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HomeMy WebLinkAboutCM102711CITY OF CENTRAL POINT City Council Meeting Minutes October 27, 2011 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. Bruce Dingler excused. City Manager Phil Messina; Assistant City Manager Chris Clayton; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. V. PUBLIC APPEARANCES Chief Dan Petersen from Fire District 3 presented a quarterly report for the Central Point station activities. About 40% of their call volume comes from the Central Point Zip Code area. He explained the difference between assistance calls and emergency call volume. They will be working on their strategic plan November 7t" and 8th. They are inviting citizens and local representatives to help set their course for the next five years. They would like to have confirmations from at least two Central Point Council members for this process. VI. CONSENT AGENDA A. Approval of October 27, 2011, City Council Minutes B. First Quarter Financial Statements Kelly Geiger made a motion to approve the Consent Agenda as presented. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS City of Central Point City Council Minutes October 27, 207 7 Page 2 A. Second Reading -Ordinance No. 1953, An Ordinance Amending the Central Point Municipal Code Buildings and Construction Chapter 15, Section 15.04.010 Pertaining to Building Standards Community Development Director Tom Humphrey explained that there were no changes to the Ordinance after the first reading at the last council meeting. This is a house keeping item to update references to building codes relating to state and federal codes. Councilman Dingler asked if an amendment would be coming to the Council soon regarding changes to accessory dwelling units. Mr. Humphrey stated that he is assembling several code changes. They are currently waiting on approval from state agencies in order to proceed with several revisions. Bruce Dingler made a motion to approve Ordinance No. 1953, An Ordinance Amending the Central Point Municipal Code Buildings and Construction Chapter 15, Section 15.04.010 Pertaining to Building Standards. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1313, A Resolution Approving the Rogue Disposal 8~ Recycling Inc., Performance Audit Pursuant to Section 7.4 of the Solid Waste Franchise Agreement, Approving a 3.8% Rate Adjustment and Authorizing an Extension of the Term to December 31, 2021 City Manager Phil Messina explained that Rogue Disposal and Recycling has provided solid waste collections and recycling services to Central Point since 1996. Under the terms of the solid waste franchise they are required to have a performance audit of their operations prepared and submitted to the city every five years. The council was presented the audit at their last meeting and found no serious issues in their operation. There have been no documented issues with customer service to the citizens of Central Point. Rogue Disposal 8~ Recycling would like to have a 5 year extension to help them plan their capital improvements, they are also asking fora 3.8% adjustment to their rates based on paragraph 7.5 of the franchise agreement. Garry Penning, Director of Governmental Affairs and Marketing stated that they are proud of the job that they do and enjoy being business partners with Central Point. The increase is a consumer price index increase which will cover the cost of including glass products in the co-mingle bins. Allen Broderick made a motion to approve Resolution No. 1313, A Resolution Approving the Rogue Disposal 8~ Recycling Inc., Performance Audit Pursuant to Section 7.4 of the Solid Waste Franchise Agreement, Approving a 3.8% Rate Adjustment and Authorizing an Extension of the Term to December 31, 2021. Ellie George seconded. Roll call: Allen Broderick, City of Central Point City Council Minutes October 27, 2011 Page 3 yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. C. Resolution 1314, A Resolution adopting the City of Central Point Emergency Action Plan Assistant City Manager Chris Clayton explained that the Safety Committee has created this document which will be used for emergency situations around City Hall. The document covers emergency notifications, evacuation routes, fire evacuation, active shooters, earthquakes and sheltering in place. These types of situations can occur at any time and our ability to handle them will increase with an action plan in place. The development of an Emergency Action Plan meets recommendations and mandates from Oregon Occupation Safety & Health Division; Federal Occupation Safety & Health Division; American National Standards Institute and the Office of Homeland Security. Kelly Geiger made a motion to approve Resolution 1314, adopting the City of Central Point Emergency Action Plan. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. D. Resolution No. 1315, A Resolution recommending adoption of the Central Point Hazard Mitigation Plan Parks and Public Works Director Matt Samitore stated that this plan focuses on flooding and some winter storm issues, but is an overall city wide plan for hazard items. Approval of this plan gets us one step closer to improving our score in order to help citizens with their flood insurance rates. The Central Point Hazard Mitigation Plan meets the Federal Emergency Management Agency's planning requirements by addressing hazards, vulnerability, and risk. Adoption of a mitigation plan is required for Central Point to be eligible for future FEMA grant funds. The Plan aims to proactively facilitate and support community-wide policies, practices, and programs that make Central Point disaster resistant and disaster resilient. The mitigation items include projects that would achieve the mission, goals, and objectives of the City if implemented. Allen Broderick made a motion to approve Resolution No. 1315, recommending adoption of the Central Point Hazard Mitigation Plan. Kelly Geiger seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VIII. BUSINESS City of Central Point City Council Minutes October 27, 2017 Page 4 IX.. X. A. Front Street Design Contract Parks and Public Works Director Matt Samitore explained that the wrong staff report is in the Council Packet. In 2011 the City received a grant to install sidewalks, bicycle