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HomeMy WebLinkAboutCM052203CITY OF CENTRAL POINT City Council Meeting Minutes May 22, 2003 L REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. ROLL CALL: Mayor: Hank Williams Council Members: Nate Banry, Dick Halley, Kay Harrison, Donna Higginbotham, Mike Quilty, and Bill Stults were all present. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Finance Director Bill Brugger; Police Chief Mike Sweeny; Building Official Lois DeBenedetti; Planning Director Tom Humphrey; Recreation Director Nancy Hanson and Deputy Recorder Deanna Gregory were also present. III. PLEDGE OF ALLEGIANCE . IV. INTRODUCTION OF GUESTS V. MINUTES A. Approval of May 8. 2003. City Council Minutes Dick Halley made a motion to approve the minutes as presented. Mike Quilty seconded. Roll call: Nate Banry; yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham,, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. VI. PUBLIC APPEARANCES Martin Traylor,. 20 S. 8'h Street No. E, Central Point, OR Mr. Trayor explained concems about pedestrian traffic at the cross walks near the Post Office. He stated that it is very dangerous crossing Pine Street even though there are designated cross walks at those streets. He would like to know what the City could do to improve pedestrian traffic in these areas. Police Chief Sweeny stated that the Department has done a study of the area and they will put more attention to this. Planning Director Tom Humphrey explained that a signal light is planned for 6'h Street and Pine in the Downtown Revitalization plan. Mr. Traylor also stated that he has concerns about site triangles. If the City Hall sign is in violation of the site triangle code, how does the City expect to enforce citizens to abide by the same law? Public Works Director Bob Pierce explained that intersections that have traffic control devices have different site triangles. City of Central Point City Council Minutes May 22, 2003 Page 2 Mayor Williams closed the Public Appearances portion of the meeting. VII. PUBLIC HEARINGS, ORDINANCES, AND RESOLUTIONS A. Resolution No. 977, A Resolution AAaking Stage Two Land Use Recommendations for the City, of Central Point Urban Reserve Areas to the RPS Policy Committee. Planning Director Tom Humphrey explained that the Council has held several public hearings on recommended areas for Urban Reserve for Central Point. During that time the Planning Commission and Citizens Advisory Committee also held public hearings to help determine the best areas of future growth for Central Point. During this time the Council listened to public input regarding areas of concern in the RPS recommendations. City Planning staff presented a resolution and exhibits to reflect public input and recommendations made by both the Planning Commission and CAC. The City has taken into consideration areas opposed to the inclusion into the RPS by residents and 1000 Friends of Oregon regarding_their position in general and Central Point's candidate areas in particular. The County Board of Commissioner's, City staff and Council representatives have discussed the candidate areas. CP-1: The Council has received a letter from Commissioner David Gilmour regarding his concern of several areas included in the CP-1 area with a map of his recommendations. Citizens between I-5 and highway 99 have expressed their desire to be included in the RPS. Concerns about this area include agricultural areas. Council suggested a zoning requirement that would limit development of specific agricultural areas. CP-2: Generally citizens have approved of this area. County Commissioners are concerned about including the entire area in the RPS recommendations due to vernal pools in the area. CP-3: Citizens and Commissioners agree with this recommendation. CP-5: Planning Commission recommends removal of School District No. 6 property along Scenic Avenue. The recommendation from the Planning Commission and Citizens Advisory Committee is to keep the boundary along Grant Road to Scenic Avenue. Mr. Humphrey explained that the City will have to prove to the State reasons for inclusion into the Urban Growth Boundary at a later date. He stated that this process is to designate City of Central Point City Council Minutes May 22, 2003 Page 3 future growth area only. Approval of the resolution will continue to the next step for the RPS Committee to make the recommendation to the State. The City would have the authority to zone the included areas for future growth, this includes areas to be developed in the future and areas of concern for farm use only. Craig Stone, Stone and Associates. Mr. Stone stated that he has been involved in this process from the beginning. He stated that all the Cities have been involved in the process and have made recommendations for growth over the next 20 years. He stated that he is encouraged by this process. He stated that the areas recommended by the Planning Commission are viable areas and should be included in the