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HomeMy WebLinkAbout02/22/24 CC Minutes CITY OF CENTRAL POINT oreyokt, City Council Meeting Minutes Thursday, February 22, 2024 I. REGULAR MEETING CALLED TO ORDER The meeting was called to order at 7:00 PM by Mayor Hank Williams II. PLEDGE OF ALLEGIANCE III. ROLL CALL Attendee Name mm Title Status Arrived Hank Williams Mayor Present Neil Olsen Ward I Present Kelley Johnson Ward II Remote Melody Thueson Ward III Present Taneea Browning Ward IV Remote Rob Hernandez At Large Present Michael Parsons At Large Present Staff Present: City Manager Chris Clayton; City Attorney Sydney Dreyer; Parks and Public Works Director Matt Samitore; Planning Director Stephanie Powers; Community Planner III Justin Gindlesperger; Police Chief Scott Logue; and City Recorder Rachel Neuenschwander IV. PUBLIC COMMENTS V. CONSENT AGENDA RESULT: APPROVED [UNANIMOUS] MOVER: Rob Hernandez, At Large SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons A. Approval of February 8, 2024 City Council Minutes B. OLCC Application -West Wind Market Inc. (Central Market) VI. ITEMS REMOVED FROM CONSENT AGENDA VII. PUBLIC HEARING A. Central Point Natural Hazard Mitigation Plan 2024 Update City Attorney Sydnee Dreyer read the legislative pre-hearing statement-no conflicts of interest among the Council Members. City of Central Point City Council Minutes February 22, 2024 Page 2 Community Planner III Justin Gindlesperger presented the Central Point Natural Mitigation Plan 2024 Update to the Council. Central Point is participating in a county-wide hazard mitigation planning effort led by Jackson County and the Oregon Partnership for Disaster Resilience (OPDR) to update hazard mitigation plans throughout Jackson County. The 2024 Natural Hazard Mitigation Plan updates the City's plan from 2020 and keeps the City on a consistent hazard planning schedule with other communities in the Rogue Valley. The regional partnership provided an opportunity to combine resources and include additional community stakeholders, keeping stakeholders informed and engaged in mitigation planning and implementation efforts. The benefit of keeping the NHMP current is that the City of Central Point can receive non-emergency-related disaster funding sources through FEMA. Access to these resources can be critical in leveraging limited resources to help protect people and property in Central Point. Additionally, NHMP planning implementation helps the City keep flood insurance premiums lower community-wide through the National Flood Insurance Program (NFIP) Community Rating System (CRS). Mayor Williams opened the Public Hearing, but no one came forward, and the public hearing was closed. Mike Parsons moved to approve Resolution No. 1777, a Resolution by IiJ the City Council of Central Point adopting the 2024 City of Central Point Addendum to the Jackson County Multi-Jurisdictional Natural Hazard Mitigation Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Melody Thueson, Ward Ill AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons B. Minor Comprehensive Plan Map Amendment File No. CPA-23001 City Attorney Sydnee Dreyer read the quasi-judicial pre-hearing statement. No conflicts were declared; Council Member Neil Olsen declared an ex-parte contact as he rides by the Taylor Road Property twice daily, and Council Member Mike Parsons declared an ex-parte contact as he goes by the locations regularly. No bias was declared. Planning Director Stephanie Powers presented a Minor Comprehensive Plan Map Amendment File No to the Council. CPA-23001. On January 26, 2023, the City Council approved Resolution No. 1731, a resolution of intent to initiate Comprehensive Plan Map and Zoning Map Amendments to support housing production. The Planning Commission conducted a duly noticed public hearing on February 6, 2024, received public testimony, and forwarded a recommendation to the City Council to approve the proposed Minor City of Central Point City Council Minutes February 22, 2024 ^ Page 3 Comprehensive Plan Map Amendment ("Amendment"). Testimony received expressed concern about the conversion of open space to housing, traffic impacts, and general concerns about development impacts on the City overall. The proposed Amendments include the following properties: 1) Taylor Road at North Haskell Street (37S 2W 03DC, Tax lots 3402, 3603, and 37S 2W 10AB Tax Lot 1300. The proposed amendment would change the zoning from Civic land use designation to High-Density Residential to Medium Mix Residential. This amendment would allow the developer to develop single- story, cottage-style multifamily units to support affordable age-in-place housing. 