HomeMy WebLinkAbout05/18/2023 PRC Agenda
City of Central Point
Parks and Recreation Commission Agenda
May 18, 2023
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Parks and Recreation Commission - Regular Meeting - Feb 16, 2023 6:00 PM
IV. CHANGES TO AGENDA
V. PUBLIC APPEARANCES
VI. BUSINESS
A. Open House - Flanagan Park Tennis Court Replacement Project (Jacob)
B. Central Point - Bear Creek Greenway Master Plan & Boes Property Conceptual
Plan Contract Award & Project Schedules (Jacob)
C. Don Jones Memorial Park - Seasonal Vendor Policy (Petersen)
D. Don and Flo Bohnert Farm Park - Plaque Review (Jacob)
VII. UPDATES
VIII. UPCOMING MEETING DATE
IX. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for
the hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your
request, please contact the City Recorder at 541-423-1015 (voice), or by e-mail at:
Rachel.neuenschwander@centralpointoregon.gov .
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad
por favor llame con 72 horas de anticipación al 541-664-3321 ext. 201.
CITY OF CENTRAL POINT
PARKS AND RECREATION COMMISSION MINUTES
FEBRUARY 16, 2023
I. MEETING CALLED TO ORDER
II. ROLL CALL
Attendee Name Title Status Arrived
Eden Foster Parks Commissioner Present
Patricia Alvarez Parks Commissioner Present
Dennis Browning Parks Commissioner Present
Fran Cordeiro-Settell Parks Commissioner Present
Stephanie Hendrickson Parks Commissioner Excused
Lee Orr Parks Commissioner Present
Ron Woodhead Parks Commissioner Present
III. APPROVAL OF MINUTES
A. Parks and Recreation Commission - Regular Meeting - Dec 1, 2022 6:00 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Eden Foster, Parks Commissioner
SECONDER: Ron Woodhead, Parks Commissioner
AYES: Foster, Browning, Cordeiro-Settell, Orr, Woodhead
EXCUSED: Stephanie Hendrickson
IV. CHANGES TO AGENDA
V. PUBLIC APPEARANCES
VI. BUSINESS
A. Bluegrass Downs Wetland Open House
The purpose of this open house is to discuss the current condition of the Bluegrass
Downs Wetland and plans for improvements. Matt reported that the wetland had
originally been an irrigation overflow site and duck pond but was designated as a
natural wetland by the state. Since this was the case, if any development impacted
it, the owner would be responsible for wetland mitigation actions. When the
property was planned for development, there were two mitigations options: 1. The
owner could create a new wetland at twice the size of the original at another site, or
2. Mitigate onsite which would require the creation of a wetland 1.5 times the size
of the original pond. The developer chose the second option which resulted in the
creation of the Bluegrass Downs Wetland. Other than rainfall, there is no natural
water flow into the wetland. During the irrigation season the Rogue River Valley
Irrigation District allows tail water to flow into the wetland. With existing drought
conditions, water may not flow into the wetland at all or may be turned off early. As
for maintenance, the birm is regularly mowed and invasive species such blackberries
and purple loosestrife have been removed from the wetland.
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City of Central Point
Parks and Recreation Commission Minutes
February 16, 2023
Page 2
Staff contacted the Division of State Lands (DSL), the agency that oversees wetlands,
to see if it was possible to remove cattails or other plants in order to open up the
wetland, but the response was that no work could be done that would have any
impact on the wetland, including removal of any vegetation. DSL said that the city is
able to landscape the birm area surrounding the wetland. The current plan is install
an irrigation system in the birm area and plant trees and shrubs over several years,
but the soil is in poor condition. Staff is making efforts to improve these conditions.
Related to the park itself, staff will add a new swing set to the playground next fall,
paint the restroom, and improve the landscaping row on Tennessee Street.
Public Comment:
Teresa Reavis, resident. Ms. Reavis disagreed that the soil onsite would need to be
removed. She felt it could be improved with soil building conditioners just targeting
specific areas where trees and shrubs would be planted. She was frustrated that the
city would not improve the wetland and felt that residents deserved a more
attractive wetland.
Clayton Johnson, resident. Mr. Johnson said that he owned a home Scofield Street
that backs up to the park. He asked how much area on the east side of the wetland
would be planted. Matt said there were no plans to add anything in this area. Mr.
Johnson said that he would prefer it to be open. He agreed that the soil was in poor
shape and would be difficult to improve.
Wayne Kauzlarich, resident. Mr. Kauzlarish agreed with Mr. Johnson in that he
would prefer that no trees be planted on the east side of wetland. He was happy
with how the city has managed the site. He has lived in his home since it was built
and the wetland turned out as he expected it would.
Public Comments Received via Email:
Nikki Gottula, Bluegrass Downs:
Wetlands - I am very disappointed that the State is so inflexible about the wetlands.
However, if you go forward with the plans for planting the berm, I think that will go
a long way towards improving the look of that area. For the past few years, that area
has looked like a neglected, weed filled, vacant lot in the middle of a nice
neighborhoods.
Willie Mott Park -
1. I think the restroom needs to be repainted inside and out.
2. If the restroom could be kept open year-round, that would help out the many
delivery drivers, gardeners, sanitation drivers, etc that are in the area on a daily
basis. Also, there are small children that frequent the park even when it is cold.
