HomeMy WebLinkAboutCAP090811Central Point
City Hall
664-3321
City Council
Mayor
Hank Williams
Ward I
Bruce Dingier
Ward II
Belly Geiger
Ward III
Ellie George
Ward IV
1~llen Broderick
At Large
Carol Fischer
Isay Harrison
Administration
Phil Messina, CitS~
Manager
Chris Clayton, 1~ssistant
CitS~ Manager
Deanna Casey, City
Recorder
Community
Development
Department
Tom Humphrey, Director
Finance Department
Bev 1~dams, Director
Human Resources
Barb Robson, Director
Parks and Public Works
Department
Matt Samitore, Director
Jennifer Boardman,
Manager
Police Department
)on Zeliff, Chief
CITY OF CENTRAL POINT
City Council Meeting Agenda
September 8, 2011
Next Res.13 ll
Next Ord. No.1953
L REGULAR MEETING CALLED TO ORDER - 7:00 P.M.
IL PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC APPEARANCES
V. CONSENT AGENDA
Pg. 2 - 6 A. Approval of August 25, 2011, City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING, ORDINANCES, AND RESOLUTIONS
8 - 12 A. Resolution No. A Resolution to Approve a
Supplemental Budget for the 2011/2012 Fiscal Year
(Adams)
14 - 30 B. Resolution No. , A Resolution by the City of
Central Point Recommending Approval of the Greater
Bear Creek Valley Regional Plan as Proposed by the
Jackson County Planning Commission with Exceptions to
Amendments 8, 14, 18, and 20 (Humphrey)
VIII. BUSINESS
32 - 34 A. Approval of Bid Award for the Vilas Road Reservoir
(Samitore)
- - - B. Planning Commission Report (Humphrey)
LY. MAYOR'S REPORT
Y. CITY MANAGER'S REPORT
YI. COUNCIL REPORTS
YII. DEPARTMENT REPORTS
VIII. EYECUTIVE SESSION
The City Council may adjourn to executive session under the provisions of ORS 192.660.
Under the provisions of the Oregon Public Meetings Law, the proceedings of an executive
session are not for publication or broadcast.
YIV. ADJOURNMENT
Consent Agenda
CAP090811 Page 1
CITY OF CENTRAL POINT
City Council Meeting Minutes
August 25, 2011
REGULAR MEETING CALLED TO ORDER
Mayor Williams called the meeting to order at 7:00 p.m.
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL: Mayor: Hank Williams
Council Members: Allen Broderick, Bruce Dingler, Carol
Fischer, Kelly Geiger, Kay Harrison, and Ellie George were
present.
City Manager Phil Messina; City Attorney Paul Nolte;
Community Development Director Tom Humphrey; Parks
and Public Works Director Matt Samitore; Assistant City
Manager Chris Clayton; Captain Kris Allison; Finance
Director Bev Adams; and City Recorder Deanna Casey
were also present.
IV. PUBLIC APPEARANCES -None
V. CONSENT AGENDA
A. Approval of August 11, 2011 City Council Minutes
B. Approval of 3rd Annual Mayors United Campaign Proclamation
C. Declaration of Vehicles to be Surplus
Bruce Dingler made a motion to approve the Consent Agenda as presented. Kay
Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly
Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie
George, yes. Motion approved.
Mayor Williams explained the Mayor's United Campaign Kick-off this week. This
is a great even to help the entire community. He hopes that Council and Staff will
consider attending.
VI. ITEMS REMOVED FROM CONSENT AGENDA -None
VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS
A. Resolution No. 1310, A Resolution Ratifying the General Service
Collective Bargaining Agreement and Authorizing the Mayor to Sign
the Agreements
Assistant City Manager Chris Clayton explained that the General Service
bargaining unit and the City have negotiated an agreement that consists of a 1
year extension; a 1 % cost of living adjustment being applied to the pay scale,
CAP090811 Page 2
City of Central Point
City Council Minutes
August 25, 2011
Page 2
retroactive to July 1, 2011; changing the health insurance premium sharing to a
"90/10 split," where the City pays 90% of the premium and the employee pays
10%, effective the first pay period following ratification of the agreement and
moving the IT Specialist position from the Police bargaining unit into the General
Service bargaining unit.
Kay Harrison made a motion to approve Resolution No. 1310, A Resolution
Ratifying the General Service Collective Bargaining Agreement and
Authorizing the Mayor and City Manager to Sign the Agreements. Ellie
George seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly
Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie
George, yes. Motion approved.
VIII. BUSINESS
A. Medford Water Commission Rate Compromise Proposal
Assistant City Manager Chris Clayton explained that the Medford Water
Commission (MWC) is asking Central Point to approve a rate compromise. The
Cities Water Coalition (CWC) consisting of Central Point, Eagle Point, Phoenix,
and Talent have taken an active role in the SDC increase authorized by the
MWC last winter. The CWC met several times to discuss the increase and what it
would do to the rates that we charge our customers while Medford residents
would not see an increase.
