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HomeMy WebLinkAboutMulticultural Committee Minutes• will check with the Police Department on the progress of the Graffiti Ordinance and report back to this committee. The Committee would like to add their presence to community events by participating in the Friday night festival and 4`" of July parade. They will look into hosting the pancake breakfast for the festival. There was discussion on ways to let the community know what they are doing. A Committee member will work with the City of Medford's Multicultural Committee to see what they have axomplished, they will ask to join with the City of Medford for the Cultural Awareness Month activities and promote Central Point.. They will work with Outreach to find grants and other organizations for resources. ACTION ITEMS: • Marilyn Wilbur will contact local restaurants to see 'rf they would like to get involved. • Shannon Moulin and Deanna Casey will work on the pancake breakfast idea. • Amy Sweet and Jaymey Sweeney will work with the School Districts to get information to them and see what they are teaching about Cultural Awareness. • Carol Robbins will research the intemet on what other committees and cities have been able to accomplish. • Shannon Moulin will check with the Southern Oregon Multicultural Committee. • • Deanna Casey will make name badges for the first few meetings and events. • Jill and Shannon will contact the Parks and Recreation Department about a booth at the Friday night festivals. IV. PUBLIC APPEARANCES AND CORRESPONDANCE There was no additional correspondence. V. ADJOURNMENT Shannon Moulin moved to adjourn, Jill Gregg seconded, all said "aye" and the Multi-Cultural Committee Meeting was adjourned at 6:45 p.m. The foregoing minutes of the February 9, 2009, Multi-Cu ural Committee meeting were approved by the Committee at its meeting of May 11, 2Q~9~ Dated: s(l ~-/D~, !2~~c Secretary CITY OF CENTRAL POINT Multi Cultural Committee Minutes February 9, 2009 MEETING CALLED TO ORDER - Chair Shannon Moulin called the meeting to order at 6:00 p.m. II. ROLL CALL: Roll call: Shannon Moulin; Jill Gregg; Linda Lochard; Carol Robbins; Jaymey Sweeney; Amy Sweet; and Marilyn Wilbur were present. City Administrator Phil Messina and City Recorder Deanna Casey were also present. III. BUSINES A. Welcome and Introductions Committee Chair Shannon Moulin asked the committee members to introduce themselves and explain why they wanted to be on this committee. B. Meeting Management and Expectations Mrs. Moulin stated that meeting will be held quarterly on the 2ntl Monday of the • months of February, May, August and November. The committee has agreed that 6:00 p.m. is a good time. They were all presented a copy of the cities' Acceptable Use Policy which has to be signed and then the Committee will be issued City email accounts. They were given a booklet on Parliamentary Procedures which will be followed for all meetings. City Recorder Deanna Casey will send the agenda items to committee members by email. C. Defining the Muki-Cultural Committee Mrs. Moulin stated that the Council appointed this committee to help with diversity within the City of Central Point. She is hoping that all members will be able to voice their ideas and work on them as a committee. This committee will be a voice for the city in regards to tolerance and acceptance. D. Community Projects Linda Lochard stated that she just spent time in the Salem area where they have a special Graffiti Committee. This committee is charged with removing any graffiti that is found in the City limits. She was wondering if Central Point has a committee of this kind or if this committee would be interested in doing this kind of project. Mr. Messina stated the Police Department has been working on a Graffiti Ordinance. If a committee was interested in removing graffiti they would have to do so quickly. This would not be a wait till the weekend type of project. The important thing about removing graffiti is to da it quickly. He r 1 I~ city of Centro! Point MulficuItural Committee Minutes August 10, 2009 Page 3 C. Appointment of Sub-committee members Chair Moulin stated that she has been informed that she can appoint non members to work with the sub-committees. Any interested person is welcome to complete an application and submit it to the City Recorder for consideration. VI. ADJOURNMENT Shannon Moulin moved to adjourn, Jill Gregg seconded, all said "aye° and the Multicultural Committee Meeting was adjourned at 6:55 p.m. The foregoing minutes of the August 10, 2009, M icultural Committee meeting were approved by the Committee at its meeting of Nov mb r 9, 2009. ~ Dated: I l'1 D laDO ~ City • City of Central Paint Mu1Ncu[tural Committee