The URL can be used to link to this page

Home My WebLink AboutCAP042309Central Point City I-€all 664-3321 City Council Mayor Hank Williams Ward Y Bruce Dingler Ward II Mike Quilty Ward III Matthew Stephenson Ward IV Allen Broderick 14t Large Carol Fischer Kay Harrison Adffiinistration Phil Messina, City Administrator Comflnunity Development Departmmaent Tom Humphrey, Director Finance Department Bev Adams, Interim Director Parks and Recreation Departffient Matt Samitore, Manager Police Department Jon Zeliff, Chief Public Worfl~s Department Bob Pierce, Director C~'Y F CENT' P T City C®ci eating Agenda Ari123, 2009 Next Res.1206 Next Ord. No.1927 I. GITI. E'I'I1~G C I,ED T® EIt - 7:00 P.M. II. PLEDGE ®F I~EGI CE III. R®LI. C L IV. PITBI.IC PE 1~CES V. CNSEI~~ AGENDA Pg 1 - 4 A. Approval of April 9, 2009, City Council Minutes 5 - 6 B. Approval of Proclamation designating May 2, 2009 as City Wide Clean Up Day 7 - 10 C. Approval of Proclamation recognizing May 11 - 15, 2009, as National Police Week 11 - 12 D. Approval of Proclamation recognizing May 3 - 9,.2009, as Municipal Clerks Week 13 - 19 E. Third Quarter Financial Statement VI. I'IElS 1Vi®VED FII®NI C®l~1SE1~~' AGED !~ VII. P I.IC G, ® CES, D SI,IJTIONS II. BITS ESS 20 - 21 A. Second Reading, Ordinance No. , An Ordinance Amending Central Point Municipal Code Section 1.0.050 Pertaining to City Measures (Messina) 22 - 26 A. Establishing Municipal Court Clerk Authority and Municipal Court Fee Structure (Adams) IXo COiJl~CIL ~IJSIl~ESS X. Y®R'S Y2lEP®R'I' e CITY 1VdIl~IST TOI~'~ P®T I. CCII, P®I~TS IDES ~ l~T IMP®I~TS Ve E CIJTIV~ SIESSION The City Council may adjourn to executive session under the provisions of OILS 1.92.660. Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast. XVo A~®IJ MINT City of Central Point City Council Minutes Apri19, 2009 Page 2 i3 Res®luti®n No. 1204, ~4uthorizing tl~e City to :Apply ,for a Grant through the Oregon aferinking star Revolving L®an Fund. Interim Community Development Director Matt Samtore explained that .staff is writing a combination grant and loan `to the State of Oregon for a new two million gallon water reservoir with an estimated cost of $3,000,000. The .American Recovery and Reinvestment Act of 2009 has appropriated 28.5 million dollars to the .State of Oregon to be distributed. through the Oregon Safe Drinking Water Revolving Loan Fund. The City submitted an application last month and survived the first round of eliminations. The City is now being encouraged to apply for the funds from the state. The funds are a combination of low interest loans, currently at 1 %, .and grants. The water master plan indicates the need .for an additional 3 million gallons of water storage immediately and an additional 3 million gallons by 2029.. The city is exploring t~o_ options for placemen# of this reservoir. 6~ay lia~ris®ru ~~de a m®ti®n t® ~pp~®ve Res®luti®n IR!®. 9204, Auth®rizng the City t® Apply f®r a Grant tier®a~gh the ®reg®n Safe ®rinkia~g star Rev®lving Loan Fa~nd. IViike Quilty seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and PVlike Quilty, yes. Motion approved. C. First Reding v An ®rdinance amending Central Point .unicipal Code Section ~.®8.®5® Pertaining t® City easta~es. City Administrator Phil: Messina stated that:. the Council recently passed :::ordinance regarding initiatives and. referendums. Upon #urther-review of that ordinance the area stating the time limit for gathering signatures for referendums was not clear. Section 1.08.050 Signature Requirements has been- clarified stating that `petitioners have one hundred days to gather valid signatures for the initiative process and thirty days to gather signatures for the referendum process. it was unclear in the original ordinance which process. the one hundred days referred to. The thirty day limit for referendums is state mandated and was not mentioned in the original ordinance. There. was discussion regarding the differences of initiatives, referendums and referrals. ike ulty made a motion to move. to sec®nd reading An ®rdinance:. ~4endin~ Central P®int unicipal C®cte Section 9.08.050 Pertaining to City assures.. Kay Harrison seconded. Roli call: Allen Broderick, yes, Bruce Dingler, ~, ., ... City of Central Point City Council Minutes April 9, 2009 Page 3 yes; Carol Fischer, yes; Kay .Harrison,. yes; and Mike Quilty, .:yes. Motion approved. Resolution ~®, 1.:205, Authorizing the lnterovernmentai Agreement for the Road Jurisdictional Transfer of Hamrick and West Vilas 'Roads. Public UVorks Director Bob Pierce reported.. thatthe County requires;a resolution in support of the jurisdictional ransfer of Hamrick and West. Vilas Roads: The City Council .approved the transfer .agreement under consent agenda items on March;l2, 2009. .:..Kay ,Harrison made a motion to approve Resolution; No. 1205, auth®rizin the Ilntergovernental reemerot for the Road Jurisdictional Transfer of Hamrick and est Vilas Roads. Bruce Dingier seconded. Roll calL• Allen Broderick, yes, .Bruce Dingier, yes;. Carol