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HomeMy WebLinkAbout09/21/2023 PRC Minutes CITY OF CENTRAL POINT PARKS AND RECREATION COMMISSION MINUTES SEPTEMBER 21, 2023 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Deanna Casey Parks Commissioner Present Eden Foster Parks Commissioner Present Patricia Alvarez Parks Commissioner Present Dennis Browning Parks Commissioner Present Fran Cordeiro-Settell Parks Commissioner Present Stephanie Hendrickson Parks Commissioner Present Ron Woodhead Parks Commissioner Excused III. APPROVAL OF MINUTES A. Parks and Recreation Commission - Regular Meeting - May 18, 2023 6:00 PM RESULT: ACCEPTED [UNANIMOUS] MOVER: Eden Foster, Parks Commissioner SECONDER: Dennis Browning, Parks Commissioner AYES: Casey, Foster, Alvarez, Browning, Cordeiro-Settell, Hendrickson EXCUSED: Ron Woodhead IV. CHANGES TO AGENDA V. PUBLIC APPEARANCES VI. BUSINESS A. Community Center Update Matt reported that they had run into an issue with project funding. The major impact has been on the design. Rather than having a structure with several different structural elements, there will be a big, rectangular box similar to the Rogue X structure in Medford. It has a similar configuration to the original design but simplified. City Council had some concerns with original financing plan but Danny Jordan, Jackson County Administrator, came up with a new funding scheme that would provide the city with 30-35 year renewable lease, with theses changes the council has agreed to move forward with the project. Matt reviewed the elements of the revised design. Jackson County will use the Construction Management / General Contractor (CM/GC) method for the project. There are eight construction companies that will be interviewed as part of the selection process which will take place next month. Since the original downtown site will not be used for the community center, council has directed staff to start a design process with the goal of creating a new park at the site. Elements will include soccer field, spray pad, pickleball courts, playground and other elements. An ad hoc committee will be formed to assist with this planning process. Eden suggested adding pollinator garden elements. City of Central Point Parks and Recreation Commission Minutes September 21, 2023 Page 2 RESULT: FOR DISCUSSION ONLY B. Central Point Little League Fields Restoration Project Matt reported that the city has taken ownership of the Central Point Little League property and is very close to sending the construction project out for bid. Current plans are for the bid to go out later this fall with the contract awarded early next year. Phased construction will start in June with work completed by next fall. The city received the Goal 11 land use exception from Jackson County which allowed for running water and sewer lines to the site. City staff started maintaining the site this summer. Matt review the current phased plans for the facility. Restroom will not be included in the first phase but will be installed as soon as funds are available. Deanna asked about the food trucks and playground. Matt said food trucks would be included with at least six spaces provided. A playground would be added in a later phase potentially funded through grants. RESULT: FOR DISCUSSION ONLY C. Central Point Cemetery Update Dave reported that a Central Point Cemetery Improvement Committee had formed as part of the Central Point Parks and Recreation Foundation. They had raised over $45,000 with another $100,000 committed. For their first project they have committed $23,000 for needed tree maintenance work. This project will begin later this fall when temperatures are cooler. A new cemetery sign is being designed to replace the existing sign. Dave reported that he has met with representatives from the Rogue Valley Genealogical Society to discuss scanning and collating historical cemetery records. A volunteer project is underway to ground truth existing cemetery burial lists to ensure accuracy. Mowing will be completed prior to Veterans Day. Stephanie asked if the movies in the park had any negative impact on the cemetery. Dave said that some folks had been opposed to these events but they were done in a very respectful way with little chance of doing any damage to the cemetery. Funds raised from the event go to the foundation to support cemetery improvements. RESULT: FOR DISCUSSION ONLY VII. UPDATES Central Point - Bear Creek Greenway Master Plan & Creekside Conceptual Plan: Dave reported that Shelby Scharen and her team had been busy this summer at both sites and have completed draft assessments. Draft designs for both sites were reviewed by the ad hoc committee and suggested revisions have been made. These draft conceptual plans for both areas will be presented to the public at open houses scheduled for October 18 - Creekside and October 24 - Central Point - Bear Creek Greenway. City of Central Point Parks and Recreation Commission Minutes September 21, 2023 Page 3 Freshwater Trust - Bear Creek Restoration Project: The lease agreement with the Freshwater Trust has been signed. Crews have been staking out the areas to be restored. We expect them to start work after the new year. Robert Pfaff Park Improvements: As part of an Urban Renewal project, we are planning to replace the existing band shell or remodel it and install a new electrical system in the park. This is critical since the park is used for special events that require an improved electrical system. Rh2 is currently developing the plans for these improvements. Upcoming special events: · Hispanic Heritage Celebration, September 22 from 5 to 8:30 pm at Twin Creeks Park · Battle of the Food Trucks, September 30 from 11 am to 4 pm at Pfaff Park · Liam’s Trunk or Treat, October 21from 4 to 6 pm at Twin Creeks Park · Movies in the Cemetery, October 28 at Central Point Cemetery · Veterans Day, November 11 at 9 am at Oregon Fallen War Heroes Memorial · Community Christmas, December 2 - Parade starts at 5 pm on East Pine Street VIII. UPCOMING MEETING DATE November 2, 2023 at 6:00 pm. IX. ADJOURNMENT The meeting was adjourned at 6:45 PM. The next scheduled meeting is November 2, 2023.