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City of Central Point
Parks and Recreation Commission Minutes
February 16, 2023
Page 3
3. More swings would be a welcome addition to the playground area.
4. The rock that identifies the park needs to be repainted as does the memorial
bench that memorializes Faith Fulmer. (I could probably do this painting if I knew
what kind of paint to use.)
5. The landscaping around the gazebo needs some attention; plants have died and
not been replaced. The landscaping along the fence on Tennessee needs attention,
also. Again, plants have died and not been removed and replaced.
6. Of course there are things like fitness equipment, new play structures, and other
items that are too expensive, that would be nice to have.
Thank you for reading my suggestions. I hope you have received other emails from
our neighbors. I thought this meeting was going to be a Zoom meeting and that is
what I told people originally. We sent out another message encouraging people to
attend in person or send an email. I hope they do.
Thank you, Nicki Gottula
* * *
Mr. Jacobs,
We live close to the Bluegrass Downs Wetland area. We have always enjoyed the
wildlife which uses it. We wish it to remain a wetland, and perhaps be partially
dredged out to be, at least in part, a pond for ducks and geese again.
Sincerely,
Laura and Kirk Meyer
RESULT: FOR DISCUSSION ONLY
B. Don Jones Memorial Park - Property Transfer
Matt reported that a house located at 185 W. Vilas Road, adjacent to Don Jones
Park, had been in disrepair for many years and was demolished. To the east of this
property there is an unused lane owned by the city that has never been developed.
The current owner, Kent Gutches, approached the city to inquire about
development options and submitted plans to create three lots with a duplex on
each. The project would include necessary road and sidewalk improvements.
However, in order to proceed with the plan, the developer would need to acquire a
small portion of the park. Matt noted that this area of the park does not serve any
purpose and suggested that in exchange for the property the developer could build a
gazebo, additional shade sails, or another needed park element in lieu of direct
payment. An appraisal of the property had not been completed yet. Matt sought
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City of Central Point
Parks and Recreation Commission Minutes
February 16, 2023
Page 4
input from the commission. Commissioners agreed that either element would be
acceptable. The next step is to bring this issue to the city council. The park
commission will revisit this matter in the late summer or fall.
Charles Eilenberger, Resident. Mr. Eilenberger mentioned that he walks in Don Jones
Park every day and has noticed an increase in homeless people in the park. He asked
if it was possible to have more police patrols in the area. Matt thanked him for his
comment and said he would inform the police department. Mike Parson, a member
of the police volunteer program, added that their duties include visiting each park
daily and will check on this issue.
RESULT: FOR DISCUSSION ONLY
C. Central Point Bear Creek Greenway Master Plan & Boes Property Conceptual Plan
Project Scope of Work Review, RFQ Review Schedule and Ad Hoc Committee
Member Selection
Dave reminded the Commission that following September 2020 wildfire City Council
had directed parks staff to develop a plan for the Central Point - Bear Creek
Greenway area. The city contracted with Covey-Pardee Landscape Architects to
develop the conceptual plan which was presented to Park and Recreation
Commission and approved by City Council. The next step in the project is to hire a
consultant to develop the master plan and construction documents for the site. A
Request for Qualifications was advertised in January with selection to take place in
early March. Funds for the project would be provided through the Central Point
Urban Renewal Program. In addition to the master plan, a conceptual plan would be
created for the Boes Property. This 32 acre property located along Bear Creek had
been transferred to the city by Jackson County in 2006. Since the property was
originally purchased by the county using federal Land and Water Conservation grant
funds, the property could only be used for outdoor recreation purposes. The site will
be used primarily for outdoor education activities. Funds for the conceptual plan
would be from the City's general fund. Request for Proposal and project
implementation schedule would be as follows:
· RFQ Release Date: Wednesday, January 18, 2023
· RFQ Closing Date/Submission Date: Thursday, February 23, 2023
· Qualification Review Period: Friday, February 24 - March 9, 2023
· Consultant Selection Date: March 10, 2023
· Field Work, Informational Meetings, Preliminary Plans Preparation: June 2023 -
April 2024 (Tentative)
· Park and Recreation Commission: March 2024 (Tentative)
· City Council: March/April 2024 (Tentative)
· Construction - 2026-7?
As a part of this project an Ad Hoc committee composed of both city council and
park commission members would be formed to assist with selecting the consultant
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City of Central Point
Parks and Recreation Commission Minutes
February 16, 2023
Page 5
and providing input into development of both plans. Ron Woodhead, Patricia
Alvarez and Eden Foster volunteered for the committee. Lee moved that Ron,
Patricia, and Eden be approved to serve on the Master & Conceptual Plan Ad Hoc
Committee, Fran seconded the motion which was approved by all.