Minufes August 10, 2009 • Page 2 posted on the street they are assigned. Members would be interested but feel they need more information. B. Sub-committee updates Education Subcommittee: There was discussion of meeting the 3rd Tuesday of each month at 6:30 p.m. in the Bridge Room at City Hall. They feel there will be more interaction with the Schools once school has started. Marilyn Wilbur asked if the Committee was interested in diversity training. She would be willing to research the issue and return with a report at the next committee meeting. Ms. Duran stated that she has access to educational material and knowledge about grant opportunities for this type of committee. Ms. Boardman explained the process of becoming a non-profit and that most grants are awarded to non-profit organizations. She explained the option of partnering with another non-profit to apply for grants. Mrs. Moulin will speak with the school district about grant partnerships The next meeting for the education subcommittee will be September 8th. Events Subcommittee: • The committee would like to start meeting monthly on the 2"d Tuesday at 6:30 p.m. Marilyn Wilbur stated that they will have a booth at the Friday Night Festival on August 21". It will be an information booth if anyone would like to help, set up is at 6:00 p.m. Mrs. Moulin stated that the 4t" of July event was very successful. She presented several new brochures she has received from her contacts. Mrs. Gregg would like to check with local businesses for promotional materials to hand out at the events. Parks and Recreation Coordinator Jennifer Boardman explained what the Committee could do at the Battle of the Bones event. They could sell popcorn and split the proceeds with the Parks Foundation. The Committee decided they would not have enough people to man the entire event, but they will consider this for next year. The next meeting of the events subcommittee will be September 15tH • CITY OF CENTRAL POINT Multicultural Committee Minutes August 10, 2009 REGULAR MEETING CALLED TO ORDER Chair Shannon Moulin called the meeting to order at 6:00 p.m. II. ROLL CALL: Roll call: Shannon Moulin; Jill Gregg; Carol Robbins; Jaymey Sweeney; Amy Sweet; Autumn Chadboume and Marilyn Wilbur were present. Council Member Kay Harrison and City Recorder Deanna Casey were also present. III. APPROVAL OF MINUTES A. Approval of June 8, 2009, Committee Minutes Shannon Moulin made a motion to approve the minutes as presented. Jill Gregg seconded. Minutes were approved as presented. IV. PUBLIC APPEARANCES AND CORRESPONDANCE • Autumn Chadbourne introduced herself and stated that she is interested in serving on the Education Subcommittee and has submitted her application to be considered. She explained her background and had met Shannon Moulin at the 4N of July event. Blanca Duran introduced herself and stated that she is interested in being on the committee. She explained her background and is very interested in serving on the Multicultural Committee. She would like to be involved and could be a translator for the committee at events. Mrs. Moulin stated that she would like to have the brochure translated into Spanish and will be in touch with more details. V. BUSINES A. New Business Committee Vacancy: Mrs. Moulin reported that Linda Lochard has resigned from the committee. The City Recorder has advertised in the newsletter and will be taking applications for another week. A recommendation will be presented to the Council for appointment on August 27"'. Adopt a Road Project: Debbie Saxbury would like to know if the Multicultural Committee would like to participate in a new "Adopt a Road" program she is trying to get together for the City. It will be a yearlong commitment and a sign will be E. Gty Council Interest- Carol Fischer from the Central Point City Council attended the meeting. She had some questions about the meaning of multi-culturalism and her interest in learning more about our activities. She expressed her admiration in young people and their ease in accepting one another and being open to diversity. Her questions and comments sparked a greater discussion about what multiculturalism meant. She will also attend our November meeting. V. Adjournment Next meeting scheduled Monday November 9th at 6PM in Council Chambers Prepared and submitted by: Autumn Chadbourne, City of Central Point Multicultural Committee Member CITY OF CENTRAL POINT MULTICULTURAL COMMITTEE EDUCATION SUB-COMMITTEE MINUTES OCTOBER 12, 2009 I. MEETING CALLED TO ORDER II. ROLL CALL- Jaymey Sweeney, Amy Sweet and Autumn Chadbourne III. PUBLIC APPEARANCES- Caleb Zilmer, Crater High School Teacher Carol Fischer, Central Point City Council Member IV. BUSINESS A. NIOT Review- Jaymey attended the 