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HomeMy WebLinkAboutCM090811 CITY OF CENTRAL POINT City Council Meeting Minutes September 8, 2011 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Finance Director Bev Adams; Assistant City Manager Chris Clayton; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of August 25, 2011, City Council Minutes. Allen Broderick made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1311, A Resolution to Approve a Supplemental Budget for the 2011/2012 Fiscal Year Finance Director Bev Adams presented a supplemental budget in order to receive an additional $162,500 in unanticipated federal grant money for the High Tech Crime Force. In accordance with Oregon budget law, notices have been published for this public hearing. Lieutenant Josh Moulin explained that the HTCU received two grants from the Federal Government to help upgrade software and equipment over the next year. Mayor Williams opened the Public Hearing, no one came forward. The Public Hearing was closed. City of Central Point City Council Minutes September 8, 2011 Page 2 Allen Broderick made a motion to approve Resolution 1311, Approve a Supplemental Budget for the 2011/2012 Fiscal Year. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1312, A Resolution by the City of Central Point Recommending Approval of the Greater Bear Creek Valley Regional Plan as Proposed by the Jackson County Planning Commission with Exceptions to Amendments 8, 14, 18, and 20. Community Development Director Tom Humphrey explained that the Jackson County Planning Commission concluded their deliberations on the RPS Plan and formulated recommendations for approval to the Jackson County Board of Commissioners (BOC). Each city is being given the opportunity to review recommendations and offer comments to the BOC in the form of a:resolution. The Central Point Planning Commission (CPPC) discussed 6 of the 29 amendments three which apply directly to Central Point, and three that apply to agricultural buffering standards and irrigation district analysis. The CPPC directed staff to make changes to Amendments 8, 14, 18, and 20. The BOC will consider Central Point's input at a public hearing on September 14, 2011, and have final deliberations for the city on October 12, 2011. The County is hoping to receive a resolution from Central Point prior to the September meeting. Mr. Humphrey stated that the proposed council resolution recommends approval with exceptions to amendments 8, 14, 18, and 20. Staff wants the resolution to take a neutral stand on amendments to other cities in the region and concentrate on Central Point specific amendments. We were told early in the process that there should be limited changes this late in the game. The recommended language in the resolution indicates that Central Point doesn't necessarily agree with all the amendments recommended by the County Planning Commission. We do not want to encourage all 29 changes that the County is proposing because we are concerned that the issues will cause the State to delay finalizing the plan. Mr. Humphrey explained the recommendations. Amendment 8: These amendments discuss buffering mechanisms. The recommended change to this amendment is to remove language requiring the city to pass ordinances in order to meet the requirements. Amendment 14: This amendment is regarding irrigation districts being involved in master planning the areas. The City will recommend striking the statement that would require an analysis to determine the affects of urbanization on irrigated land. 1 City of Central Point City Council Minutes September 8, 2011 Page 3 Amendment 18: The City would like to add to the County recommendation that the BOC consider including the Jackson County Expo land as a proposed Urban Reserve Area during the first RPS Periodic Review. Amendment 20: rewording sections of this amendment to replace language regarding areas of mutual planning concerns regarding Gibbon Acres. Mayor Williams opened the discussion to citizen comment. Mr. Larry Martin - CP6A Reserve area resident Mr. Martin stated that he has been involved in the RPS Planning from the beginning. He is in support of the recommendations made by the Central Point Planning Commission and agrees that each city should remain neutral in regards to the recommendations of other jurisdictions. Kay Harrison made a motion to approve Resolution No. 1312, A Resolution by the City of Central Point Recommending Approval of the Greater Bear Creek Valley Regional Plan as Proposed by the Jackson County Planning Commission with Exceptions to Amendments 8, 14, 18, and 20. Bruce Dingler seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VIII. BUSINESS A. Approval of Bid Award for the Vilas Road Reservoir Assistant City Manager Chris Clayton stated that the bids for the Vilas Water Reservoir were opened on August 30, 2011. The city received six bids. The bid process was set up so that the city would have some financial flexibility with design options for either a 3.0 Million Gallon (MG) Reservoir or a 2.5 MG Reservoir. Unfortunately the bid price for the 3.0 MG Reservoir exceeded what the City has in the budget. Communication with Ward-Henshaw suggests that with some design changes we could reduce that amount by several hundred thousand dollars. We could divert $100,000 from the Hopkins waterline replacement in order to cover contingencies, and the Bear Creek Waterline Crossing would become a city project as there is not enough money to do both at this point. There are several other capital improvement items that could be diverted to make a 3 MG Reservoir work for the City. Staff recommends reducing the size of the reservoir