Fischer, yes; .Kay Harrison,. yes; and Mike G2uilty, yes. Motion approved. Vlll. C®U~iCIL.13USiB~ESS Council Member Bruce Dingier inquired ..about the City, of Medford Park SDC Fees that are being raised. interim Community Development Director IVlatt Samitore stated .chat staff: will be bringing a .resolution to council regarding: SDC fees. The recommendation for Central Point is to lower the fees temporarily 'to encourage>>devel~pment. ; 1X. AYR'S ~~I~®RT Mayor Williams tated hat he .attended. the ground breaking ceremony for the multipurpose building at the Expo. x. ci ~-i~i~iSTRATR9~ REDRT City Administrator Phil Messina reported that: ® There was a quarterly staff meeting on April 1, .2009. Lt. Chuck Newel and Officer .Dan Brown both received their 25 .year awards, and Paula York was voted employee of the quarter. ® He has heard #hat Council would rather not have Department Reports .every weekend. He would like directionregarding those reports. ® There vuill be an Executive .Session this evening to discuss real property transactions. xi. co cis Rr>=h TS Council Member Mike Quilty reported that: ® He has been out of town the last few weeks. ® He attended a County Managers meeting regarding the RPS. process, they... are going to the business community to help with challenges on the`'RPS process. J/ ~ City of Central Point City Council Minutes Apri19, 2009 Page 4 Council Member Allen`'Bi-oderick stated #hat he_introduced himself to the School Board. Council Member Kay Harrison > reported -that she: attended a Bear Creek Path meeting. She alsoirecommended moving the Study Sessions'back to the-Third Monday of the month. Council agreed with the change. Council Member 'Carol Fischer stated that she attended the Medford Water Commission Board meeting. XII. DEPART ENT REP®RTS Interim Community Development Director Matt Samitore stated that the May Planning `Commission 'meeting has been cancelled due to 'lack `of items to present. to them. Public .Works Director Bob Pierce explained that citizens are asking about blue dots on City streets. They are ground penetrating radar dots locating waterlines.: ike ulty rnade a_-motiion to adj®urn to Executive Session under ®RS 192.66® (2)(e). Bruce Dingier seconded. `All said aye and the meeting was adjourned to executive session+at 7:35 pm. XIII. `E~Cf~C4~Tll~~ SESSI®P~ _ SRS ~~2.660Q2~(e) ike l~uilty;made a_rnotion to adj®urn-back to regular session. Kay Harrison. seconded. All said "aye" and the meeting returned to regular session. No'action was taken. XIl4. AJl1RN E T Mike Quilty moved to .adjourn, Kay Harrison seconded, all said "aye" and the Council Meeting was adjourned at 7:50 p.m. The foregoing minutes of he April 9 2009, .Council meeting were approved by the City Council at its meeting of Aprii 23, 2009. Dated: Mayor Hank Williams ATTEST:. City Recorder ~~,~ -~. ~..~ ~--- ~: ~~~ ~ . ~~ Administr~tiora `~epar-~rnent ~, Phil Plessina, Ci Administrator ~~ ~~ ~~~~~ Deanna Casey,CityRecorder TO: Honorable Mayor and City Council FROM: Deanna Casey, City Recorder SUBJECT: Cleanup Day Proclamation DATE: April 23,.2009 The City of Central Point and the Central Point Beautification Committee has been working on the City Wide Clean up day and has chosen May 2, 2009 for his year's event. Volunteers are asked to meet at the Central. Point Senior. Center at.9:00 a.m. The Committee has included. recycling and donations to his year's event. They have set up volunteers for Litter Patrol, Mr. Fix It repairs and/or Found up weed spraying in the downtown area. Volunteers are needed for this event. As a public announcement they have asked for a Proclamation designating May 2, as the official City Wide Clean up day for 2009. RECOMMENDATION: Approve the attached Proclamation as part of the Consent agenda on April 23, 2009. .J .r ~. i__ _ ~__ - -- 0 r~~ .~® ElS~ The Citizens o f 'Central Point would like o slpow prise in our City b~ ~ee~n- ing it clean ana promoting recv~c[ing events anat. ' S~ tlje Central Point Beautification Committee would like to encoura~ a[[ Central Point Citizens to sljow sumaort ana. pArticipAte in tlje Anni7a[ City o f Central Point City Wise Clean ups Recv~cle~ ana Donation Events ana ..ASS tlje Central Point Beautification Committee urges repvesentatives o f ~' evnment~ civic,groups~ clurcl~s~'sc;hjools~ t~ Cljamber of Commerce and residents ..the City to jnin to~tljer to demonstrate the signi f icant results wljen we all come toget~jev f or abetter cause. ~; S, rve encourage t~ ee contin~sation o f nei~~~o'vl~Oa ana communitv~ clean ups recv~c[i ~ ana beautification rtro)'ects tljrougyout tf7e cowtm~nitv~ o f Central Point on a regular~s~ setting an exam~nle to otljer communities. ~, Ivow ~ xa will' ' ~[ ~ ~i ~ , ,pr n I, ~ ~, 2 , ~~ ~~~ P ~ CT ITT ~ ~ Le ~1 ~~~ I'p ~! IIV WITNESS WHEREOF,. I ljereb~ set m~ ljana tljis ~ ~ ~f April, 2~. Mav~Or Han[Z W~[[~ams `b Citv~ o f Central Point ~~ °.