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HomeMy WebLinkAboutDCP082511~. _.-.._ Members: Hank Williams Allen Broderick Bn~ce Dingler Carol Fischer Ellie George ILelly Geiger hay Harrison Staff Liaison: Chris Clayton Don Burt City of Central Point Development Commission Agenda Thursday, August 25, 2011 6:00 P.M. Central Point Council Chambers 140 S. 3rd Street Central Point, Oregon Meeting time, date, or location mad be subject to change. Please contact the Cite Recorder at 541-423-1026 for additional information. I. MEETING CALLED TO ORDER- 6:00 p.m. II. ROLL CALL III. APPROVAL OF MINUTES A. July 28, 2011 Minutes IV. BUSINESS A. No Business. V. DISCUSSION ITEMS A. Final Draft Boundaries B. Maximum Indebtedness and Financial Feasibility Overview (Sections 1100 - 1200) C. Public Meeting and Study Session Scheduling to Discuss Urban Renewal Draft Plans VI. ADJOURNEMENT CITY OF CENTRAL POINT Development Commission Minutes July 28, 2011 I. REGULAR MEETING CALLED TO ORDER Chair, Mayor Hank Williams called the meeting to order at 6:00 p.m. II. ROLL CALL: Chair: Mayor Hank Williams Commission Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kay Harrison, and Matthew Stephenson were present. Kelly Geiger was excused. City Manager Phil Messina; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Assistant City Manager Chris Clayton; Planning Manager Don Burt; and City Recorder Deanna Casey were also present. III. APPROVAL OF MINUTES A. Approval of Development Commission Minutes from June 23, 2011. Kay Harrison made a motion to approve the minutes as presented. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. IV. BUSINESS -None V. DISCUSSION ITEMS A. June 23, 2011 Meeting Questions Planning Manager Don Burt explained that there were concerns from the Commission regarding the phrase "small town feel". They will be replacing that phrase with "maintaining a highly livable community,". The Commission was more comfortable with the new wording. B. Draft Urban Renewal District Boundaries Mr. Burt presented the proposed boundaries for the plan. There was discussion regarding the boundary line. Would it include property on both sides of a street or just one side. If the line goes down Oak Street, the property within the boundary would be included to the middle of the right of way. If the property on the opposite side also needs improvement then the line would follow the property line instead of a street line. These are draft maps and can be changed until the plan is adopted. By law the boundary maps cannot be more than 25% of the total area within the City limits. The proposed maps give the city options to create another district in the future. City of Central Point City Council Minutes July 28, 2011 Page 2 C. Section 800, Projects and Activities Mr. Burt explained the proposed projects and activities that the City should concentrate on. When thinking about projects to be included we should always keep in mind the elimination of blight and items to stabilize the community. The projects should be structured with a return on investment in mind. We need to consider what the city will receive when a project is complete, does it fit into the goals and objectives of the district. We should consider who the partners are for each project and what the benefit is to them. If the partners will see a profit from the project what will their contribution be? At this time the Commission can add projects to the plan, and/or direct staff to do more research on specified projects. If they are not happy with one of the proposed projects, it can be removed later (prior to adoption of the plan). We want to make sure that the wording for each project does not limit the commission on adding or subtracting the scope of the project in the future. a. Parks: Projects to be included in this area would be the construction of a community center including a gym and senior center. Park enhancements for Pfaff Park would include new restrooms, new playground