HomeMy WebLinkAbout11/16/23 CC Agenda Packet
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, November 16, 2023
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res() Ord ()
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
V. CONSENT AGENDA
A. Approval of October 26, 2023 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
Public comments will be allowed on items under this part of the agenda following a brief staff report presenting the item
and action requested. The presiding officer may limit testimony.
A. Public Hearing for a Resolution Amending the Building Permit Fee Schedule
(Zwagerman)
VIII. ORDINANCES, AND RESOLUTIONS
A. First Reading of an Ordinance Amending Title 7 in Part - Public Camping
(Dreyer)
B. First Reading of an Ordinance Amending CPMC 9.68.030 - Fires (Dreyer)
C. Second Reading of an Ordinance Amending Arts Commission Membership
(Samitore)
D. Resolution Accepting the Lowest Responsible Bid from Northcore Inc. for the
North First Manzanita to Laurel Alley Project and Authorizing the City Manager
to Execute a Contract (Samitore)
E. Resolution to Amend the Business License Fee Schedule (Weber)
F. Resolution Amending the Financial Management Policy (Weber)
G. Resolution Approving Amendment to Rogue Retreat Agreement (Dreyer)
IX. BUSINESS
A. Planning Commission Report (Powers)
B. Financial Analysis of Water and Street Rate Increases (Samitore)
C. General Services Unit Proposed Compensation Changes (Clayton)
X. MAYOR'S REPORT
XI. CITY MANAGER'S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, October 26, 2023
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Remote
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Parks and
Public Works Director Matt Samitore; Police Chief Scott Logue; Planning Director
Stephanie Powers; Planner III Justin Gindlesperger and City Recorder Rachel
Neuenschawnder
IV. SPECIAL PRESENTATIONS
1. Swearing on of Police Officers New and Promotions
Police Chief Scott Logue presented to Council the swearing in of Officer Brandon
Selby, Officer John MaKenzie, Officer Sean Considine, Lieutenant Josh Abbott, and
Captain Greg Bruce.
2. SOREDI Presentation
Colleen Padilla presented to Council the purpose of the Southern Oregon Regional
Economic Development Inc. (SOREDI) as well as what they have accomplished in
Fiscal Year End 2023 and what the goals are for Fiscal Year 2024.
V. PUBLIC COMMENTS
Central Point resident Richard Huley spoke to Council regarding Ordinance 2103, and
his concerns of allowing camping at a children's park.
City Manager Chris Clayton responded that the original Ordinance was a starting point,
and the City will be making some updates to the existing Ordinance.
VI. CONSENT AGENDA
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City of Central Point
City Council Minutes
October 26, 2023
Page 2
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of October 10, 2023 City Council Minutes
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. ORDINANCES, AND RESOLUTIONS
A. An Ordinance Amending CPMC Section 15.04.010 Standards Applicable to
Building to Comply with Updates and References to New State Code
City Manager Chris Clayton presented to Council the second reading of an
Ordinance amending CPMC Section 15.04.010 standards applicable to Building to
comply with updates and references to new state code, there were no changes since
the first reading.
Council Member Rob Hernandez moved to approve Ordinance No 2106 an
Ordinance Amending Section 15.040.010 Standards Applicable to Building
of Central Point of Central Point Municipal Code to Comply with Updates
and References to New State Code.
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Ordinance Amending Arts Commission Membership
Parks and Public Works Director Matt Samitore presented to Council amendments to
Central Point Municipal Code 2.59.030 Arts Commission Memberships to reestablish
the committee.
Council Member Melody Thueson moved to forward to a second reading an
Ordinance amending in part Central Point Municipal Code 2.59.030 - Arts
Commission Membership.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
C. Resolution Approving MOU for Emergency Facility Use School District 6
Parks and Public Works Director Matt Samitore presented to Council a resolution for
a MOU for emergency facility use with School District 6.
Council had concerns if there would be any liability issues; City Attorney Sydnee
Dreyer responded that the agreement does provide that each entity is responsible for
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City of Central Point
City Council Minutes
October 26, 2023
Page 3
their own staff and that the School District would be responsible for the supervision
of the students and its staff while at the operations center.
Council Member Taneea Browning moved to approve Resolution No 1764 a
resolution approving that Memorandum of Understanding with Central
Point School District 6 for emergency facility use and authorizing City
Manager to execute same.
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
A. Publicly Accessible Camera Systems
City Manager Chris Clayton presented to the Council a discussion of publicly
accessible camera systems. After promising results at the Central Point Skate Park,
Staff would encourage a City Council discussion regarding similar camera systems
with online public access in Public/Park facilities throughout the City. Adding a
camera system with online public access could improve public safety in the park.
Although publicly accessible security camera systems can minimize crime and
enhance public safety, privacy remains an ongoing concern. More specifically,
having public access to security cameras in parks and public spaces throughout
town brings forward several significant points of discussion, including safety, privacy,
crime prevention, and community trust. This is a complex issue that intersects
technology, law, ethics, and social norms.
The Council had concerns over the liability the City would have if a registered sex
offender went online and watched children playing at the park. Child abduction is a
worry for parents, and the idea of having cameras in the parks may make parents
feel better about allowing their children to play in the park. The Council favors
installing the cameras and the idea of expanding public access to security camera
systems in public parks on a trial basis.
B. Information on the updates to the Environmental Element of the
Comprehensive Plan and discussion of the inventories for wetlands and
riparian areas.
Planning Director Stephanie Powers gave an overview to Council what the report
Planner III Justin Gindlesperger will be presenting to Council regarding the
information on the updates to the environmental element of the comprehensive plan
and discussion of the inventories for wetlands and riparian areas. Staff is looking for
direction from the council on the approach to take regulating stream and wetland
buffers, either the Standard Approach or the Safe Harbor Approach.
Council asked for clarification of how this would impact existing homes that are
currently in the current floodway. Staff will bring back a more detailed map that
shows the current flood map with the Environmental Element maps.
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City of Central Point
City Council Minutes
October 26, 2023
Page 4
Council is in favor of taking the simpler route of the Safe Harbor approach.
X. MAYOR'S REPORT
Mayor Williams reported that he attended the League of Oregon Cities Conference in
Eugene, where he toured the Haywood Field, and the sewer plant.
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• He and Sydnee met with the residents around 1361 Marilee, who addressed the council
with their concerns.
• He attended a Rogue Retreat session regarding their long-term funding solutions.
• The Ashland City Manager will be departing the City of Ashland.
• The City received the Tax levy information today, and both Urban Renewal and the City
are on track with no serious miscalculations.
• He will draft an article for the City Newsletter on the Cameras in the Parks.
• He attended the LOC Conference; the Keynote speaker, Bill Strickland from Pittsburg,
builds schools in some of the poorest cities, and he has even built some schools
overseas.
• Commercial developers may put a pause on developing due to increased interest rates.
XII. COUNCIL REPORTS
Council Member Neil Olsen reported that he attended the Bear Creek development plan
meeting.
Council Member Taneea Browning reported that:
· She attended the Phoenix Rising after the fire event in Phoenix.
· She attended the Medford Water Commission Meeting’s.
· She attended the ribbon cutting for Herb Pharm.
· She attended the ground breaking for Mycorrhizal Application.
· She attended the Hispanic Heritage Celebration Event.
· She went on the Big Butte water tour.
· She attended the Battle of the Food Trucks Event.
· She attended the Mayors United Event.
· She attended the Bear Creek Restoration Initiative working group meeting.
· Next week there will be a summit regarding the ecological progress in the watershed,
she will be attending this with Matt Samitore.
· She attended the League of Oregon Cities Conference.
· She spoke with Greg Waldon’s staff regarding the Creekside trail system project.
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City of Central Point
City Council Minutes
October 26, 2023
Page 5
· She attended the Medford Chamber Forum lunch.
· She attended the Study Session.
· She attended the Natural Hazard Mitigation Committee meeting.
· She attended the SOREDI New Board Meeting Orientation.
· She attended the public meeting on the conceptual designs for the Bear Creek and
Creekside projects.
Council Member Kelley Johnson reported that:
· She attended the Study Session.
· She attended the RVCOG Board Meeting.
Council Member Rob Hernandez reported that:
· He attended the Airport Advisory Committee meeting, touring the airport.
· He attended the Study Session.
Council Member Mike Parsons reported that:
· He attended the Study Session.