RESULT: APPROVED [UNANIMOUS]
MOVER: Lee Orr, Parks Commissioner
SECONDER: Fran Cordeiro-Settell, Parks Commissioner
AYES: Foster, Browning, Cordeiro-Settell, Orr, Woodhead
EXCUSED: Stephanie Hendrickson
D. My Veteran - My Hero Tribute Tree Program - Policy Revisions
Dave reported that he had presented the My Veteran/My Hero Tribute Tree
program to City Council as a discussion item in January. A couple of issues had come
up. One was the definition of a veteran which some felt was too broad and would
allow those with a “bad” discharge to be honored. The definition had been revised
to read “discharged with an honorable or general discharge status.” Patricia asked if
proof of service would be required. Ron said that they had not required proof with
the original program and had no issues. The donation cost tends to keep bad actors
out of the program. Another concern expressed had been that an honoree may have
a criminal record. The application had been revised to add a certification statement
which may help with this issue. Finally, there was a concern expressed that opening
the application to more than one honoree may make it unmanageable. At least to
start, there would be a limit of one honoree per tree. Fran said that while she
understood the need for this policy, she would like to be able to honor both of her
parents who served in the military. Dave said that these changes needed to be
approved by the Commission and forwarded to council for final approval. Ron
moved to approve the changes to the program policies and application. Lee
seconded the motion which was approved by all.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ron Woodhead, Parks Commissioner
SECONDER: Lee Orr, Parks Commissioner
AYES: Foster, Browning, Cordeiro-Settell, Orr, Woodhead
EXCUSED: Stephanie Hendrickson
VII. UPDATES
Community Center: Matt said that the planning process is moving forward but there are
some issues to be worked out with the county. The county had approved the contract
for design of the facility.
Central Point Little League Fields: Cost estimates have come in much higher than
expected so staff is working with the consultant to come up with a phased approach to
construction.
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City of Central Point
Parks and Recreation Commission Minutes
February 16, 2023
Page 6
Oregon Fallen War Heroes Memorial & Dennis Richardson Memorial: The project has
been completed for the most part. There are some lighting issues still to be worked out
but it will be ready for Memorial Day.
Central Point Cemetery: Twenty-eight headstones had been pushed over by vandals in
December. One had been broken. Chase Memorials had been hired to repair the
damage. All were back in place and an additional eighteen that had been damaged years
ago had also been repaired.
Forest Glen Park Playground: The new playground equipment had been ordered and
would be in place by spring 2024.
Don Jones Memorial Park - Vendor Policy: Staff is working on a policy to allow food and
drink vending at the park. Policy should be in place by this spring to allow vending
through the summer months.
Freshwater Trust - Bear Creek Restoration Project: Staff met with Eugene Weir from
Fresh Water Trust to discuss a riparian restoration project on the city’s Greenway
section. This would involve a twenty year lease but would provide a cost-free
restoration of the west bank through the city’s entire Greenway section.
Plant a Thousand Daffodils: Eden reported that the daffodil program had been a success
this fall. Five public sites had been planted with volunteer assistance. The city had
worked with Shooting Star Nursery to plant the Taylor Road round-a-about. Eden had
worked with seventy-five fourth graders at Mae Richardson Elementary School to plant
500 bulbs at the school. Art and poetry contests would be held this spring.
Recreation Program & Special Events: Nikki reported that the last event had been
Community Christmas and the next event would be the Eggstravaganza in April. A new
staff member has been hired to manage recreation programs. She is looking forward to
bringing back events that had been put on hold during Covid. Elizabeth reported that
the winter/spring recreation guide was out and there were new and exciting design
features included. Classes are going well.
VIII. UPCOMING MEETING DATE
Thursday, May 18, 2023
IX. ADJOURNMENT
The meeting was adjourned at 7:29 PM.
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City of Central Point
Parks and Recreation Commission Minutes
February 16, 2023
Page 7
The next scheduled meeting is May 18, 2023.
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Parks and Recreation Commission
DEPARTMENT:
Parks and Recreation
Commission
FROM: Dave Jacob, Park Planner
MEETING DATE: May 18, 2023
SUBJECT: Open House - Flanagan Park Tennis Court Replacement Project
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
The Central Point Parks Department is seeking public comments on the replacement of the
existing tennis court at Flanagan Park located at 200 Tiffany Avenue. The existing tennis court
was closed in June 2020 due to safety issues related to surface cracking. The damage has
been caused by issues underlying the asphalt surface. Because of this, repairs to the existing
surface are not possible and the court will need to be completely removed and replaced.
The purpose of this open house is to offer those who live near the park and other interested
citizens with the opportunity to provide input into a replacement for the court. Options to
consider include a new tennis court, a basketball court, or a combination of these elements. The
court could also be replaced with a gazebo or other options we haven’t considered.
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Parks and Recreation Commission
DEPARTMENT:
Parks and Recreation
Commission
FROM: Dave Jacob, Park Planner
MEETING DATE: May 18, 2023
SUBJECT: Central Point - Bear Creek Greenway Master Plan & Boes Property
Conceptual Plan Contract Award & Project Schedules
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
The City published a Request for Qualification for landscape design services in January to
select a firm to develop a master plan for the Central Point - Bear Creek Greenway and a
conceptual plan for the Boes Property. The selection committee, made up of Parks and
Recreation Commissioners and city staff, reviewed and scored proposals, interviewed
applicants, and checked references. Following this detailed review and scoring of proposals,
Scharen Design Studio of Ashland was awarded the contracts. Since funding for the Greenway
and Boes projects will come from different sources, two separate contracts have been signed
with the consultant.
