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Home My WebLink About12/12/24 CC Minutes CITY COUNCIL MEETING MINUTES 01%. • November 14, 2024 CENTRAL 6:00 PM POINT Central Point City Hall, Council Chambers 140 S 3rd St, Central Point, OR www.centralpointoregon.gov 1 Meeting Called to Order 2 Pledge of Allegiance 3 Roll Call The following members were present: Ward IV Taneea Browning, Mayor 11 Hank Williams, At Large Rob Hernandez, At Large Michael Parsons, Ward II Kelley Johnson, Ward I Neil Olsen, Ward III Grey Zimmerman The following staff were also present: City Manager Chris Clayton, City Attorney Sydnee Dreyer (Remote), Parks and Public Works Director Matt Samitore, Police Chief Scott Logue, Finance Director Steve Weber, Planning Director Stephanie Powers, Community Planner III Justin Gindlesperger, and City Recorder Rachel Neuenschwander 4 Presentation A. June 30, 2022, Audit Report Presentation Finance Director Steve Weber introduced the City Auditors from Moss Adams Amanda McCleary-Moore and Kim Reno to give an update to the city council regarding the June 30, 2022, financial audit. 5 Public Comments Central Point Resident Brian Storrer spoke to the council regarding a 111 complaint that he has regarding being harassed and is not receiving any response from the police department or the sheriff's department. Central Point City Council November 14, 2024 Meeting Page 2 of 8 Central Point Resident Ahna Liche spoke to the council regarding an issue she is having accessing her home from the alley behind her house with a van blocking access. 6 Consent Agenda A. Approval of October 24, 2024, Meeting Minutes B. Quarterly Financial Statements C. Art Commission Chair Appointment Motion: Approve Moved By: Michael Parsons Seconded by: Rob Hernandez Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, Neil Olsen, Grey Zimmerman voted yes. None voted no. 7 Items Removed from the Consent Agenda 8 Public Hearing A. Ordinance Vacating Public Utility Easements Mendolia Way City Manager Chris Clayton read the public hearing statement which is applicable to both public hearings. Parks and Public Works Director Matt Samitore presented to the council the first reading of an Ordinance vacating the public utility easements on Mendolia Way. The waterline was abandoned in the early 2000's and the storm water line was capped in 2024. Mayor Williams opened the public hearing. No one came forward, and the public hearing was closed. Rob Hernandez moved to forward the Ordinance vacating two public utility easements over portions of Lots 10 and 11 of Mitchell's Landing Subdivision and that city parcel commonly Central Point City Council November 14, 2024 Meeting Page 3 of 8 referred to as Map No. 372W10BB Tax Lot 800 per ORS 271.130. Motion: Approve Moved By: Rob Hernandez Seconded by: Kelley Johnson Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, Neil Olsen, Grey Zimmerman voted yes. None voted no. B. Land Development Code Amendments Planning Director Stephanie Powers presented to the council an ordinance amending the city code regarding land development. These code amendments are largely foundational and address various housekeeping corrections and updates, as well as revisions to land use application standards, submittal requirements, approval criteria, as well as some land use standards regarding fences and nonconforming situations. Council discussed the fence height requirements and at what point would a 8-foot fence be acceptable, as well as setbacks and fence heights allowed in residential areas. Council discussed the home occupation and the proposed changes, allowing one off-site employee and changing to 16 trips per day with the noise limited to 60 decibels. Mayor Williams opened the public hearing. No one came forward, and the public hearing was closed. Michael Parsons moved to forward the Ordinance amending various sections in the Central Point Municipal Code Title 16 (Subdivisions) and Title 17; adding new chapters 16.14 (middle housing and expedited land divisions), 16.40 (replats), 16.44 (property line adjustments) and 17.94 (annexations) and repealing chapter 1.2 (annexations) and 17.92 (enforcement) to a second reading with the following modifications: Civic Zones fence heights limits, fence heights on corners to setback of 5' if no Public Utility Easement, and home occupation permits to allow one employee, and increase daily vehicle trips to 16 trips per day. Motion: Approve Central Point City Council November 14, 2024 Meeting Page 4 of 8 Moved By: Michael Parsons Seconded by: Taneea Browning Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, Neil Olsen, Grey Zimmerman voted yes. None voted no. 9 Ordinances and Resolutions A. Chapter 8.24 Flood Damage Prevention Text Amendments Community Planner III Justin Gindlesperger presented to the council the resolution of intent to amend the Central Point Municipal Code Chapter 8.24, Flood Damage Prevention, to enact interim Endangered Species Act measures. At the October 21 , 2024, Study Session, the city council considered whether to implement a model ordinance or take a permit-by-permit approach to Pre-Compliance Implementation Measures. At that time, council directed staff to pursue ordinance changes that would allow for a permit-by-permit evaluation of Endangered Species Act compliance. Rob Hernandez moved to approve Resolution No. 1806, a Resolution declaring the City County's intent to initiate an amendment to Central Point Municipal Code Chapter 8.24, Flood Damage Prevention, to enact interim