~ 4 R ~ ~ i; is ~~ p F ~ C u ~. •' STA~IF REPORT To: The Honorable Mayor and City. Council From: Jon D. Zeliff, Chief of Police SUJEC°T, AT9AL OG~iICE. EEK 2009/PEACE OF:IFICES E OIAL AY Date: April 30tH, 2009 a~r~rroary° Each year, between 140 and 160 Police Officers are killed in the line of duty in the United States. Thousands more are assaulted, ,injured, and .many are left permanently disabled. In 1962, President John F. Kennedy signed a proclamation which designated May 15th as Peace Officers'Memorial Day and the week in which that date falls as National Police`Week. This proclamation sets aside a day "in honor of those law enforcement officers who, through their courageous deeds, have made he ultimate> acrifice in service to their community or have become disabled in the performance of their duty."' Peace Officers Memorial bay is part of National Police Week, a 4ime 40 "reflect upon the sacrifices our fellow citizens make to serve their communities and recognize the service of those who hold the public trust," by honoring their fallen comrades across the nation. Rec®rnmendatii®n: Staff recommends that the City Council'approve aproclamation designating May 15m 2009 as Peace Officers Memorial Day and May 11tH through May 15t , 2009 as National Ponce Week in the City, of Central Point: 1 ~ ~ ~, ~ ~ ~ f~ r r ' t~ f' `r';~' %~l~~ \~~~.9/r/ ~' ~ ~\~ t'. `I n ~~ I r r/ j-'~ ~~'J l?~i /"11 _~.~~/.-~ .' ® ~ 'iii i._~8.,'' ~~~' ~ ~ 1.. ~ ~~%,~ ~~ {A~~i~._~ ..T. es. 73® ct®ber 1,1962 Public. Law ~7-726 76 Stat:676. To authorize the President to proclaim 1VIay 15 of each year as Peace ~ce~ Mew®rlal 1)ay and the calendar week of each year. during which such ay - 5 occurs as P®llce Week. harass the police officers of America have worked devotedly,and selflessly in behalf of the. people of this Nation,. regardless of the peril or hazard to themselves; and areas these officers have safeguarded the lives and property of their fellow Americans; ,and harass by the enforcement of our- laws, these same officers have given our country internal freedom from fear of the violence and civil disorder that is presently a, ffecting other nations; Yi'hereas these men and women by their patriotic service and their dedicated efforts have earned the gratitude of the Republic: Now, therefore, be it ~ ~. Res®lved by the Senate and the ®use ®ff Representatives ®f the TJnited .States ®f Aanerica in C®nga°ess ease bYed, That the President is authorized and requested to issue proclamations (1) designating 1VIay 15 of each year as Peace fficers lYieffi®ri~1 I)ay in honor of the Federal, State, and municipal officers who have been killed or disabled in the line of duty, (2) directing the officials of the Government to display at half staff the flag of the United States on all Government buildings on such day, as provided by section 3(m) of the Act of June 22, 1942 (Chapter 435;:56 Stat. 377; 36 U.S.C. 175), (3) designating in each year the calendar week during which such ay 15 occurs as P®lice Weep, in recognition of the service given by the men and women who, night and day, stand guard in .our midst to :protect us through enforcement of our laws, and (4) inviting the goveniments of the States and. communities and the people. of the United States to observe such day and week with appropriate ceremonies and activities, including the display at half-staff of the flag. of the United States. Appr®ved ctoea° 1,1962° ;j J .. •,~ e e o - - j ~ ~ ~~ f ~~~~, the Congress and President of the lJnit~d States have desig- 'i nated il~ay 15'h as Peace Officers' i~iemorial Day, and the wee{c in which May 'I 15'h falls as ~lational Police Week; and ICI H R~~S, the members of the City of Central Point Police Department play an_essential role in safeguarding the rights and freedoms of this community; ~,~ and ~; ~i~?8~~~~A~, it is important that all citizensknow and understand the duties, ~,l responsibilities, hazards, and sacrifices of their law enforcement agency, and l that members of our law enforcement agency recognize their duty to serve the ' people by safeguarding life end property, by protecting them against violence ~~ and disorder, and by protecting the innocent against deception and the creak against oppression; and ~9~R[~~5, the men and women of the City of Central Point Police Depart- ment unceasingly provide a vital public service to the citizens of this commu- nity. ~i ~9~1~?, ~~iEt~EF®~, 9, 9~1~~ ~JILELIAI~~BS, f~~~®li~ ®~ TI~C~ Cl ®~ C~N- ~~~~ I~®Il~°~, ®~~~®~ call upon all citizens of this community and upon all ~{ patriotic, civic and educational organizations to observe the week of flay 11- 15, 2009, as ItIATIOI~IAL POLICE WEEK with appropriate ceremonies and ob- ~ servances in which all of our people may join in commemorating law enforce- ', ment officers, past and present, who, by their faithful and loyal devotion to i their responsibilities, have rendered a dedicated service to their corramunities and, in so doing, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. further call upon all citizens of the City of Central Point to observe Friday,. ~! Ilflay 15, 2009 as Peace Officers' ~6lemorial Day in honor of those law enforce- went officers who, through their courageous deeds, have made the ultimate '~j sacrifice in service to their community or have become disabled in the per- i{ formance of their duty, and iet us recognize and pay respect to the survivors of these fallen heroes; ,, ~I~ lIV WITNESS WHERE®F, I hereby et my hand this 23rd day of April, 2009. ~, Nlay~r Manic Williarbs Cit}~ of Central Point --- I _- - ----~ ~~ I_ ~; J ,. ~_ -~~ ..