The Boes Conceptual Plan project will be funded through the city’s general fund. We expect this
design project to be completed within a year. The Central Point - Bear Creek Greenway Master
Plan, which will be funded through the Central Point Urban Renewal Program, will be done in
two phases. The initial phase will take the existing conceptual plan as a starting point and
develop a final design for the project site. We expect this phase to be completed by June 2024.
With the master plan finalized, we’ll have a better idea of cost for developing the construction
and bid documents which will be phase 2 of the project. Scharen Design Studios will be the
consultant for both phases of the project and has provided a detailed schedule and list of
deliverables for each phase.
An ad hoc committee has been formed to provide input into developing both the master and
conceptual plans. Members are Taneea Browning, Dr. Neil Olsen, Patricia Alvarez, Ron
Woodhead and Eden Foster. A kickoff meeting facilitated by Shelby Scharen and her team will
held in early June to review the schedule and provide an opportunity to discuss both projects in
detail. The ad hoc committee will meet on a regular basis through the course of the project.
ATTACHMENTS:
1. Project Schedule and Deliverables 5-18-23
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Central Point Greenway Master Plan
City of Central Point, Oregon
PROJECT SCHEDULE
Revised April 5, 2023 Days Finish Date Notes
Start Date June 1, 2023
1. Kickoff, Analysis & Vision
Kickoff Meeting 7 Thursday, June 08, 2023
Field Investigations & Background 21 Thursday, June 29, 2023
Site Analysis Report 14 Thursday, July 13, 2023
2. Concept Planning
Concept Plan with Design Options Submittal 62 Wednesday, September 13, 2023
Review Meeting Wednesday, September 13, 2023
3. Draft Master Plan
Draft Master Plan & Restoration Plan Submittal 62 Tuesday, November 14, 2023
Review Meeting Tuesday, November 14, 2023
Final Draft Master Plan & Restoration Plan Submittal 62 Monday, January 15, 2024
Review Meeting 14 Monday, January 29, 2024
Public Meeting 21 Monday, February 19, 2024
4. Final Master Plan
Final Master Plan Submittal 30 Wednesday, March 20, 2024
Parks & Rec Commission/City Council Presentation 7 Wednesday, March 27, 2024
End Contract Date 365 May 31, 2024
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CENTRAL POINT GREENWAY – PHASE I - DESIGN DEVELOPMENT
SCOPE OF WORK: PROJECT NARRATIVE & DELIVERABLES
Phase 1: Kickoff, Analysis, & Vision
In this phase, design team will coordinate with the Project Manager at the City of Central Point
to initiate the project, review scope and schedule, and establish communication protocols. The
contractor will review relevant background materials and undertake site fieldwork to document
existing conditions. This phase includes TAC/CAC Meeting #1: introductions, goals &
visioning.
Deliverables:
Project schedule
Meeting agendas and notes
Materials/presentations to support each meeting
Existing Conditions and Site Analysis Report for Bear Creek Greenway (3 printed copies
for each will be submitted)
Phase 2: Concept Planning
Design team will begin testing ideas and spatializing strategies, drawing from research and
analysis, as well as TAC/CAC and public feedback. In this phase contractor will formulate
themes for each concept alternative that utilizes the project goals and vision and start to build a
framework for recreation opportunities.
Conversations between the City of Central Point, stakeholders, and the design team will take
place during a second TAC/CAC meeting where the design team will present concept
alternatives. The existing conceptual plan for the Bear Creek Greenway will be evaluated, with
up to three (3) design options provided that address program needs, access, and restoration
goals.
Deliverables:
Written summary of meetings & materials
Presentation materials to support each meeting
Greenway: Revised Concept Plan with Design
Options (up to 3)
Phase 3: Draft Master Plan
Following the feedback gained in Phase 2, contractor anticipates that preferred design options
will be clear. From this information, design team will develop a draft master plan for the
Greenway. This will include an associated cost estimate and draft environmental restoration plan.
A third TAC/CAC Meeting will be held to discuss the Greenway Draft Master Plan, and
Restoration. Following this meeting, the design team will develop the Greenway Final Draft
Master Plan. A perspective illustration and additional graphics will be included to further
understanding of the Greenway design and to be used for explaining the vision and design to the
public. This final draft will be presented at a public meeting hosted by the City. Contractor also
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suggests collecting additional public feedback by other means, such as advertising through
partners (e.g. community groups, recreation centers) and/or creating pop up events (set up a
tent and table where we are likely to run into a broad cross section of the community) in order
to gain as much feedback from city residents as possible.
Deliverables:
Written summary of meetings & materials
Presentation materials to support each meeting
Greenway: Draft Master Plan Drawings, Draft Restoration Plan, Cost Estimate
Greenway: Final Draft Master Plan Drawings, Restoration Plan, Cost Estimate
Phase 4: Final Master Plan
The design team will create the Greenway Final Master Plan which will be reviewed in a final
TAC/CAC meeting, #4. Following that meeting the plan will be presented to the Central Point
Parks and Recreation Commission and City Council.