RPS recommendations. Bill Stults made a motion to approve Resolution No. 977, A Resolution Making Stage Two Land Use Recommendations for the City of Central Point Urban Reserve Areas to the RPS Policy Committee. Nate Banry seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. B. A Resolution Setting a Public hearing and Initiating Proceedings to Vacate Portions of Ash and Amy Street, Chicory Lane, and a Public Ailey. Mr. Humphrey explained that the City has received a request from Craig Stone to vacate four unimproved rights-of-way in the areas of the old Centra{ Point Lumber Company. The area in question is being redeveloped by C.A. Galpin and several planning applications, including a master plan, have recently been submitted to the City. The applicant has determined that four unimproved street and alley rights-of-way do not work into the master plan and would like the City to vacate the unimproved portions of these public rights -of- way. They are portions of Ash Street, Amy Street, Chicory Lane and an alley way. City Staff has published a notice for this proposed vacation. C.A. Galpin represents two thirds majority who have consented in writing for three of the four rights-of-way. It has come to the attention of City staff that one of the affected property owners is against the vacation of the portion of Ash Street. This portion of Ash is used by Southern Oregon Lumber Company for trucks entering-their business. Mr. Humphrey explained that the proposed resolution would set a public hearing and initiate proceeding to vacate these portions of rights-of-way. In order to provide enough time for public notice the recommended date for a public hearing would be June 26, 2003. Craig Stone, Stone and Associations Mr. Stone explained the master plan for the proposed area. He stated that when the master plan was created they did not know that Southern Oregon Lumber used the unimproved portion of Ash Street. This area is not vital to the master plan and the request for that portion of Ash Street maybe removed from the resolution. C.A. Galpin will work with City of Central Point City Council Minutes May 22, 2003 Page 4 the owners of Southern Oregon Lumber to keep everyone happy with the proposed development. Erick Globe, representative for Souther Oregon Lumber. Mr. Globe stated that Souther Oregon Lumber uses this portion of Ash Street for Semi Trucks to enter the lumber yard. If this area is vacated it would cause a hard ship on the Company. Dick.Halley made a motion to approve Resolution 978, A Resolution Setting a Public Hearing, and Initiating. Proceedings to Vacate Portions of Amy. Street, Chicory Lane and a Public Alley, Removing Ash Street from the Recommendation. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham,. yes; Mike Quilty,; yes; and Bill Stults, yes. Motion approved. VIII. BUSINESS A. Extension of Agreement with Terry Buntin to Improve a Portion of North 10~' Street and Upton Road. Public Works Director Bob Peirce explained that some new developments have been brought to the staff regarding this item. He requests that the Council continue this to the next available Council Meeting. Mike Quilty made a motion to continue the Extension of an Agreement with Terry Buntin to Improve a Portion of North 10"' Street and Upton Road to the next Council Meeting on June 12, 2003. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes;. Donna Higginbotham, yes; Mike Quilty, yes; and Bitl Stults, yes. Motion approved. Mr. Peirce explained that he had another item for discussion regarding a bid proposal for the installation of a water line for Sierra, Vista, and Temple Court. He explained that the Ledford construction bid came in as the low bid at $209,757 and staff recommends awarding the bid to them. Kay Harrison made a motion to award the Sierra, Vista, Temple Court Waterline project to Ledford Construction in the amount of $209,757. Nate Banry seconded. Roll call: Nate Banry; yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. Vlll. MAYOR'S. REPORT Mayor Williams reported that: he attended an RPS meeting with Jackson County Commissioners. there will be an Executive Session- after the regular Council meeting tonight to City of Central Point City Council Minutes 'May 22, 2003 Page 5 discuss Employment of Public Officers, Employees and Agents as stated in ORS 192.660 (1)(a). IX. