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HomeMy WebLinkAboutCM081111CITY OF CENTRAL POINT City Council Meeting Minutes August 11, 2011 I. REGULAR MEETING CALLED TO ORDER Mayor Williams called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Mayor: Hank Williams Council Members: Allen Broderick, Bruce Dingler, Carol Fischer, Kelly Geiger, Kay Harrison, and Ellie George were present. City Manager Phil Messina; City Attorney Paul Nolte; Police Chief Jon Zeliff; Community Development Director Tom Humphrey; Parks and Public Works Director Matt Samitore; Finance Director Bev Adams; Captain Kris Allison; and City Recorder Deanna Casey were also present. IV. PUBLIC APPEARANCES Gordon Wood, Purple Heart Award Veteran and Medford Resident Mr. Wood thanked the Council for the support and help they gave to the War Memorial located in Don Jones Park. He is concerned that Veterans are charged to reserve the gazebo at the park. He feels they have fought and been injured for our country and should be able to reserve the park faculties without paying a fee. He has inquired about reserving the gazebo at Don Jones park for an annual picnic for the recipients' of Purple Hearts in the valley. They were surprised that a fee would be charged to them and have asked the Council to waive this fee for Veterans. There was discussion about returning this request to the Parks and Recreation Commission who did the original work on the fee structure. Most of the Council was in favor of waiving the fees for Veterans or setting in place a refundable deposit. The new rules for park fees should be fair across the board. The City will still be responsible for maintenance and clean up after these events fee or no fee. Kelly Geiger made a motion to wave the Park Reservation Fee for the Purple Heart Association and send the fee schedule back to the Parks and Recreation Commission for revisions regarding Veterans. Carol Fischer seconded. Roll call: Allen Broderick, yes, Bruce Dingler, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. City of Central Point City Council Minutes August 11, 2011 Page 2 V. CONSENT AGENDA A. Approval of July 28, 2011 City Council Minutes Allen Broderick made a motion to approve the Consent Agenda as presented. Kay Harrison seconded. Roll call: Allen Broderick, yes, Bruce Dingier, yes; Kelly Geiger, yes; Carol Fischer, yes; Kay Harrison, yes; Hank Williams, yes; and Ellie George, yes. Motion approved. VI. ITEMS REMOVED FROM CONSENT AGENDA -None VII. BUSINESS A. Preliminary June 30, 2011 Financial Statement Finance Director Bev Adams presented the unaudited June 30, 2011, financial statement. This statement is preliminary. Not all of the payables have been posted. She felt it was important to provide an overview of the previous year before the final audited statement is presented to the Council in the fall. The City budgeted very close to the actual revenue we received. The water fund is below predicted amounts due to two years of wet springs and short summers. There was discussion regarding the water fund, is the difference because of the new rates, conservation or the weather. Part of the increase in revenue was the unprecedented tax collection totals for Jackson County. Banks are trying to list property that has been in foreclosure and were forced to pay back taxes or liens before they could sell the properties. This resulted in a 108% of tax revenue for this year. Expenditures came in at 92% overall. This indicates that there is not much surplus for the city at this point. Departments have been asked to save and cut back on as many expenses as possible without cutting services. Department budgets have been cut in order to save money and all departments have done very well. Mrs. Adams stated that we have cut all that we can from our budgets without cutting services. Staff will return to Council with the Annual Financial Statement in November when the Auditors have completed their review. B. Award Design Contract for Front Streeti'US Hwy 99W Bicycle, Pedestrian, and Streetscape Project Parks and Public Works Director Matt Samitore explained that the city advertised for a Request for Qualification for the Front Street Design Project. We received nine qualified applications. All the applicants are Oregon firms and several are from the Rogue Valley. A contemporary design was done in 2005. Today the qualified firm presented a total for the project that is higher than the city projected. Mr. Samitore suggested City of Central Point City Council Minutes August 11, 2011 Page 3 that the city hold off on awarding the Design Contract until we can agree on a price that will fit within our budget. We did receive a partial grant for this project to go along with city funds. Council would like to be reminded of the scope of the project before awarding final bid. Staff will provide a refresher for the Council before a recommended is returned. C. Planning Commission Report Community Development Director Tom Humphrey presented the Planning Commission Report for August 2, 2011. • The Planning Commission was presented with the Regional Plan recommendation and corresponding amendments made by the Jackson County Planning Commission to the Board of Commissioners. Our