Deliverables:
Greenway: Final Master Plan Drawings and Restoration Plan
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Central Point Greenway Construction Documentation
City of Central Point, Oregon
PROJECT SCHEDULE
Revised April 5, 2023 Days Start Finish Notes
Start Date June 1, 2024
5. Design Development
75% DD 40 Sat, Jun 1, 2024 Thu, Jul 11, 2024
Design Review 14 Thu, Jul 11, 2024 Thu, Jul 25, 2024
100% DD 40 Thu, Jul 25, 2024 Tue, Sep 3, 2024
Design Review 14 Tue, Sep 3, 2024 Tue, Sep 17, 2024
6. Construction & Bid Documents
75% CD 45 Tue, Sep 17, 2024 Fri, Nov 1, 2024
Design Review 14 Fri, Nov 1, 2024 Fri, Nov 15, 2024
100% CD 45 Fri, Nov 15, 2024 Mon, Dec 30, 2024
Design Review 14 Mon, Dec 30, 2024 Mon, Jan 13, 2025
Permits and Approvals 90 Mon, Jan 13, 2025 Sun, Apr 13, 2025
Bid Administration 45 Sun, Apr 13, 2025 Wed, May 28, 2025
End Contract Date 365 June 1, 2025
6.B.a
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Central Point Boes Property Concept Plan
City of Central Point, Oregon
PROJECT SCHEDULE
Revised April 5, 2023 Days Finish Date Notes
Start Date July 1, 2023
1. Kickoff, Analysis & Vision
Kickoff Meeting Thursday, June 08, 2023
kickoff meeting coincides with
Greenway kickoff
Field Investigations, Background, & Public Outreach 60 Monday, August 07, 2023
Site Analysis Report Submittal 14 Monday, August 21, 2023
2. Concept Planning
Draft Concept Plan with Design Options Submittal 23 Wednesday, September 13, 2023
Review Meeting Wednesday, September 13, 2023 coincides with Greenway meeting #2
Public Open House 21 Wednesday, October 04, 2023
3. Draft Concept Plan
Draft Concept Plan Submittal 62 Tuesday, November 14, 2023
Review Meeting Tuesday, November 14, 2023 coincides with Greenway meeting #3
4. Final Concept Plan
Final Concept Plan Submittal 60 Saturday, January 13, 2024
Parks & Rec Commission/City Council Presentation March 27, 2024 coincides with Greenway presentation
End Contract Date May 31, 2024
6.B.a
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BOES PROPERTY CONCEPTUAL PLAN DEVELOPMENT
SCOPE OF WORK: NARRATIVE & DEVLIVERABLES
Phase 1: Kickoff, Analysis, & Vision
In this phase, the design team will coordinate with the Project Manager at the City of Central
Point to initiate the project, review scope and schedule, and establish communication protocols.
The project team will review relevant background materials and undertake site fieldwork to
document existing conditions. This phase includes TAC/CAC Meeting #1: introductions, goals
& visioning. Public outreach will begin.
Deliverables:
Project schedule
Meeting agendas and notes
Materials/presentations to support each meeting
Existing Conditions and Site Analysis Report for Boes Property (3 printed copies will be
submitted)
Phase 2: Concept Planning
The team will begin testing ideas and spatializing strategies, drawing from research and analysis,
as well as TAC/CAC and public feedback. In this phase we will formulate themes for each
concept alternative and utilizes the project goals and vision and start to build a framework for
recreation & education opportunities.
Conversations between the City of Central Point, stakeholders, and the design team will take
place during a second TAC/CAC meeting where the design team will present concept
alternatives. A conceptual plan with up to three (3) design options will be created. After the
second TAC/ CAC meeting, the Boes Property design options will be shared at a Central Point
Parks and Recreation Commission Open House.
Deliverables:
Written summary of meetings & materials
Presentation materials to support each meeting
Concept Plan with Design Options (up to 3)
Phase 3: Draft Boes Concept Plan
Following the feedback gained in Phase 2, we anticipate that the preferred design options will be
clear. From this information, contractor will develop a draft concept plan. A third TAC/CAC
Meeting will be held to discuss this draft plan. The final draft will be presented at a public
meeting hosted by the City. Contractor also suggest collecting additional public feedback by
other means, such as advertising through partners (e.g. community groups, recreation centers)
and/or creating pop up events (set up a tent and table where we are likely to run into a broad
cross section of the community) in order to gain as much feedback from city residents as
possible.
6.B.a
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Deliverables:
Written summary of meetings & materials
Presentation materials to support each meeting
Boes Property: Draft Concept Plan
Phase 4: Boes Final Concept Plan
The design team will create the Boes Final Concept Plan which will be reviewed in a final
TAC/CAC meeting, #4. Following that meeting, the final concept plan will be presented to the
Central Point Parks and Recreation Commission and City Council which will conclude the Boes
Conceptual Design Project.
Deliverables:
Boes Property Final Concept Plan
6.B.a
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Parks and Recreation Commission
DEPARTMENT:
Parks and Recreation
Commission
FROM: Nikki Petersen, Special Events
MEETING DATE: May 18, 2023
SUBJECT: Don Jones Memorial Park - Seasonal Vendor Policy
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
The Parks and Recreation Department has established a policy to allow for seasonal vending
permits at Don Jones Memorial Park. Due to the need to have the policy in place in order to
advertise for vendors, it was submitted to City Council for approval on April 13th and went into
effect on April 15th.