equipment, landscaping and the improvement of the utilities at the park. b. Transportation: Transportation projects would include new signalization on Pine Street in the downtown area, bicycle lane and sidewalk improvements in the older parts of town. Additional projects would be the Hwy 99 RR-Xing, and parking for the downtown core area. The transportation element would change some streets to collectors in order to handle increased traffic. c. Beautification: Beautification projects are being planned in phases for Hwy 99, Pine Street, gateways and underground utilities for the downtown core area. d. Infrastructure: Infrastructure projects being considered are fire flow improvements for several portions of the city, extending storm drains and replacing inlets and laterals in the core area of the city that are deteriorating. e. Economic: the Commission may establish incentive programs to encourage commercial and residential development within the urban renewal area. All of these projects and activities will promote a pleasant and safe downtown environment that is pedestrian friendly. City of Central Point City Council Minutes July 28, 2011 Page 3 There was discussion regarding the time line for completion. The August meeting will be to talk about financing projections and expenditures. At the August meeting discussion will include the date and time for a meeting to allow public input on the urban renewals, goals, policies, projects and project costs, and boundary as currently proposed. The Commission would like to have another meeting prior to the public hearing to be as informed as they can be. VI. ADJOURNMENT Kay Harrison moved to adjourn, Ellie George seconded, all said "aye" and the Meeting was adjourned at 6:56 p.m. Dated: Chair Mayor Hank Williams ATTEST: City Recorder Ket urn I o Hgenda City of Central Paint, t~r~c~n 14o So.Third 5t., Central Point,t7r 975Q2 541.664.3321 Fax 541.664.6384 www.ci.central-point.or.us MEMORANDUM DISCUSSION ITEMS August 18, 2011 Agenda ` ~} To: Central Point Deg elopment Commission Chris Clay-ton, Assistant City- Administrator From: Don Burt, Punning Mlnlger Subject: Cite of Central Point Urban Renee a1 Plan Date: August 25, 2011 Planning apartment Tim i-~Um~nrey, aic~ Community Deveiopmen )hector/ nistrator DISCUSSION ITEM 1-URBAN RENEWAL BOUNDARY. Since our last discussion, Ind. based on the financial feasibilit<- calculations, the boundary, has mo~-ed ~~-esterl~, to includepart of the T~~-in Creeks commercial area near the proposed T~~-in Creeks RR-Xing, and has eliminated the High School property .The inclusion of the T~~ in Creeps area (cross-hitched area on map) ~~ as based on those properties benefiting from the urban rene~~-a1 rr-wing project. If the rr-wing is not impro~ ed the propel-ties ~~ i11 hay e limited, if and , deg elopment potential due to traffic limitations. The High School propel-t~ ~~ 1s remo~ ed to reduce/off-set the urban rene~~ 11 district's lcrelge percentage. Attached is a map of the modified boundary, .The percentage distributions (acreage and Assessed. Value) Ire 18.2% Ind 13.1% respecti~ eh . A maximum of 25% is allo~~ ed b~ la~~ . As part of the boundary, consideration it should be noted that not all of the H~~~-. 99 and railroad right-of-~~ a~ are ~~ ithin the Cite limits. To a~ old confusion in the future it is recommended. that the Cit<- initiate annexation of the appropriate rights-of-~~-a~-. Before leap ing this discussion item it is appropriate that there be a general consensus to more fore-ard using the latest boundaries. DISCUSSION ITEM 2 -MAXIMUM INDEBTEDNESS AND FINANCIAL FEASIBILITY. As ~~-e discussed at the last meeting the estimated total project cost for the urban rene~~-a1 program, measured in today-'s dollars, is appro~imatel~, $56,000,000'. Urban Renewal's share is approsimateh $45,000,000, ~~ ith other organizations responsible for the balance, i.e. SDC fees, grant s de~-eloper participation, etc. These amounts are based on 2011 dollars. It is estimated that