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HomeMy WebLinkAboutCM022609iL CITY OF CENTRAL POINT City Council Meeting Minutes February 26, 2009 REGULAR MEETING CALLED TO ORDER 0 Mayor Wittiams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, Kay Harrison, and Matthew Stephenson were present. Mike Quilty was excused. City Administrator Phil Messina; City Attorney Doug Engle; Public Works Director Bob Pierce; Deputy Public Works Director Chris Clayton; Police Chief Jon Zeliff; Interim Community Development Director Matt Samitore; Interim Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of February 12, 2009, City Council Minutes. Kay Harrison made a motion to approve the consent agenda as presented. Bruce Dinger seconded. Roll call: Allen Broderick, yes; Bruce Dingier, yes; Carol Fischer, yes; Kay, Harrison, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS,.ORDINANCES AND RESOLUTIONS A. Public Hearing and First Reading, An Ordinancd Amending Section 17.37.020 of the Central Point Municipal Code Interim Community Development Director Matt Samitore explained that currently the C-2 (M) district has a restriction on the continued use of residential units located within the district. In the C-2 (M) district, residential uses are classified as City of Central Point ('rrunril Minutes February 26, 2009 Page 2 non-conforming, but ii residential. However, Properties located in medical facilities. converted to an office use, may later if destroyed, a residence .cannot this district are single family homes, be reconverted to be reconstructed. duplex units and The C-2 (M) district was initially created to complement Cascade Hospital which no longer exists. There is only one C-2 (M) district in the city, located along Bush Street between South First Street and South Fourth Street. Staff is recommending changing the zoning to TOD Low Mix Residential (LMR). The LMR zone provides for single family and lower density multifamily housing types with a density of 6-12 units per acre which corresponds to the current development pattern in the C-2(M) zone. Mayor Williams opened the public hearing. No one came forward and the public hearing was closed. Matt Stephenson made a motion to move to second reading An Ordinance Amending Section 17.37.020 of the Central Point Municipal Code. Kay Harrison seconded. Roll call: Allen Broderick, yes; Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. B. Resolution No. 1201, A Resolution Authorizing Signatures for Banking Services on Behalf of the City of Central Point Interim Finance Director Bev Adams explained that for internal control purposes the City requires that all checks have two signatures. In order to insure that we have the necessary signer's available staff recommends adding Council Member Kay Harrison and City Recorder Deanna Casey fo the list of Authorized signatures. Matt Stephenson made a motion to approve Resolution No. 1201, A Resolution Authorizing Signatures for Banking Services on Behalf of the City of Central Point. Bruce Dingler seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes: Motion approved. VIII.. BUSINESS A. Don Jones Memorial Park Landscaping and Irrigation Interim Community Development Director Matt Samitore explained bid documents for the construction of Don Jones Memorial Park landscape and irrigation were opened on January 29, 2009. At the last Council meeting staff was directed to investigate the financial ability of the lowest bidder, Krause Landscaping. He explained concerns staff has with Krause Landscaping. Staff also has investigated the second and third place base bid offers. Both contractors have valid bids and would be able to complete the job as specified. CJ Cify of Central Point Crntnril Minutes February 26, 2009 Page 3 City Attorney Doug. Engle explained that Council has the authority to award the bid to a responsible party unless the bid process was not fair. Mayor Williams opened to public comments. Keith Boyd, Attorney for Krause Landscaping Mr. Boyd stated that at the time of writing the bid proposal Krause Landscaping was not aware the business license for a subcontractor had elapsed. He explained the ORS requirements for awarding bids and that the type of work the subcontractor will be doing is not required to have a business license. Since the February 26, 2009, Council Meeting the subcontractor has renewed his business license. The Council can be assured that the bid process was fair and all ORS requirements were followed. Mr. Engle explained that state law gives the Council the ability to award the bid to the second choice if they have a legitimate reason for not awarding to the lowest bid. There was discussion regarding work in the past by Mr. Artner who is the second tier contractor. The city has had to red tag projects in the past. Gary Krause, Krause Landscaping Mr. Krause stated that he is the low bidder and all legal requirements were followed when submitting the bid. He has been a landscaper in the valley for over 20 years. He stated that he has been making recommendations to Mr. Samitore about items to help save money on -maintenance in the future. This is his first bid award as the general contractor. He explained the background regarding. Ground Control and their license issues. Rene Pare, Mountain View Landscaping. Mr. Pare stated that he has been in business -for 30 years. Mountain View Landscaping