This policy governs the issuance of vending permits, permit period, hours of operation,
approved locations, requirements, licenses, and rules and regulations. The policy requires
vendors to comply with insurance requirements, obtain necessary licenses and permits, and
follow all applicable laws and regulations. Vendors are responsible for any damage to park
property and eliminating any unsafe conditions associated with their activities. The permit period
starts on the Friday before Memorial Day and ends the day after Labor Day. Vendors are
permitted to operate from Monday to Sunday, including holidays, within the hours of 10:00 am to
8:00 pm every day. Fees will be $100 per month for carts and trailers and $150 per month for
food trucks. The Recreation Program will manage the permit program. Adoption of the policy
also required amendments to Chapter 5.44 Mobile Food Vendors in order to allow for the
establishment of the policy described above. Staff will review the policy at the end of the
vending season to see if any revisions to the policy are needed.
ATTACHMENTS:
1. Don Jones Park Vending Policy Application - City Council Approved April 13, 2023
2. Ordinances 2098 An Ordinance Amending Ordinance No. 2089 Regarding Mobile Food
Vendors
6.C
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DON JONES MEMORIAL PARK
SEASONAL VENDING PERMIT POLICY
Effective April 15, 2023
The Parks and Recreation Department (the “Department”) is authorized to establish rules
and regulations for seasonal vending permits at Don Jones Park pursuant to CPMC
5.44.030.
All applications will be reviewed by the Parks Director or authorized designee. Seasonal
vending permits will be issued to applicants who best meet the needs of the public that the
Department is trying to serve at those locations deemed appropriate by the Department.
It is strongly recommended that an applicant obtain a seasonal vending permit approval
before purchasing vending equipment, because only a limited number of permits will be
issued.
PERMIT PERIOD
Unless otherwise specified, the seasonal permit period begins on the Friday prior to
Memorial Day and ends on the day after Labor Day each year. Please note that this period
reflects the planned opening and closing dates for the Don Jones Memorial Spray Park, but
these dates may change due to weather conditions, water availability, or other issues.
Every attempt will be made to inform vendors of any changes to this schedule that may
occur before and during the permit period. City reserves the right to grant the seasonal
vending permits on a monthly or seasonal basis in its sole discretion.
HOURS OF OPERATION
Permitted operation will be Monday through Sunday including holidays.
Allowed hours of operation will be 10:00 am to 8:00 pm each day.
Vendors will have flexibility to operate on those days/times of their choosing but
must schedule only within the days and hours listed above.
APPROVED LOCATIONS
Vending will only be allowed at Don Jones Memorial Park and only in those areas at the
park designated on the attached vending site map and assigned to vendor pursuant to the
seasonal vending permit.
REQUIREMENTS:
INSURANCE
During the life of the Permit, Vendor shall maintain the following minimum insurance,
proof of such insurance is required as a condition of permit issuance:
Commercial General Liability: Vendor shall maintain a broad form commercial general
liability insurance policy with coverage of not less than $1,000,000 combined single limit
per occurrence, and $2,000,000 as an annual aggregate, for bodily injury, personal injury or
property damage. The policy shall have a contractual liability endorsement to cover
6.C.a
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Vendor’s indemnification obligations under the contract. The policy shall also contain an
endorsement naming City as an additional insured, in a form satisfactory to City.
Workers’ Compensation Insurance: Unless Vendor is exempt, Vendor shall comply with the
Oregon Workers’ Compensation law by qualifying as a carrier-insured employer or as a
self-insured employer and shall strictly comply with all other applicable provisions of such
law. Vendor shall provide City with such assurances as City may require from time to time
that Vendor is in compliance with these Workers’ Compensation coverage requirements
and the Workers’ Compensation law.
Comprehensive Automobile Liability: If Vendor will use a motor vehicle on a regular basis
in the performance of the Services, Vendor shall maintain automobile liability insurance
coverage of not less than $1,000,000 combined single limit per occurrence for bodily injury,
personal injury or property damage for each motor vehicle owned, leased or operated
under the control of Vendor for, or in the performance of, the services.
INDEMNITY
Vendor agrees that (s)he will hold the City of Central Point, its officers, employees and
agents harmless from any claim, liability, damages or obligation arising from an act or
omission by Vendor, its employees or agents, and will indemnify the City of Central Point
for any suits or actions brought against the City for or on account of any injury or damages
received or sustained by any party(ies) by or from said Vendor, his/her employees or
agents, or by or on account of any act or omission of said Vendor.
INDEPENDENT CONTRACTOR STATUS
It is agreed that Vendor shall perform the work as an independent contractor and is not an
employee of the City of Central Point. Vendor maintains his or her own place of business,
uses his or her own equipment, and shall perform the work specified independent of the
City of Central Point’s supervision and control, being responsible only for satisfactory
performance and completion of the work.
LICENSES
Vendor shall obtain all necessary licenses and permits and pay all fees required to operate
such concession and shall comply with all federal, state, and local laws and regulations
applicable to such operation. Licenses include but are not necessarily limited to: City of
Central Point Business License and Jackson County Environmental Health Permit.
RULES AND REGULATIONS:
1. Vendor accepts full and complete responsibility for any and all loss of or damage to any
item of Vendor’s property from any cause whatsoever and expressly releases the City of
Central Point, its officers, agents, and employees, from any liability therefore.
2. Vendor shall limit its operations to the areas assigned by City. Such areas may vary from
time to time and may be extended or restricted as the need appears.