· He attended the Rogue Valley Sewer Service Board of Directors Meeting and Luncheon.
· He attended Liam’s' Trunk or Treat Event at Twin Creeks Park
· He attended the Jackson County Public Policy Coordinating Council meeting virtually.
Council Member Melody Thueson reported that:
· She attended the School Board meeting.
· She attended the Study Session.
· The mini marathon is coming up for School District 6
· The 4th graders are raising salmon eggs.
· Residents are having concerns on the visibility and speed of cars on Rabun Way.
XIII. DEPARTMENT REPORTS
Police Chief Scott Logue reported that he returned this morning from Hawaii and will be
leaving for Colorado.
Planning Director Stephanie Powers reported that:
• They have a Planning Commission meeting on November 7th with one item on the
agenda for the urgent care site plan and architectural review.
• They have a Citizen Advisory Committee meeting on November 14th. These include
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City of Central Point
City Council Minutes
October 26, 2023
Page 6
a) An introduction to the Environmental Element project and its status and likely
implications for future resource protection regulations in city limits and UGB.
b) Comprehensive Plan General Land Use Plan Map Amendment to support housing
production at various locations in the City.
c) Zone Map Amendment to support housing production and conformance with the
General Land Use Plan Map changes in the prior application.
• They received a Master Plan subdivision and annexation application on the East side of
TOD owned by the Galpins.
• They had a pre-application for a Brewery and Food Court.
Parks and Public Works Director Matt Samitore reported that:
• They will be working on a waterline project for moving the waterline on Highway 99
behind the Public Works Facility.
• The Community Center contractor will be decided by Christmas.
• They had the Open House for the Boes Creekside Subdivision Park last week.
Residents were vocal about what they wanted.
• They had the open house for the Greenway this week.
• The Expo is not doing well financially. The Rogue Music Festival put them in a hole.
They will be interviewing on November 15th for an Expo Director Position.
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
Rob Hernandez made a motion to adjourn. All said aye and the meeting was
adjourned at 9:10 PM.
The foregoing minutes of the October 26, 2023, Council meeting were approved by the City
Council at its meeting of _________________, 2023.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Derek Zwagerman, Building Division Manager
MEETING DATE: November 16, 2023
SUBJECT: Public Hearing for a Resolution Amending the Building Permit Fee
Schedule
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City adopted Resolution 1761 updating the fee schedule for building permits in
Central Point following a public hearing to consider the matter. The Oregon Building
Codes Division requires an announcement be posted with a meeting date on the
Oregon Building Codes Division. The required public announcement was not posted
prior to the public hearing, and therefore, the City is holding a new public hearing, duly
noticed with the Oregon Building Codes Division, to readopt the amended Building
Permit Fee Schedule effective January 1, 2024 in order to remedy this issue.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
The duly-noticed public hearing to readopt the fee schedule effective January 1, 2024 should be
deemed in compliance with Oregon Building Codes Division rules.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan Strategic Priorities – Responsible Governance
GOAL 1 – Maintain a strong financial position that balances the need for adequate service
levels and capital requirements against the affordability that is desired by our citizens.
STAFF RECOMMENDATION:
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Staff recommends the City Council approve the Resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. ____ a Resolution readopting the Building Permit Fee
Schedule and Related Fees Effective January 1, 2024.
ATTACHMENTS:
1. Building Fee Increase
2. RESO Building Permit Fee
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November 1, 2023
Oregon State Building Codes Division
P.O. Box 14470
1535 Edgewater Street
Salem, OR 97309-0404
RE: Notification of Proposed Fee Changes
In accordance with OAR 918-020-0220, the City of Central Point is providing notification to the
Oregon State Building Codes Division of intent to adjust permit fees. This section provides
several criteria that must be included in this notification. The following is a list of the criteria
followed by the explanation:
918-020-0220 Fee Adoption Standards
(1)(a) The municipality shall notify the division of such adoptions 45 days prior to the
adoptive date (January 1, 2024). The notification shall include a summary of the
following:
(A) The affected specialty code or program areas;
In general the adopted fees and schedules have not been updated since 2014. The
minimum fee for a structural permit is currently $85 (for value of work up to
$2,000) is not being increased. The structural permit fees for work valued at
$2,000 and greater are proposed to be increased in accordance with the fee
schedule.
Oregon Structural Specialty Code and Oregon Residential Specialty Code
• Minimum permit fee remains unchanged.
• Increase incremental fees per calculation chart.
Oregon Mechanical Specialty Code (commercial)
• Increase incremental fees per calculation chart.
Oregon Plumbing Specialty Code (commercial)
• Revised fee schedule.
Oregon Electrical Specialty Code
• Revised fee schedule.
City of Central Point, Oregon
140 S Third Street, Central Point, OR 97502
541.664.3321 Fax 541.664.6384
www.centralpointoregon.gov
Building Department
Derek Zwagerman, P.E., Building Official
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Oregon Manufactured Dwelling Installation Code
• Revised fee schedule
(B) A description of the proposed building inspection program fees including
the approximate percentage increase when applicable.
Following are the proposed fees and existing fees in the program tables.
(C) The proposed effective date;
The proposed effective date is January 1, 2024.
(D) The date of the last fee increase in the specialty code or program are if
applicable;
Oregon Structural Specialty Code – July 2014
Oregon Mechanical Specialty Code – July 2014
Oregon Plumbing Specialty Code – July 2014
Oregon Electrical Specialty Code – July 2014
Oregon Manufactured Dwelling Code – July 2014
(E) The anticipated date, time and location of the local municipal hearing
scheduled pursuant to ORS 294.160;
There will be a public hearing at the City of Central Point City Council Meeting
on the evening of November 16, 2023 at 7:00 PM in the City Council Chambers,
located at 140 S. Third St., Central Point, OR 97502. Public notice will be
provided in accordance with ORS 294.160.
(F) The name, phone number and title of a contact person;
Derek Zwagerman, P.E.
City of Central Point, Building Official/Director
140 S. Third St.
Central Point, OR 97502
(541) 664-3321 ext. 228
(541) 664-1611 fax
derek.zwagerman@centralpointoregon.gov
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(G) A narrative explaining the purpose of the proposed fee adoption.
The fees for structural permits for construction over $2,000 are proposed to
increase per the calculation table. Fees have not changed since July 1, 2014 and
are in an effort to maintain program funding.
Questions or comments relating to this notification should be directed as noted above.
Regards,
Derek Zwagerman, P.E.
Building Official/Director
City of Central Point
C: Chris Clayton, City Manager
Enclosures
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City of Central Point
Building Permit Fee Schedule
Effective: January 1, 2024 July 1, 2014
Fees for plan review and permits issued by the City of Central Point for construction, alteration and
repair of buildings and other structures shall be determined using the most current ICC Valuation
Table (April each year), for "good construction", and using the Oregon modifier, or applicants
estimate of value, whichever is greater {OAR 918-050-100 (2)(c)(A)& (B)}. For residential
construction, the ICC Valuation Table shall be used to calculate the value which the permit fee will be
based upon {OAR 918-050-100 (1)}.
The valuation shall then be applied to the fee schedule below to determine the permit fee. The plan
review fee shall be sixty five percent (65%) of the permit fee. The fire and life safety plan review fee
(when required) shall be forty percent (40%) of the permit fee.
Phased Plan Review - $250.00 minimum phasing (application) fee plus 10% of the TOTAL project
building permit fee not to exceed $1500.00 per phase. In addition to standard plan review fees.
Deferred Plan Review - 65% of the building permit fee calculated using the value of the deferred
portion with a $150.00 minimum. In addition to standard plan review fees.
The minimum structural permit fee is $85.00.
Total Valuation Fee
$1 to $2,000 $85.00 (Minimum fee)
$2,001 to $25,000 $85.00 for the first $2,000, plus $7.95 $5.95 for each $1,000 or fraction
thereof, to and including $25,000.
$25,001 to $50,000 $267.85 (21%) $221.85 for the first $25,000, plus $7.85 $5.85 for each
$1,000 or fraction thereof, to and including $50,000.
$50,001 to $100,000 $464.10 (26%) $368.10 for the first $50,000, plus $5.90 $3.90 for each
$1,000 or fraction thereof, to and including $100,000.
$100,000 and up $759.10 (34%) $563.10 for the first $100,000, plus $5.25 $3.25 for each
$1,000 or fraction thereof.