'Not In Our Town' training which consisted of participants from Ashland, Medford and Central Point. There, she met a CHS drama teacher along with other CHS students. Jaymey is concerned that some of the NIOT videos and materials are outdated. She also felt that more training and observation was needed before we could present information to classrooms. B. Crater High School- Caleb Zilmer discussed the International Club at Crater High and brainstormed ways we could work together on future project or events. The International Club has 30 members and Darcy Rogers is the advisor. Within the group are two sub-committee's which include the NIOT committee and the Invisible Children Committee (Child Soldiers in Africa), The NIOT subcommittee attended the same training as Jaymey and was energized by the program. They plan Co spearhead NIOT programs and activities at CHS. Amy will be attending the club's next meeting this Thursday, October 15th from 12:30-SPM to introduce us to them. She will also be learning more about their motivations about multi-cultural and diversity issues. The International Club leadership will attend our November 9th mule-cultural committee meeting. C. Big-Picture Ideas- We also discussed some big-pictures ideas. Caleb mentioned his desire to see us adopt a sister city where students can participate in foreign exdiange programs. Autumn discussed her desire to see us introduced or presenting within the schools by Martin Luther"King Day. A community wide 'Cinco de Mayo' celebration was also discussed. D. Classroom Accessibility- There were concerns that the NIOT materials would need approval by the school district or school administration before they could be shown or taught. Jaymey will contact the Superintendent to schedule a meet and greet, and to discuss NIOT. Autumn and Amy will attend that meeting. l J • CITY OF CENTRAL POINT Multi Cultural Committee Minutes November 9, 2009 REGULAR MEETING CALLED TO ORDER Chair Shannon Moulin called the meeting to order at 6:00 p.m. II. ROLL CALL: Roll call: Shannon Moulin; Jill Gregg; Carol Robbins; Jaymey Sweeney; Amy Sweet; Autumn Chadbourne; and Marilyn Wilbur were present. Council Member Kay Harrison and City Recorder Deanna Casey were also present. Ill. APPROVAL OF MINUTES A. Approval of August 10, 2009, Committee Minutes B. October 12, 2009, Education Subcommittee Minutes Shannon Moulin made a motion to approve the Minutes as presented. Jaymey Sweeney seconded. Minutes were approved as presented. • IV. PUBLIC APPEARANCES AND CORRESPONDANCE -None V. BUSINESS A. Old Business a. Subcommittee Chair Appointments: Mrs. Moulin stated that she has appointed Jamey Sweeney as the Chair person for the. Education Subcommittee and Jill Gregg as Chair for the Events Subcommittee. These ladies will be the contact people for these committees and will give reports at each meeting. b. Education Subcommittee Report: Ms. Sweeney gave a brief overview of the NIOT (Not In Our Town) Program that is starting in Medford and Ashland. This is a new program that fhe committee should look into for Central Point. Ms. Sweet stated that she attended a meeting at Crater where students were discussing the NIOT Program. Committee members may view a video presentation at NIOT.org. This is a good starting point to begin discussions about participating in the program. Ms. Sweeney stated that Crater High School would like to see the City participate in Sister City events. The Committee would like to see the Council approve a proclamation • regarding diversity in Central Point. Ciry ojCentrol Point Multicultural Committee Minutes November 9, 1009 • c. Event Subcommittee Report: Jill Gregg reported that the Multicultural Fair held in Medford had a good attendance. Marilyn Wilber stated that she brought flyers from other organizations for the committee to review B. New Business a. Chairperson Report: Mrs. Moulin reported on: • Southern Oregon Historical Society is looking for volunteers to help restructure for today's needs. Ms. Chadboum would like to work with SOHS as a liaison. Council member Kay Harrison stated that the Cities' 120 year video should be complete in December. The Committee and SOHS could use this video as a celebration tool. Debbie Saxbury is working with the City to implement an Adopt a Road program for the City. After it is approved by Council the Committee would be interested in adopting a road for the program. Monthly E-alerts will be sent to interested citizens through the website. Mrs. Moulin will send out an email updating the list of subscribers. if members would like to include information please have it to her by the 20'" of each month. • She attended a Jackson Oaks Neighborhood Association meeting • and introduced them to what