After months of discussion it was apparent that the Water Commission staff and
the CWC still had differences in the analysis study preventing movement to one
end or the other. The Commissioners offered to break the impasse by proposing
a compromise reduction of six cents per thousand gallons. This compromise was
offered with the knowledge that Medford inside customer rates would need to
increase slightly to maintain needed revenues. The offer is contingent on two
things: 1) being able to develop an analysis that justifies the decrease to the
other cities and 2) keeping this matter off the table for a few years so that other
issues of mutual interest can be focused on instead. The CWC participants are
certain that an analysis can be presented that accomplishes this justification.
There are more issues that need to be resolved between the MWC and the CWC
such as water rights for the region.
Mr. Clayton explained that this is a significant reduction from what we began with
last fall. This proposal must still be adopted by the MWC during the rate setting
process this fall. The new rates would go into effect in March 2012.
City Manager Phil Messina thanked Mr. Clayton and the CWC for their hard
work. This is a step in the right direction. No one has ever questioned the
increases that the MWC has passed on to the outlying communities. But they are
now aware that we will no longer sit passively and take those increases without
good reason. The CWC is working towards equality for all communities in the
region. The CWC will continue to work on the water rights issues and keep the
City Council informed.
CAP090811 Page 3
City of Central Point
City Council Minutes
August 25, 2011
Page 3
IX.
This is not an action item. But staff would like to know if this rate compromise is
acceptable to the Council. There was discussion of water rights and that we
would like to pursue a partnership with the Medford Water Commission. Council
is agreeable to this rate compromise.
B. Medford Water Commission Revised Agreement
Parks and Public Works Director Matt Samitore explained that the City Council
approved a revised contract with the MWC in July for the supply of water for the
next five years. The MWC agreed to all the changes except for the one regarding
large water customers under article 1. The MWC states that the paragraph
cannot be made because the City of Medford Charter does not allow them to
legally consider anyone else's best interest except the citizens of Medford. The
Commission returned the agreement with the original language that has been in
our previous four contracts with them. The City hopes to work on revised
language for the next contract to clarify the economic ramifications of the current
wording which states they can deny water to extremely large industrial or
commercial users if they determine it is in the best interest of the citizens of
Medford. This could impact economic growth for Central Point.
There was discussion regarding the statement in the Medford Charter where it
talks about supplying Medford and the surrounding communities. The Council
would like to see the exact language from the Charter in the agreement.
Additionally, the City of Eagle Point has asked the Council to delay signing the
agreement until they have been able to work through some of their issues with
the MWC and their water agreement. They feel with the backing of Central Point
the MWC will respond to their request for meetings.
Council discussed the option of waiting to return the MWC Agreement after the
Labor Day. Mr. Samitore stated that he is comfortable making the request for
MWC to meet with staff from Eagle Point.
Carol Fischer made a motion to change the language in the Medford Water
Commission Agreement Article 1 to reflect the same language as the
Medford Charter regarding providing water to surrounding communities,
and to hold the agreement until after Labor Day to encourage the
Commission to meet with the City of Eagle Point. Kay Harrison seconded.
Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol
Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes.
Motion approved.
MAYOR'S REPORT
Mayor Williams reported that he attended the Destination Business Seminar by
Jon Schallert at Twin Creeks.
CAP090811 Page 4
City of Central Point
City Council Minutes
August 25, 2011
Page 4
X. CITY MANAGER'S REPORT
City Manager Phil Messina reported that he attended:
• The seminar by Jon Schallert on Destination Businesses.
• He attended the Friday Night Festival and thanked the City Staff for their
hard work.
• He attended an Southern Oregon Historical Society meeting. He has
been asked to be on the search committee for a new director.
XI. COUNCIL REPORTS
Council Member Kelly Geiger reported that he attended the Fire District Board
meeting where they discussed Urban Renewal financing challenges.
Council Member Kay Harrison reported that she:
• Attended the RVSS Board meeting.
• Attended the Jackson County Fair Board meeting.
• Attended the Bear Creek Greenway Committee meeting where they
talked about the connection to Upton Road.
• Attended an RVCOG Board meeting, they will be hosting "Small Cities"
meetings for the outlying communities.
Council Member Bruce Dingier reported that he attended the Destination
Business Seminar at Twin Creeks.
XII. DEPARTMENT REPORTS
Assistant City Manager Chris Clayton stated that Council Member Broderick had
asked about a couple of properties on Second Street. He presented photos and
the location of two houses that are currently vacant. One of the properties is in
foreclosure. Staff will try to work with the banks on these properties to get them
cleaned up. He will have the Building Official go over and inspection the buildings
for safety. These are not truly blighted properties at this time. Staff will continue
to work with the property owners and the bank to see what options they have for
improvement.
Parks and Public Works Director Matt Samitore reported that
Dan and Joyce's tire store is closed down. They have a lot of work to do
before they can open the business again. There are questions regarding
the building structure and health issues.
Because of the total price that came back on the Hwy 99 Streetscape
project staff is recommending rejecting all the current bids and advertising
the process in a different way. We still have time to get this awarded in
time for construction in the spring.