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3. The City shall be under no obligation to furnish shelter, equipment, furniture, lighting,
refuse containers or fixtures.
4. Park vendors shall provide at their own expense all equipment necessary to provide the
items for sale in the conduct of the business. All equipment used shall be in a self-contained
unit. No storage area, water, or other utilities will be supplied by the Parks and Recreation
Department. Notwithstanding the foregoing, pushcarts and trailer spaces B and C will be
provided an electrical outlet.
5. Vendor shall eliminate any unsafe condition or public hazard resulting from or
associated with Vendor activities without delay as directed by the City.
6. Vendor shall be responsible for cost of repair or replacement for any damage to park
property from Vendor’s activities.
7. Vendor shall not place any signage in the park or adjacent right-of-way except which is
directly affixed to the vending unit.
8. Prices of items sold or offered shall be visibly posted.
9. The items to be offered for sale at park locations shall include food and non-alcoholic
beverages only. Alcoholic beverages and/or any marijuana based products are prohibited.
Park vendors are not authorized to sell services, merchandise or souvenirs.
10. Park vendors shall dispense all beverages and liquids in cans or paper/plastic cups. No
glass bottles or containers shall be served to customers in the park.
11. Vendor shall not use any amplified device to attract customer’s attention.
12. Only built in, onboard generators will be allowed for use in motorized food trucks.
13. A park vending permit does not grant exclusive use of the area assigned. Special events
permitted in adjacent areas are allowed to provide vendors during the course of such an
event. Further, the Parks and Recreation Director reserves the right to exclude dates from
the vending permit if special event, festival, fair or parade permits are issued within 300’ of
the park vending permit location.
14. Pushcarts or other vehicles and equipment related to the vending operation shall not
be parked, stored or left overnight in any park location.
15. Park vendors shall not block the passage of the public through a public area or
interfere with access to ramps, curb cuts or other conveniences for individuals with
disabilities.
16. Park vendors shall not leave their pushcart or other vehicle or equipment unattended
at any time.
6.C.a
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17. Park vendors shall provide refuse containers suitable for placement of litter generated
by customers and other persons and shall collect all litter and garbage generated in the
operation of the business at the end of each business day and remove same from the park.
In addition, vendors shall retrieve any containers or food or litter that may be carried away
and left on the park grounds. Vendors may not put refuse from the operation of their
business in or beside any public trash container or in any drain along or in the streets or
sidewalks. The City shall charge Vendor for the costs of special cleanup necessary should
the Vendor fail to reasonably perform as provided herein. The charge will be the actual
costs incurred by the City including employee wages (including benefits), equipment costs
and costs of refuse disposal.
18. Permits shall be issued on a first come basis. The Vending Permit Section will file and
maintain a list of permit requests in chronological order. Requests will remain on file for
two years.
19. No person, partnership or corporation will be issued more than one seasonal park
vending permit at any one time.
20. Park vending permits shall not be assigned by vendors in whole or part, nor any portion
of the premises sublet.
21. Vendor shall at all times observe and comply with all federal and state laws and local
ordinances and regulations, in any manner affecting the conduct of the work.
22. Each vending unit shall be kept in a clean and sanitary condition at all times
23. A park vending permit may be revoked at any time by the Parks and Recreation
Director upon seven days-notice by mail to the permit holder’s business address of record.
No refund of permit fees will be granted.
SELECTION CRITERIA:
Central Point Parks and Recreation Staff will use the following criteria when reviewing
vending permit applications:
Suitability of the vending unit to the site i.e. size restrictions.
Proof of Jackson County Health Permit and City of Central Point Business License.
Certification of Liability Insurance for coverage described above, including
additional insured endorsement.
Proof of readiness to be operational by the Friday before Memorial day.
Type of menu items and how they complement other existing park vendor food
offerings and overall appeal and quality of menu items.
Overall condition of the vending unit. Applicants must provide measurements of the
unit, current photos of vending unit including photos of the unit when set up for
serving food/beverages.
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Be a person in good standing with City (e.g. no pending code violations or pending
issues with enforcement of mobile food business ordinance or this policy; City may
take into account a history of prior violations of mobile food business ordinance or
this seasonal vending permit).
The City reserves the right to reject any or all vender permit applications requests in whole
or in part based on the criteria above.
RIGHTS RESERVED:
The Parks and Recreation Department reserves the right to revoke a permit:
Should park vendors fail to abide related City ordinances, and the Parks and
Recreation Department policy on vending. No refund will be issued and the permit
will be forfeited by the park vendor.
In cases where excessive (as determined by Parks and Recreation) litter, grease,
and/or other debris results from the vending activity.
Should the park vendor become involved in misconduct, misbehavior, and/or illegal
activity. Examples of this type of behavior might include, but not be limited to, the
use of profanity or discriminatory practices.
The Parks and Recreation Department reserves the right to determine the exact location
and/or route within each park or right-of-way area adjacent to each park where the
Vendor may conduct operations under the terms of the vendor agreement.
The Parks and Recreation Department reserves the right to exclude the Vendor from the
agreed location for up to five (5) days per month for any reason. The vendor may be
excluded at additional times specified.
The Parks and Recreation Department reserves the right to review for approval all items
offered and all prices of items and services provided to the public.