2) 1777 East Pine Street (37S 2W 03D, Tax Lot 100. The proposed amendment would change the overlay map, extending the Transient Oriented Development Overlay to include the property and changing the existing Employment Commercial land to High-Density Residential on a portion of the site. This change allows a combination of affordable and market-rate high- density housing while preserving opportunities for commercial use in stand- alone and mixed-use configurations. The Council questioned the impact of the 1777 East Pine Street amendments on the road going through Beebe Rd. Staff responded that, a connector F.—. street would run from East Pine Street to Willow Bend Way. Council questioned if the 1777 East Pine Street amendments would impact the planned footbridge from Beebe Rd to the Jackson County Expo. Staff responded that no, the footbridge would still be going in. The Council questioned if this complies with the Climate Friendly and Equitable Communities (CFEC). Staff responded that this is unrelated to CFEC; this property on East Pine Street is part of the recommended climate- friendly area, and the Transient Orient District and CFEC standards are very similar. Mayor Williams opened the Public Hearing, and the following individuals came forward: Killian Yates, an Old Stage Road resident, was concerned about the restrictions on the warranty deed put on 1777 East Pine Street and the City's liability. The City Attorney gave a general response that those restrictions would be a private matter, not something the City would be enforcing. Larry Martin, a Taylor Road resident, spoke to the Council on the Taylor Road and North Haskell Street property. Mr. Martin is in favor of what is being proposed for this property. Cheryl Young, a Taylor Road resident who lives across the street from the Taylor Road and North Haskell Street property, wants to know the plans for City of Central Point City Council Minutes February 22, 2024 Page 4 the existing trees on the property. Staff responded that this is the first stage of development, and that when the property comes in for further development preservation or removal of the trees would be addressed at that time. Brett Moore, the owner of the Taylor Road and North Haskell Street property, favors the amendments presented to the Council. He plans to make the housing as affordable as possible for residents 55 and over; he is also working with St. Vincent De Paul and Access to occupy the units. The trees will be removed, and new trees will be planted, as well as other interior landscaping. The public hearing was closed. Taneea Browning moved to forward the Ordinance Amending the Central Point Comprehensive Plan Map on properties located at the corner of Taylor Road and North Haskell Street (0.9 acres) and 1777 East Pine Street (12.9 acres) to increase housing production to a second reading. RESULT: 1ST READING [UNANIMOUS] Next: 3/14/2024 7:00 PM MOVER: Taneea Browning, Ward IV SECONDER: Michael Parsons, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons C. Minor Zone Map Amendment File No. ZC-23001 The City Attorney reminded everyone of the pre-hearing reading that the prehearing statement read previously is applicable to this hearing. Planning Director Stephanie Powers presented to the Council the Minor Zone Map Amendment File No. ZC-23001. On January 26, 2023, the City Council approved Resolution No 1731, declaring the City Council's intent to initiate Comprehensive Plan and Zoning Map Amendments to support housing production. The proposed Minor Zoning Map Amendment ("Amendment") must comply with the Comprehensive Plan General Land Use Plan (GLUP) and Overlay Maps. The proposed changes include the following: • Taylor Road at North Haskell Street (37S 2W 03DC, Tax Lots 3402, 3603 and 37S 2W 10AB, Tax Lot 1300. The proposed change to Medium Mix Residential to support multifamily housing production. • 1777 East Pine Street (37S 2W 03D, Tax Lot 100). The proposed change aligns with the GLUP and Overlay Maps to support a mix of affordable and market-rate housing while retaining opportunities for commercial uses. Mayor Williams opened the Public Hearing, but no one came forward, and the City of Central Point City Council Minutes February 22, 2024 ^ Page 5 public hearing was closed. City Attorney Sydnee Dreyer asked for clarification of the motion; if the council proceeds with approving the amendment, was the recommendation from the planning commission to go with option two, do they need to state that in the motion, or is it clear in the findings? Staff responded that it is evident in the findings. Mike Parsons moved to forward the Ordinance Amending the Central Point Zoning Map on properties located at the corner of Taylor Road and North Haskell Street and 1777 East Pine Street to increase housing production to a second reading. RESULT: 1ST READING [UNANIMOUS] Next: 