\ -% ~ ~ ~~~~,' '~-aM _ Administration ,apartment ~~ Phil Flessina, City Administrator Deanna Casey, City Recorder TO: Honorable Mayor and City Council FROM: beanna Casey, City. Recorder SUBJECT: 401'' Annual Municipal Clerks Week DATE: April 23, 2009 The International Institute of Municipal. Clerks (IIMC) has .designated May 3 - 9, 2009. as Municipal Clerks Weeks. Initiated in 1969 and sponsored by IIMC, Municipal Clerks week recognizes the important role of Municipal Clerks in local government and their contributions in serving their communities and educating,the public on the significance of their roles. Ina 1994 letter saluting Municipal Clerks Week, President Bill Clinton said, "T/Iunicipal Clerks playa .vital role in our democracy. Offering their finely tuned skills to the process of American government, Clerks help to administer the laws and services that directly affect the daily fives of our citizens. More than that, these dedicated professionals play an instrumental role in maintaining the efficiency and effectiveness of the entire public sector. It is fitting that we pause to recognize those who work. every day to keep every level of government running smoothly." In_the State of ®regon Municipal Clerks are recognized as City Recorders. RECOMMEIVI~ATIOIV: Approve the attached Proclamation under the consent agenda at the Apri123, 2009, Council Meeting. i. I I ,_ _,-_ ~ WI-IF.IRE~S~ .The O f f ice o f [je Municipal C[er~ a time [jonorea ana vita[ part o f local ~I govemmentexiststbroughout the wor[8~ ana: l 11 W ~ The O f f ice p f Municipal Clerk is tGje oldest among public servavttsi an8 ~i h w ~ the O f (ice o f 1~xnicipal C[er~ proviees t~ a pro f essional [iv~ between t[je citizens, the local governing bodies ana agencies o f government at other levels, ana II 'W'HHI~11~S~ Municipal Clerks have p[ea~a to be ever mini f u[ o f t[jeir neutra[itv~ ana ~, im;~partialitv~~ rendering equal service to a[[. `DTI `The Municipal Clerk serves as the .information center on f unctions o f local I4l government ana covnmunitv~. i l ;i ~7FiEI~A.S~ Municipal Clerks continua~lv~ strive to iP~rp-rove the aaP~rinistvation of the ~~ a f f airs o f t.[je O 'ce o f MP~nicipa~ C[er~ t~jroug~j t~e participation in education progvaPns~ ~ sevd-inars~ wor~s~ops ana t[?e annual meetings o f their stage ovince count ana inter- r Yr-` ~ ~ nfAtlonal pro f esSlOnal organPZatlOYls. Ii I '~~ ~' It is most appropriate that we recognize the accornp[ishments o f t[je O f f ice o f .the. Municipal Clerk. ~I N®~€1 EO1ZE~ 1, I3a Wi[[iams~ I1~vJor of Centre[ Poi~et~ reco~~aize of Mai ~ Mav~ 9~ 2~9, as Municiy~a[ Clevks ~7ee~, anD f parr ex°$~ a e- ciation to oar Mua~icipal C[er~, Deanna Case~o MMC a~ to a[[ Municipal Cler s f ~ I vital services they arty e~e~ap[a~ ~e~ication ~ t ~nrt~ ~ ';j represent j; . IN WITNESS WHEREOF T hereby set m~ hand this , aa~ ~~~ o f April, 2009 ~i ~j 's Mav~or xank Williams ~ City o f Central Pointe. I .~ ~ . ~~ ~i To: Honorable Mayor and City Council From: Bev Adams, Interim Finance Director Date: April ~7, zoog Subject: 3rd Quarter Financial Statements Summary: Attached are the City's financial statements for the nine month. period. ending March 3~, zoog. General Fund revenues are at a respectable 85.5%; and general fund departments are keeping a tight rein on expenditures in order to come in at year end vvith a 5% savings. City Enhancement is over budget in tourism promotion, but some projects. posted as tourism even swill be reclassified, bringing that. division budget. into compliance in the April financials. Street Fund is lagging a bit at 63.0%, due to State Highway taxes coming in under anticipated budget. Capital Improvement Fund is showing an excess of revenue in,Misc/Financing Proceeds, and over expenditures in Parks Projects. This is the Don Jones Memorial Park project revenue and' expenditures causing the discrepancy. We will be coming to the Council with a request for budget amendments as soon. as we have #inal costs ~ to be certain vve have included and. covered all the expenses_associated with the project. Building Fund revenues are coming in as expected with this budget, and fund expenses are being carefully monitored, Water 8c Storrnwater Fund sales are down a bit, bring revenues to 7o.tz% through March. Expenditures are in line with normal operating costs for this period. Overall,. the financial situation of the City is fairly good considering some of the revenue challenges, with departments keeping a close eye on expenditures to stabilize these shortfalls. Recommended Action: That Council, by motion, approves and accepts the quarterly financial report for the City of Central Point for the period ending March. 