The Parks and Recreation Department reserves the right to add or withdraw park locations
from the list of approved locations without notice and to limit the number of vendors in a
park.
PERMIT PROCESS AND INSTRUCTIONS TO VENDORS
1. Fill out permit application.
2. Submit completed permit application along with a $25.00 nonrefundable application fee
to the Central Point Parks and Recreation Department with copies of the required
insurance, business license, health permit attached, menu and photos of mobile vending
unit.
3. Approved permits will be issued within ten working days from the time the application is
approved by the Parks Director or their representative.
6.C.a
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4. Upon approval, a fee of $100 per month or $300 for the season will be charged to
vendors using carts or trailers. $150 per month or $450 for the season will be charged to
vendors using motorized food trucks. Such amounts shall be payable in advance.
5. Payments may be paid by cash, check, Visa/MasterCard at the Central Point Parks &
Recreation Office located at the 235 S. Haskell Street.
Don Jones Memorial Park – Vendor Site Map
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Seasonal Vending Permit Application for Don Jones Memorial Park
Name of Business: ____________________________________________________________
Owner Name: ________________________________________________________________
Address: ____________________________________________________________________
City: ________________________________ State: ________________ Zip: ____________
Phone Number: ______________________________________________________________
Email: _____________________________________________________________________
Type of Vending
_____ Push Cart _____ Trailer _____ Motorized A _____ Motorized B
Push Carts:
A wheeled cart capable of being moved by one or two operators by hand. Limited in size to
6 feet in length, 4 feet in width, and 5 feet in height exclusive of canopy or umbrella.
Canopy is limited to 40 square feet with a minimum clearance above the sidewalk or
pathway of 7 feet and a maximum height of 10 feet.
Trailer:
A non-motorized vehicle licensed for towing on streets and highways being no greater than
36 square feet in size. No greater than 10 feet tall exclusive of canopy or umbrella. Canopy
is limited to 60 square feet with a minimum clearance above sidewalk or pathway of 7 feet
and a maximum height of 11 feet.
Motorized A:
A motorized vehicle such as a truck or van licensed for use on streets and highways that is
equipped for preparing and vending foods, or for vending park-related items or services.
Limited in size to a length no greater than 20 feet and to a height no greater than 12 feet.
Canopy is limited to 80 square feet with a minimum clearance above sidewalk or pathway
of 7 feet.
Motorized B:
A motorized vehicle such as a truck or van licensed for use on streets and highways that is
equipped for preparing and vending foods, or for vending park-related items or services.
Limited in size to a length no greater than 30 feet and to a height no greater than 12 feet.
Canopy is limited to 80 square feet with a minimum clearance above sidewalk or pathway
of 7 feet.
6.C.a
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Items to be Sold (List or provide copy of menu):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Requested Vending Site
Site “A” Motorized A or B
Site “B” Push Cart or Trailer
Site “C” Push Cart or Trailer
Please include the following with your application
o Copy of City of Central Point Business License & Jackson County Health Permit.
o Certification of Liability Insurance as described in Central Point Park Vending Policy.
o Additional ensured endorsement naming the City as an additional insured.
o Photographs of your mobile unit and your food serving set up.
o Measurements of unit (H W L)
I, ___________________________ , am the permit applicant. I agree to be bound by the terms of my
permit and all applicable regulations. I understand that any violation of the terms of my
permit or any of the applicable regulations can result in immediate termination of my
permit. I agree to indemnify, defend, and hold harmless the City of Central Point, its
officials, agents and employees from and against any and all claims of injury to property or
persons that may arise as a result of any activity for which I seek this permit.
_____________________________________ __________________________________ Signature
Date Print name
APPROVED PERMITS WILL BE SUBJECT TO THE FOLLOWING TERMS:
Carry the permit and present it when asked;
Do not interfere with other permitted activities;
Maintain a clear pedestrian lane on all sidewalks and walkways;
Do not affix anything to structures or vegetation;
Do not occupy benches or other areas designated for the public to sit;
Cooperate with law enforcement officers, City personnel, or designees of the City
in enforcing the law and any conditions of the Seasonal Vending Permit;
Clean up the area and remove all belongings when done selling for the day; and,
Comply with the Seasonal Vending Permit Policies and Procedures.
6.C.a
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Parks and Recreation Commission
DEPARTMENT:
Parks and Recreation
Commission
FROM: Dave Jacob, Park Planner
MEETING DATE: May 18, 2023
SUBJECT: Don and Flo Bohnert Farm Park - Plaque Review
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
The Don and Flo Bohnert Farm Park opened to the public in December 2019. The park was
built on land that had been farmed by the Bohnert family for many years. To honor the family,
the park developer chose to name the park after the Bohnert Family. The naming was approved
by the Parks and Recreation Commission and City Council. The children of Don and Flo have
requested that a plaque be installed at the park to provide the public with information about the
family and their farm. The attached text for the plaque was created by the family. The plaque will
be installed on a boulder at a visible location within the park. The family has scheduled a
reunion at the park for mid-July and city staff would like to have the plaque in place by this time.
Suggested motion: I move to approve the Bohnert Family plaque and its installation at the Don
and Flo Bohnert Farm Park.
ATTACHMENTS:
1. Bohnert Park Plaque - 5-18-23
6.D
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6.D.a
Packet Pg. 31
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