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CITY OF CENTRAL POINT
OTHER BUILDING PERMIT - RELATED FEES
Effective Date: January 1, 2024 July 1, 2014
1. Inspections outside of normal
business hours, special inspections, &
inspections for which no fee is
specifically indicated.
$85.00 per hour
2. Investigative Fee. $85.00 per hour
3. Reinspection fee (after 3 disapproved
inspections).
$75.00 (36%) $55.00
4. Plan review not included in building
permit (pre-application, changes,
additions, revisions, and remarking of
plans).
$50.00 per hour (minimum one hour)
5. Change of occupancy inspection (with
no structural work indicated).
$150.00
6. Demolition permit (per local
adoption).
The permit fee shall be based upon the valuation of the
demolition work in accordance with the permit fee schedule.
7. Shell Buildings and Tenant
Improvement Spaces
The permit fee for the construction of the shell building is
based on 80% of the valuation determined by building
valuation data. The tenant improvement permit fee is based
on 20% of the valuation.
8. Foundation only permits The permit fee is based upon a building valuation of 10% of
the total building valuation. Subject to minimum structural
permit fee.
9. Temporary Certificate of Occupancy $50 for each specialty code for which an inspection is required.
Temporary Certificates of Occupancy must be renewed every
30 days.
10. Commercial Fire suppression or
sprinkler system installation
The permit fee shall be based upon the construction valuation
of the fire suppression/sprinkler system.
11. Fire alarm permit The permit fee shall be based upon the construction valuation
of the fire alarm system.
12. Hood suppression permit The permit fee shall be based upon the construction valuation
of the hood suppression system.
13. Residential standalone fire sprinkler
permit
0 to 2,000 sq. ft. - $100
2,001 to 3,600 sq. ft. - $125
3,601 sq. ft. to 7,200 sq. ft. - $150
Greater than 7,200 sq. ft. - $175
13. Solar installation, prescriptive
installation (includes plan review).
$150.00
14. Solar installation, permit and plan
review for non-prescriptive installation.
Fee calculated in accordance with permit fee schedule.
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CITY OF CENTRAL POINT
RESIDENTIAL MECHANICAL FEES
For residential mechanical systems regulated by the
Oregon Residential Specialty Code.
Effective Date: January 1, 2024 July 1, 2014
TYPE OF PERMIT FEE
Air conditioner $25.00 (25%) $20.00
Air handling unit up to 10,000 cfm $25.00 (25%) $20.00
Air handling unit 10,001 cfm and over $50.00
Appliance or piece of equipment regulated by code
but not classified in other appliance categories
$25.00 (25%) $20.00
Appliance vent installation $15.00 (50%) $10.00
Attic/crawl space fans $15.00
Barbeque $15.00
Chimney/liner/flue/vent $15.00
Clothes dryer exhaust $15.00 (50%) $10.00
Decorative gas fireplace $25.00 (25%) $20.00
Ductwork – no appliance/fixture $15.00 (50%) $10.00
Evaporative cooler other than portable $25.00
Floor furnace, including vent $25.00 (25%) $20.00
Flue vent for water heater or gas fireplace $15.00
Furnace – greater than 100,000 BTU $40.00
Furnace – up to 100,000 BTU $25.00 (25%) $20.00
Furnace/burner including duct work/vent/liner $25.00
Gas or wood fireplace/insert $25.00 (25%) $20.00
Gas fuel piping outlets $15.00 (50%) $10.00
Heat pump $25.00 (25%) $20.00
Hood served by mechanical exhaust, including ducts
for hoods
$25.00
Mini-split system $25.00
Pool or spa heater, kiln $25.00
Range hood/other kitchen equipment $25.00 (25%) $20.00
Suspended heater, recessed wall heater, or floor
mounted unit heater
$25.00
Ventilation fan connected to single duct $15.00 (50%) $10.00
Ventilation system not a portion of heating or air-
conditioning system authorized by permit
$25.00
Water heater $25.00
Wood/pellet stove $25.00
Other heating/cooling $25.00
Other fuel appliance $25.00
Other environment exhaust/ventilation $25.00
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CITY OF CENTRAL POINT
RESIDENTIAL MECHANICAL FEES
(continued)
Minimum permit fee is $85.00
Mechanical plan review fee shall be 35% 30% of the mechanical permit fee.
CITY OF CENTRAL POINT
COMMERCIAL MECHANICAL FEES
For mechanical systems regulated by the Oregon Mechanical Specialty Code.
Valuation includes the dollar value of all mechanical materials, equipment,
labor, overhead and profit
Effective Date: January 1, 2024 July 1, 2014
VALUATION MECHANICAL PERMIT FEE
$1 to $2,000 $85.00
$2,001 to $25,000 $85.00 for the first $2,000, plus $7.95 $5.95 for each $1,000 or
fraction thereof, to and including $25,000.
$25,001 to $50,000 $267.85 (21%) $221.85 for the first $25,000, plus $7.85 $5.85
for each $1,000 or fraction thereof, to and including $50,000.
$50,001 to $100,000 $464.10 (26%) $368.10 for the first $50,000, plus $5.90 $3.90
for each $1,000 or fraction thereof, to and including $100,000.
$100,000 and up $759.10 (34%) $563.10 for the first $100,000, plus $5.25 $3.25
for each $1,000 or fraction thereof.
Minimum permit fee is $85.00
Mechanical plan review fee shall be 35% 30% of the mechanical permit fee.
Inspections outside normal business hours, re-inspection fees, investigation fees, and additional plan
review fees shall be as listed in the building permit fees.
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CITY OF CENTRAL POINT
PLUMBING FEES
For plumbing systems regulated by the Oregon
Plumbing Specialty Code.
Effective Date: January 1, 2024 July 1, 2014
TYPE OF PERMIT FEE
NEW 1&2 Family Dwelling Construction –
1 Bathroom/1 Kitchen
Includes the first 100 feet each of site utilities, hose bibbs,
icemakers, underfloor low-point drains, and rain drain
packages that include the piping, gutters, downspouts,
and perimeter system. Half bath counted as whole.)
$300.00 (4%) $287.50
NEW 1&2 Family Dwelling Construction –
2 Bathroom/1 Kitchen
$375.00 (3%) $362.50
NEW 1&2 Family Dwelling Construction –
3 Bathroom/1 Kitchen
$425.00 (4%) $418.75
NEW 1&2 Family Dwelling Construction –
Each additional bathroom (over 3) or kitchen (over
1)
$60.00 (19%) $50.50
½ Bathroom – additional $37.50
Each additional bath (over 3) $50.50
Water service – first 100 feet $50.00
Additional water service – each 100 feet $27.50
Sanitary Sewer – first 100 feet $50.00
Additional sanitary sewer – each 100 feet $27.50
Storm drain – first 100 feet $50.00
Additional storm drain – each 100 feet $27.50
Residential fire sprinkler system – fee based on
square footage of structure. Multi-purpose or
continuous loop system. Standalone system
requires a structural permit.
0 to 2,000 sq. ft. - $100
2,001 to 3,600 sq. ft. - $125
3,601 sq. ft. to 7,200 sq. ft. - $150
Greater than 7,200 sq. ft. - $175
Absorption valve $20.00 (7%) $18.75
Backflow preventer $20.00 (7%) $18.75
Backwater valve $20.00 (7%) $18.75
Catch basin or area drain $20.00 (7%) $18.75
Clothes washer $20.00 (7%) $18.75
Dishwasher $20.00 (7%) $18.75
Drinking fountain $20.00 (7%) $18.75
Trench drain $20.00 (7%) $18.75
Ejectors/sump pump $20.00 (7%) $18.75
Expansion tank $20.00 (7%) $18.75
Fixture cap $20.00 (7%) $18.75
Floor drain/floor sink/hub drain $20.00 (7%) $18.75
Garbage disposal $20.00 (7%) $18.75
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Hose bib $20.00 (7%) $18.75
Ice maker $20.00 (7%) $18.75
Primer $20.00 (7%) $18.75
Sewer cap $20.00 (7%) $18.75
Sink/basin/lavatory $20.00 (7%) $18.75
Tub/shower/shower pan $20.00 (7%) $18.75
Urinal $20.00 (7%) $18.75
Water closet $20.00 (7%) $18.75
Water heater $50.00
Other – plumbing $20.00 (7%) $18.75
Replacing in-building water supply lines – number of
floors
$75.00 per floor
Roof drain (commercial) $20.00 (7%) $18.75
Interceptor/grease trap $20.00 (7%) $18.75
Swimming pool piping $65.00 (30%) $50.00
Minimum permit fee $65.00 (30%) $50.00
COMMERCIAL PLUMBING - MEDICAL GAS SYSTEM PERMIT FEES
VALUATION MEDICAL GAS PERMIT FEE
$1 to $2,000 $85.00
$2,001 to $25,000 $85.00 for the first $2,000, plus $7.95 $5.95 for each $1,000 or
fraction thereof, to and including $25,000.