Captain Kris Allison reported that:
• There has been an increase in call volumes this summer. We have seen
a rise in disorderly conduct calls.
CAP090811 Page 5
City of Central Point
City Council Minutes
August 25, 2011
Page 5
• There have been several calls from downtown businesses regarding
skateboards and bikes on the sidewalks. They will be working with the
businesses and the violators to correct this problem.
• We have not seen a huge increase in vandalism or gang activity in
Central Point.
• The Bike patrol have been out and racked up 64 hours of patrol this
summer.
• She will be leaving in a few weeks to go to the East Coast for a three
month FBI training session.
Finance Director Bev Adams reported that staff has started the financial software
upgrade.
Community Development Director Tom Humphrey thanked the Council for their
support on the Destination Business program, several businesses are very
excited about the prospects. The Planning Commission will be making a
recommendation on RPS at the first meeting in September.
XIII. EXECUTIVE SESSION -None
XIV. ADJOURNMENT
Bruce Dingier moved to adjourn, Kay Harrison seconded, all said "aye" and the Council
Meeting was adjourned at 8:23 p.m.
The foregoing minutes of the August 25, 2011, Council meeting were approved by the
City Council at its meeting of September 8, 2011.
Dated:
Mayor Hank Williams
ATTEST:
City Recorder
Back t o Agenda
CAP090811 Page 6
Resolution
Supplemental Budget
for 2011 /2012
CAP090811 Page 7
Staff Report
Finance Department
Bev Adams, Finance Director
To:
From:
Date:
Subject:
Mayor & Council
Bev Adams, Finance Director
September 8, zozz
Supplemental budget zozz/zz (#i)
Background:
The City of Central Point's High Tech Crime Task Force (HTCTF) received an additional $162,500 in
unanticipated federal grants from the Department of Justice. Attached are copies of the grant
notifications confirming the amount of each grant and the date of award.
In accordance with Oregon budget law, we have published notice of this supplemental budget as it is
in excess of 10% more than the adopted budget for this fund. We must also hold a public hearing
prior to adopting the attached resolution.
I believe that Lt. Josh Moulin of the HTCTF will be in attendance to answer any additional questions or
to provide information on this item.
Recommendation:
1. To hold a public hearing to allow input from interested persons on the use of the proposed appropriations.
2. That Mayor and Council approve the attached resolution appropriating a supplemental budget for fiscal year
2011/12 as presented.
CAP090811 Page 8
_ f ` O sti~~
Dee of Justice Pragra s
.fir
<.~ -_'
Office of Ca unicatians
Washtn~ton, D. C. 20531
Cr NT NOT IC IO
N e Ad ass of ecipiet:
City, State Z
ecipi t roject irectar,""Contact:
Jasua ouin
ieuten t
hone: (5I)6-5575
antN bar: 2011®C - -a05I
City Of Central Paint
155 South ecand Street
2nd Floor
Central Dint, raga 97502-2209
Title of Pro F 1 al Coverdell Forensic Science I ray,e ant Grants Pragr
itle of Project: I' I1 Paul Caverdell Forensic Science prove ant Crr is rogr
A a t of Award: 166,500 I Date of Award: S(23r'2011
Sta tart' Autori for Pra a
F~'1 J -Caverdell Forensic Science prove ant) 2 SC 3797j-3797x, 25 C 5300
I acd ocus: State CFDA Number: 16.742
Project ascription:
Coverall s eta e used to ' prove e q lift' eliess of forensic science d edical ex finer se ices and/or to el° mate
backlogs in e analysis of forensic evidence, including controlled subst ces, fires s e~ inatio, forensic pa olgy, latent p ' ts,
questioned ocu ants, toxicotagy, ace evidence.
I ca(cf
'' For ore info tion about this grant, contact e Office of Justice ra "s five of Co nicatios at 202,'307-0703.
CAP090811 Page 9
trt stir
Office as ~ ,~~ b e°ae°arx~s
Office o Co uicatios
washingeoec, v.c. ?os3r
T OI ICI
e rid ess of Recipient:
Ci ,State I
eciiet Praject irectorrContact:
7® tiff
Chief Of Police
Crr t ber: 2011- - -0004
City Of Central Point Mice e ent
155 South Second Street
Central Point, Oregon 97502-2209
hone X541)423-1315
itle of ro F~' I 1 tellec al r®rty Cri e orceient ro a
to tory Aut ority far Prar
F11 A - ntellec aI ropey Enforcement} . o. 112-10, div. ,secs. 1101-1104; Pub. L. I~io. 111-117, 123 Stat. 3034,
3134
tlocusm iscretiaa C A l~itz ber: 16.752
roject escri tion:
C C CAP090811
Page 10
Resolution No.
A RESOLUTION TO APPROVE A SUPPLEMENTAL BUDGET
FOR THE 2011/12 FISCAL YEAR
RECITALS:
A. The City of Central Point's High Tech Crime Task Force (HTCTF) received unanticipated
additional federal grant money from the Department of Justice.
