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HomeMy WebLinkAbout11/02/2023 PRC Minutes CITY OF CENTRAL POINT PARKS AND RECREATION COMMISSION MINUTES NOVEMBER 2, 2023 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Deanna Casey Parks Commissioner Present Eden Foster Parks Commissioner Present Patricia Alvarez Parks Commissioner Present Dennis Browning Parks Commissioner Present Fran Cordeiro-Settell Parks Commissioner Present Stephanie Hendrickson Parks Commissioner Present Ron Woodhead Parks Commissioner Present III. APPROVAL OF MINUTES A. Parks and Recreation Commission - Regular Meeting - Sep 21, 2023 6:00 PM RESULT: ACCEPTED [UNANIMOUS] MOVER: Eden Foster, Parks Commissioner SECONDER: Fran Cordeiro-Settell, Parks Commissioner AYES: Casey, Foster, Alvarez, Browning, Cordeiro-Settell, Hendrickson, Woodhead IV. CHANGES TO AGENDA V. PUBLIC APPEARANCES VI. BUSINESS A. Chairperson & Vice-Chairperson Election A Park and Recreation Commission chairperson needs to be elected each year and approved by City Council. Patricia opened the floor for nominations. Ron nominated Patricia and Steph seconded the motion. No other nominations were made. Ron moved that Patricia be elected Parks and Recreation Chairperson and Fran seconded the nomination. Motion approved by all. Patricia nominated Ron as vice-chair. Eden seconded the motion which was approved by all. Dave reported that the terms for Eden, Patricia, Stephanie would end this year but all had agreed to new three-year terms on the Commission. Council would approve these in January. Dennis Browning had decided to leave the Commission so we will be advertising for his position. Dave thanked Mr. Browning for his service. City of Central Point Parks and Recreation Commission Minutes November 2, 2023 Page 2 RESULT: APPROVED [6 TO 0] MOVER: Ron Woodhead, Parks Commissioner SECONDER: Fran Cordeiro-Settell, Parks Commissioner AYES: Casey, Foster, Browning, Cordeiro-Settell, Hendrickson, Woodhead ABSTAIN: Patricia Alvarez B. Central Point - Bear Creek Greenway Master Plan & Creekside Conceptual Plan Update and Plan Review Dave provided an overview of the Central Point - Bear Creek Greenway Master Plan & Creekside Conceptual Plan projects to date: Request for Qualifications went out in January 2023 with Scharen Design Studios awarded the contract in March 2023. Contractor began onsite work in May and the ad hoc committee had its first meeting in June. As far as public outreach activities, a public survey had been announced in the August city newsletter and was open through the end of December. Approximately 80 responses had been received with most being negative but we also received good suggestions for park elements. Open houses had been held for both the Creekside and Greenway sites to review designs and take public comment. Those attending the Creekside event were primarily from the Boes Subdivision and were not supportive of many of the park elements. Next steps in the planning process include a city council study session later this month. The final draft plan will be reviewed and approved by park commission early next year with council review to follow. Once the master plan is approved, a second contract with Scharen Design Studio for construction and bid documents will signed. We expect construction to start in the 2025-27 period depending on availability of urban renewal funding. Shelby Scharen, Scharen Design Studio, provided an overview of the goals for both the Greenway and Creekside sites and reviewed the conceptual designs and elements for each. The Greenway site had been designed as a destination park with the goal of attracting folks from outside the area. A critical part of this project will be restoring those areas damaged by the 2020 wildfire. The Creekside area has been designed as more of a natural area with outdoor education being a priority. Ron said that his sense of the comments from the Creekside open house was that they were concerned more about issues that might occur at night rather than during daylight hours and with possible impacts of increased traffic particularly due to the one entrance/exit from the subdivision. Matt said that he would be hiring a traffic consultant to provide data for planning purposes. Adding buildings to the site may be difficult until the traffic issues are resolved. Matt also said that the while concerns of the neighborhood should be considered the Creekside area was the largest public wooded area in the city and should be developed as a park. We need to consider the whole city and not just the neighborhood issues. Dave reminded that City of Central Point Parks and Recreation Commission Minutes November 2, 2023 Page 3 the Commission that the Creekside project would not be funded in the near future. Matt said that it would be 2025 at the very earliest. RESULT: FOR DISCUSSION ONLY VII. UPDATES Community Center: The project is moving forward. The county is using a construction management/ general contractor process that will provide for some cost saving for the project. The bid documents will be released on November 21st and the contract will be awarded in December with the project beginning in January. Central Point Little League Fields: Design and construction documents will be finished and out to bid later this month. If everything goes according to plan contractor will be hired this winter with work starting in June or July. My Veteran/My Hero Tribute Tree Program: We have four tribute trees donated this year celebrating four veterans. There will be a special ceremony held as part of the Veterans Day event at the Oregon Fallen War Heroes Memorials. Central Point Cemetery: Tree maintenance will start this month. Thanks to the Central Point Cemetery Improvement Committee donated $23,000 for this project. Flanagan Park Pollinator Garden: The garden site has been moved to a new area at the park. Shooting Star Nursery is creating a design for the garden. Eden reported that the foundation is purchasing two trellises for the garden that are being fabricated at Crater Works by a Logos Public Charter School metal working class. Special Events: Elizabeth reported that the following events had been held this fall: Made in Southern Oregon was a great success with nearly 150 vendors attending. The Hispanic Heritage Celebration was a new event that had also been very successful. Battle of the Food Truck hadn’t been held since 2019 with an estimated 4500 folks attended. Liam’s Trunk or Treat was also extremely well attended. Upcoming events included Veterans Day Commemoration on November 11 and Community Christmas Light Parade on December 2. Recreation Programs: Nikki reported that recreation classes were going well. Working on the winter/spring guide has begun. Ron said that he appreciated the classes being held at the Public Works facility and thought that the Forest Glen playground opening went well. City of Central Point Parks and Recreation Commission Minutes November 2, 2023 Page 4 VIII. UPCOMING MEETING DATE Park and Recreation Commission meetings for next year will be held on the following dates: February 15, May 16, August 15, and November 7. IX. ADJOURNMENT The meeting was adjourned at 7:15 PM. The next scheduled meeting is February 15, 2024.