b~- At the July meeting the Economic hlcentiye Project was unfunaea ana has now been funaea to the extent of $6,000,000 per Table 1. Page 1 of 5 the end of the program the cost to complete the projects ~~-i11 be $60,000,000 ~-s. the original $45,000,000. The $60,000,000 is ~~-hat ~~-i11 be used as the maximum indebtedness. Based on past construction acti~-it<- and assessed ~-alue increases a projection ~~-as prepared for to FY2037-38 of the urban rene~~ a1 programs incremental assessed. ~ aloe. An o~ ei~ ie~~ of the methodology used. for the assessed. ~ aloe projections ~~i11 be presented at the meeting. Based. on the assessed ~-alue projections it appears that the urban rene~~-a1 program ~~-i11 generate an estimated $68,000,000 measured in fiittire ~-aloe. Gig-en a mazinnun indebtedness of $60,000,000 (expenditures) and $68,000,000 (rep enue) the urban rene~~ a1 program's appeals to be financialh feasible (re~-enue exceeds expenditures). Attached. to this memo are draft Sections 1100 and 1200 addressing the financial limitations of the urban rene~~-a1 plan. Table 1 SECTION 800 PROJECTS AND ESTIMATED COSTS CENTRAL POINT URBAN RENEWAL AGENCY 1 Downtown Core Area Streetscape Improvements $ 7,197,511 $ 719,751 $ 6,477,760 2 Pine Stree Improvements, east of 10th St. $ 5,564,984 $ 2,225,994 $ 3,338,991 3 Neighborhood Sidewalk, Street Lighting, and Alleys $ 2,121,071 $ 848,428 $ 1,272,643 4 Hwy. 99 Corridorlmprovements $ 1,939,104 $ 775,642 $ 1,163,462 5 Intersection Signalization $ 5,104,818 $ 2,552,409 $ 2,552,409 6 Off-Street Parking Facilities $ 555,617 $ 222,247 $ 333,370 7 Underground Existing Pole Mounted Utility Systems $ 4,000,000 $ - $ 4,000,000 8 Gebard Rd. Extension $ 2,500,000 $ 500,000 $ 2,000,000 9 Pfaff Park Renovation $ 206,464 $ 103,232 $ 103,232 10 Freeman Road Upgrade to Collector Street Standards $ 1,474,271 $ 442,281 $ 1,031,990 11 Penninger Road Southern Extension $ 11,741,423 $ 2,348,285 $ 9,393,138 12 Miscellaneous Public Works $ 2,234,648 $ 670,394 $ 1,564,253 13 Community Center $ 4,305,303 $ 3,228,978 $ 1,076,326 14 South Hamrick Road Extension $ 1,333,481 $ 400,044 $ 933,437 15 Economic Development Incentives Programs $ 6,000,000 $ 600,000 $ 5,400,000 Administration (10%) $ 4,064,101 DISCUSSION ITEM 3 -STUDY SESSION AND PUBLIC MEETING SCHEDULING. At the last meeting the Commission indicated an interest in ha~-ing a stud- session ~~%ith the Planning Commission to discussion the projects, maximum indebtedness, and financial feasibilit<-. If it is the Commission's intent to hay e such a study session, it should. be scheduled. for t~~ o hours minimum. With regard. to a general public meeting (not a hearing) it is probabh best to schedule such a meeting late September (after school starts) or later in October. The purpose of the public meeting is to open discussion to the public, introduce urban rene~~-al's purpose, and gather support, concerns, objections. Page 2 of 5 Ket urn t o 5t at t Kepor t Central Paint Urban Renewal Boundary tcpnkiVeparrnelnPLnNNINGGG uap PFbI~~tUroar RereUanaorrrJartfWYnf89UtlM6r1Hg16Gt661A61rfJahf'nrg anrr Ket urn t o Hgenda P1ge 3 of In accordance ~~%ith ORS 457.190(3)(a) the maximum amount of indebtedness that mad- be incurred throughout the remaining duration of this Plan, commencing ~~%ith fiscal ~, ear 2012-13 through fiscal ~ e1r 2037-2038, sh111 not exceed $60,000,000. The Bo1rd of the Urban Renee 11 Agency m1~ borro~~- money- and accept ad~-ances, grants and and- other legal form of financial assistance from the federal go~-ernment, State, Cit<-, County-, or other public body-, or from and- legal source, public or prig 1te, for purposes of undertlking Ind. c1n~ ing out this P11n, or m1~ othei7~ ise obtlin financing as authorized b~- ORS Chapter 457. 