on the February 11 Planning Commission meeting. She reported that the commission had discussed and unanimously recommended approval of the floodplain text amendments, climate-friendly area comprehensive plan amendment, and zone map amendment. She also mentioned ongoing development projects in the city, including: • A brewery under construction on Highway 99 • A multi-family development application on Scenic by the housing authority • A master plan application and subdivision north of Willow Bend on Gebhard Road • A building permit application for Grocery Outlet on East Pine Street Stephanie also mentioned a new transit route (Route 41) that would connect Twin Creeks to the airport, passing through the East Side TOD on Hamrick Road. 10 Mayor's Report Mayor Browning reported that: • Attended a CIS board meeting and conference in Salem, where they established a not-to-exceed percentage increase for insurance rates. • Participated in the city employee awards breakfast. ____ Central Point City Council February 27, 2025 Meeting Page 9 of 11 • Coordinating with other regional mayors to establish regular meetings. • Attending League of Oregon Cities legislative meetings to provide guidance on current bill activities. • Met with state senators and representatives to discuss economic development items impacting the community. • Planning to attend a meeting in Washington D.C. in the coming weeks. • Attended the Study Session on Monday. 11 City Manager's Report City Manager Chris Clayton reported that: • Reported on insurance rate increases: 8.4% for medical insurance and 5% for property and liability insurance. • Discussing potential changes to the management compensation plan. • Preparing for budget discussions, including operating costs for the new community center. • Writing articles for the upcoming newsletter on the mayoral transition and diesel tax updates. • Preparing for bargaining with the general services unit. • Considering options for modifying or eliminating the snow removal ordinance. • Reported on progress with the community center construction, including the steel building package order. • Mentioned the upcoming 2023-2024 concurrent audit. • Noted the launch of the new city website. • Highlighted recent achievements of Crater High School athletes. 12 Council Reports Council members provided reports on their activities since the last meeting: Rob Hernandez: • Attended the Denim and Diamonds Chamber event. • Attended a fair board meeting as the new liaison. Central Point City Council February 27, 2025 Meeting Page 10 of 11 • Participated in an airport advisory committee meeting. • Attended the recent study session. • Shared personal health updates, including being cancer-free for 12 .— years. Mike Parsons: • Attended various meetings, including Jackson County Public Safety Coordinating Council, Parks and Recreation Foundation, Rogue Valley Sewer Service Board of Directors, and Fire District Joint Civil Service Commission. • Participated in the Central Point employee appreciation breakfast. • Attended the Parks and Recreation Commission meeting, where concerns about the Boes Area Creekside project were discussed. Gray Zimmerman: • Attended a League of Cities training online. • Participated in two school board meetings, noting construction progress and increased attendance at Rogue Primary. • Attempted to attend an RVTD board meeting but encountered access issues. Brian Whitaker: • Reported on various inquiries and situations he addressed, including records requests and mandatory abuse reports. • Attended a DEI meeting and plans to submit a written report about it. • Continuing to look at grant applications for various programs. Neil Olson: • Attended the study session and planning commission meeting virtually. • Highlighted recent achievements of local high school athletes in track and field events. 13 Department Reports Police Chief Scott Logue reported on recent hiring activities. Central Point City Council February 27, 2025 Meeting Page 11 of 11 • A new officer was hired and started academy training. • Two more potential hires are in the background check process. 14 Public Agency Comment 15 Agenda Building 16 Executive Session 17 Adjournment Neil Olsen moved to adjourn, all said aye and the meeting was adjourned at 7:45pm. The foregoing minutes of the February 27, 2025, Council meeting were approved by the City Council at its meeting of i 1 Ac; rc,� I") _, 2025. r Dated: ,�j\ -),\.2 . Zi2 �� / 7,7.-------- or Taneea W. Brow g ATTEST: ,fI. Q U J . , City Recorder fi u