$25,001 to $50,000 $267.85 (21%) $221.85 for the first $25,000, plus $7.85 $5.85
for each $1,000 or fraction thereof, to and including $50,000.
$50,001 to $100,000 $464.10 (26%) $368.10 for the first $50,000, plus $5.90 $3.90
for each $1,000 or fraction thereof, to and including $100,000.
$100,000 and up $759.10 (34%) $563.10 for the first $100,000, plus $5.25 $3.25
for each $1,000 or fraction thereof.
Plumbing plan review fee shall be 35% 30% of the plumbing permit fee.
Inspections outside normal business hours, re-inspection fees, investigation fees, and additional plan
review fees shall be as listed in the building permit fees.
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CITY OF CENTRAL POINT
ELECTRICAL FEES
For residential, commercial, industrial, and multifamily electrical systems
regulated by the Oregon Electrical Specialty Code.
Effective Date: January 1, 2024 July 1, 2014
TYPE OF PERMIT FEE
NEW 1&2 Family Dwelling Construction –
1,000 sq. ft. or less $135.00 (6%) $127.20
Each additional 500 sq. ft. $25.00 (10%) $22.80
Limited Energy $30.00
NEW Multifamily –
Largest unit, first 1,000 sq. ft. $135.00
Largest unit, each additional 50 sq. ft. $25.00
Additional units 50% of largest unit fee
Limited Energy (per floor) $60.00
Protective Signaling (per floor) $60.00
Service or Feeder
200 Amps or less $80.00 (6%) $75.60
201 – 400 Amps $95.00 (6%) $90.00
401 – 600 Amps $150.00
601 – 1,000 Amps $195.60
Over 1,000 Amps $450.00
Reconnect only $60.00
Minimum permit fee $50.00
Temporary Service or Feeder
200 Amps or less $60.00
201 – 400 Amps $90.00 (9%) $82.80
401 – 600 Amps $120.00
601 – 1,000 Amps $140.00
Over 1,000 Amps $175.00
Branch Circuits
Branch circuit (without service or feeder) $55.00 (7%) $51.60
Branch circuit (additional branch circuits OR with
Service/Feeder)
$5.00 (39%) $3.60
Pump or irrigation circle $60.00
Sign/outline lighting $60.00
Signal circuits or limited energy circuit $60.00
Additional inspections over allowable $60.00 (14%) $52.80
Special inspection $105.00 (3%) $102.00
Subdivision lighting per pole in addition to service $40.00
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Renewable Energy Systems
5 KVA or less $85.00 (8%) $79.00
5.01 KVA to 15 KVA $100.00 (6%) $94.00
15.01 KVA to 25 KVA $175.00 (12%) $156.00
Over 25 KVA – maximum of 100 KVA $175.00 (12%) $156.00 + $6.25 per KVA
over 25
Wind generation systems in excess of 25 KVA:
25.01 KVA to 50 KVA
$175.00
50.01 KVA to 100 KVA
$250.00
For wind generation systems that exceed 100 KVA the
permit fee shall be calculated in accordance with OAR
918-309-0040.
Swimming pool (panel, 3 circuits, and bonding) $100.00
Electrical Master Permit Fees
Application fee (first time only) $250.00
Inspection fee (includes inspection, travel, and report-
writing time)
$125.00
Electrical plan review fee shall be 35% 30% of the electrical permit fee.
Inspections outside normal business hours, re-inspection fees, investigation fees, and additional plan
review fees shall be as listed in the building permit fees.
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CITY OF CENTRAL POINT
MANUFACTURED DWELLING INSTALLATION FEES
Effective Date: January 1, 2024 July 1, 2014
Manufactured dwelling installation. Includes the
concrete slab, runners or foundations that are
prescriptive, electrical feeder and plumbing connections
and all cross-over connections and up to 30 lineal feet of
site utilities. Decks, other accessory structures, and
foundations that are not prescriptive, utility connections
beyond 30 lineal feet, new electrical services or additional
branch circuits, and new plumbing - may require separate
permits. All decks 30” above ground, carports, garages,
porches, and patios are based on valuation and may also
require separate permits. OAR 918-050-0130
$250.00 (24%) $201.00
State Manufactured Dwelling fee $30.00
Inspections outside normal business hours, re-inspection fees, investigation fees, and additional plan
review fees shall be as listed in the building permit fees.
CITY OF CENTRAL POINT
MANUFACTURED DWELLING/RV PARK CONSTRUCTION FEES
Effective Date: January 1, 2024
Manufactured dwelling park fee Per OAR 918-600-0030
Recreational Park and Camps Per OAR 918-650-0030
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RESOLUTION NO. ______
A RESOLUTION RE-ADOPTING THE BUILDING PERMIT FEE SCHEDULE AND
RELATED FEES EFFECTIVE JANUARY 1, 2024
Recitals:
A. ORS 455.210(3) allows municipalities to adopt “reasonable fees” to provide for the
“administration and enforcement” of the building code program; and
B. The Central Point City Council updated its building permit fees in October 2023 via
Resolution No. 1761 effective January 1, 2024, following a public hearing; and
C. The Oregon Building Codes Division requires an announcement be posted with the
meeting date on the Oregon Building Codes Division prior to the public hearing; and
D. The City has determined that the required announcement was not posted prior to
the public hearing, and therefore, the City is holding a new public hearing, duly
noticed with the Oregon Building Codes Division, to readopt the amended Building
Permit Fee Schedule effective January 1, 2024 in order to remedy this issue; and
E. The City Council finds it is necessary to adopt this reasonable fee increase to keep
pace with current costs of administration and enforcement.
The City of Central Point resolves as follows:
Section 1. The City Council of the City of Central Point, Oregon re-adopts the amended
Building Permit Fee Schedule Effective January 1, 2024, Exhibit A.
Passed by the Council and signed by me in authentication of its passage this 16th
day of November 2023.
Mayor Hank Williams
ATTEST
Rachel Neuenschwander, Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: November 16, 2023
SUBJECT: First Reading of an Ordinance Amending Title 7 in Part - Public Camping
ACTION REQUIRED:
Motion
Ordinance 1st Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
On July 13, 2023 the City adopted Ordinance No. 2103, which regulates camping at public
properties and which amends other sections of the code regarding public camping. It was
recognized at that time that as the City moves forward with regulating camping at public
properties additional amendments may be necessary.
The proposed ordinance amends Title 7 as follows:
1) It further clarifies the purpose in prohibiting camping along the Greenway, to reduce
severe fire risk and to protect the Bear Creek Greenway from environmental degradation
as a result of litter and waste being deposited in the creek.
2) It establishes a 50-foot setback for camping along any creek within the City’s boundaries
to protect the waterways from degradation and contamination.
3) It prohibits camping on any City property, including right-of-way that is within 500-feet of
a school.
4) It prohibits camping on a playground or sports field during hours of closure or during
hours of operation when the conduct disrupts or interferes with the intended purpose of
the playground or sports field.
5) It clarifies the minimum unobstructed clearance on sidewalks and pathways.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
The foregoing revisions remain consistent with the City’s authority to adopt reasonable time
place and manner regulations.
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COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 5 - Continue to develop and foster the city’s community policing program.
STAFF RECOMMENDATION:
Forward the ordinance to a second reading; or forward the ordinance to a second reading with
revisions.
RECOMMENDED MOTION:
I move to forward the Ordinance amending in part Title 7, regulating camping a public properties
to a second reading.