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • he attended a Twin Creeks Development Team meeting to discuss the next phases in the project. • Hunter Communications has been installing lines for connection to City Hall and the City of Medford of dark fiber connections. • he attended meetings in Grants Pass to discuss development issues. • the City has been conducting interviews of consultants to help design the Pine Street/Highway 99 intersection improvements. • that Central Point Library. Design meetings began on May 15tH. • he attended an RPS meeting with the County Commissioners. • . he attended a meeting at the Central Point Sr. Center. They will be providing a report for the Council regarding .activities and membership participation. X. COUNCIL REPORTS Kay Harrison reported that: • she attended a 1000 Friends Meeting on RPS issues. • she attended a meeting to discuss freight issues in the Rogue Valley ranking areas for improvement. Mike Quilty reported that: • he attended a DARE Graduation at Central Point Elementary School. He is very impressed with the amount of dedication that the Police Department puts into this program. • the Crater High School students have completed three houses for the Sr. Clean Up Program. • he attended the RPS meeting .with the County. Commissioners. • he received an email from Representative Richardson regarding Industrial Land Use issues being discussed in the Legislature. Bill Stults reported that: the Medford Water Commission will be holding a Cities and Districts Meeting in June. Council Members are invited to attend. he is on the Budget Committee for BCVSA. They are in good shape for the coming year and are continuing to grow. City of Central Point City Council Minutes May 22, 2003 Page 6 • he has been attending a Regional Committee Meeting for the treatment plant. A federal mandate requires the chilling of water released into the river. They are looking into a program to use this water for irrigation purposes. Dick Halley reported that he has been attending the Library Design Committee meetings on Thursdays. XI. DEPARTAAENT REPORTS Finance Director Bill Bragger stated that the State LB forms are ready for publishing. He will be returning. to the Council in June with budget adjustments for 2002/2003. Public Works Director Bob Peirce reported that: final stages for Oak and Alder should be complete within a week. City crews have been working on a cracked water line on Rock Way. they will begin interviewing for the Secretary 1 position that will be available on July 1. They had 70 applicants in all, and plan to interview four. Planning. Director Tom Humphrey reported that: • FEMA has been conducting studies in the Central Point area. This could reduce insurance payments for several properties. • he has been meeting with City Attorney Doug Engle regarding Code Book Amendments. • the Planning Commission has a full schedule for the next couple of months. They may need to have two meetings a month. Building Official Lois DeBenedetti reported that they have received four applications for the Inspector I position available July 1. Police Chief Mike Sweeny reported that: • there will be several personnel changes this month. • Officer Shawn Volrath has accepted a position with the Medford Police Department, his last day is May 28tH • Chief Sweeny and Lt. McPhearson will be retiring as of May 31th due to uncertainty of projected changes in the PERS system. They both feel it is in the best interest of their families to retire prior to the changes. • they are completing a reserve officer training program. • he is proud of the .Central Point Police Department Staff. They have worked hard to obtain accreditation. They are a great staff and he has enjoyed working in Central Point: • Lt. McPhearson stated that his whole career has been in Central Point and he has enjoyed watching the City grow and improve through the years. City of Central Point City Council Minutes May 22, 2003 Page Z Mike Quilty made a motion to adjourn into Executive Session under provisions in ORS 192.660 (1)(a), to consider initial employment of a public officer, employee, or staff member under the provisions of the Oregon Public Meetings Law. Kay Harrison seconded. All said aye, Motion approved. XII. EXECUTIVE.SESSION The regular meeting of the Central Point City Council was adjourned into Executive Session at 8:50 p.m. to consider the contract employment of a Police Chief and Police Lieutenant. Administrator Messina explained the provisions of the proposed contracts for both positions and stated that he would like to contract with Mike Sweeny, and Tony McPhearson to continue in their present positions as contract employees until the city has had time to advertise, interview, and fill the vacancies. Mike Quilty made a motion to come out of Executive Session and return to regular session. Nate Banry seconded. All said aye and the meeting returned to regular session at 9:00 a.m. Mike Quilty made a motion to authorize the Mayor and City Administrator to sign Employment Contracts for Mike Sweeny and Tony, McPhearson to continue in their present positions as Police Chief and Police Lieutenant as specified in the agreements. Kay Harrison seconded. Roll call: Nate Banry, yes; Dick Halley, yes; Kay Harrison, yes; Donna Higginbotham, yes; Mike Quilty, yes; and Bill Stults, yes. Motion approved. XIII. ADJOURNMENT Bill Stults moved to adjourn, Nate Banry seconded, all said "aye" and the Council Meeting was adjourned at 9:12 p.m. The foregoing minutes of the May 22, 2003, Council meeting were approved by the City Council at its meeting of June 12, 2003. Dated: ~3~~~ r~ i ~L Mayor Hank Williams