3/14/2024 7:00 PM MOVER: Michael Parsons, At Large SECONDER: Rob Hernandez, At Large AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons VIII. ORDINANCES, AND RESOLUTIONS A. Resolution Accepting the Lowest Responsible Bid from for the Pfaff Park Electrical Project and Authorizing the City Manager to Execute a Contract Parks and Public Works Director Matt Samitore presented to the Council a resolution accepting the lowest responsible bid for the Pfaff Park Electrical Project. The City received two qualified bids for this project, T3 Electric and Infinity Electric. The third bid on the sheet is DD Electric. They are not pre- qualified with ODOT or the City of Medford and did not get pre-qualification before the actual bid. T3 Electric was the lowest bid at $250,611.79; because of the availability of the product and timing, the City will negotiate with them to eliminate the street lights from the project. It would continue the ornamental TOD-style lighting. The City doesn't have the funds available for this portion, plus they wouldn't be installed before the 4th of July. City Manager Chris Clayton pointed out that the staff report has the incorrect budget cycle of 2023/2025. The Urban Renewal is an annual budget, and the project will be paid out of the 2023/2024 Budget. The Council questioned the reduced budget, seeking clarification of what was being removed from the project and paying for the mobilization of the project twice. Staff responded that street lights are what are removed, and city staff will be doing the installation after the 4th of July in the next budget cycle in the fall of 2024. Mike Parsons moved to approve Resolution No. 1778 a Resolution City of Central Point City Council Minutes February 22, 2024 Page 6 approving the lowest qualified bid from T3 Electrical for$250,611.79 for the construction of the Pfaff Park electrical upgrade improvement project and authorizing the City Manager to execute a contract. RESULT: APPROVED [UNANIMOUS] MOVER: Michael Parsons, At Large SECONDER: Melody Thueson, Ward Ill AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons IX. BUSINESS A. Central Point Little League Complex Recommendation Parks and Public Works Director Matt Samitore presented the Central Point Little League Complex Recommendation to the Council at the last City Council meeting. Several options for constructing the Central Point Little League were discussed. The Council requested building the first three fields as standard fields with dirt infields and grass outfields. City staff has met with the Moore family and the Central Point Little League and concur with this option. After the February 8th Council meeting, staff met with the City Engineer to assemble a package for the clearing and demolishing of the site and building of all utilities. It was decided to do a bid alternative for constructing one field Li to see the overall price options. Construction would start as early as June of this year. The timeline of the proposed project is as follows: the bid package will be ready next week. This would include Phase 1, three fields, some pathways, and the restroom/concession. No lighting would be part of this package. The Parks and Recreation staff will work on a fundraising campaign. Construction will start June 1, 2024, on the first three fields with a combination of contract and city forces. The fourth field will be done in the summer of 2025. City staff will work on obtaining grants and donations for the completion of the large field and T-ball field, with the plan for these to be completed between 2027 and 2030. The lighting and the parking lot are not funded at this time. The Council agreed to move forward with the proposed plan. B. Discussion Arts Commission Membership City Attorney Sydnee Dreyer discussed the Arts Commission Membership with the Council; recently, the Council adopted Ordinance No. 2107, which amended CPMC 2.59.030 to expand the membership requirements for the Arts Commission. This amendment was recommended, given that historically, the City has needed help finding sufficient volunteers for this commission. Before adopting Ordinance No. 2107, at least five members had to be City of Central Point City Council Minutes February 22, 2024 ^ Page 7 residents within City limits. The 6th and 7th members could be either residents of the City or reside within the UGB, own or operate a business within the City limits, or be teachers with School District No. 6 working within City limits. It was discussed expanding the requirements of three positions to an at-large position, with the requirements that they live in the Urban Renewal Area, own a business in the City, include a spouse or domestic partner, or have a proven interest in art. The Council agreed with these