HomeMy WebLinkAbout11/16/23 DC Agenda Packet
City of Central Point
Development Commission
Agenda
November 16, 2023
6:30 p.m.
Central Point
Central Point City Hall
140 South 3rd Street
Central Point, Oregon
Members: Hank Williams
Taneea Browning
Neil Olsen
Kelley Johnson
Melody Thueson
Michael Parsons
Rob Hernandez
Staff Liaison:
Chris Clayton
Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1015 for additional
information.
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Jun 8, 2023 6:30 PM
IV. DISCUSSION ITEMS
A. Facade Grant Program Update(Presented by Powers)
V. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Development Commission Minutes
June 8, 2023
I. MEETING CALLED TO ORDER
Res No (2023-02)
II. ROLL CALL
Members Present: Hank Williams, Taneea Browning, Neil Olsen, Kelley Johnson
(via Zoom), Melody Theuson, Michael Parsons, Rob Hernandez.
Staff Present: Finance Director Steve Weber; Planning Director Stephanie Holtey;
Parks and Public Works Director Matt Samitore; and Public Works Office Assistant
Cyndi Weeks.
III. APPROVAL OF MINUTES
A. Community Development Commission – Regular Meeting – April 13, 2023
6:30pm
Mover: Taneea Browning
Seconder: Rob Hernandez
Ayes: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez
IV. DISCUSSION ITEMS
A. Resolution No. 2023-02 Adopting the 2023-245 Budget
Finance Director Steve Weber presented the bi-annual budget that was moved to
formal adoption at the May 8th meeting.
Melody Thueson moved to approve Resolution No. 22023-02 a resolution
adopting the budget, making appropriations, and declaring tax increment for
fiscal year 2023-24.
Mover: Melody Thueson
Seconder: Taneea Browning
Ayes: Williams, Browning, Olsen, Johnson, Thueson, Parsons, Hernandez
V. ADJOURNMENT
Rob Hernandez moved to adjourn, all said “aye” and the meeting was adjourned at 6:38
p.m.
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City of Central Point
Development Commission Minutes
June 8, 2023
Page 2
The foregoing minutes of the June 8th, Development Commission meeting were approved
by the City Council at its meeting of _______________________.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Community Development Commission
DEPARTMENT:
Community Development
FROM: Stephanie Powers, Planning Director
MEETING DATE: November 16, 2023
SUBJECT: Facade Grant Program Update
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
None Forwarded
BACKGROUND INFORMATION:
When the Urban Renewal District was established in 2012, a series of projects was set forth in
the Downtown & East Pine Street Corridor Revitalization Plan (“Urban Renewal Plan”) to
address blight and incentivize public and private investments. In 2015 the Development
Commission created a Historic Façade Grant Program (Resolution No. 2015-007) to incentivize
restoration and rehabilitation of historic building facades in the Central Business District. The
grant program offers 50% reimbursement of eligible project costs or $10,000 or less. The
program was modified in 2017 and 2021 to expand the use of the program by eliminating the
historic requirement and creating a one-time $2,500 grant to one business owner within an
eligible building without a match requirement. T
On October 13, 2022, the Development Commission discussed potential modifications to the
program addressing property insurance verification and creating a second tier of projects that
could be eligible for increased reimbursement. At this time, staff has prepared a draft
amendment to the Commercial Façade Grant Program that defines eligible activities for Tier 1
and Tier 2 projects (Attachment 1). Tier 1 projects are generally more temporary in nature and
would retain the existing reimbursement rate of 50% of the eligible project cost up to $10,000.
The Tier 2 projects include activities that create, modify, enhance or expand façade features.
Since these projects would provide longevity in improvements to the downtown and return on
investment, staff is proposing a maximum reimbursement that 50% of the eligible project cost up
to $25,000.
During the discussion at the October 13, 2023 meeting it was determined that insurance
verification was intended to provide assurance that the project improvements funded by Urban
Renewal would be maintained for a reasonable time. In lieu of insurance verification, it was
suggested that staff amend the program to accept a guarantee that the improvements would be
maintained for at least a 5-year period. Given the significant investment for Tier 2 projects and
potential return on investment to the Urban Renewal District, staff is proposing a potential two-
pronged approach to the insurance verification requirement as follows:
• Tier 1 projects would have the option of providing a maintaining the improvements for no
less than 5-years or providing insurance verification; and,
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• Tier 2 projects would be subject to providing insurance verification to assure the
improved building could be replaced and maintained over the long-term.