3~, z:oog. J City of Central Point Council Financial Statements For period;endin~ i~iarch;31, 2009 Fiscal Year to date .75.00% Year to Date 2008/09 Revenues.& Percentage Budget Expenditures: Difference Received/Used General Fund - 10 Revenues Taxes:. $5,319;000 $4,763,056 $555,944 89.55% Licenses&Fees 68;000 58,218 9,783 ' 85.61% Intergovernmental 445,000 355,844 89,1.56 79.96% Charges for Service 1,133,000 797,157 335,843 70.36% Fines and Forfeitures 153,000 113,877 39,123 74.43% Interest Income 50,000 35,008 14,992 70.02% Miscellaneous 24,000 22,402 1,598 .93.34% Transfers In 25,000 0 25,000 0.00% Total Revenues 7,217,000 6,145,561 1,071,439 85.15% Expenditures by Department Administration 557,000 392,882 164,118 70.54% City Enhancement 123,000 136,620 (13,620) 111.07% Technical Services 395,000 264,894 130,106 67.06% Mayor & Council 1.08,000 48,939 59,061 45.31 Finance 890,000 602,907 287,.093 67.74% Parks & Recreation -Parks 639,000 438,921 200,079 68.69% Parks & Recreation -Recreation 518,000 329;182 188,818 63.55% Planning 589,000 , 339,919 . 249,081. -.57.71% Police 3,468,000 2,479,571 988,429 71.50% Interdepartmental ' :..135,000 82,509 :52,491 61.12% Transfers Out 55,000. 50,000 , 5,000 90,91'% Contingency 358,000 0 358,000 0 00% TotahExpendtures by Department 7,835,000 5,166,345 . 2,668,655. . 65.94% Net Change in Fund Balance 979,216 Beginning Fund Balance 2,500,000 2,613,391 113,391 Ending Fund Balance 1,882;000 3 592 607 (1`710 607) J 1 Council Stmts 4/17/200 1 City of Central Point Council Financial Stateltnents For period ending March 39, 2009 Fiscal Year to date :75:00% Year to Date 2008/09 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed Street Fund - 20 'Revenues Other Taxes $0 $1.0,169 ..($10,169) 0.00% Charges for Services 740,000 636,2.87 .103,713.. 85.98% Intergovernmental Revenue 801',000 507,351 293,649. 63.34% Interest Income. 50,000 31,831 18,169_ 63.66% Miscellafieous 355,000 45,524 309,476. 12.82% Transfers In 5,000 0 5,000 -0.00% Total Revenues 1,951,000 1,231,162 719,838' 63.10% Expenditures .Operations 1,239,000 885,157 353.,843 71.44% SDC 416,000 96,675 319,325 23.24% Contingency 280,000 0_ 280,000 0.00% Total Expenditures 1,935,000 981,832 953,168 50.74% Net Change in Fund' Balance 249,.330 Beginning Fund Balance 1,790,000 1,630,068 (159,932) Ending Fund Balance 1,806,000 1,879,398 (73,398) Housing Fund - 25 Revenues Interest Income $2,000 $1,326 $674 66.29% Loan Principal Payments 25,000 12,500 12,500 50.00% Total Revenues 27,000 13,826 13,174 5'1.21% Expenditures Materials and Services 69,000 3,744 65,256 5.43% Transfers Out 25,000 0 25,000 0.00% Total Expenditures 94,000 3,744 90,2.56 3.98% Net Change in Fund Balance 10,082 Beginning Fuhd Balance -67,000 58,069 (8,931) Ending Fuhd Balance 0 68,151" (68,151) Capital Improvement Fund - 30 Revenues Intergovernmental $274,000 $107,244 $166,756 0.00% Charges for Services 258,000 130,983. 127,017 50.77% Interest Income 15,000 25,755 (10,755) 0.00% Misc/Financing. Proceeds 580,000 1,211,376 (631,376) 208.86% Total Revenues 1,127,000 1,475,359 (348,359) 130.91% Expenditures Parks Projects 836,000 1,302,041 (466,041) 155.75% SDC Parks 511,000 378,822 132,178 74.13% Total Expenditures 1,347,000 1,680,863 (333,863)- 124.79% Net Change in Fund Balance (205,505) Beginning Fund Balance 594,000 566,497 (27,503) Ending Fund Balance 374,000 360,993 13,008 ~~ Council Stmts 4/17/2009) 2 City of Central Point Council Financial Sta4ements For period ending larch 39,' 2009 `` Fiscal Year to date 75.00% Year to Date 2008/09: Revenues.& Percentage Budget Expenditures.. Difference ReceivedlUsed Debt Service Fund - 40 Revenues Intergovernmental $163,000 $162;864- $136'. 99.92% Charges for Service 255;500. 198;660 56;840. 77.75% Interest income. 2,500 1,749 751 69.94% Transfersin< 50,000 50,000. 0 0.00% Special Assessments 100,000 64,231. 35,769 64.23% TotalRevenues 571,000 477,503 93,497 83.63% Expenditures Debt Service 582,000 371,820 210,1.80 63.89% Total Expenditures 582,000 371,820 210,180 . 63.89% Net Change in Fund Balance 105,683 Beginning Fund Balance 88,000 39,619 (48,381) Ending Fund Balance 77,000 145,.302 (68,302) Building Fund- 50 Revenues Charges for Service $186,000 $143,468 $42,532.. 77.13% Miscellaneous 0 1,472 (1,472) 0.00% Interest Income 9,000 7,893 1,107 87.70% Total: Revenues 195,000 952,833 42,167 78.38% Expenditures Personal Services 231,000 152,206 78,794 65.89% Materials and .Services 47,000 23,216 23,784 49.40% Contingency 50,000 0 b0,000 0.00% Total.Expenditures 328,000 175,422 152,578 53.48% Net Change in Fund Balance (22,588) Beginning Fund Balance 324,000 351,509 27,509 Ending Fund Balance 191,000 328,921 (137 921) ., .