is the second lowest base bid. He would be happy to be awarded the bid for Don Jones Park. There was discussion about some of the gray areas and concerns of the low bid. Council should decide if the bid process was fair and if Krause Landscaping is responsible enough to complete the job. If the process was fair they should award to the low bid. If they do not feel the process was fair they may award the bid to the second. lowest base bid. Ilflatt Stephenson made a motion to approve the bid award for Don Jones Memorial Park Landscaping and Irrigation to Overstreet. Carol Fischer seconded. Matt Stephenson rescinded his motion. There was discussion regarding Mr. Artner and issues he has had in Central Point in the past. The fact that Mr. Krause was unaware of the laps in license could have been an administrative oversight. Ron Overstreet, Overstreet Landscaping City of Central Point Council Minutes February 26, 2009 Page 4 Mr. Overstreet stated that his company has experience with Don Jones Park. His company has been prequalified with Central Point for a long time. As the General Contractor he is responsible for all work done by subcontractors. It was Mr. Krauses responsibility to make sure his subcontractors were licensed. Overstreet Landscaping is prepared to accept the contract. Kay Harrison made a motion to award the Don Jones Landscape bid to Gary Krause Landscaping. Bruce Dingler seconded. Roll call: Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, no; Kay Harrison, yes; and Matt Stephenson, no. Motion fails.. Mr. Samitore asked if the Council would like to put the project out for bid again. They are not sure the bids will be any different.. The longer the bid award takes the less chance the park will be complete for this summer. Mr. Overstreet stated that he would have. the project done in time if the bid was awarded to Overstreet Landscaping. Mr. Krause stated that he will have no problem completing the job on time and at a lower price if he is awarded the bid. Kay Harrison made a motion to award the Don Jones Landscape Bid to Gary Krause Landscaping. Bruce Dingler seconded. Rolle call: Allen Broderick, yes; .Bruce Dingler, yes; Carol Fischer, no; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. B. Appointment to the Citizen Advisory Committee Mayor Williams stated that-this item will be postponed until the City can receive more applications. C. Appointment to the Budget Committee Mayor Williams recommended the re-appointment of Karen Huckins and appointment of a new committee member, Jason Lukaszewicz for terms to expire December 12, 2011. Bruce Dingler made a motion to appoint Karen Huckins and Jason Lukaszewicz to the Budget Committee with terms expiring December 12, 2011. Carol Fischer seconded. call: Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. IX. .COUNCIL BUSINESS -None I ~_ City of Central Point Crn~ncil Minutes February 26, 2009 Page 5 X. MAYOR'S REPORT Mayor Williams reported that he: • attended the RVCOG meeting • attended an RPS meeting. He intends to push for immediate approval of the participant's agreement. XI. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that: • The Central Point Chamber is having their annual Auction Dinner on March 7"'. Please let him know if you are interested in attending and he will reserve a table. • He attended an RPS meeting • He attended a Southern Oregon Historical Society meeting. XII. COUNCIL REPORTS Kay Harrison reported that she attended the MPO PAC meeting, the Study Session, RVSS meeting and an RVTD meeting. XIII. DEPARTMENT REPORTS Deputy Public Works Director Chris Clayton reported that: • The Gebhard Road waterline bid will go out for bid this week. • The MPO stimulus money will be about $412,000 for Central Point. They intend to use the money. for an overlay of 10~' Street. • There will be a growth incentive package meeting in March. • They have been doing traffic counts around the Pilot Station. Those results will be presented to Council at the March Study Session. Interim Community Development Director Matt Samitore reported: • He is working on area management plans with ODOT for the Centra{ Point exit. • Mr. Humphrey, is expected to return in September. Interim Finance Director Bev Adams reported that she has been working on Budget. Public Works Director Bob Pierce reported that there was a report that the house at 712 Manzanita may have had some asbestos in it. The house was demolished on February 18~'. Our Building Official did a walk through and determined the house met the requirements for an exemption to the normal asbestos inspection requirements. It was reported to DEQ and OSHA that staff may have been subjected to asbestos. DEQ agrees that the City did meet the requirements for an exemption regarding this property. OSHA is conducting an investigation. Staff City of Central Point Council Minutes February 26, 2009 Page 6 has decided if we are required to demolish any other building we will" require the full inspection for asbestos. XIV. EXECUTIVE SESSION -None XV. ADJOURNMENT Bruce Dingier moved to adjourn, Matt Stephenson seconded, all said "aye" and the February 26, 2009 Council Meeting was adjourned at 8:47 p.m. The foregoing minutes of the February 26, 2009, Council meeting were approved by the City Council at its meeting of March 12, 2009. Dated: 3 _ L3_ ~ Mayor Hank Williams ATTEST: City Recorder f~ [J