B. The original 2011/12 HTCTF budget includes a total of $200,000 for federal grants. Two
separate federal grants were applied for, with the hope and expectation of receiving at
least one grant. Both grants were approved in the aggregate amount of $362,500.
C. This resolution will appropriate the additional $162,500 of grant proceeds into the
HTCTF budget.
D. These grant funds must be expended within the fiscal year, and will be used primarily
for additional man hours for investigations, and for equipment purchases.
E. A public hearing was held according to Oregon Budget Law prior to Council approval of
this resolution.
The City of Central Point resolves:
To amend the 2011/12 budget in accordance with ORS. 294.480. As such, the budget changes
will appear as follows:
Section 1.
Orieinal Budeet Revised Budeet
High Tech Crime Task Force Fund -Federal Grants: 200 000 362 500
Total Revised Resources 828 400
High Tech Crime Task Force Fund Expenditures:
Overtime Wages $ 18,000 $ 30,000
Contract/Other Services 1,650 18,150
Investigations 1,000 5,000
Capital Outlay- Equipment 11,000 141,000
$ 31,650 $194,150
Total Revised Expenditures 828 400
CAP090811 Page 11
Passed by the Council and signed by me in authentication of its passage this day of
September, 2011.
Mayor Hank Williams
ATTEST:
City Recorder
Ret urn t o Agenda
CAP090811 Page 12
Resolution
RPS Recommendation
CAP090811 Page 13
[~ . ` `F I ray, Ai ,
m O i _~ t ircrd
® ®® ssisa t i~g ..~„ ~® isratr
to r ,
to s er tip eater reef ley °ta al 1 e ), ate v er
rec e tar c ' r _ ; ° a er tar a ravel i e is y e Jac ty
isicl~a ~` ~ _ --
ey ~ y ever e t ireccr
y c ca y 1 istara c c e its i era °c s to e a
c ate recd e a °ca cr a rave ( it e e s t e Jac s ty ca c
to issicariers ( ac city is ai e s se e ly `v a e ity t
review ty i c isita 's r ct} a ca e e its' c
recd aic i e cf ~ rel ti m
e 1 cc si r e tai s i ~ a a is ea ° ca to e q ve a
ei rai s fir e city t~ ctca r 1 a e e ty is i to receive a rest fire c e ral
cai t ®car to to c i car stay c its sc e t e e ie ac c e
CAP090811 Page 14 ~ 1 of 2
ttac t ~` ss - la F 1S1(} to o t to er , 1 It ttaC is
ac ~~ " - esoio o. _ esol tion y i o a oft eo i rov
of ter ear ree alley `o ai r o y Jac o y i
® fission i ~cc do s o e e s a
r era `o s is sio n reed e a royal o e eat e ee e `o ,
ova i e ants
ae o air e era scsso i o ail as e ollov~i o ions:
1. os o e ecisio irect in o er o f cations o e e e i
'or to assi a eso do n o i are e do to Jac son o my
® rove a ace esol `o i e r en ions a e y e al oft in
Co issio .
To Council Resolution
Ret urn t o Agenda
CAP090811 Page 15 Page 2 o 2
i
t er , 1
o si ra 'o o t e eater e re ley e 'a reeo ai ar row y e
a o 0 a ia~ o issio t e s®
o e a iy evl ireeor
1 It 66 99 of e r sal tie a tat S t s s a l t 1 1Sa 'S
r c e io~° t o e riot e iygs o si e do oft e 1 at °s i e °so mor
to its eo si ergo e acko ty r a o issia ers® e sio e y is
r o i a or re fi i s a resi co sie ey i ~, lies. a tea se a
e Co issio eo e do ` 1 a i e y e City Ca ci o will i o a
so do a s o or i a t es tote o my o a issio ers. ee o e
e e s ere y e Co ty 1 o issia °reely a feat e a oft it ate are
ore e eras o o t~ ~~a iey r ly to of r cis e issio eoo e
a ifiaio s o a~ ~°~z' e s s eoi o o e r of (s tot o a ers e ore
e era t y de - _ _~: ~~, dos e r of (s 1 }®
tt t ccA" - 1sS1 esa tl a.
ac 66 " - e ° al ro ov is ra ose e r e tie (to ate}
a 31 eratl f seal t1a11®
,, -~~
1 t ~ A
Z-C _` _
o ac so o ty o issio as loo oir vo of
oat o o `o 0 o o o c so o ty o 0
o issio rs a re o aio o rovo s foot tot co iio as sot o in i~al
zeal S`~lvi~e .° ~rx rats r°~ta r~irx Ali ~a°ti ,s (tea cats) o " o s"
attar o s i" - o s",
, o t, 1 o iy o e oft i Co i issio reveo
isc so o ificatio r o e s food o ity o Co of
o i Co issio i s acco to to all ro ose o o s i
ere do o o , l " co do s"~
or iso sio of co do e i o iss o oes o i ca
o o c dos s t o i a c i ro os o f ratio to 0 o is"ro
Ci C a oft la i Co issio
eo do o, oos y o o o iy onra oft iy Co c a
avora o roc aio to a ov o o o e s s foot to
o ratio co is a sot o i i" ",
t o 1 i o issio s y i ate ®ratio ofit ass get i ~'
ay o to e, .
