HomeMy WebLinkAbout03.09.2023 DC Agenda Packet
City of Central Point
Development Commission
Agenda
March 9, 2023
6:30 AM
Central Point
Central Point City Hall
140 South 3rd Street
Central Point, Oregon
Members: Hank Williams
Taneea Browning
Neil Olsen
Kelley Johnson
Melody Thueson
Michael Parsons
Rob Hernandez
Staff Liaison:
Chris Clayton
Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1015 for additional
information.
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Oct 13, 2022 6:30 PM
IV. DISCUSSION ITEMS
A. June 30, 2021 Audit Report Presentation(Presented by Weber)
V. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL
POINT
Oregon
Community Development Commission
Regular Meeting Minutes
Thursday, October 13, 2022
I. MEETING CALLED TO ORDER
II. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Taneea Browning Ward IV Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Michael Parsons At Large Present
Rob Hernandez At Large Present
Also present were City Manager Chris Clayton; City Recorder Deanna Casey; Finance
Director Steven Weber; and Planning Director Stephanie Holtey.
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Aug 11, 2022 6:15
PM
Rob Hernandez moved to approve the minutes as presented.
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Browning, Olsen, Johnson, Thueson, Parsons,
Hernandez
IV. DISCUSSION ITEMS
A. Commercial Facade Grant Program Discussion(Presented by Holtey)
Planning Director Stephanie Holtey presented the proposed facade improvement
concepts for the Cowley Building. The new building owners have inquired about
the facade grant program and presented preliminary plans to repaint the building,
install new awnings and possibly new lighting. The project is consistent with the
program guidelines. At this time the property owner does not currently meet the
property insurance requirements. Proof of property insurance is required before
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City of Central Point
Development Commission
October 13, 2022
Page 2
staff can authorize a grant. The application does not specify the type or amount
of insurance required. This limits staff's ability to provide meaningful guidance to
potential applicants.
Staff is asking for direction by establishing clear reasons for requiring property
insurance and the associated amounts; receive direction regarding an alternative
to property insurance, such as written agreement to rebuild or repay the district if
property loss occurs within a specified amount of time; or other considerations.
----------------------------------
Went over the history of the Grant program and the original map and those
amendments; updated on what can be improved with grant money and the
requirements to get a grant approved.
- must complete the application
- verify ownership
- tax statement
-verification of property insurance
- color photo of facade to be rehabilitated
- construction estimates
-comply with city codes and ordinances
explained how other cities treat property insurance or don't require at all.
Question before the council tonight would be if they are still in favor of
requiring the proof of property insurance or if we can eliminate or restructure
the rules to allow for self insuring a building.
Presented proposed improvements to the Cowley building. the current issues
are the lack of proof of property insurance. grants are limited to 50% of the
project cost not to exceed amount.
Taneea and Hank are concerned Discussion about the condition of the
Cowley building and the reasons we would require insurance.
Rob doesn't think the new owners would want to make the improvements
without some assurance they would be able to rent the spaces.
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City of Central Point
Development Commission
October 13, 2022
Page 3
chris suggested we update the policy to allow agreement to maintain for up to
5 years or they pay back the grant. bring back for formal adoption.
Asked about the $2500 grant to a business who that is no longer in business.
She updated on the 2021 modifications. Discussion of other options that
could be changed in the program with modifications depending on the project
and building. Council is in favor of updating for different tiers of
improvements.
Discussion of how much money is available for these grants, and what could
be changed. Would bring back during budget process.
RESULT: FOR DISCUSSION ONLY
V. ADJOURNMENT
The foregoing minutes of the October 13, 2022, Development Commission meeting were
approved by the Development Commission at its meeting of _________________________.
Dated: _________________________
Chair Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Community Development Commission
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: March 9, 2023
SUBJECT: June 30, 2021 Audit Report Presentation
ACTION REQUIRED:
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
2021 Audit Presentation will be given by Isler CPA
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
STAFF RECOMMENDATION:
RECOMMENDED MOTION:
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