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HomeMy WebLinkAboutCM062311CITY OF CENTRAL POINT City Council Meeting Minutes June 23, 2011 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Assistant City Manager Chris Clayton; Finance Director Bev Adams; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES Fire Chief Dan Peterson presented a worksheet of their strategic plan. This captures what they are trying to accomplish over the next year. He shared the organizations values and visions for the next year. He presented a map of their service area and stated that they would like to decrease the call times for the Central Point area. The district plans to add at least one employee per shift. for the Central Point area to help improve the response times. V. CONSENT AGENDA A. Approval of June 9, 2011, City Council Minutes B. Approval of Street Closure for 4th of July Parade C. Approval of OLCC Application -Purple Parrot D. Approval of Street Closure for Battle of the Bones June 25, and 26, 2011 E. Approval of Street Closure for Northwood Drive Block Party on July 9, 2011. Carol Fischer noted that the memo regarding Purple Parrot has a different spelling for the manager names. She would like to make sure the back ground was conducted on the correct people. City Recorder Deanna Casey stated that she will talk to the Police Department and make sure .before returning the application. Kay Harrison made a motion to approve the consent agenda with the recommendation for the OLCC Application. Allen Broderick seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, City of Central Point City Council Minutes June 23, 2011 Page 2 yes; Kay Harrison, yes; Hank ~Iliams, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. PUBLIC HEARINGS, ORDINANCES AND RESOLUTIONS A. Resolution No. 1305, A Resolution Extending the City of Central Point's Workers Compensation Coverage to Volunteers of the City of Central Point Human Resource Director Barb Robson explained that this is an annual housekeeping item. The city relies on the services of volunteers to complement staff efforts in a variety of capacities. The VIPS volunteers alone provide over 8,000 hours to the city, parents volunteer for Kidventure activities; along with Council and Committee members who volunteer for city events. This resolution states that if a volunteer is injured while helping at a city event or during service to the city they will be covered under our worker's compensation coverage plan. Allen Broderick made a motion to approve Resolution No. 1305, A Resolution Extending the City of Central Point's Workers Compensation Coverage to Volunteers of the City of Central Point. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. B. Resolution No. 1306, A Resolution to Approve a Supplemental Budget for the 2010/2011 Fiscal Year Finance- Director Bev Adams stated that the High Tech Crime Unit received an unanticipated donation from the city of Roseburg. This donation of $2,500 is to be used for the purchase of equipment for the HTCU. The second item is a reclassification within the Capital Improvement Fund and does not increase or decrease appropriations. This reclassification of $46,000 for debt service needs to be transferred out of the "Developer Obligation" line item and into the "Transfer Out" expense line item. This will provide payment on the Don Jones Park debt service as originally intended during the budget process. Kay Harrison made a motion to approve Resolution No. 1306, A Resolution to Approve a Supplemental Budget for the 2010/2011 Fiscal Year. Kelly Geiger seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. C. Resolution No. 1307, A Resolution Certifying the Provisions of Municipal Services by the City of Central Point City of Central Point City Council Minutes June 23, 2011 Page 3 provide Police, Street, Storm Drain, Planning and Water services to our Citizens. We plan to receive $1,127,500 from these resources in fiscal year 2011 /12. Allen Broderick made a motion to approve Resolution No. 1307, A Resolution Certifying the Provisions of Municipal Services by the City of Central Point. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. D. Resolution No. 1308, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2011-2012 Mrs. Adams stated that receipt of State Revenue Sharing funds requires cities to pass a resolution certifying that citizens have had adequate time to review and comment on the proposed budget. Central Point published notices prior to the Budget Committee Meetings. This meeting is a publish hearing allowing the opportunity to provide written or oral comment. Mayor Williams opened and closed the public hearing. No one came forward. Kelly Geiger made a motion to approve Resolution No. 1308, A Resolution Electing to Receive State Revenue Sharing Funds for Fiscal Year 2011- 2012. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. E. Resolution No. 1309, A Resolution to Adopt the Budget, Make Appropriations and Levy Taxes for Fiscal Year July 1, 2011 to June 30, 2012 Mrs. Adams stated that this resolution adopts the budget, makes appropriations, and levy taxes for fiscal year 2011/12. The total budget to be appropriated is $29,701,285. The tax levy is for $4.47 per thousand of assessed value; with a total of $4,196,000 current taxes expected to be collected in the fiscal year. Allen Broderick made a motion to approve Resolution No. 1309, A Resolution to Adopt the Budget, Make Appropriations and Levy Taxes for Fiscal Year July 1, 2011 to June 30, 2012. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. Vlll. MAYOR'S REPORT Mayor Williams reported that he: • Attended the Medford Water Commission meeting. • Participated in two ribbon cuttings for Central Point businesses. Attended the SOREDI annual dinner. IX. CITY MANAGER'S REPORT City of Central Point City Council Minutes June 23, 2011 Page 4 City Manager Phil Messina reported that: • The July 14, Council meeting will be cancelled due to lack of agenda items. • There will be a Study Session on July 18, 2011 to discuss Twin Creeks Flood Mitigation and Backflow Prevention. • We have offered the IT Manager position to an applicant from Seattle. He will begin in August. • There will be an Executive Session this evening under ORS 192.660(2)(d) Labor Negotiations. X. COUNCIL REPORTS Council Members Allen Broderick and Kelly Geiger stated that they attended the Study Session. Council Member Kay Harrison stated that she attended the Study Session and the SOREDI Annual Dinner. Council Member Carol Fischer stated that she attended the Multicultural Committee meeting and the Study Session. Council Member Ellie George reported that she attended the Study Session and Development Commission meetings. She received a letter of concern regarding Don Jones Park crossing. Assistant City Manager Chris Clayton explained that we will be submitting for a speed reduction in August. The lights work well during the daylight hours and are what is allowed at this time. The Police Department and VIPS will continue to monitor the area. Council Member Bruce Dingier reported that he attended the Study Session and would like to start a Council President Report. He reminded the Council that they are representatives of the city and should always act accordingly. Council members should review the Council rules and refrain from interruptions and overextending their time during reports. XI. DEPARTMENT REPORTS Human Resource Director Barb Robson reported that: • IT interviews were completed on Monday and the panel overwhelmingly chose the same applicant. • She is working on Union contracts. • She is starting advertisement for a Police Reserve list. Police Captain Chuck Newell reported that: • The department is busy with special events including Battle of the Bones, 4cn of July and the Jackson County Fair. J City of Central Point City Council Minutes /une 23, 2011 Page 5 It is nice to have such dedicated staff here in Central Point. It is always nice to see so many employees involved in the planning process for special events. Everyone works together well and keeps things organized. Assistant City Manager Chris Clayton reported that: • He is working on two solar projects for Council consideration. • They should bring the bid award for the reservoir to Council at the end of July. • The city will be responsible for the flower baskets on the buildings downtown. Last year they were not watered regularly and several did not survive. 1 XII. EXECUTIVE SESSION Allen Broderick moved to adjourn to executive session under ORS 192.660 (2)(d) Labor Negotiations. Kay Harrison seconded. The meeting was adjourned to Executive Session at 7:48 p.m. The Council returned to regular session at 8:25 p.m. Xlll. ADJOURNMENT Bruce Dingier moved to adjourn, Ellie George seconded, all said "aye" and the Council Meeting was adjourned at 8:28 p.m. The foregoing minutes of the June 23, 2011, Council meeting were approved by the City Council at its meeting of July 28, 2011. Dated: ~1a~1~~ Mayor Hank Williams ATTES City Recorder