Co ission air
City ores tv
rovo y 's ay o
1 i o ission 'r
0 3s1o eOiB,lto o. Page 17 (
4/ , r , S ctia ., I ( e ec r n 9/ i III,
ri ei r a
a erin ec anis s s al rani f can y ra n n aft car an e ! en. T
erin ~ ni s ill is 11 1 cats entirely an car anie r e y, carless:
f ere is a cr lic/ a ne ri - cacrl incar crate r of t oaf r, r
T ere is a n carall accrrl area n e roars! rlccaltaral 1 at is er anenl
inc a 1 of sin f r e (r c ar flan, ri arlan are ,etc.), is f sca lcien e , an is
canti aaas It r er of e crr anlzin !an r a ca Blcly n ri t® ; ar
tat i iia r c i tote car a isi es t
i C issi n is c na r ~ gut i::e r ili of Ir'~ n f riots r a er< a , °e far
d®.~ ~'w~ i Ca issi rte, r.~.i a~r~ C~® iss®a rs ( )
s a c nsi~T'r, i i Jac a ~
ra aS r`i~ 'us re i~rr "el 'i Cr' n°~` r~°6'rit.
CAP090811 Page 18
~' ( I! I °H
~3.
? , ,° n 1 ° r 1, ~r ' E - ~B 2,., e g~~e 19~~ ~f r ;~rd) tc~ add - iea~, ,
e.`7 pity errs
Jerc~rr v„~r~~r fl rr r~".ar,~ (res ..:~ru,..'~..)rtir.~ ~.ac~rr~1~. d ant
i ~r.s.
Ret urn t o Agenda
CAP090811 Page 19
- ~ r- t~ r
° -~
- - f~
~® 9
. 1 cl i s acc rryi i tastes r c i
s t s i s cuss 1-
t c ss i s ist t I, i t s
t l i Is. c i r la i C I
2. i X17 rc }s
i li,in ~,~r :~_°.!-~:e.ain"::_:sJ r _:.efi 1, rat t is tan 1
inn _ -
e$r i~ __ r ,~, .~,
' ri: " rr l~ - i " ' irr t re t ~- - T
C'r~~N ~' ;^r , Pr ~ Tlau~ th _~ ~ ~ _ ~ci~~d to rr-~u~
r_' . ® . n > t e~r~ ® r ar_ _'°f s ( c s.' ty, 1 in,
ti ~.® ~; ®.1 r , her ., ..®.~:c~r®~~ .~, '~ah f c si r , ` in I
r I I t %r Intl r ~ ~.1 trri'f_,~:t_n n.S %S t t r ter r r
1l s r tr r , c rri ors, t- ,/ s c rri rs,
ea citi s t c,-~ si niic ratty, r r t r It li t istra
i ci t r i 9 -„. ` tr / i ra ric /tear / ct' it , rr li ply
r n x rani r t i Est r r i 1 cell r is
Itsn r r is l~rn,~~ .
J , ,2
Jac sewn Canty lanrrin a isian
tans/ bra 1 ,Bali (t 1~ 1 J
a
CAP090811 Page 20
chap .
C ter , S ire .2..5
. ..a®:- r ..° °~ a• erg t e i ~ fir ®ni n stsi
i e err r®t . 1 7 e ei Tally ill l I r iy ~ l
i t crest acr s( r car . a to t
t r gut i t la acc r i y.
I , e i I," e i L e i I ter" ers e
} it e r r ec }. e
I text r r! a cc r i fy.
e I a a ter cti , It r c, i
III, ric ri t ar s fill
ri ec rris s u r vi e% rr y r nt r n
e l~ ant. u erin c is s ill ysic lly lac error 1
ur ie r arty, less:
t r i licly ri c1 i sr rte s t o
er;
re is rr crrlly crri r rt a r~€r l ric lr 1 n is
er nenly inc I f eirr r e r c f r tip , rin re ,etc.), is
su icierr a is c ti s it t r er a rer izin 1 r
list e i t y®
itl t e r r vi i t e sic l inn e r is tr sferre
illlf7 l t t f efrr t! re . 1 ve et! ~ ®'e ® t er 0' i .~ `" 11 ~°' ti is
. e I ter i r . ( re tiic tics r
"r i e" i s "as ee '°.
e I e ter , e i ., Ie .® i t7 r r} I ix
III, ric r i to I
Jane , 11
Jackson cent tr-rrin C'c issi~n ®f
e Tenet bra le Salvia (L .Z
CAP090811 Page 22
®~ r ~® -
rrra/ ri lta / / rt n r _ e ~ ' / i %f
r d n .7 sails, art ra ra ra r
i A/ rr .~ y r /a% f r~/ ri l ral irr i /!
/ ~ r! r f /a~ ~// i as /ra Y i/
m ° t/a rr ri %/;
t r r t/r n // i/s (ssr ra r n rrt
n ~f/ t ra a in .