Endangered Species Act measures. Motion: Approve Moved By: Rob Hernandez Seconded by: Kelley Johnson Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, Neil Olsen, Grey Zimmerman voted yes. None voted no. B. Resolution Approving Agreement for Property Exchange with School District City Manager Chris Clayton presented to the council a resolution approving an agreement for property exchange with school district 6. The city has been in negotiations regarding the terms of the agreement, but it may be subject to additional minor revisions following approval of the council to the form of this agreement. The agreement deals with City property located at Mae Richardson Elementary that is currently leased to the School District, and property that the school district owns at Twin Creeks Park which the city uses ---- Central Point City Council November 14, 2024 Meeting Page 5 of 8 11 as part of a joint use agreement. The Sale Agreement provides that the City will enter into a Promissory Note in which the City will be obligated to make annual installments for 5-years in the amount of $58,000 per year, beginning 365-days following the close of this transaction. Grey Zimmerman moved to approve Resolution No. 1807, a Resolution approving that Purchase and Sale Agreement - Property Exchange - City of Central Point/Jackson County School District No. 6 and authorize the City Manager to execute same. Motion: Approve Moved By: Grey Zimmerman Seconded by: Kelley Johnson Roll Call: Members Taneea Browning, Hank Williams, Rob Hernandez, Michael Parsons, Kelley Johnson, Neil Olsen, Grey Zimmerman voted yes. None voted no. 10 Business A. Planning Commission Report Planning Director Stephanie Powers presented to the council the report from the November 5, 2024, Planning Commission meeting. There were two quasi-judicial and one legislative public hearing on the agenda, including a conditional use permit and site plan and architectural review for Southern Oregon Goodwill and various land development code amendments in Titles 1 , 16 and 17. 11 Mayor's Report Mayor Williams reported that: • He attended the Veterans Day Commemoration at Don Jones on Monday. • He had his picture taken with Chris today at City Hall, for an article that will be in the Grants Pass Daily Courier for serving his 22 years as Mayor. rl • Chris Clayton's performance review will be given at the next council meeting. Central Point City Council November 14, 2024 Meeting Page 6 of 8 12 City Manager's Report City Manager Chris Clayton reported that: • He gave a review of the cash balances by fund report that was handed out at the meeting. • He is very proud of how the police department handled the incident on Friday. • He and the Mayor had their pictures taken a lot today for the Grants Pass Daily Courier. • They will be talking about some potential changes to the Budget Committee that could allow people outside the city limits to apply to be on the committee. • Pressure point roofing donated $20,000 in materials to the Little League Project. • He attended the Veterans Day Commemoration at Don Jones on Monday. • The Thanksgiving holiday lunch that was going to be next week, is possibly going to be rescheduled for December 5th. 13 Council Reports Council Member Kelly Johnson reported that she missed the last council meeting, but she attended the RVCOG Board meeting. Council member Taneea Browning reported that: • She is attending the National League of Cities conference in Tampa, FL. • She attended the Veterans Day Commemoration at Don Jones on Monday. • She attended a SOREDI long term strategies meeting in Grants Pass. Council member Rob Hernandez reported that: • He attended the Airport Advisory Committee meeting. • He attended the Veterans Day Commemoration at Don Jones on Monday. Council member Neil Olsen reported that he attended the Planning Central Point City Council November 14, 2024 Meeting Page 7 of 8 Commission meeting. Council member Mike Parsons reported that: • He attended the Parks and Recreation Foundation meeting. • He attended the Planning Commission meeting. • He attended the joint Jackson County Fire District #3 and Jackson County Fire District #5 Civil Service Commission meeting. • He attended the Parks and Recreation meeting. • He attended the Veterans Day Commemoration at Don Jones on Monday. • He attended the Citizens Advisory Committee meeting. 14 Department Reports Police Chief Scott Logue reported that: • The incident happened last Friday. All hands were on deck, making for a long day and weekend. They will have a joint debriefing on Tuesday of next week. • They are still going through the hiring process. He interviewed one individual today and will interview another candidate on Tuesday. They will be testing soon for more potential new hires. Parks and Public Works Director Matt Samitore reported that: • He thanked Dave Dotterer for his speech at the Veterans Day Commemoration at Don Jones on Monday, as well as Brian Day. • Pressure Point Roofing donated $25,000 in total. • The bids for the community center came in, and the numbers are in the middle of what was presented to council in the spring. 15 Executive Session 16 Adjournment Neil Olsen moved to adjourn, all said aye and the meeting was adjourned at 8:53 PM. The foregoing minutes of the November 14, 2024, Council meeting were approved by the City Council at its meeting of , 2024. Central Point City Council November 14, 2024 Meeting Page 8 of 8 Dated: Z I 1'2, 207_ `rZi Mayor Hank Williams ATTEST: ( --Gad City Recorder