ATTACHMENTS:
1. Ordinance Amending Title 7 - Public Camping FINAL
2. Exhibit A to Ordinance Amending Title 7 11.7.23
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1 – Ordinance No. _____________ (Council Meeting ___/___/2023)
ORDINANCE NO. _______
AN ORDINANCE AMENDING IN PART TITLE 7, REGULATING CAMPING AT PUBLIC
PROPERTIES
FINDINGS:
A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make
revisions to its municipal code which shall become part of the overall document and
citation.
B. ORS 195.500 requires cities and counties to develop a policy that recognizes the
problem of homeless individuals camping on public property and implement the
policy to ensure the most humane treatment for the removal of homeless individuals
from camping sites on public property.
C. On July 13, 2023, the City of Central Point adopted Ordinance No. 2103 which
provided time place and manner regulations for camping on public property to
comply with state law and federal case law.
D. Based on the City’s observations of the impacts of public camping on certain sensitive
environments, and the City’s desire to clarify or improve certain regulations,
amendments to Title 7 have been determined to be in the public interest.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Central Point Municipal Code Title 7 is amended in part as shown on the
attached Exhibit “A”.
SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day
of _________________ 2023.
___________________________________
Mayor Hank Williams
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2 – Ordinance No. _____________ (Council Meeting ___/___/2023)
ATTEST:
__________________________________
City Recorder
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Exhibit A to Ordinance
Title 7
REGULATING CAMPING AT PUBLIC PROPERTIES
7.01.010 Findings and Purpose.
A. The City of Central Point finds that each community member of Central Point is entitled
to a basic level of dignity, respect, and wellness, regardless of whether they are housed or
unhoused. It is the official policy of the City that its responses to homelessness will be
undertaken in accordance with these principles.
B. The City Council acknowledges that it is currently unavoidable that some people will live
or shelter for survival outdoors until they are able to access affordable or free shelter or
housing.
C. Public rights-of-way are generally intended for public use and travel. The City Council is
the road authority for rights-of-way within the City; as such, the City must consider the
safety of motorists and pedestrians travelling on roadways and sidewalks, including to and
from neighboring properties, businesses, and residences. The City has had increasing
concerns regarding safety due to camping on or in streets, alleys, bear creek greenway,
sidewalks, parks, and public access points.
D. During high and extreme fire conditions, the Greenway poses a unique fire danger
to persons and property due to dry brush and abundant fuel sources. Enforcing
existing arson and burning prohibitions on an incident-by-incident basis during high
and extreme fire conditions does not provide sufficient protection to public peace,
health and safety under such conditions, because of increased fire ignition potential
and the rapid rate at which fire spreads under such circumstances.
E. The negative effects of unsheltered homelessness along the Greenway is harmful
to the environment. Litter and waste are deposited directly into Bear Creek and can
easily be swept up by rising water levels. Such unsheltered homelessness
fundamentally undermines the public’s ability to use that property for recreational
purposes as it is intended.
F. Camping, lying or sleeping on a playground or sport field fundamentally
undermines the public’s ability to use that public property for its intended purpose.
DG. It is the purpose and intent of the City Council to provide standards for survival
sheltering on City rights-of-way and City Property which will address issues such as fire risk,
unsanitary conditions, trash, and public safety hazards to people camping and neighboring
8.A.b
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Exhibit A to Ordinance
businesses and community members, and environmental degradation, which have
occurred with longer-term camping in the City.
H.E. It is the intent of the City to evaluate each removal of a camp in light of the criteria in
CPMC Chapter 7.01.050 and with considerations of public health and safety, including for
the people who are sheltering in the camps, potential user conflicts, and available
resources.
7.01.020 Definitions.
For purposes of this Chapter, the following words and phrases shall mean:
A. To “Camp” means to occupy a Campsite for over 24-hours.
B. “Campsite” means a location upon City Property where Camping Materials are
placed. “Camp,” and “Camp Materials” do not include vehicles, automobiles, or
recreational vehicles used for shelter and/or sleeping, which are regulated at CPMC
Chapters 10.04, 10.12, 10.16 and 12.20.
C. “Camping Materials” include, but are not limited to tents, huts, awnings, chairs,
tarps, sleeping bags, blankets, mattresses, sleeping or bedding materials, collections
of Personal Property and/or similar items that are, or reasonably appear to be,
arranged and/or used as sleeping accommodations, or to assist with sleeping
activities
D. “City Property” includes but is not limited to parks, rights of way, city-owned parking
lots, Bear Creek Greenway, easements, or other land owned, leased, controlled or
managed by the City.
E. “Greenway” or “Bear Creek Greenway” refers to the Bear Creek Greenway as
defined in CPMC 8.32.020.
F. “Personal Property” means any item that can be reasonably identified as belonging
to an individual and that has apparent value or utility.
G. “Relocate” means to move off of City Property or to a different City Property that is
at least 600 feet or 3 blocks (whichever is greater) from the then current location.
This definition does not include moving to another portion of the same City
Property.
H. “Top of Bank” means the topographical break at the top of the streambank.
8.A.b
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Exhibit A to Ordinance
7.01.030 Campsites Prohibited on Certain City Property.
A. It is unlawful for any person to Camp upon City Property unless otherwise
authorized by law or by declaration of the City Manager.
B. Unless otherwise authorized by law or by declaration of the City Manager, it is
unlawful to sleep or store Camping Materials or similar Personal Property for any period of
time at the following locations:
1. City Hall/Central Point Police and adjacent sidewalks, 140 S. 3rd St and 155 S. 2nd
Street;
2. Bear Creek Greenway (as defined in CPMC Chapter 8.32);
3. Don Jones Memorial Park and adjacent sidewalks 223 W. Vilas Road;
4. Mae Richardson Elementary school playground and ballfields, 200 W. Pine Street;
5. Twin Creeks Park, 555 Twin Creeks Crossing;
6. Any place where a Campsite, or Camp Materials create a physical impediment to
emergency or nonemergency vehicular, pedestrian, bicycle or other ingress,
egress or access to property, whether private or public, or on public sidewalks or
other public rights-of-way, including but not limited to driveways providing access to
vehicles, and entrances or exits from buildings and/or other real property.
7. Any vehicle lane, bicycle lane, or roundabout within any public right-of-way.
8. On any street or public right-of-way, the City has closed to Campsites or placement
of Camp Materials due to construction, heavy vehicle use, or other use of the
roadway that is incompatible with placement of Campsites in the right-of-way. The
City does not need to close a street to vehicle traffic in order to close a street to
sleeping or storing Camping Materials or similar Personal Property in the right-of-
way under this section.
9. On a playground or sports field during hours of closure, or during hours of
operation when the conduct disrupts or interferes with the intended purpose
of the playground or sports field. Notwithstanding this Section 7.01.030(10),
lying or sleeping in a City-owned park during hours of closure is not prohibited
so long as the individual is experiencing homelessness, is not on a playground
or sports field, is not on a “school park” associated with a school, and is not
violating any other subsection of this Chapter.
8.A.b
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Exhibit A to Ordinance
10. Within 50 feet of the nearest edge (measured from top of bank) of any stream,
creek, river, wetland or other waterway, and upon any land managed for the
operation of regulatory compliance of the municipal water supply system,
stormwater systems and associated natural outlets, and including bridges or
paved surfaces within this designated area.
11. On public right-of-way or public property within 500 feet of a school, including
preschools and K-12 schools.
7.01.040 Time Place Manner Restrictions for Campsites.
A. At least once every 24 hours an individual that has placed a Campsite, Camping
Materials or Personal Property on City Property must Relocate.
B. A Campsite, when and where allowed, is subject to all of the following:
1. Individuals, Camp Materials, Campsites, or Personal Property may not obstruct
sidewalk accessibility or passage, clear vision, fire hydrants, City or other public
utility infrastructure, or otherwise interfere with the use of the right-of-way for
vehicular, pedestrian, bicycle, or other passage. For purposes of this section, an
individual obstructs pedestrian traffic on sidewalks or pathways if that
individual, by lying, sleeping or using Camp Materials, reduces the path of
travel by less than 36-inchessidewalks must retain minimum unobstructed
clearance required by the Americans with Disabilities Act.
2. Any Campsite must be limited within a spatial footprint of 12 feet by 12 feet, or 144
square feet. The intent of this section is to allow a person to sleep protected from
the elements and maintain the essentials for living, while still allowing others to use
public spaces as designed and intended.
3. Individuals may not accumulate, discard, or leave behind garbage, debris,
unsanitary or hazardous materials, or other items of no apparent utility in public
rights-of-way, on City property, or on any adjacent public or private property.