changes; the recommended changes will be brought back to the Council in an Ordinance at a future meeting. C. Taser Replacement Police Chief Scott Logue spoke to the council regarding replacing the Tasers. The current Taser being used has been discontinued and will no longer be supported or serviceable, and we cannot get replacement batteries. The vendor, Axon, has a subscription program to spread the payments over time. With this plan, the first payment will be absorbed into the current biennial budget without needing to request a supplemental budget. The subsequent annual fees will be included in future biennial budgets. •-- The council questioned how many times the Taser was used. Chief Logue responded that it varies from year to year. The council supported the purchase of new Tasers. X. MAYOR'S REPORT Mayor Hank Williams reported that: • He attended the Medford Chamber Forum. • He attended the Fair Board Meeting. XI. CITY MANAGER'S REPORT City Manager Chris Clayton reported that: • Monday at 5:30, in lieu of a Study Session, we will be on the tour of Rogue X. • He was interviewed yesterday by the HR consultant for his input on the next city manager for the City of Medford. • He will be sending out January Financial statements in his weekly update. • Measure 110 has been talked about this week in the legislative short session. • The lobbyists have informed him that they have passed legislation reinstituting ^� Recreational immunity until 2026. City of Central Point City Council Minutes February 22, 2024 Page 8 • He spoke with Executive Director Carl Tappert with RVSS; there is a component of their operation: they have to have a Building Official, and their Building Official has departed. They will be putting together an IGA for them to use our Building Official, Derek Zwagerman, to meet their needs. • He thanked Stephanie Hendrickson Central Point Chamber for the Denim & Diamonds event. • Today is his 25th Anniversary with the City of Central Point. XII. COUNCIL REPORTS Rob Hernandez reported that: • He attended the Denim & Diamonds event. • He participated in the Fire District 3 board meeting • This past Monday was his 28th cancer scan, and everything was still clear. Mike Parsons reported that: • He attended the Central Point Parks & Recreation Commission Meeting. • He attended the Chamber Denim & Diamonds event. • He attended the Rogue Valley Sewer Service Board of Directors meeting. • He has had five Police Volunteer training sessions, in which three volunteers are now trained and certified to join teams involving volunteer duties. Melody Thueson reported that: • She attended the Denim & Diamonds event, bid on the classroom tour, and was outbid by Eden Foster, who then gave it to her for her classroom. • She attended the School Board Meeting. XIII. DEPARTMENT REPORTS Chief Scott Logue reported that he attended the ECSO Board Meeting. Parks and Public Works Director Matt Samitore reported that: • They are hoping that on April 20th, they will have a signed development estimate for the Community Center • The Fair Board is appointing Ron Holbrook as the Interim Director. • The Parks Commission Meeting passed the Bear Creek Master Plan and will come to the Council at the next meeting. City of Central Point City Council Minutes February 22, 2024 """ Page 9 Planning Director Stephanie Powers reported that: • They have a Planning Commission meeting scheduled for March 5th. There will be two items on the agenda; they have discovered some issues with reviewing the Sunnybrook Village Master Plan community on the East Side of town. The public hearing will be opened and continued to the April 2nd meeting. • She had lunch with the Medford Planning Director and asked him about the Climate Friendly and Equitable Communities lawsuit: they concluded the oral arguments in August and are still waiting for the court of appeals to decide. XIV. EXECUTIVE SESSION ORS 192.660(2)(e) conduct deliberations with persons designated by the governing body to negotiate real property transactions Neil Olsen moved to adjourn to Executive Session under ORS 192.660 (2)(e) to conduct deliberations with persons designated to negotiate real property transactions at 8:57 p.m with a 5 minute break. Mike Parsons seconded. All said aye and the meeting was adjourned to executive session. Executive session was called to order at 9:05 p.m. Council returned to regular session at 9:10 p.m. No further action was taken after executive session. XV. ADJOURNMENT Mike Parson moved to adjourn. All said aye and the meeting was adjourned at 9:11 p.m. The foregoing minutes of the February 22, 2024, Council meeting were approved by the City Council at its meeting of ,T 1 ct-c\ . , 2024. Dated: 3\ I \"1 Cc 7L\ Mayor Hank Williams ATTEST: - Cif N City Recorder