2 e~f ter rr r i/.
.3 i ra i iara / r/ .~ z f%n a7 d rrr .~ t it0a%ea n
c° Tara rani ii ~® ~'~,~ rr sea ni / crrr .~ , i
r% %rr~a.®. % ' r r15"%ra ®,ee~,. ,,,.tea .7
%5` %
erg alp , i Ili ( ricult ral eri Stan ar r eve use f a
a an al ale er.
. VII 2, n ix I ,'° final La s i It r" a recur }
i cl resi vial infill rate fir cities Tale tan ix. a Ian ee to es
an test t r gut e i I la accr in 1.
e Flu e 1, a ter , in as II ly t e fie e/ erian®rie y
rea ~ i m e pity cif s Ian (a e 7 ec r:
Item ~1
Icks® ra 6rri C' issfrr a of
i6 Pr(e litr (C ~ - 1)
CAP090811 Page 23
•® sv / rat s // i cc r race it lc~_ ~ r. T
r i. -_ c psi r e i e city r e r i er 11 is ®. t~ r
irai '~~ *i s, is r is r tars is re it rat c ~ ~ r 'e it -~~~
ec- • units ~ r ! y art i e it i i. iJ e . r~: e rat ;~ _
c '~ ®'
® t I i issi mc_ i s e~ Ii r(
e i issi is c o r °it f I_ _ ° ai is rit s
t ric Ia s a o I i s Isis, at i
i t s iz _.1 - ° ll e iri ai istri
iii t a f-° °° a I ral ses.
i r i a e f c as
~" g ~ ®' - ; ~ 1 rat - is r strict t r ra i re ses s / a i
~8 ~ ly I ~ t .
. se -I' - r t i s a rec
t o a i ei c si t c rci l°: It ral as y t
ila ii ter se r si is ' .-~ . s ii is~ a ly
s i s cr~r~` p. ~ s i a acc r i m
e - t i i tot lad r Il a tr c. i i s a
c csi t o raiiaaa l i i I ura a ric
r r i- lit ive a ric l e si e i- is
v c ~ r v I c avails le it i e Q e is i
I c t r ilr . a i acc i 1.
® I i issi r c i t r of issi s( t t e
c i i t i t c a a
it C i ,
etr. ~ airs. I ~ ~.a-rri` ~ ,7 o sa to r si i a I
. , e i a e f c f I i
- ~ - - , C' - , - , - - . ri r t e ~t si ~~a ~- A¢_~.l
irat r ra r i- ®ara i t r se e r i at Jed.: i ®carat
s ll .,r / / / c r ~f rte __t
i era cr s.
® v - ~ r~- °s~ t i [~ i. i cl - ~ -~- a
CAP090811 Page 24
2 - e y t i i. r i c i i
c ci s c list i s 2- ~ 1 c e t e s
ii i - of . s®~~ ®i®r l r
is la acc i 1. i I s r
- - - wr
, r ecti (a of racer I i
- . ria t i %~ r ra i - ® e
1l t t r cr to is t iir~ci rr e t it a i ra
C't .
. - e a i l 2 rc I cate f
a (- - }. a i cc r i i s
1 ci ca ai is I r i e far to
a tat i a .
. f._ =..
- __ ~
e
ae - to all is lac of a a lei
I ii of ; - r i at c rai ae ` " la a le®'
acr }. e i- acc i as a a le i ii tie
call lac ®.-:.d::~r.tlrs.
r s - re all x® i r l esi i I is
lacae i e i t l s t r. l a i acr s r
a ri a I Teas I P8 cr }. e s i cc i t
a si tie - - a lacatia c .
a - i_ F ~i ly r acr i a l
"re sa f le`® acr s. r i cc i
esi i s , i I rs.
Jter- P
Jck~ C'rr tai "rr C' isst
i nit r t .Stvfro ( P -
77
CAP090811 Page 26
ATTACHMENT "B"
RESOLUTION NO.
A RESOLUTION BY THE CITY OF CENTRAL POINT RECOMMENDING
APPROVAL OF THE GREATER BEAR CREEK VALLEY REGIONAL PLAN
AS PROPOSED BY THE JACKSON COUNTY PLANNING COMMISSION
WITH EXCEPTIONS TO AMENDMENTS 8, 14, 18 AND 20
WHEREAS, pnrsnant to former ORS 197.654 (1) (2007), Jackson County uid the cities
of Medford, Ashluid, Central Point, Eagle Point, Phoenix aid Talent, entered into a
collaborative regional problem-solving (RPS) process; and
WHEREAS, the City of Central Point (City), as a participant in RPS, having signed a
Participants' Agreement identifying a regional laird nse problem, establishing goals
addressing the problem, creating mechanisms for achieving such goals, and a system for
monitoring the implementation and effectiveness of the those goals; and
WHEREAS, the Greater Bear Creek Valley Regional Plan (the RPS Plan) contemplated.
by the Participants' Agreement has been proposed under the provisions of former ORS
197.654(1) and former 197.656(2), which remain applicable to this RPS process; and
WHEREAS, Jackson County is the local government charged. with adopting the final
RPS Plan; and
WHEREAS, the Jackson County Planning Commission completed. its review of the RPS
Plan and. forwarded. to the Jackson County Board. of Commissioners a recommendation to
approve the plan subject to the conditions as set forth in Regional Problem Solving:
Amendments Proposed during Deliberations (to date) (Amendments); and.