DISCUSSION:
At the November 16, 2023 Development Commission meeting, staff will present the proposed
amendments to the Commercial Façade Grant Program for input and revisions to the 2-Tier
Project framework and insurance verification requirements. Following direction from the
Development Commission, staff will prepare final revisions for consideration at the next
meeting.
ATTACHMENTS:
1. Proposed Facade Program Update (Redline)
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East Pine Street Building Façade Grant Program
Proposed Program Update 11/14/2023
INTRODUCTION
The Building Façade Grant Program was designed to encourage the rehabilitation/restoration of building
facades within the Central Point Downtown Business District as part of the Downtown and East Pine Street
Corridor Revitalization Plan. The program is only available for the rehabilitation/restoration of building facades
within the East Pine Street area (see attached map).
In furtherance of this goal, the façade program will make grants available to owners of buildings, within the
East Pine Street area, for façade projects that are compliant with applicable Transit Oriented District Overlay
(TOD) design standards per Section 17.67of the City’s Zoning Ordinance and that are consistent with the
Design Guidelines of the Central Point Downtown Revitalization Plan.
The City offers grants for Tier 1 and Tier 2 projects, which have varying eligibility requirements. Tier 1 projects
are those that involve changes that are less permanent in nature and require maintenance, replacement. Tier 2
projects are those projects that involve alteration, enhancement and expansion of façade features. The types
of activities that are eligible under this façade program for Tier 1 and Tier 2 projects include, but are not limited
to, the following:
Tier 1 Projects Tier 2 Projects
• Awnings, appropriate to the specific building.
• Cleaning of exterior surfaces.
• Improve or add lighting. The lighting must be
designed to light only your building
• Painting
• New Construction (façade only, including the
expansion of the original lineal feet of façade
frontage)
• Repair/Restoration of facade features
• Replacement of doorways/storefronts
• Repair or replace windows
Façade is defined as
any portion of the exte-
rior of a structure visible
from the public right-of
way. The drawing to the
right is an example of a
typical commercial
storefront façade and the
typical architectural
components.
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• Signage. Signs must be in compliance with
the City of Central Point Sign Ordinance and
be appropriate to the building’s construction
period. Only one sign per property will be
eligible for consideration.
• New Construction (façade only, including the expansion of the original lineal feet of façade frontage)
• Awnings, appropriate to the specific building.
• Cleaning of exterior surfaces.
• Improve or add lighting. The lighting must be designed to light only your building
• Repair/Restoration of facade features
• Replacement of doorways/storefronts
• Repointing
• Painting
• Repair or replace windows
• Signage. Signs must be in compliance with the City of Central Point Sign Ordinance and be appropriate
to the building’s construction period. Only one sign per property will be eligible for consideration.
The above are required to comply with the TOD design standards per Section 17.67 of the City’s Zoning
Ordinance.
The types of activities that are not eligible under this façade program include but are not limited to, the
following:
• Property acquisition
• Interior improvements
• Flat or sloped roof repair and/or replacement not visible from the public right-of-way
• Machinery and equipment
• Furniture and fixtures
• Inventory and accounts receivable
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM
The East Pine Street Building Façade Grant Program will provide eligible applicants with grants to assist in the
rehabilitation/restoration of facades on structures within the Downtown Business District of the City of Central
Point. Façade is defined as any portion of the exterior of a structure visible from the public right-of-way.
Funding is provided for eligible façade improvements that are $500.00 in value or greater, but not more than
$10,000.00 for Tier 1 projects and $25,000 for Tier 2 projects. Applicants are eligible for a one-time grant of up
to $2,500 per property without a corresponding match. This outright grant will be authorized on a case by case
basis by motion of the Development Commission and can apply to eligible activities for Tier 1 or 2 projects.
Should an applicant decide to apply for a program grant beyond this one-time offer, normal grant program
guidelines will be followed minus whatever part of the $2,500 outright grant offer has been used. The grants
will total up to 50% of the eligible project costs and must be matched with 50% of private funds. Over time
multiple grants per property will be considered, but only if the value of the combined grants does not exceed
the maximum grant limit of $10,000 for Tier 1 projects and $25,000 for Tier 2 projects. The grant funds will be
reimbursements. Funds will be paid after the job is complete and approved by the Development Commission.
The building owner is responsible for all initial project costs. The applicant must submit proof of payment to the
Development Commission in order for reimbursement of qualifying costs.