4. Open flames, recreational fires, burning of garbage, bonfires, fires, or cooking
stoves are prohibited from being used on City Property unless the location and use
is expressly authorized by Fire District No. 3 and the City.
5. Dumping of gray water (i.e., wastewater from baths, sinks, and the like) or black
water (i.e., sewage) into any facilities or places not intended for gray water or black
water disposal is prohibited. This includes but is not limited to storm drains, which
are not intended for disposal of gray water or black water.
8.A.b
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Exhibit A to Ordinance
6. Unauthorized connections or taps to electrical or other utilities, or violations of
building, fire, or other relevant codes or standards, are prohibited.
7. Obstruction or attachment of Camp Materials or Personal Property to fire hydrants,
utility poles or other utility or public infrastructure, fences, trees, vegetation,
vehicles, or buildings is prohibited.
8. Individuals may not build or erect structures, whether by using plywood, wood
materials, pallets, or other materials. Items such as tents and similar items used for
shelter that are readily portable are not structures for purposes of this section.
9. Storage of Personal Property such as vehicle tires, bicycles or associated
components (except as needed for an individual’s personal use), gasoline,
generators, lumber, household furniture, propane tanks, combustible material, or
other items or materials are prohibited from being stored for any amount of time
on City Property.
10. Digging, excavation, terracing of soil, alteration of ground or infrastructure, or
damage to vegetation or trees is prohibited.
11. Use of power generators on City Property is prohibited.
12. All animals on City Property must be leashed or crated at all times.
13. Placement of extension or electrical cords across streets and alleys is prohibited.
8.A.b
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: November 16, 2023
SUBJECT: First Reading of an Ordinance Amending CPMC 9.68.030 - Fires
ACTION REQUIRED:
Motion
Ordinance 1st Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
On July 13, 2023 the City adopted Ordinance No. 2103 which provided time place and manner
regulations for camping on public property to comply with state law and federal case law. As
part of that Ordinance, the City modified certain provisions regulating camping in City parks, and
the use of fire in City parks. In particular, CPMC 9.68.030 provides that no fires are permitted in
a City park.
However, that Chapter also contained older provisions regulating the use of fire in City parks.
Given that fires are prohibited altogether, staff has determined it is advisable to amend the
remainder of Chapter 9.68.030 to avoid confusion.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
The proposed revision is merely a housekeeping measure, and has no substantive effect on
existing law.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 5 - Continue to develop and foster the city’s community policing program.
STAFF RECOMMENDATION:
Forward ordinance to a second reading.
8.B
Packet Pg. 33
RECOMMENDED MOTION:
I move to forward the Ordinance amending in part CPMC Chapter 9.68.030 – Fires to second
reading.
ATTACHMENTS:
1. Ordinance Amending 9.68.030 Fires
8.B
Packet Pg. 34
1 – Ordinance No. _____________ (Council Meeting ___/___/2023)
ORDINANCE NO. _______
AN ORDINANCE AMENDING IN PART CPMC CHAPTER 9.68.030 - FIRES
FINDINGS:
A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make
revisions to its municipal code which shall become part of the overall document and
citation.
B. On July 13, 2023, the City of Central Point adopted Ordinance No. 2103 which
provided time place and manner regulations for camping on public property to
comply with state law and federal case law. As part of that Ordinance, the City
modified certain provisions regulating camping in City parks, and the use of fire in
City parks.
C. Staff has determined that a further revision to Chapter 9.68.030 is necessary to avoid
inconsistency.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Central Point Municipal Code 9.68.030 Fires is amended in part to read:
A. No person shall build, light or maintain any fire within a city park, as provided in CPMC
7.01.040(B)(4).
B. No person shall leave a fire unattended while in a city park, and no person shall leave a city
park before extinguishing any fire built, lighted or maintained by himself in any such park.
C. No person shall build, set or maintain any fire so near to any pile of wood, underbrush, log,
snag or stump as to constitute an immediate hazard to such wood, underbrush, log, snag or
stump in a city park.
SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
8.B.a
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2 – Ordinance No. _____________ (Council Meeting ___/___/2023)
PASSED by the Council and signed by me in authentication of its passage this ____ day
of _________________ 2023.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
8.B.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: November 16, 2023
SUBJECT: Second Reading of an Ordinance Amending Arts Commission
Membership
ACTION REQUIRED:
Motion
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
CPMC Chapter 2.59 establishes an Arts Commission. The Arts Commission was started in
2009 and was disbanded because of a lack of attendance in 2013. The purpose of the Arts
Commission is to review public art projects, review projects that are part of capital improvement
projects, develop public art projects and serve as a sounding board for arts related items to be
presented to city council for approval. The arts commission is advisory to the city council on all
matters affecting proposed public art projects as well as implementing and starting new public
art projects in the city of Central Point.
Recently, the Chamber and other residents expressed interest in bringing the Commission back
to look at installation of Art in the Downtown, Murals, and Art in the Park and requested that the
city consider additional flexibility in its membership requirements to help ensure success.
Current code requires at least five members to be residents within the City, and allows two
members to establish membership through City business ownership/operations or serving as a
teacher in School District No. 6.
In order to allow greater flexibility in membership, it was determined that modifying membership
to require a minimum of four members to be residents of the City, and allowing up to three
members to establish membership through business ownership/operations or serving as a
teacher in School District No. 6 would make it easier to fill positions, while still ensuring that the
interests of the City were best served and recognized.
The proposed ordinance would modify the membership requirements of the Commission to
reflect this change. Nikki Peterson has agreed to be the staff liaison for the commission. The
code currently provides for a Council liaison to the Commission. If reinstated, the Commission
would meet four times a year.
8.C
Packet Pg. 37
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
While a council liaison is not a voting member, he or she may be counted for purposes of
determining whether a quorum exists.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
GOAL 2: Create opportunities for all segments of the population to enjoy Central Point places
and events.
STRATEGY 5: Create and support public art that celebrates our community. Continue to
collaborate with local businesses and schools to develop public art projects such as the mosaic
project. Showcase local artists whenever possible. Use art to celebrate community diversity and
multiculturalism.
STAFF RECOMMENDATION:
Make a motion to approve.
RECOMMENDED MOTION:
I move to approve Ordinance No ______ an Ordinance amending in part Central Point
Municipal Code § 2.59.030 – Arts Commission Membership.
ATTACHMENTS:
1. Ord Amending Ch 2.59.030 Arts Commission Membership
8.C
Packet Pg. 38
1 – Ordinance No. __________; (Council Meeting _/__/23)
ORDINANCE NO. _______
AN ORDINANCE AMENDING IN PART CENTRAL POINT MUNICIPAL CODE § 2.59.030
ARTS COMMISSION MEMBERSHIP
Recitals:
A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make
revisions to its municipal code which shall become part of the overall document
and citation.
B. The City has historically had difficulties finding a sufficient number of volunteers
to establish an Arts Commission. Current code requires at least five members to
be residents within the City, and allows two members to establish membership
through City business ownership/operations or serving as a teacher in School
District No. 6.
C. Staff has been approached by individuals seeking to re-establish the Arts
Commission and modifying membership requirements to reduce the residency
requirements to a minimum of four members in order to allow more flexibility in
finding suitable volunteers for the Commission.
D. The Council finds it is in the public interest to renew the Arts Commission and to
modify the membership requirements to allow greater flexibility in filling the
volunteer positions.
E. Words lined through are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Central Point Municipal Code § 2.59.030 is amended in part to read:
2.59.030 Membership.
A. The arts commission shall consist of seven members who shall be selected through an open
public process and formally appointed by the mayor with approval of the city council. At least
five four members shall be residents within the city limits, and the fifth, sixth and seventh
member may either be a resident of the city or shall (1) reside within the urban growth
boundary of the city as established in the city’s comprehensive plan, (2) own and operate a
business within the city limits, or (3) be a teacher for School District No. 6 working in the city
limits.
B. Members must maintain their membership requirements during the course of their terms to
continue to hold office.
8.C.a
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2 – Ordinance No. __________; (Council Meeting _/__/23)
C. Members will be appointed for terms of three years. Three of the initial members shall be
appointed for two-year terms to assure that all appointments do not expire at the same time.
Terms will expire December 31st of each year.