~ Council Stints City of Central Point Council Financial Statements For period .ending March 31, 2009 Fiscal Year fo date 75.00% Yearto Date 2008109 Revenues & Percentage Budget Expenditures Difference ReceivedlUsed Water Fund - 55 Revenues Charges for Services $2,543,000 $1,785,487 $757,513 .70.21 Interest Income 90,000 60,410 29,590 67.12% Miscellaneous 1,000 982 18 98.20% TotaF Revenues 2,634,000 1,846,879 787,121 70.12% Expenditures Operations 2,599,000 1,780,167 818,833 68.49% SDC Improvements 571,000 51,790 :519,2.10 9.07% Contingency 250,000 0 250,000 0.00% Total Expenditures 3,420,000 1,831,957 1,588,043 53.57% Net Change in Fund Balance 14,922 Beginning Fund Balance 3,154,000 3,199,939 45,939 Ending Fund Balance 2,368,000 3,214,861 (846;861) Stormwater Fund - 57 Revenues Intergovernmental $24,000 $0 $24,000 0.0% Charges for Services 613,000 439,321 173,679 71.67% Interest Income 3,000 3,681 (681) 122.72% TotaP Revenues 640,000 443,003 196,997. 69.22% Expenditures Operations 670,000 392,107 277,893 58.52% SDC 31,000 14,250 16,750 45.97% Contingency 50,000 0 50,000 0.00% Total Expenditures 751,000 406,356. 344,644 54.11% Net Change in Fund Balance 36,646 Beginning Fund Balance 1.55,000 184,516 29,516 Ending Fund Balance 44,000 221,162 (177,162) Council Stmts 4117/2009] 4 City of Central Point Council Financial Statements For period: ending li~arch 31 2009 Fiscal Year to date 75.00% Year to Date 2008/09: Revenues & Percentage::. Budget Expenditures Difference Received/Used Public I~/ordcs SeruicesFund - 60'- Revenues. Charges forServices $1;358;000. $1',057,825 $300,.175 77.90% Interest ncome 13;000 10,671 2,329 82.08% Miscellaneous 0 20,767. (20,767) 0.00% Total. Revenues 1,371,000. .1,089,263 281;737 79.45% Expenditures Facilities Maintenance 294,000 217,065 76,935 73.83% Administration 727,000 526,.731 200,269 72.45% Fleet Maintenance 400,000 242,972 157,028 60.74% Contingency 50,000 0 50,000 0.00% Total Expenditures. 9,471,000 986,768 484,232 67.08% Net Change in Fund Balance 102,495 Beginning Fund. Balance 442,000 429,920 (12,080) Ending Fund Balance 342,000 532,415 (190,41.5) Council Stmts City of Central Point budget Compliance Report:: For period ending March. 31, 2009 Fiscal Year to date 75.00% 2008/09 Year to Date- Percent Budget Expenditures Used Difference General Administration $557;000 $392,882 70.54% $164,118 City Enhancement 123,000 136,620 111:07% (13,620) Technical Services Bureau 395,000 264;894 67.06% 130,.1.06 Mayor and Council 108,000 48,939 45.31% 59,061 Finance 890,000 602,907 67.74% 287,093 Parks & Recreation -Parks 639,000 438,921.: 68.69% 200,079 Parks & Recreation -Recreation 518,000 329,182 63.55% 188,818 Community Development 589,000 339,919 57.71% 249,081 Police 3,468,000 2,479,571 71.50% 988,429 Interdepartmental. 135,000 82,509 61.12% 52,491 Transfers 55,000 50,000 90..91 % 5,000 Contingency 358,000 0 0.00% 358,000 7,835,000 5,166,345 65.94% 2,310,655 Street Operations 1,239,000 885,157 71.44% 353,843 SDC Improvements 416,000 96,675 23.24% 319,325 Contingency 280,000 0 0.00% 280,000 1,935,000 981,832 50.74% 673,168 Housing Materials and Services 69,000 3,744 5.43% 65,256 Transfers Out 25,000 0 0.00% 25,000 94,000 3,744 3.98% 90,256 Capital Projects Recreation. Center 836,000 1,302,041 155.75% (466,041) Parks SDC 511,000 314,222 61.49% 196,778 Debt Service 96,000 64,600 67.29% 31,400 1,443,000 1,680,863 11$.48% (269,263) Debt Service Debt Service 582,000 371,820 63.89% 210,180 Building Personnel Services 231,000 152.,206 65.89% 78,794 Materials and Services 47,000 23,216 49.40% 23,784 Contingency 50,000 0 0.00% 50,000 328,000 175,422 53.48% 102,578 Water Operations 2,599,000 1,780,167 68.49% 818,833 SDC Improvements 571,000 51,790 9.07% 519,210 Contingency 250,000 0 0.00% 250,000 3,420,000 1,831,957 53.57% 1,338,043 Stormwater Operations 647,000 392,107 60.60% 254,893 SDC Improvements 54,000 14,250 26.39% 39,750 Contingency 50,000 0 0.00% 50,000 751,000 406,356 54.11% 294,644 Public Works Facilities Maintenance 294,000 217,065 73.83% 76,935 Administration 727,000 526,731 72.45% 200,269 Fleet Maintenance 400,000 242,972 60.74% 157,028 Contingency 50,000 0 0.00% 50,000 1,471,000 986,768 _ 67.08% 434,232 Total City Operations $17,859,000 $11,605,107 64.98% $5,184,493 Z:\Financial Statements\2009 Financials\March Financial Statement g ~i ~ ~ ~ ; ~ ~ ' ~~ ~ ~Lr LI 9 °~~~ ;~ ;' ~~ ~^ U ~-- '. d'1,~,~ _ j j {+ ~ ~ %~~y .s ®4 f ~J 6=" , f ,pC ';v ~ ~ J ~ -' ~i L~ ~' ,.