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APPLICATION PROCEDURES
Each potential recipient of façade grant funds must comply with the following Application Procedures.
Completed Applications will be time-dated and processed in order of receipt. The Development Commission
will not consider any Application with incomplete or missing information.
Application Procedures are as follows:
I. Obtain Application Package. Application packages are available by contacting the City of
Central Point Development Commission Office, 140 S. Third Street, Central Point, OR 97502,
541-423-1025.
II. Complete Application. Fill out and sign the Application form. Return the completed Application
form to the Development Commission office with the following required supportive
documentation.
1. Verification of Ownership (copy of Deed)
2. Tax Statement (evidence that real estate taxes are current)
3. Verification of Property Insurance or Agreement to Maintain the improvements for no less
than five (5) years from project completion (Tier 1 Projects only)
4. Two (2) copies of a color photo of façade to be rehabilitated
PROJECT PROCEDURES
The following process describes the course of the façade program. The order and necessity of each step will
be determined on a case-by-case basis, depending upon the amount of assistance required for each project.
1. Initial Project Meeting. The purpose of this meeting is to discuss the scope of work and financing.
2. Scope of Work with Cost Estimates. The applicant will submit the final scope of work with cost
estimates and a working drawing (to scale), with color schemes, if appropriate, for review by the
Development Commission.
3. Review. The Development Commission will review each project’s Scope of Work to determine if it
follows the Guidelines of the program
4. Contractor Bidding. The owner will solicit bids from qualified contractors to perform the rehabilitation
work. A qualified contractor is defined as one regularly doing business as a Contractor, being able to
acquire and maintain the required insurances.
5. Grant Agreement. Within two (2) weeks of submittal of an application the Development Commission
will approve, conditionally approve, or deny the application. The applicant will be provided a written
notice of the Development Commission’s action. Upon approval, or conditional approval of the
application by the Development Commission the applicant may commence work.
6. Rehabilitation Monitoring. The Development Commission will monitor the façade project to assure
compliance with the Grant Agreement.
7. Final Inspection and Project Close-Out. When the Contractor has completed the rehabilitation and
submits an invoice for final payment, a final inspection of the work will be made by the Development
Commission and the Owner. The grant payment will be issued upon the approval of the Development
Commission and the Owner and upon receipt of all paid invoices.
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PROJECT COMPLIANCE
The Applicant for the East Pine Street Building Façade Grant Program is advised of the following Program
Compliance requirements through these guidelines:
1. Property Taxes. The funding for this program is provided through public tax dollars. Therefore, it is
incumbent upon Owners desiring to obtain façade assistance, to be current in payment of local property
taxes. It is the responsibility of the Applicant to provide this tax information to the Development
Commission. Tax Verification forms for this purpose are included in the Application Package.
2. Eligible Structures. All structures within the East Pine Street area (see attached map) are eligible for
façade grant funding.
3. Codes and Ordinances. All authorized grant awards are subject to compliance with all applicable
local, state, and federal regulations.
EQUAL OPPORTUNITY
All Applicants for financial assistance shall be given equal consideration and no person shall be excluded from
participation, denied program benefits of discriminated against because of race, color, religion, gender,
ancestry, national origin or handicap.
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM IS SUBJECT TO ALL
LOCAL, STATE AND FEDERAL LAWS, WHERE APPLICABLE.
Note: As used in the East Pine Street Building Façade Grant Program the term “Development Commission” refers to the
Urban Renewal Director or designated staff of the Development Commission.
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East Pine Street Building Façade Grant Program Application
City of Central Point Development Commission
Property Owner:
Business Name:
Address:
Tax parcel ID:
Phone: Email:
Proposed Grant Amount: Total Project Cost:
Application Checklist:
Verification of Ownership (copy of Deed)
Tax Statement (evidence that real estate taxes are current)
Verification of Property Insurance or Agreement to Maintain the
improvements for no less than five (5) years from project completion (Tier 1
Projects only)
Attach bids from contractors
Attach hand sketches or professional drawings of the project
Applicant shall indemnify, defend and hold harmless the City of Central Point, the Development
Commission of the City of Central Point, and its officers, directors and employees from any and
all loss, cost damage, expense, claims and liabilities, including without limitation attorneys’ fees,
arising out of or in connection with work performed under this contract. This provision shall
survive the termination of this Agreement.
The undersigned, individually and on behalf of the above-named entity, agrees to all of
the above guidelines and stipulations.
Signature of Applicant Date
Urban Renewal Director Date Received
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