D. The mayor may appoint one member of the city council to attend the arts commission and
act as liaison to the city council. (Ord. 1933 §1, 2010; Ord. 1930 §1(part), 2009).
SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day
of _________________ 2023.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
8.C.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: November 16, 2023
SUBJECT: Resolution Accepting the Lowest Responsible Bid from Northcore Inc. for
the North First Manzanita to Laurel Alley Project and Authorizing the City
Manager to Execute a Contract
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City conducted a bid letting procedure for the North First Street Manzanita to Laurel
Alley Improvement Project. The engineer’s estimate for the project was $135,000. The City
received five qualified bids for the project. A summary of the five qualified bids is included
with this report. The low bidder for the project is Northcore, Inc. at $93,556.00. This alley
has been a known flooding issue.
FINANCIAL ANALYSIS:
The North First Street Manzanita to Laurel Alley Improvement Project was budgeted in the
2023/25 Storm Fund. The project was originally for Rose Valley Drive, but that project wound
up being too expensive so the budgeted amount was split over several projects in lieu thereof.
LEGAL ANALYSIS:
The City of Central Point public contracts/bidding is governed by Oregon Revised Statute
(ORS) Chapter 279 and Central Point Municipal Code (CPMC) Chapter 2.40.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
8.D
Packet Pg. 41
Community Investment; Goal 5 – Plan, design, and construct modern and efficient
infrastructure in all areas and systems. Strategies 3 and 4.
STAFF RECOMMENDATION:
Approve a resolution awarding the North First Street Manzanita to Laurel Alley improvement
project to Northcore Inc.
RECOMMENDED MOTION:
I move to approve Resolution No. ____ accepting the lowest responsible bid from Northcore,
Inc. for $93,556.00 for the North First Street Manzanita to Laurel Alley Improvement Project
and authorizing the City Manager to execute a contract.
ATTACHMENTS:
1. Manzanita Alley Improvements-Plans
2. Manzanita Alley Bid Advert
3. Copy of Manzanita Alley Project ___2023
4. Reso Accept Low Bid North First Street to Laurel Alley Improvement Project
8.D
Packet Pg. 42
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1170
DEMOLITION LEGEND
ASPHALT REMOVAL
MAJOR CONTOUR
MINOR CONTOUR
SIDEWALK
DRIVEWAY 2% SLOPE SECTION
ASPHALT
STORMWATER PIPE
TYPE 1 CATCH BASIN
1170.0
1170.5
CITY OF CENTRAL POINT
MANZANITA ALLEY IMPROVEMENTS
Sep. 25, 2023
MANZ-P-COV.DWG
CITY OF CENTRAL POINT
MANZANITA ALLEY IMPROVEMENTS
FALL 2023
91486
OREGON
EXPIRES:12/31/2023
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EPT 13 , 2 0 1 6
PROJECT VICINITY MAP
PROJECT LOCATION
JACKSON
COUNTY
CENTRAL
POINT
CONTACT AGENCY PHONE
GREG GRAVES CITY OF CENTRAL POINT (541) 664-3321 x225
TYLER DUNCAN, P.E. RH2 ENGINEERING (541) 326-4448
NICK BAKKE RVSS (541) 665-6300
ERIC CHASE CHARTER (541) 210-0827
RYLAN WOOD PACIFIC POWER (541) 858-3204
DAVID MCFADDEN AVISTA (541) 941-4055
CAMERON DIBETTA CENTURY LINK (541) 324-0549
X
X
THE FOLLOWING CONVENTIONS HAVE BEEN USED WITHIN THESE DRAWINGS TO REFER THE
READER BETWEEN THE SECTION/DETAIL AND THE PLAN FROM WHICH IT IS REFERENCED.
REFERENCE BUBBLES
PLAN REFERENCE BUBBLE - REFERS READER BACK TO THE PLAN FROM
WHICH THE DETAIL OR SECTION ORIGINATED.
DETAIL/SECTION REFERENCE BUBBLE - REFERS READER TO THE
DRAWING ON WHICH THE DETAIL OR SECTION IS LOCATED.
WHERE,D = SECTION/DETAIL REFERENCE NUMBER
## = DRAWING NUMBER ON WHICH DETAIL ORIGINATED OR RESIDES.
SECTION/DETAIL REFERENCE NUMBER CONVENTIONS:
SECTIONS OR ELEVATIONS SHOULD HAVE A LETTER REFERENCE NUMBER
(A THROUGH ZZ).
DRAWING INDEX
SECTION AND DETAIL REFERENCES
CONTACT PERSONNEL
PROJECT LOCATION MAP
CALL 48 HOURS BEFORE YOU DIG
ONE CALL 811
ATTENTION: OREGON LAW REQUIRES YOU TO FOLLOW RULES ADOPTED BY THE OREGON UTILITY
NOTIFICATION CENTER. THOSE RULES ARE SET FORTH IN OAR 952-001-0010 THROUGH OAR
952-001-0090. YOU MAY OBTAIN COPIES OF THE RULES BY CALLING THE CENTER AT 503-232-1978
ATTENTION: OREGON LAW REQUIRES THAT SPILLS BE REPORTED TO THE FOLLOWING ENTITIES:
OREGON EMERGENCY RESPONSE SYSTEM:1-800-452-0311
THE NATIONAL RESPONSE CENTER:1-800-424-8802
REPORT SPILLS
LEGEND
DEMOLITION LEGENDEXISTING LEGEND
PROPOSED LEGEND 1.TOPOGRAPHIC SURVEY WAS PERFORMED BY PARIANI LAND SURVEYING,
WITH FIELD WORK COMPLETED ON JULY 26, 2022.
2.THE BASIS OF HORIZONTAL CONTROL FOR THIS SURVEY IS OREGON
STATE PLANE COORDINATES, SOUTH ZONE 3602.
3.THE BASIS OF VERTICAL CONTROL FOR THIS SURVEY IS THE NATIONAL
AMERICAN VERTICAL DATUM OF 1988 (NAVD 88) (CITY OF CENTRAL POINT)
VIA RTK GPS OBSERVATIONS.
4.THE PROPERTY LINES SHOWN HEREON ARE APPROXIMATE AND NOT THE
RESULT OF A BOUNDARY SURVEY.
5.ONE CALL UTILITY LOCATE NUMBER: 22017987
SURVEY NOTES
AC ASPHALT CONCRETE
APPROX APPROXIMATELY
BP BEGINNING POINT
CONC CONCRETE
CL CENTERLINE
CLSM CONTROLLED LOW STRENGTH MATERIAL
CMU CONCRETE MASONRY UNITS
DIAM DIAMETER
DWG DRAWING
E EASTING
EG EXISTING GRADE
ELEV ELEVATION
EP ENDING POINT
EX EXISTING
FG FINISHED GRADE
HMA HOT MIX ASPHALT
IE INVERT ELEVATION
L LENGTH
LF LINEAR FEET
MIN MINIMUM
MAX MAXIMUM
N NORTHING
PI POINT OF INTERSECTION
PROP PROPOSED
PVC POLYVINYL CHLORIDE
R RADIUS
RE RIM ELEVATION
RJ RESTRAINED JOINT
SDCB STORM DRAIN CATCH BASIN
SPEC SPECIFICATIONS
SS SANITARY SEWER
ST STORM
STA STATION
STD STANDARD
TESC TEMPORARY EROSION &
SEDIMENT CONTROL
TYP TYPICAL
W WATER
ABBREVIATIONS
8.D.a
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DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
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OREGON
EXPIRES:12/31/2023
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EPT 13 , 2 0 1 6
PROJECT INFORMATION
CRITERIA
REFERENCES
GENERAL CONSTRUCTION
GENERAL NOTES
SITE
SITE (CONTINUED)
UTILITIES
DEMOLITION NOTES
TRAFFIC CONTROL
GENERAL TESC
GENERAL TESC (CONTINUED)
GENERAL NOTES
8.D.a
Packet Pg. 44
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GENERAL NOTES
KEY NOTES
REMOVE EX SIDEWALK TO APPROX LIMITS SHOWN AND TO NEAREST
CONCRETE JOINT.
REMOVE EX GRAVEL AND ASPHALT ROAD TO APPROX LIMITS SHOWN. SAW
CUT AS REQUIRED.
REMOVE AND DISPOSE OF EX RAILROAD TIES.