~ ~ ~ ~~~~~i ~~~'`,~~ a~dmin'strat®n ®epartnnent Phil Plessina, City ~4dministrator ~~ ~ ", Deanna. Casey, City Recorder TO: Honorable Mayor and City Council FROM: Deanna Casey, City Recorder SUBJECT: Second Reading of an Ordinance Pertaining to City Measures DATE: Apr123, 2009 Attached is the Ordinance. clarifying the required signatures for initiatives and referendums in the City of Central Point. There were no recommended changes at the first reading on Apri19, 2009... RECOMMENDED MOTION:. Approval of Ordinance No. 1927, An Ordinance Amending, Central Point Municipal Code Section 1..08.050 Pertaining to City Measures, AN ORDINANCE AMENDING CENTRAL' POINT Mal. ICIAL_C®DE SECTLOIV 1.0805Q PERTAINING.1'O CLTY MEASURES THE PEOPLE OF THE CITY OF CENTRAL PO11VT, OREGON, DO ORDAIN AS FOLLOWS: Central Point Municipal Code Section 1.0.050 is hereby amended to read as follows: l.Og.050 Signature Requirements. A. The number of signatures required for an initiative petition is fifteen (15) percent of the registered voters in the City at the time the prospective petition is filed. B. The number of signatures required for a referendum petition is ten (10) percent of the registered voters in the City at the time the prospective petition is filed. C. No signature upon an initiative (a) petition may be counted unless a completed petition is filed with the city recorder for verification within one hundred (100) days of the date of the signature. I). Referenelum petiti®ns must a Heel with tlae; city rec®reler n®t later than thirty (30) days after ael®pti®n ®f the city legislate®n s®ught t® be referred., in acc®rdance with 0 2500305. E. (0-}When the required number of signatures has been obtained, the completed petition may be filed with the city recorder for verification according to the Jackson County Election Office. If the signatures are insufficient, the petition shall be returned to the chiefpetitioner. Passed by the City Council and signed by me in authentication of its passage this _ day of _ ~ 2009. ATTEST: City Representative Approved by me this day of Mayor Hank Williams 2009.. Mayor Hank Williams 1-Ordinance No. (040909) l 4 -? 11 ~ J {1 ~ ! i i ~ '"+~ r{{ ~ ~ f 1~ ~ ~~ ~ ~ i 1~~ a ~' ~ ~' ~ ~' '~ . '„ ~ - ~ ~ u /~ /~ ,' i ~ ~r ~ ~ a ~ ~ r ,/ "~ ~~ ~ ~. ~ ~ ~ ~ rr ~~ f ~. ~ 1'0: Honorable Mayor and City Council From: Bev Adams, Interim Finance Director ~/ Date: April 16, 2009 Subject: Establishing Municipal Court Clerk authority And Municipal Court fee structure Background: In an ongoing effort to compose department procedures, the court `clerk was .asked to document the City's municipal court procedures and fees. Other jurisdictions were contacted to see what is currently used to formally document the Court Clerk's authority and the fee structure used by the court. This document sets up a "Violation Bureau"; which is merely a structured means of formalizing the Municipal Court practices and fees, and to outline he Clerk's authority in dealing with matters of the court. These are not new practices or fees, with he exception of the $5.0:0 "Court Technical Fee":found on page 4 of the attached document. This new fee will,be charged; per vio ation and will be used exclusively to .reimburse the City for costs .incurred for court software anal maintenance, .and help to offset associated court training costs.. Recommended .Action: That Council, by motion, acknowledges and approves the establishment of the City of Central Point Violations Bureau. pursuant o<OR5 453.800. Vl9~AT1 S' u i~ THE n~uNICIPAI_ couR~ OF 1'FiE aT'Y of CENTRAL POINT STATE OF OREGON, COUNTY OF JACKSON I THE ATTER F THE ESTA !_ISH T F VI TI S' IJREU ll SUT T® S 153.800. It appearing to the Court that the efficient. disposition of Court business and the convenience of persons charged before the Court requires the establishment of a Violations .Bureau:, :now, therefore: IT IS HEREBY ORDERED that a Violations Bureau be established for the within Court. pursuant #o ORS 153.800, that said Violations Bureau operate in accordance with the procedures set. forth in said statute, and that the Municipal Court Clerk is appointed. Violations Clerk, under the supervision of the I\Aunicipal Court Judge and Finance Director of the City of Central Point, to accept written appearances, waivers of trial, pleas of guilty, .payments of fines, bails and assessments in all. traffic. offenses and ordinance :violations {except ,those charging traffic or ordinance crimes as defined in he bail schedule of the within Court) and that said Violations Clerk shall review the driving records of all. persons appearing More them and upon pleas of guilty, shall impose fines according to the following schedule: a~ Five ®unt; Valid rs Li A ®C®nvcti®ras ®r . $77.00 No .Reduction $102.00 No Reduction $150;00 $114.00 $247.00 $187.00 $365.00 $275.00 $432.00 $327.00 The Violations Clerk shall not reduce the base fine amount on charges occurring in highway work zones or school zones as outlined in ORS_819.230 and 811.235. Drivers under the age of 18 years shall be required to appear before the Judge with a parent or guardian.. Drivers cited for Driving While Suspended; Careless Driving; Accidents; less than 12 months since last conviction shall be required to appear: before the Judge. IT IS FURTHER ORDERED that the Violations Clerk shall dismiss the following violations with proof of corrections, on a .valid fixable ;offense (s), by the,defendant on or before the defendant's original court appearance date. Defective Vehicle Equipment: Brakes, 'Brake Lights, Fenders, Headlights, Horn, .Mudguards, Muffler, 'Reflector, Taillights, Turn Signals Tinted Windows Cracked Windshields Fail to !Notify DMV of Address/Name Change Fail to Change Address on Vehicle Registration ...Fail. to Renew Registration Fail to Carry Registration Card Fail to Transfer Title/Registration Fail to Carry Proof of Insurance Unlawful Use of Studded Tires Operation without Proper Exhaust,System Visible Emission Limits (must provide certificate from DEQ Inspection ~ ~Aaintenance IT IS FURTHER ORDERED that in the matter of imposition of penalties or disposition of these specific cases, the Bureau shall have the following authority:. A) SEAT BELT VIOLAI'IOI~S: Fail to Wear Safety Belts (ORS 811.210) Improperly Wearing a Safety .Belt (ORS 811.210) Fai ing to Maintain Safety Belts in !