WHEREAS, on August 2, 2011 and September 6, 2011 the City Planning Commission
reviewed, discussed modifications and proposed exceptions to Amendments 8, 14, 18 and
20; and.
WHEREAS, on September 8, 2011 the Central Point City Council considered the City
Planning Commission's recommended proposal and approved exceptions to Amendments
8, 14, 18 aiid 20 as set forth in Exhibit "A" Proposed Modifications to Amendments;
now, therefore,
THE CITY COUNCIL OF THE CITY OF CENTRAL POINT HEREBY
RECOMMENDS AS FOLLOWS:
The City Council hereby recommends Jackson County's adoption of the "Greater Bear
Creek Valley Regional Plan, November 2009", amended by the Jackson County Planning
Commission and subject to the following exceptions:
Page 1 of 2
CAP090811 Page 27
1. Modify Jackson County Plaiming Commission Amendments 8, 14, 18 uid 20 as
set forth in Exhibit A - Prouosed Modifications to Amendments.
PASSED by the City Council and signed by me in authentication of its passage this 8ti'
day of September, 2011.
Mayor Hank Williams
ATTEST:
City Representative
Approved by me this day of
2011.
Mayor Hank Williams
Ret urn t o Agenda
Page 2 of 2
CAP090811 Page 28
EYHIBIT "A"
Proposed Modifications to Amendments
8. Amend Volume 1, Chapter 1, Section 63, Item 6 (page 1747 of record) and Volume 2,
Appendix III, Agricultural Buffering Standards as follows:
B7rffet•irzg nzec•luzrzisnzs sho7rld be hroi~ided•f rruled bh thehrohorzerzt ~~f the 7rt•barz
dei~elo1~11zerzt. The b7rffet•irzg nzecharzisms ~1~ill behl~hsicalh~ located erztit•eh~ oyl the 7rrharzi~ed
p~°ope~°tt~, z~»less: •
• There is a publicly owned right-of--way that could be incorporated as part of the buffer; or
• There is a naturally occurring area on the rural agricultural land that is permanently
incapable of being farmed (rock formation, riparian area, etc.), is of sufficient depth, and is
contiguous with the border of the urbanizing land or a publicly owned right-of--way; or
• The proponent of development purchases from the willing farm owner an easement on
agricultural land of the appropriate length and depth, and pays for the establishment and
maintenance of whatever vegetative buffer, fencing, or irrigation system that would have
been required on the urbanizing land or as agreed upon. This mechanism is allowed outright
as a mid-term buffer and maybe allowed as a long-term buffer ~-~"'^~* *^ ^ ~^~^^^^^^^~'^*'^^
• Title to the area providing the physical portion of the buffer is transferred willingly to the
farm use being buffered. If a vegetative buffer or other mitigation is required indicated, it
shall be +~ installed and maintained by the developer or as agreed upon. '^'"'^'"-a
14. Add to the Planning Commission recommendation to the Board of Commissioners (BOG)
that the Planning Commission is concerned about the future ability of Irrigation Districts to seine
water for agricultural purposes and. that this concern should be included. as part of the Conceptual
Plan requirement, including coordination with the affected irrigation districts+"~~at~
18. Add. to the Planning Commission recommendation to Board. of Commissioners (BOG) that
the BOC should consider, during the first RPS Periodic Review, including the Jackson County
EXPO land as a proposed Urban Reserve Area for the City of Central Point.
(Gifu Comment: The City of Central Point realizes that inclusion of the Jackson County EXPO
lands into the City's future Urban Reserve Area is a reasonable future expectation, and is open to
discussion of the future of the Jackson County EXPO lands and. its role as a ootential Urban
Reserve Area
CAP090811 Page 29
The City recognizes that anv consideration of the inclusion of the Jackson County EXPO lands
as an Urban Reseive Area is best accomplished based. on a clear understanding of plans for the
future use and development of the Jackson County EXPO lands, the preparation of which will
take time for the County to develop and evaluate. It is therefore the position of the City of
Central Point to encourage discussion between the County and the City regarding the future use
and development of the Jackson County EXPO lands, and that anv further consideration of
inclusion of the Jackson County EXPO lands as an Urban Reseive Area be addressed. at the first
RPS Periodic Review.l
20. Amend Volume 1, Chapter 5, Section 2.9 (pale 1988 of record) to add the following:
~ ~ n ~ zz ~ ~ n ~,. ~ ~ n ~ zz ~ ~ n ~~_~~n ~~~Pt•iot• to conz~~letiorz of tl~e it•st RPS
PC'1"lOG~1C RC'1'1C'11'
f, tl?C' ~~lh' Lll?G~.JL1CkS01? ~~0111?h' Sl?Ll~~ L1G~O~Jt Cll? Clgl"C?C'JI?C'1?t (Al"C?Cl Of 11121t21C11 PlglTl?ll?g
C'oru•et•rz) for nuzyuzgenzerzt ~~f Uibboyzs Acres.
