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HomeMy WebLinkAbout12/01/2022 PRC Minutes CITY OF CENTRAL POINT PARKS AND RECREATION COMMISSION MINUTES DECEMBER 1, 2022 I. MEETING CALLED TO ORDER II. ROLL CALL Attendee Name Title Status Arrived Eden Foster Parks Commissioner Excused Patricia Alvarez Parks Commissioner Present Dennis Browning Parks Commissioner Present Fran Cordeiro-Settell Parks Commissioner Present Stephanie Hendrickson Parks Commissioner Present Lee Orr Parks Commissioner Excused Ron Woodhead Parks Commissioner Present III. APPROVAL OF MINUTES Staff Attending: Matt Samitore, Dave Jacob A. Parks and Recreation Commission - Regular Meeting - Sep 15, 2022 12:00 AM RESULT: ACCEPTED [UNANIMOUS] MOVER: Fran Cordeiro-Settell, Parks Commissioner SECONDER: Stephanie Hendrickson, Parks Commissioner AYES: Alvarez, Browning, Cordeiro-Settell, Hendrickson, Woodhead EXCUSED: Eden Foster, Lee Orr IV. CHANGES TO AGENDA Election of officers will be added under Upcoming Meeting Dates. V. PUBLIC APPEARANCES None VI. BUSINESS A. Bluegrass Down Wetland Update Item was tabled until the February 16, 2023 meeting. B. My Veteran / My Hero Tribute Tree Program - Implementation Policies Review Dave reminded the commission that the My Veteran / My Hero project had been presented by Ron Woodhead, park commissioner, at its May 2022 meeting. At that time the commission had requested that staff move forward with the developing implementation policies for the project. The project had been initially developed by the Centre Region Parks and Recreation Authority and the City of Central Point has received permission to use their copyrighted materials including the logo. Dave reviewed the program elements: Eligible Veterans: Served in the active military, naval, or air service. Discharged or City of Central Point Parks and Recreation Commission Minutes December 1, 2022 Page 2 released under conditions other than dishonorable. Living or deceased. There is no Central Point residency requirement. Program Location and Tree Options: Initially the project will be limited to Don Jones Memorial Park with trees planted near the new Richardson Memorial. The city arborist has selected the following trees as being best suited for the site: Oregon White Oak, Black Tupelo/Sour Gum, Little Leaf Linden, and Kousa Dogwood. Other trees can be selected but the cost may change. Trees will only be planted early spring or late fall to ensure the best chance for survival. Park maintenance staff will be responsible planting and maintaining trees. Along with the tree a post and plaque will located by each tree. The plaque will contain a QR code which will provide a link to a web page providing information on the veteran honored. Donation Amount: Actual costs for each donation including a tree, plaque, and post would be approximately $265. Donation for the tree, plaque and post will be set at $450. Donation will be made to the Central Point Parks and Recreation Foundation and will be tax deductible. All funds will remain in this account and funds above the actually cost will be used as needed to replace damaged tree and other expenses. Park department staff will be responsible for program management and there is no expectation that donated funds will be used to reimburse the city for these costs. Marketing: The program will be advertised through the city website, newsletter, summer recreation guide, social media, press releases, post cards, etc. Dave said that if approved by the commission, the program would go to City Council for final review and approval in January/February. Fran asked if one tree could be used to honor two veterans. Dave said that he didn't seen any problem with that. Steph asked how many trees could be planted in the area. Matt said that probably in the neighborhood of 25. RESULT: APPROVED [UNANIMOUS] MOVER: Stephanie Hendrickson, Parks Commissioner SECONDER: Ron Woodhead, Parks Commissioner AYES: Alvarez, Browning, Cordeiro-Settell, Hendrickson, Woodhead EXCUSED: Eden Foster, Lee Orr C. City of Central Point Park Memorial Donation Policy - Revised Dave reported that since the Park and Recreation Commission approved the City of Central Point Park Memorial Donation Policy in September revisions to the policy had been made. Initially, all costs related to all donations would be the responsibility of the donor but after some discussion it was decided that since park maintenance staff would be responsible for planting and maintaining donated trees, the city would be responsible for replacing trees that died for any reason for a period of up to two years. All other expenses related to donations would be the responsibility of City of Central Point Parks and Recreation Commission Minutes December 1, 2022 Page 3 the donor. If approved the donation policies would go to City Council for final approval. RESULT: APPROVED [UNANIMOUS] MOVER: Lee Orr, Parks Commissioner SECONDER: Fran Cordeiro-Settell, Parks Commissioner AYES: Alvarez, Browning, Cordeiro-Settell, Hendrickson, Orr, Woodhead EXCUSED: Eden Foster VII. UPDATES Community Center: Matt reported that Jackson County was in the process of selecting an architect for the project. Central Point Little League Fields Restoration Project: Costs for water and sewer lines is expected to cost from $700,000 to $1,000,000. If the number is higher than there could be an impact on elements of the restoration. The engineering consultant would provide a detailed cost estimate for construction of the new fields within the next few months. Willow Bend Park Construction: Matt reported that the Willow Bend subdivision developer wanted to move forward with construction of the park. This development had been planned many years ago but due to financial conditions had not started actual construction until recently. A conceptual plan for the park had been created in 2007 and now construction plans need to be develop. The park would include two soccer fields, playground and restroom. The city is working with an engineering firm to get a cost estimate for developing these plans. Dennis Richardson Memorial: The dedication of the Dennis Richardson Memorial had been moved from Veterans Day to Memorial Day due to construction delays. The primary problem had been that delivery of the water feature had been delayed. On the positive side the plants and flowers will be established and it will make for a more impressive dedication ceremony. Work at the Oregon Fallen War Heroes Memorial is nearly complete as well. Flanagan Park - Tennis Court: Due to severe surface cracking, the city closed the tennis court at Flanagan Park two years ago because it had become a liability issue. The plan was to have an open house at the February commission meeting to get input from those who live near the park. With this information, a new facility will be designed and the project will be included in the 2023-25 park budget. Special Events: Matt reported that community Christmas would be held on this coming Saturday. City of Central Point Parks and Recreation Commission Minutes December 1, 2022 Page 4 VIII. UPCOMING MEETING DATES Dave reported that commission chair and vice-chair needed to be appointed annually and approved by the city council. The commission selected Patricia Alvarez to continue as board chair and Lee Orr as vice-chair. Ron Woodhead agreed to another three year term on the commission. Meeting for 2023 are scheduled for February 16, May 18, August 17, and November 2 IX. ADJOURNMENT The meeting was adjourned at 6:36 PM. The next scheduled meeting is February 16, 2023.