to 2.5 MG to come within budget amounts and limit the changes in the design standards. There was discussion regarding the actual size needed for the City. If the City retains the 1 MG reservoir at the public works yard a 2.5 MG reservoir will serve us well into the future. It was the hope that the larger size would allow us to remove the current reservoir but it was not a necessity. There is some maintenance that will need to be done to the current facility. The important issue here is to have a City of Central Point City Council Minutes September 8, 2017 Puge 4 reservoir on the east side of the City. A 2.5 MG reservoir will serve our needs for the next 20 to 30 years. Ward-Henshaw is a reputable firm from Canby, Oregon that has years of construction experience through the Pacific Northwest. Staff feels very comfortable with the firm and believes with some negotiation we will be able to get the bid within budget amounts. Staff recommends awarding Ward-Henshaw the 2.5 MG Vilas Road Reservoir Bid in the amount of $4,867,770.00. Bruce Dingier made a motion to award the 2.5 MG Reservoir bid to Ward- Henshaw. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for September 6, 2011: Reviewed and recommended amendments to the Jackson County Planning Commission RPS recommendations. The Commission discussed what will need to be adopted by the city once the RPS process is complete regarding agricultural buffering standards. The Commission was updated on urban renewal and invited them to the Development Commission study session on September 19th Kay Harrison made a motion to accept the Planning Commission Report as presented for September 6, 2011. Bruce Dingier seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. IX. MAYOR'S REPORT Mayor Williams reported that he: • Attended a Medford Water Commission meeting where they went to the Duff Water plant. He has not yet signed the MWC agreement. He is waiting for the MWC to address issues with the City of Eagle Point. • He has tickets to the Mayor's United for ACCESS event being held in Jacksonville on September 17tH X. CITY MANAGER'S REPORT City Manager Phil Messina: • Thanked Lieutenant Moulin for securing the grants for the HTCU. Those will be a big help in funding the software and programs. • Stated that he has been appointed to the SOREDI Board and attended a meeting last week. • Reported that he will be attending an IIMC Conference from September 14tH through the 19th. Chris Clayton will be acting City Manager. ~I City of Central Point City Council Minutes September 8, 2011 Page 5 • There will be a joint Study Session on September 19, for the Development Commission and the Planning Commission. We will be cancelling the September 22"d Council meeting or the Development Commission due to lack of agenda items. XI. COUNCIL REPORTS Carol Fischer stated that she attended the memorial service for Mark Servatius a previous Central Point Fire Chief. She enjoyed the news article about the Medford Council member who suggested they provide their own brown bag lunches for meetings. Mrs. Fischer recommends taking the same stand and not requiring the City to provide meals at meetings. There was discussion regarding the current practice of meals at meetings, the consensus was to continue with the current practice. Bruce Dingier complimented the Police Department on their response to some noise issues around his neighborhood. After talking with the Police ,there have been no further issues. Allen Broderick thanked the Police Department for the way they handled the recent murder in Central Point. This was a relative of his wife, and they were very pleased with the efficiency in which it was handled. D XII. DEPARTMENT REPORTS Assistant City Manager Chris Clayton reported that: • The City may be cleaning up Dan and Joyce Tires. The property is still out of compliance with city and state codes. They have had plenty of time to clean up the property. If the City is forced to clear away the tires we will place a lien on the property for the total amount. • Medford Water Commission has approved a rate reduction which the City should see in the spring. • The City has submitted a CMAQ application for improvements to Freeman Road for the 2014/15 budget year. • He researched the solar project RFP that Roseburg did. Their project was very similar to Central Point's and the only qualified bid was from Solar City. Staff can do an RFP if the Council would like to proceed in that direction. There was discussion regarding the solar array project for the water reservoir. The Council decided that the proposal by Solar City would be sufficient and staff will not be asked to do an RFP for the project. Police Chief Jon Zeliff explained the process that goes into a murder investigation. The police department is the last and best advocate for the victim. n Finance Director Bev Adams reported that the auditors have been here for several days conducting the 2010 Audit. She attended a visitor's bureau meeting where they discussed a visitor's guide for Central Point. City of Central Point City Council Minutes September 8, 2071 Page 6 Community Development Director Tom Humphrey reported that there will be a master plan meeting for the Beebe Road area on September 20'" and 27th. They will discuss land use potential and alternatives for the property in that area. XIII. EXECUTIVE SESSION -None XIV. ADJOURNMENT Kay Harrison moved to adjourn, Ellie George seconded. All said "aye" and the Council Meeting was adjourned at 8:28 p.m. The foregoing minutes of the September 8, 2011, Council meeting were approved by the City Council at its meeting of October 13, 2011. Dated: ~0`1~) ~~ G~ ~ Mayor Hank Williams J C