Commission was asked to consider the amendments related to Central Point and to advise the City Council as to what input should be provided in time for their public hearings and deliberations. The Commission asked planning staff to modify some of the amendments which they will review at their next meeting and forward to the Council. Modifications are associated with agricultural buffering, coordinating development with irrigation districts and an intergovernmental agreement for Gibbon Acres. • The Commission was introduced to the draft Urban Renewal District boundaries and preliminary projects that have already been discussed with the City's Development Commission. The Planning Commission is aware that they will eventually review and make recommendation to the Commission/Council about both subjects. • The Commission was made aware of inquiries the City has received about Alternative Vehicle Fueling Stations (AVFS). Alternative fuels include liquefied natural gas, compressed natural gas, and electrical recharge. Some of these stations are more pronounced than other. The discussion with the commission highlighted the fact that the City has no specific design requirements for these stations which are permitted "service station" uses in most commercial zones. The Commission determined that the review of any AVFS proposal should be a Type III application and come before them for consideration. These were discussion items only, no motion was necessary. VIII. MAYOR'S REPORT Mayor Williams reported that he: • Attended the Oregon Mayor's Conference in Madras. There were several state agencies in attendance. A lot of time was spent discussing Social Media issues. • Attended a meeting with Portland Mayor Sam Adams regarding human trafficking along. I-5. • Attended an RVACT meeting. City of Central Point City Council Minutes August 11, 2011 Page 4 IX. CITY MANAGER'S REPORT City Manager Phil Messina stated that: • The new IT Manager Jason Richmond will begin work on Tuesday, August 16, 2011. • At the last meeting the issue of fireworks came before the Council. Staff would like to know if the Council would like to review this issue. Council decided not to make changes to the current code. X. COUNCIL REPORTS Council Member Kelly Geiger reported that he attended the Pine Street discussion and a Fire District meeting. Council Member Kay Harrison reported that she attended the Rogue Valley Sewer Systems Board meeting, the Medford Water Commission meeting, and the Regional Water Commission meeting. She also attended the Flood Mitigation open house here at City Hall. Council Member Carol Fischer reported that she attended the Medford Water Commission meeting. Council Member Bruce Dingier reported that he attended the Pine Street Committee meeting and was very disappointed in the low turnout from the business. community. Council Member Ellie George reported that she attended the School District Board meeting. XI. DEPARTMENT REPORTS <~ Community Development Director Tom Humphrey reported that there seems to be a good deal of interest in the seminar that Jon Schallert will be doing on August 23`~ at Twin Creeks Retirement. This is a result of the Destination Boot Camp that several of the local business owners attended last month. Police Chief Jon Zeliff reported that: • The Explorers participated in a state competition. They returned with several plaques. • They will be advertising for Reserve Officers soon. • There is now a prescription drug drop box in the Police Department lobby and an article will be in the next City Newsletter. • The department is purchasing a software program called Guardian Tracking, to help with personnel evaluations. Gaptain Kris Allison reported on the 2011 D.A.R.E to cruise event. It seems to have been a successful year for attendance and fund raising. C~ ~J City of Central Point City Council Minutes August I1, 2011 Page 5 Parks and Public Works Director Matt Samitore reported that: • They held apre-qualification meeting for the 3MG Reservoir bid process. There was a great turn out and he has extended the deadline for qualification bids. This is a big project for the City and we want to make sure we get a good qualification pool to choose from. • Dan and Joyce's tire store is not in compliance with DEQ or the Fire District. The city will be closing this business with the help of the Health Department, DEQ, and the Fire District because of the health issues. • The area of Highway 99 that goes by Crater High School has been changed to a regular speed zone. It was an illegal school zone and we were told to take it down. There are several warning signs stating that the area has changed. There will be changes to that area when the rail crossing is finished and the design element of Front Street is complete. • The numbers were down for the Battle of the Bones this year. Staff will be discussing options with the Council at a future Study Session. XII. ADJOURNMENT Kay Harrison moved to adjourn, Kelly Geiger seconded, all said "aye" and the Council Meeting was adjourned at 8:40 p.m. The foregoing minutes of the August 11, 2011, Council meeting were approved by the City Council at its meeting of August ~ 2011. Dated: g /~S /~ Mayor Hank Williams ATTEST• ity Recorder