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HomeMy WebLinkAboutCM121009CITY OF CENTRAL POINT City Council Meeting Minutes December 10, 2009 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingier, Carol Fischer, Kay Harrison, and Matthew Stephenson were present. Mike Quilty was excused. City Administrator Phil Messina; Assistant City Administrator Chris Clayton; City Attorney Doug Engle; Community Development Director Tom Humphrey; Police Chief Jon Zeliff; Parks and Recreation Manager Matt Samitore; and Planning Secretary Didi Thomas were also present. IV. PUBLIC APPEARANCES -None V. CONSENT AGENDA A. Approval of November 12, 2009, City Council Minutes B. OLCC Application for Change of Corporate Name (Mazatlan Grill) Matt Stephenson made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes; Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. SPECIAL PRESENTATION - "ARC Angel" Program Chief Jon Zeliff introduced Cooper Sherwin, a senior at St. Mary's High School. Mr. Sherwin made a presentation, introducing a program that he devised and is proposing to launch with the Central Point Police Department. The program involves kids helping kids with a ball drive at Mae Richardson Elementary and St. Mary's High School to benefit "at risk children". tt is his hope that by providing the balls to officers, the officers could pass them along to children who are either frightened or in need of a friend. Mr. Sherwin hopes this will build stronger ties between children in the community and law enforcement. Matt Stephenson complimented Mr. Sherwin and Chief Zeliff on a great idea. Other Council members were impressed with the proposed program and wished it well. City of Central Point Cify Council Minutes December 10, 2009 Page 2 VIII. PUBLIC HEARINGS, RESOLUTIONS AND ORDINANCES A. Resolution No. 1228, A Resolution Renaming Bluegrass Downs Park to "William C. Mott Memorial Park" Partcs 8 Recreation Manager Matt Samitore presented the Parks and Recreation Committee recommendation renaming Bluegrass Downs Park to "William C. Mott Memorial Park". Mr. Samitore informed Council of Mr. Mott's background in the community and stated that Mr. Mott was an outstanding resident, as well as an outstanding police officer who also spent time coaching soccer for Central Point Schools. The developer of Bluegrass Downs was in favor of the name change. Procedures and guidelines for such a change are set forth in Resolution 1138 which was approved in May of 2007. Mr. Samitore stated that Mr. Mott's name is the only name submitted in response to a public opinion questionnaire that had been previously mailed out to citizens of the community. Matt Stephenson made a motion to approve Resolution No. 1228, A Resolution renaming Bluegrass Downs Park to "William C. Mott Memorial Park". Carol Fischer seconded the motion. Roll call: Bruce Dingier, yes; Carol Fischer, yes; Kay Harrison, yes; Matt Stephenson, yes; and Allen Broderick, yes. Motion approved. ' B. Resolution No. 1229, A Resolution Requesting that Jackson County Transfer the Jurisdiction of Freeman Road to the City of Central Point, Oregon Tom Humphrey, Community Development Director, presented Council members with background information on Jackson County's request for a jurisdictional transfer of Freeman Road to the City of Central Point, prior to entering into an IntergovemmentalRgreement for the Twin Creeks Crossing. Jurisdictional transfer of Freeman Road was discussed at the November Study Session. No funds have been budgeted for maintenance or improvements to Freeman Road at this time. There was discussion that it would be in everyone's best interest to add additional language to the proposed resolution indicating that the jurisdictional transfer would take effect following the State of Oregon's issuance of a final rail order to construct the Twin Creeks railroad crossing. Matt Stephenson made a motion to approve amended Resolution No. 1229, A Resolution to transfer jurisdiction of Freeman Road from Jackson County to the City of Central Point, Oregon pending the State of Oregon's issuance of a final order to construct the Twin Creeks railroad crossing. Allen Broderick seconded the motion. Roll call: Carol Fischer, yes; Kay City of Central Point City Council Minutes December 10, 2009 Page 3 Harrison, yes; Matt Stephenson, yes; Allen Broderick, yes; and Bruce Dingler, yes. Motion approved. C. Intergovernmental Agreement with Jackson County to Improve and Eliminate Railroad Crossings Tom Humphrey explained that the Intergovemmental Agreement (IGA) obligates the County to close a railroad crossing outside of the City's jurisdictional limits in favor of a new crossing at Twin Creeks. Mr. Humphrey assured Council members that County Counsel and the City's attorney, Doug Engle, are familiar with the contents of the agreement. The proposed IGA would also obligate the City of Central Point to make improvements to the Scenic Avenue railroad crossing and to reimburse the County for costs to eliminate the Seven Oaks crossing. A full signal at Scenic Avenue would improve safety at that location. In addition, the State is allowing the City to take in, by way of urban reserve areas, more property north of Scenic Avenue to facilitate these proposed improvements. Mr. Humphrey stated that the clause regarding appropriation of.funding was intended to safeguard the County in the event that the City fails to come up with adequate funds for improvements to the Scenic intersection. Jackson County must have the funds for engineering the closing of the Seven Oaks crossing. Chris. Clayton, Assistant City Administrator, added that the language is standard and counsel has insisted that the clause be included. Matt Stephenson made a motion to authorize the City of Central Point to enter into an Intergovernmental Agreement with Jackson County to improve and eliminate railroad crossings. Kay Harrison seconded the motion. Roll call: Kay Harrison, yes; Matt Stephenson, yes; Allen Broderick, yes; Bruce