1101. SELF LIQUIDATION OF COSTS OF URBAN RENEWAL INDEBTEDNESS (TAY INCREMENT FINANCING)." The projects mad- be financed, in ~~-hole or in part, b~- self-liquidation of the costs of urban rene~~ 11 1cti~ ities 1s prop ided in ORS 457.420 through 457.460. The 1d ~ 1lorem uses, le~-ied b~- a taring body- upon the taxable real and personal property- situated in the Urban Renee-al Area, shall be di~-ided as pro~-ided in ORS 457.440. That portion of the tales representing the lei ~ 1glinst the increlse, in the lssessed ~ 11ue of propei~t~ loclted in the urban rene~~-a1 areas, or part thereof, o~-er the assessed ~-alue specified in the certificate filed under ORS 457.430, shall, after collection b~- the tax collector, be paid into a special fund of the Commission of Directors of the Urban Renee 11 Agency Ind. sh111 be used. to p1~ the principal and interest on and- indebtedness incurred b~- the Commission to finance or refinance this Plan and and- projects or acti~-ities authorized and undertaken pursuant to the prop isions of this P11n. The tax increment financing process, pursuant to ORS 457.420 through 457.460, shall be terminated no later than Fiscal Year 2037-38. Ho~~~e~-er, the tax increment collection process m1~ be terminated prior to Fisc11 Ye1r 2037-38 should. debts of the Agency be retired earlier. B1sed on the most lccurlte estimltes of Commission costs Ind. income ~~hich Ire possible to make during the preparation of this Plan, the tax increment process commencing in Fiscal Year 2012-13 mad- be terminated in Fiscal Year 2037-38, follo~~~ing h~~ent~--fire (25) ~ elrs of t1s increment collection of $60,000,000 ~~hich represents the misimum lmount of indebtedness of this Plan as appro~-ed b~- the Cit<- Council in Ordinance No. sss on ssss ss,ssss. Should the terminal sear of tax increment proceeds collection be greater than the amount of debt to be retired, the surplus amount of such tax increment proceeds shall be prorated back to the affected taxing bodies as required by ORS 457.450(3 ). 1102. PRIOR INDEBTEDNESS And- indebtedness permitted b~- la~~- and incurred b~- the Commission, or the Cit<- of Central Point in connection ~~ ith prepllnning for this Urban Renee 11 P11n m1~ be replid from Commission finds ~~hen Ind. if such funds Ire 1~ 1i11b1e. P1ge 4 of 5 1103. ANNUAL BUDGET The Agency- shall adopt and use a fiscal sear ending June 30 accounting period. Each sear, b~ July 1, the Commission sh111 ldopt 1 budget in conformince ~~ ith the prop isions of ORS 294 and ORS 457.460 ~~-hich shall describe its source of re~-enue, proposed expenditures Ind 1cti~ ities. The Agency- shall submit its proposed budget to the Urban Renee-al Agency-'s Budget Committee for its rep ie~~ Ind lppro~ 11 Ind. the Commission sh111 not undertlke 1n~ 1cti~ ities nor expend. 1n~ funds except 1s prop ided in the lppro~ ed budget. ~. 1201. REQUIRED FINANCIAL STATEMENT ORS Section 457.460 required. thlt the Commission, b~ J1nu1i-~ 31 of etch ~ e1r, prepare 1 statement containing: 1. The lmount of money 1ctu11h recei~ ed during the preceding fiscal ~ e1r under subsection (4) of ORS 457.420 to 457.460 and from indebtedness incurred under ORS 457.420 to 457.460; b. The purpose Ind lmounts for ~~hich 1n~ money recei~ ed under 457.420 to 457.460 and from indebtedness incurred under ORS 457.420 to 457.460 ~~-ere expanded during the preceding fiscal sear; c. An estimate of monies to be recei~-ed during the current fiscal sear under ORS 457.420 to 457.460 Ind. from indebtedness incurred under ORS 457.420 to 457.460; d. A budget setting forth the purposes and estimated amounts for ~~-hich the monies ~~hich h1~e been or ~~i11 be recei~ ed under ORS 457.420 to 457.460 Ind. from indebtedness incurred under ORS 457.420 to 457.460 Ire to be expended. during the current fiscal ~, ear; and e. An anal~,sis of the impact, if and-, of carry-ing out the urban rene~~-a1 plan on the tax collections for the preceding ~ e1r for 111 tlxing bodies included under ORS 457.430. £ If the August 1 deadline to meet the pro~-isions of ORS Section 457.460 is changed b~- the legislature, the Agency- ~~-i11 conform to the ne~~- date to prepare the required statement. Ket urn t o 5~ at t Kepor t Ket urn t o Hgenda P1ge 5 of 5