Ret urn t o Agenda
CAP090811 Page 30
Business
Bid Award for Vilas
Road Reservoir
CAP090811 Page 31
Parks & Public Works Department ~~'T L
~~~ t
STAFF REPORT
DATE: AUGUST 31, 2011
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MATT SAMITORE, DIRECTOR
SUBJECT: Vilas Water Reservoir
Matt Samitore, Director
SUMMARY: Bids for the Vilas Water Reservoir were opened on August 30, 2011 at 2:00 PM. There
were six (6) bids received. The bid was setup so that the City had some financial flexibility with
design options for both a 3.0 Million Gallon (MG) Reservoir as well as a 2.5 MG Reservoir. The
City had ideally wanted to build a 3.0 MG reservoir so that the older 1.0 MG reservoir at the City
Public Works Shop Complex could be demolished. Unfortunately, the bid price for the 3.0 MG
reservoir exceeded our budget by $300,000. The 2.5 MG reservoir bids however did come in close
to our 4.7 million budget. The low bid by Ward-Henshaw was $4,867,770.00.
We have been in communication with Ward-Henshaw and they and our engineer Brown and
Caldwell believe there are several hundred thousand dollars in design changes and equipment
specifications that can be changed to get the number in line with our budget amount. Additionally,
we could divert $100,000 from the Hopkins waterline replacement to this project in order to cover
any contingencies that may come up during construction.
The other complication, with the higher than expected bid price for the reservoir, is that the Bear
Creek Waterline Crossing will have to become a City project as there is not enough money to do
both at this point. That project will be in next year's budget 2012-2013. We anticipate the cost of
that project to be $350,000 total. By making this a City project we will have to move our capital
improvement plan list accordingly. This will mean that the Highway 99W/Front street waterline will
have to amended and only a portion of it will be in the construction for next year. The rest won't be
built until 2013-2014 and more than likely will be moved to First Street.
Ward-Henshaw is a reputable firm out of Canby, OR that has years of construction experience
throughout the Pacific Northwest and several projects in the Rogue Valley including a reservoir they
constructed for Rogue River last year and several other projects with the Medford Water
Commission. Staff feels very comfortable with the firm and believes with some negotiation we can
get the bid within budget.
140 S. Third Street Central Point, OR 97502 •541.664.3321 Fax 541.664.6384
CAP090811 Page 32
RECOMMENDATION: Staff recommends City Council approve the low bid to Ward-Henshaw for
construction of the 2.5 MG reservoir, pump station and associated infrastructure.
Bidders 2.5 MG Bid
Ward-Henshhw
Skarr Construction
MKB Constructors
McClure & Sons, I nc.
Emery & Sons Constr~
Ausland Builders
$-~, X67, 770.00
$>,>01,6-x.00
Bidders 3.0 MG Bid
Ward-Henshaw
Skaar Construction
MKB Constructors
McClure & Sons, I nc.
Emery & Sons Constr~
Ausland Builders I nc.
$>,01 ?, X97.00
$>,~~-x,000.00
$>,601,6 ;-x.00
$>,66->-, 700.00
140 S. Third Street Central Point, OR 97502 •541.664.3321 Fax 541.664.6384
CAP090811 Page 33
August 31, 2011
City of Central Point
Attn> 11/>~att Saitor~, Pa~l~s Public Works I)i~°ecta~r
140 SO~.lth Ord Street
Central Point, OR 97502
iJiaa P;-mail.
Vitas at~r Storage ese oir and. P p Stati~an
Matt,
Ward-Ilenshaw Construction woL~ld like to thank you for the opportunity to provide a bid proposal
for• the Vitas Water Storage Reservoir and Pump Station project. We understand that all bids
received have exceeded the Owners budget fo1° the project.
Taping into consideration the budget concerns, War°d-Renshaw Construction is willing to work with
the project team to pi°esetlt and offer Value Enginecri~lg alternatives that nlay reduce the_
construction costs to meet the budget.
Our preliminary review of the contract documents presents potential cost savings in the following
categories of work far the project:
1} Ve1°tical Turbine Pumps
2) Electrical equipment
3) Ilandscaping
4) Maso~~ry
5) Sitework car Piping
6) Reservoir Mixing System
Due to the schedule constraints involved with this project we would like to see an award issued by
September ~, 201.1. Please feel free to contact us with any questions.
Respectfully,:
~ ~? l/
v
Michael R.'1Jubanks
Ret urn t o Agenda
Project Manager
Ward-Renshaw Construction
P.O. B(JX 950 ! 505 N. BAKER - CANBY, OR 97013 503.266.1985(PH) - 503.266.7252(FAX}
CAP090811 Page 34