Dingler, yes; and Carol Fischer, yes. Motion approved. D. First Reading, An Ordinance Amending Central Point Municipal Code Title 13 Pertaining to Water Chris Clayton, Assistant City Manager, reminded Council members that they reviewed an analysis of water rates at a study session in November. Currently, the City's rate schedule is embedded in the municipal code and staff would like to have the rate adopted separately by Ordinance. In addition, proposed changes to code would eliminate a required service deposit. City Administrator Phil Messina and Chris Clayton have already met with the Jackson County Expo to discuss the impact of an increase on them. They have agreed to the new rates but have requested that they not be imposed on the Expo until July 1, 2010 so that they can budget for them. The City has allowed for this flexibility. Matt Stephenson made a motion to move to second reading an Ordinance Amending Central Point Municipal Code Title 13 Pertaining to Water. Carol City of Central Point City Council Minutes December I0, 2009 Page 4 Fischer seconded the motion. Roll call: Matt Stephenson, yes; Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; and Kay Harrison, yes. Motion approved. IX. BUSINESS Tom Humphrey presented the Planning Commission report for December 1 2009: A. A conditional use permit was approved for a martial arts/gymnastics/dance studio to be located within Mountain View Plaza (Applicant: America's Best Kids). The Planning Commission had expressed minimal concern for the studio's location next to a sports bar, however, the applicant assured that their hours of operation would be early enough in the evenings to avoid any possible conflict. B. Planning Manager Don Burt made a presentation on residential densities indicating higher densities as we move forward in the Regional Problem Solving process. Twin Creeks was used as an example of increased densities combined with open space thus creating a positive environment. Mr. Humphrey explained that the RPS process is currently delayed in order to make some technical adjustments to the County's population projections. C. Form based zoning was introduced to Commissioners and a video was shown at the meeting. Form based zoning is dictated more by design criteria and further discussion and examples will be presented to the Planning Commission at a later meeting. Byway of an update on the RPS process and in response to a question raised by the Mayor, Mr. Humphrey explained that while preparing legal findings to support the process, it was noted that there was a discrepancy in land use need and this was reviewed by the oversight committee. Adjustments are being made to county population figures and the proposed populations for all participating cdies is being re-evaluated. The Citizens Advisory Committee meeting scheduled for December S, 2009 was cancelled and although staff was hoping to have an open house'in January, information will still be provided at a regularly scheduled meeting with a more formal presentation in February. Kay Harrison made a motion to approve the Planning Commission report for December 1, 2009. Allen Broderick seconded the motion. Roll call: Allen Broderick, yes; Bruce Dingler, yes; Carol Fischer, yes; Kay Harrison, yes; and Matt Stephenson, yes. Motion approved. X. COUNCIL BUSINESS -None 1 1 1 City of Central Point City Council Minutes December 10, 2009 Page 5 1 XI. MAYOR'S REPORT Mayor Williams reported that he was a judge for the Providence "Festival of the Trees° at the Medford Armory. XII. CITY ADMINISTRATOR'S REPORT City Administrator Phil Messina reported that the 3"' quarter all-employee meeting was held on December 9 with service awards handed out. Jennifer Boardman was recognized as "employee of the quarter. Mr. Messina advised that there would be a Council retreat on February 6, 2010, the next Council meeting was scheduled for January 14, 2010 and the Christmas tree lighting ceremony would be taking place on Friday evening, December 11, 2009. XIII. COUNCIL REPORTS Council member Matt Stephenson reported that he • Attended the SOREDI board meeting Council member Bruce Dingier reported that he: • Read the SOREDI report 1 Council member Carol Fisher reported that she: • Attended a water commission meeting Council member Kay Harrison reported that she: Attended a water commission meeting • Attended a fair board meeting • Attended a CARBS meeting at the Rogue Valley Council of Governments (greenhouse gases) XIV. DEPARTMENT REPORTS Chief Jon Zeliff shared one of six notebooks with Council that contain proof of compliance with 211 standards which had to be met by the department in order to receive the National Integrity Award from the National Institute of Ethics. Detective Brian Day was the project manager for this undertaking. The City of Central Point Police Department has established itself as a role model for other police departments in the country. Chief Zeliff updated Council on gang activity in the City and talked about the continued efforts of various law enforcement agencies to combat the growth of gang activities. The key is to get the community involved and involve kids in positive activities. The department is putting together a public information process to keep the community informed. City of Central Point City Council Minutes December 10, 2009 Page 6 Matt Samitore, Parks & Recreation Manager, advised that members of the parks maintenance crew have been to a workshop in Portland on graffiti and how to remove it. Chris Clayton, Assistant City Administrator, reported that he had attended the League of Oregon Cities training on ethics and managing risk. XV. EXECUTIVE SESSION -None XVI. ADJOURNMENT Bruce Dingier moved to adjourn. Kay Harrison seconded. All said "aye" and the Council Meeting was adjourned at 8:40 p.m. The foregoing minutes of the December 10, 2009, Council meeting were approved by the City Council at its meeting of January 14,2010. Dated: ~~ ~~U/~ ~'iXf~ \ Mayor H~ Williams ATT City Representative 1 1