lanes, a pedestrian crossing, and other amenities on Highway 99/N. Front Street from Manzanita to Cherry. Sidewalks and bicycle lanes will continue to Crater High School. The City has been going through the process of selecting a qualified engineering firm to do the design and construction engineering of the streetscape project. In August we issued an RFQ and received submittals from nine firms. Unfortunately, staff could not negotiate a contract that was in the best fiscal interest of the City. Staff reissued a more detailed scope of work in association with a revised RFQ for the project in September. The top three firms were OBEC, Murray Smith & Associates, and Hardey Engineering, Inc. Staff recommends awarding the engineering services to OBEC Consulting Engineers. Staff has worked with OBEC in the past and been happy with their work. Kay Harrison made a motion to award the Engineering services for Highway99\N. Front Street streetscape project to OBEC, Consulting Engineers. Kelly Geiger seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. MAYOR'S REPORT Mayor Williams reported that he: • Attended a Medford Water Commission (MWC) meeting at the service center where they approved the Central Point Agreement. He is working with the City of Eagle Point to get a definition of Surplus Water from the MWC. • He attended the MPO meeting where Assistant City Manager Chris Clayton gave a presentation to support funding for the Freeman Road Project. CITY MANAGER'S REPORT City Manager Phil Messina reported that: • Anew City News letter was in the water bills in full color. Thanks to our City Recorder Deanna Casey and Recreation Coordinator Sarah Garceau for their hard work. • City Recorder Deanna Casey has been appointed as Region V Director for the Oregon Association of Municipal Recorders... • Mr. Clayton did a great job on his presentation to the MPO for funding the Freeman Road Project. • He attended the going away party for Ashland City Manager Martha Bennett.. D L XI. COUNCIL REPORTS City of Central Point City Council Minutes ® October 27, 2011 Page 5 Council Member Allen Broderick reported that he attended the Arts Commission and Community Center Steering Committee meetings. Council Member Kay Harrison reported that she attended: • The Council Study Session. • An RVSS meeting where they updated their personnel policies and talked about solar energy. • A Medford Water Commission meeting. • A Fair Board meeting and discussed the ponds and making them ADA accessible. • An RVCOG meeting. She would like to know how the Council feels about the county wanting to do a performance audit of the COG. The COG is not audited in any way. Staff explained some of the interactions that the City has with RVCOG and how we deal with them. Council Member Carol Fischer stated that she attended the Community Center steering committee meeting. Council Members Bruce Dingier, and Ellie George stated that they attended the Study Session. XII. DEPARTMENT REPORTS City Recorder Deanna Casey stated that the second meeting in November falls on a holiday and Council usually cancels the second meeting in December due to Christmas vacations. She would like a motion directing staff to cancel both meetings or rescheduling them. Kelly Geiger made a motion to cancel the second City Council meetings for November and December 2011. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. Assistant City Manager Chris Clayton reported that: • He will be meeting with PP&L regarding their franchise agreement. • The Community Center Steering Committee meeting went well. Their next meeting will be touring the Ashland Community Center to see what they offer. • The MPO will be voting on the Freeman Road funds at their next meeting. • He will be attending a presentation at the water commission next week about per capita use policies. • The expo has asked us to put a proposal together to see about reopening the driving range under City management. Parks and Public Works Director Matt Samitore reported that: • They will be reviewing the possibility of a driving range, but the City needs a lot more information regarding driving range management. City of Central Point City Council Minutes October 27, 2011 Page 6 • The Expo is working on new options so they can be self sustaining. He will be working with them to master plan the area around the ponds which could be used for Battle of the Bones in the future. • The Expo Board has not accepted the new water rates and will be asking the Council to review them. They will also be asking the Council to help support the Harvest Fair. • Representative Dennis Richardson may have found state funding that could help the City build a Community Center, which would include a swimming pool, senior center, and rehabilitation center. We need one more Council member to participate on this project. Ellie George stated that she will help with this project. • They have been working on clearing the Skyrman Park property. Mr. Skyrman was a collector of many different things and staff will be rummaging through the items for months. They will try auctioning some of the items to make money for the Parks Foundation. Chief Jon Zeliff had no report this week. Council Member Kelly Geiger asked if there is anything we can do about the homeless population at the I-5 off ramp. Chief Zeliff stated that they are working with ODOT to make it less attractive to the homeless population. Community Development Director Tom Humphrey reported that: • The County has approved the next stage of the RPS process. The Plan will be sent to the State now for further approval. It may be the beginning of the year before final approval is received. Staff is working on the ordinances and revisions that need to be in place in order to expand our UGB. • We received a building permit for the Cowley Building. Hopefully they will do the structure improvements so we do not have to condemn the building. XIII. EXECUTIVE SESSION -None XIV. ADJOURN11flENT Kay Harrison moved to adjourn, Ellie George seconded, all said "aye" and the Council Meeting was adjourned at 8:28 p.m. The foregoing minutes of the October 27, 2011, Council meeting were approved by the City Council at its meeting of November 10, 2011. Dated: ~~ t0~( ATT T: ity Recorder Mayor Hank V~Iliams D D