HomeMy WebLinkAbout04.13.2023 DC Agenda Packet
City of Central Point
Development Commission
Agenda
April 13, 2023
6:30 p.m.
Central Point
Central Point City Hall
140 South 3rd Street
Central Point, Oregon
Members: Hank Williams
Taneea Browning
Neil Olsen
Kelley Johnson
Melody Thueson
Michael Parsons
Rob Hernandez
Staff Liaison:
Chris Clayton
Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1015 for additional
information.
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Mar 9, 2023 6:30 AM
IV. DISCUSSION ITEMS
A. Resolution No. 2023-01 Bear Creek Greenway Design Award(Presented by
Samitore)
V. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL
POINT
Oregon
Community Development Commission
Regular Meeting Minutes
Thursday, March 9, 2023
I. MEETING CALLED TO ORDER
II. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Taneea Browning Ward IV Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Michael Parsons At Large Present
Rob Hernandez At Large Present
Staff present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Finance
Director Steve Weber; City Recorder Rachel Neuenschwander
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Oct 13, 2022 6:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Michael Parsons, At Large
AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons,
Hernandez
IV. DISCUSSION ITEMS
A. June 30, 2021 Audit Report Presentation(Presented by Weber)
Finance Director Steve Weber introduced Gatlin Hawkins from Isler CPA who
presented to Council the June 30, 2021 Annual Audit.
V. ADJOURNMENT
The foregoing minutes of the March 9, 2023, Development Commission meeting were approved
by the Development Commission at its meeting of _________________________.
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City of Central Point
Development Commission
March 9, 2023
Page 2
Dated: _________________________
Chair Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Community Development Commission
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: April 13, 2023
SUBJECT: Resolution No. 2023-01 Bear Creek Greenway Design Award
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Development Commission issued a Request for Qualifications for a multi-phase design for
the Bear Creek Greenway. The top two firms were identified, and the initial scores from the
Scoring committee composed of Staff and Parks Commissioners, based on the proposals were
tied. The firms were then allowed to present to the scoring committee and answer questions.
After the presentations, it was determined that Scharen Design Studio and their team had the
best qualifications to solve the complex issues with the Greenway.
Committee Scoring:
The proposal from Scharen had two distinct phases. Phases 1-4 is a conceptual design
including the public, development commission, and various city boards at $77,580. Phases 5-7
include design development, construction documents, bidding, and construction administration,
estimated at $307,695. The Boes section, which will be paid for by the general fund, is
estimated at $60,000.
Section 1.6.8.A. of the Urban Renewal Plan provides that: “The Board may hire its own staff or it
may obtain its administrative support staff from the City on such terms and conditions as the
Board and the City may agree. Agency staffing shall be agreed to annually by the City and
made a part of the annual budget proposal of the Board.“ In this case, the Bear Creek Master
Plan and Design will be funded by the Development Commission, and the Public Works Director
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or his designee will act as the Project Manager. Language will be included in the agreement
with Scharen Design Studio providing for such project management. The Finance Director
annually allocates such costs for project management to city personnel which is included in the
Development Commission’s annual budget.
Upon award, a contract for Phases 1-4 will be executed. Following Master Plan completion, a
separate contract will be signed for Phases 5 and 6 and then a third contract for Phase 7.
FINANCIAL ANALYSIS: The Development Commission budgeted $350,000 for this design and
has the budget authority to award the project.
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
COMMUNITY INVESTMENT – STRATEGIC PRIORITY
Public and private investments in Central Point include physical (i.e., new buildings, streets,
waterlines, businesses, parks, etc.); social (e.g., programs and services that support people:
families, youth, retirees, etc.); and economic (i.e., programs and facilities that foster new growth
and development necessary to fuel the local economy and provide jobs for residents).
GOAL 2
Be a city filled with happy, healthy people who are thriving.
STRATEGY 5
Plan, design, build, and maintain a comprehensive system of sustainable facilities, trails, and park
spaces, (setting the highest standards) to provide attractive places people will use and enjoy.
Acquire additional lands for active and passive recreation use based on current deficiencies and
public demands created by increasing population or the environmental and recreational
significance of the area. (Be mindful of the budget and plan trail locations
STAFF RECOMMENDATION: Approve the Resolution awarding the design contract for the Bear
Creek Greenway to Scharen Design Studio.
RECOMMENDED MOTION: I move to approve Resolution No. ___ authorizing the award for the
design of the Bear Creek Greenway Master Plan and Construction Drawings to Scharen Design
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Studios and authorizing city manager to enter into agreements for each phase.
ATTACHMENTS:
1. resol_bcgdesign2023_ms
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1 - Resolution No. _________ 4/13/2023 Development Commission Meeting)
RESOLUTION NO. _______
BEFORE THE
CENTRAL POINT DEVELOPMENT COMMISSION
A RESOLUTION AUTHORIZING THE AWARD FOR THE DESIGN OF THE
2023 BEAR CREEK GREENWAY MASTER PLAN AND CONSTRUCTION
DRAWINGS TO SCHAREN DESIGN STUDIOS AND AUTHORIZING CITY
MANAGER TO ENTER INTO AGREEMENTS FOR EACH PHASE
RECITALS:
A. WHEREAS, the Development Commission recently published a
solicitation for a Request for Qualifications for the master plan and design
documents for the Bear Creek Greenway.
B. WHEREAS, two proposals were received.
C. WHEREAS, the highest-scoring team was submitted by Scharen
Design Studios for $385,275.
The Central Point Development Commission resolves as follows:
Section 1. The Development Commission hereby authorizes the award of a
multi-phase contract with Scharen Design Studios for the design and
construction documents for the Bear Creek Greenway.
Section 2. The Central Point Parks and Public Works Director or his designee
shall be designated project manager.
Section 3. The Central Point City Manager or his designee is hereby authorized
to execute contracts for each phase of the work and any related documents
necessary to effectuate the acceptance of this award in a form substantially the
same as that included in the specifications.
Section 4. This Resolution shall take effect immediately from and after its
passage and approval.
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Pg. 2 Ordinance No. ____________ (__/__/___)
Passed by the Development Commission and signed by me in the authentication
of its passage this _____ day of _____________________, 2023.
__________________________
Hank Williams, Chair
Central Point Development Commission
ATTEST:
_____________________________
City Recorder
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