the committee is trying to achieve. She has researched some online grant opportunities. If any of the committee members have experience with grant writing the committee may be able to receive money for projects. • Debbie Saxbury is trying to solicit interest and money to purchase a banner introducing Random Acts of Kindness week for February 15 - 21~'. For more information you can go to www. actsofkindess. orp . C. Miscellaneous • It was brought to the attention of the committee that the deaf community should be considered in our diversity outreach. • The City Recorder will be posting the Quarterly Packets on the website and then send out an email to the members to download. • It was suggested that the names of the committee members be removed from the committee brochures. When there is a change in committee members it will require all new brochures. It is more economical to not include member names when reproducing the brochures. • There was discussion that suggestion boxes could be made to post at events. This would give the committee ideas of what the community would like to see this committee involved in. • City of Central Point Mulbcultura! Committee Minutes November 9, 2009 • VI. ADJOURNMENT Shannon Moulin moved to adjourn, Marilyn Wilber seconded, all said "aye" and the meeting was adjourned at 6:55 p.m. The foregoing minutes of the November 9, 2009, Multi-Cultural Committee meeting were approved by the Committee at its meeting c Dated: 02/9 /~~~ n U • CITY OF CENTRAL POINT MUTLI-CULTURAL COMMITTEE EDUCATION SUB-COMMITTEE MEETING MINUTES January 11, 2010 I. MEETING CALLED TO ORDER H. ROLL CALL: Jaymey Sweeney, Amy Sweet and Autumn Chadbourne III. PUBLIC APPEARANCES: None IV. BUSINESS A. NIOT UPDATE: Autumn was unable to attend the December NIOT meeting due a death in the family. Jaymey will forwazd Autumn the list serve information to be notified of the next meeting. B. Cmter High School International Club at CHS- 1. Amy will check in with the international student club and attend their next meeting. This is mostly to check-in with the group, and to be updated on then progress and activities and offer assistance/ support where needed. 2. Amy will contact District 6 Superintendent Randy Gravon to schedule an introductory meeting. Shannon would like to attend this meeting. Amy will notify everyone of the meeting time. The following issues will be discussed: • introduce our sub-committee, • • discuss NIOT, discuss the city of central point multiculturalism awazeness awazd, • hear his thoughts about multi-cultmal awazeness issues within the schools, • find out the best way to get in touch with educators concerning announcements we might have • and invite him to attend the next Multi-Cultural committee meeting. 3. The teacher of the CHS Drama club is raising funds for his group to go to Edinburgh, Scotland. Jaymey's son has attended some of his drama workshops and Jaymey will be in touch with him on how the multi-cultural committee can support their efforts. C. Diversity/Multi-Cultural Awazeness Award Martin Luther King Day- As away to honor Marlin Luther King, Jr Day within the schools, the committee wants to develop the "Central Point Multi-Cultural Awazeness Awazd" to be awarded to a local high school student who promotes tolerance and acceptance among their peers. The following aze examples of ways a student might merit a nomination (taken from the Rockville Human Rights Coalition): • promote peace within school • break down barriers between groups • promote acceptance among all their peers • develop a peer mediation program • develop an awareness project highlighting diversity The Rockville Human Rights Commission of Rockville, Maryland has a "Martin Luther King, Jr. Youth Award" and we would like to use their same application and announcement format. The examples listed above aze taken from their announcement form. CHS teachers and staff would nominate the students, and the City of Central Point Multi-Cultural Committee would select the chosen candidate. Nominations will be due November 30m, 2010 so that a student can be selected by Martin Luther King, Jr. Day 2011. Whether or not to attach scholarship money to this award was discussed, and we will revisit this idea in the future. Issues of how we raise scholarship money, and how/when we would spend that money in time for the student to go to school need to be reseazched. Autumn will schedule a meeting with city administrator Phil Messena. This meeting will be to discuss the "Central Point Multi-Cultural Awareness Award" and make sure is in accordance with city policies/procedures. Autumn will follow up with Shannon and subcommittee members following the meeting. V. ADJOURN, Next Meeting February 8, 2010 at 6:00 PM