/Vorking Order (ORS 811.225) Allowing a Passenger lJnder 16 to not Wear a Safety Belt (®RS 811.210) The above .:violations shall be dismissed with ...proof -of attendance of ' an ::approved. seat belt information :class as scheduled by the Court/Violations Bureau, upon the condition that a :prior judgment for the same has not been entered. B) BICYCLE HELMET VIOLATIONS: First offense shall be .dismissed up to two weeks beyond the original .court appearance date upon. proof of an approved helmet. Additional offenses shall have a fine of $25 imposed.. C) BICYCLE VIOLATIONS: Bicycle violations shall be reduced to $40. D) PEDESTRIAN VIOLATIONS: Pedestrian violatonsshall be reduced to $30. 2 E) FAILURE TO,CARRY /PRESENT LICEIVSE_(ORS_807.750); Charge shall be dismissed :upon presentation of a valid license, valid as of the date of• the citation, by the defendant on or before the defendant's original court appearance date. lT -1S FURTHER ORDERED, that the Violations Clerk 'shall` endeavor to obtain immediate payment of fines but may: establish a payment agreement with a reasonable amount of time allowed to pay, with a minimum of ~50.D0 paid per month.. IT IS FURTHER OREDERED, Ghat. the Violations Clerk be empowered to refer unpaid ordinance and traffic fines to a .private collection agency for the purp®se of collecting the debt. 1T IS FURTHER ORDERED, that the Violations Clerk be empowered to accept pleas of not guilty on all violations. Upon a plea of not guilty, the Violations-Clerk shall set the case for trial at the next available trial date and provide .the defendant with a written notice of said date.. Driver's under the age of 18 years of .age, those cited for Driving V1/hile Suspended, Careless Driving, Motor Vehicle Accident, or having less han 12 months since the last .conviction must appear before the Judge to enter a plea of not guilty. 'IT lS FURTHER' ORDERED, that in the matter of the Diversion program, the Violations .Clerk be empowered: Yo allow Diversion based .upon the fiollowing criteria: '' 1. Defendant has been cited fior a single moving .;violation. :Criminal charges and charges involving accidents, designated drool zones and construction zones do not qualifyfor his program. 2. Defendant has no record of moving violation convictions in any state within the last three years. 3. Defendant has not previously participated in a Diversion.program in any state'within the last three years. The terms of the Diversion Agreement are to be as follows: ® Defendant must pays deferred conviction fee o be equivalent to the base fine amount: as outlined in the court bail. schedule. ® Defendant must then go .one.. full year from the date of violation without further convictions #rom any agency. Once the terms of the Diversion Agreement have been completed, .the Violation. Clerk shalt dismiss the violation. IT IS FURTHER ORDERED, that the Violations Clerk be empowered to enter guilty by default. judgments on violations in accordance with ORS 153.555. The fine imposed shall :be the base. fine amount as indicated on the 'citation, 4ogether .with appropriate suspension fees and suspension of driving ,privileges. IT IS FURTHER ORDERED, that the Violations Clerk be empowered to charge the following as necessary and as allowed under ORS 153.142: Base Fines as set by Statute Unitary Assessment -Mandated. by State } Jackson County Assessment - Mandated. by Jackson County } LEMLA Assessment -Mandated by State } Court Security Fund -Mandated by State } Court Administration Fee (per Violation) Fail to Appear Assessment (per Citation) Fail to Appear Trial Assessment (per Citation) Suspension Fee Assessed (per Violation) DMV Suspension Packet. (charged to us by DMV) Court Tech Fee (Hardware, software,. training in same) (per Violation) Defendant requested payment plan - Less than 14 days 15 days to 30 days More than 30 days Based on amount of base fine Based on amount of base fine Based on amount of base fine Based on amount of base fine $ 1.00 $25.00 $100.00 $25.00 $14.50 $ 5.00 .$10.00 ar $20.00 or $50.00 IT IS FURTHER ORDERED, that from time to time these fees may be reviewed,. revised, added to or changed based on legislative updates. IT IS FURTHER ORDERED, that a copy of the within order be available in the Finance office for review by any member of the public.. Dated. at Central Point, Oregon this ~ 9 day of , 2DD9 Interim Finance Director 4