1)ALL TREES, STRUCTURES, UTILITIES, EQUIPMENT, AND ALL
OTHER ITEMS NOT INDICATED TO BE DISCONNECTED AND/OR
REMOVED SHALL REMAIN AND BE PROTECTED UNLESS
OTHERWISE NOTED.
2)CONTRACTOR SHALL REMOVE ALL COMPONENTS SHOWN TO
BE DEMOLISHED IN THEIR ENTIRETY, AND SHALL PROPERLY
DISPOSE OF ALL REMOVED ITEMS.
3)SAWCUT AT EXISTING CONCRETE JOINTS WHEREVER
POSSIBLE.
SAWCUT AND REMOVE EX CURB AND GUTTER TO APPROX LIMITS
SHOWN.
SAWCUT ASPHALT FOR PATCH PAVING APPROX 12-INCHES BEYOND
PROPERTY LINE.
SAWCUT ASPHALT FOR PATCH PAVING TO 12-INCHES BEYOND REMOVED
EX CONCRETE.
REMOVE EX DRIVEWAY, SAWCUT EX CONC IF NECESSARY.
REMOVE EX VEGETATION, CONC CURB AND ANY OTHER OBSTRUCTIONS
WITHIN PLANTER AREA.
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SHEET NO.:
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DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
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OREGON
EXPIRES:12/31/2023
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EPT 13 , 2 0 1 6
PLAN VIEW
8.D.a
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1269
.
0 1270
.
0
1270.0
127
0
.
0
1270.
0
SDCB #1
STA 0+25.2, 0.0' R,
PROVIDE: (1) - Lynch CB
RE = 1268.80'
IE (N) = 1267.34'
IE (SE) = 1267.34'
APPROX. 23' OF
8" PVC @ -0.42%
SDCB #2
STA 1+75.2, 0.0' L,
PROVIDE: (1) - TYPE "A"
AREA DRAIN
RE = 1269.90'
IE (NW) = 1267.94'
IE (SE) = 1267.94'
APPROX. 150'
OF 8" PVC @ -0.41%
SDCB #3
STA 2+86.7, 0.0' L,
PROVIDE: (1) - TYPE "A"
AREA DRAIN
RE = 1270.00'
IE (NW) = 1268.39'
APPROX. 112' OF 8" PVC @ -0.41%-1
0
-0
00
0
00
1
00
2
00
3
50
3
VALLEY GUTTER ALIGNMENT PROFILE
1260'
1270'
1280'
1260'
1270'
1280'
-10 LF 0 LF 100 LF 200 LF 300 LF 350 LF
APPROX. 150' OF 8" PVC @ -0.41%APPROX. 112' OF 8" PVC @ -0.41%
SDCB #2
STA 1+75.2, 0.0' L,
PROVIDE: (1) - TYPE "A"
AREA DRAIN
RE = 1269.90'
IE (NW) = 1267.94'
IE (SE) = 1267.94'
SDCB #3
STA 2+86.7, 0.0' L,
PROVIDE: (1) - TYPE "A"
AREA DRAIN
RE = 1270.00'
IE (NW) = 1268.39'
SDCB #1
STA 0+25.2, 0.0' R,
PROVIDE: (1) - Lynch CB
RE = 1268.80'
IE (N) = 1267.34'
IE (SE) = 1267.34'
APPROX. 23'
OF 8" HDPE @ -0.42%
EX SDMH
STA 0+04.2, 13.1' L,
RE = 1268.72'
IE (S) = 1267.25'
IE (NW) = 1267.15'
GENERAL NOTES
KEY NOTES
NEW CURB AND GUTTER - REFER TO GENERAL NOTE 5, THIS SHEET.
PATCH PAVING
1)LOCATION OF EX UTILITIES AND STRUCTURES ARE FROM
INFORMATION AVAILABLE AT THE TIME OF DESIGN. EXACT
LOCATION AND COMPLETENESS ARE NOT GUARANTEED.
CONTRACTOR SHALL NOTIFY THE CITY AND UNDERGROUND
SERVICES ALERT 811 A MINIMUM OF 48 HOURS PRIOR TO ANY
EXCAVATION AND POTHOLE FOR EXISTING UTILITY
LOCATIONS.
2)ALL TREES, STRUCTURES, UTILITIES, EQUIPMENT, AND ALL
OTHER ITEMS NOT INDICATED TO BE DISCONNECTED AND/OR
REMOVED SHALL REMAIN AND BE PROTECTED UNLESS
OTHERWISE NOTED.
3)PROVIDE INLET PROTECTION FOR ALL INLETS SUBJECT TO
SURFACE RUNOFF FROM CONSTRUCTION AREA PER ODOT
STANDARD DETAIL RD1010.
4)ALL DISTURBED PAVEMENT MARKINGS, WHETHER SHOWN IN
PLANS, OR NOT, SHALL BE REPLACED IN-KIND, SEE
SPECIFICATIONS. WHERE PORTION OF LINE IS DISTURBED,
RE-PAINT ENTIRE LINE.
5)PRIOR TO PLACEMENT OF ANY CONCRETE HARDSCAPING,
CONTRACTOR SHALL PREPARE THE SUBGRADE AND LAY OUT
THE LINES AND GRADES FOR ALL PROPOSED CONCRETE
HARDSCAPING FINISHED SURFACES WITH STRING.
CONTRACTOR SHALL PROVIDE A MINIMUM OF 48 HOURS
NOTICE TO THE ENGINEER FOR AN INSPECTION, AND NO
CONCRETE SHALL BE POURED UNTIL THE ENGINEER'S
APPROVAL IS RECEIVED.
6)PRIOR TO PLACEMENT OF ANY HOT MIX ASPHALT,
CONTRACTOR SHALL PREPARE THE SUBGRADE AND PROVIDE
A MINIMUM OF 48 HOURS NOTICE TO THE ENGINEER FOR AN
INSPECTION. NO HOT MIX ASPHALT SHALL BE PLACED UNTIL
THE ENGINEER'S APPROVAL IS RECEIVED.
NEW SIDEWALK - REFER TO GENERAL NOTE 5, THIS SHEET.
NEW DRIVEWAY APRON - REFER TO GENERAL NOTE 5, THIS SHEET.
NEW STRAIGHT CURB - REFER TO GENERAL NOTE 5, THIS SHEET.
NEW TYPE "A" AREA DRAIN PER DETAIL
NEW ROLLED CURB - REFER TO GENERAL NOTE 5, THIS SHEET.
NEW HOT MIX ASPHALT. NEW AC PAVEMENT SHALL BE PLACED SUCH
THAT PAVEMENT IS FLUSH WITH EXISTING PAVED SURFACES AND GENTLY
SLOPES TOWARDS NEW CATCH BASINS, WITH FINAL PAVEMENT SURFACE
FLUSH OR SLIGHTLY HIGHER TAHN CATCH BASIN RIM ELEVATIONS - REFER
TO GENERAL NOTE 6, THIS SHEET.
REMOVE DEBRIS, ORGANIC MATTER, AND ANY LOOSE SOILS UNDER
EXPOSED SECTION OF CMU WALL. FILL VOID WITH CONC TO NEW CURB,
REFER TO PHOTO 1.
SURROUND STORM PIPE IN CLSM, REFER TO DETAIL2
NEW RETAINING CURB, REFER TO DETAIL
TRANSITION CURB, REFER TO DETAIL
3
4
REPLACE SIDEWALK IN-KIND TO NEAREST PANEL AFTER INSTALLATION
OF NEW STORM PIPE.
NEW LYNCH STYLE CATCH BASIN, REFER TO DETAIL5
SD-7
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SHEET NO.:
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0"1"2"
DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
PR
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91486
OREGON
EXPIRES:12/31/2023
T
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L
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REGIS T E R E D PROFES
S
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LENGINEE
R
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EPT 13 , 2 0 1 6
PLAN VIEW
PROFILE VIEW
PHOTO 1
APPROX LOCATION
OF NEW CURB,
SHOWN FOR
REFERENCE
8.D.a
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SHEET NO.:
JO
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NO
.
0"1"2"
DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
DE
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91486
OREGON
EXPIRES:12/31/2023
T
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L
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REGIS T E R E D PROFES
S
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N
A
LENGINEE
R
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EPT 13 , 2 0 1 6
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TYPICAL HMA PAVING DETAIL
MIN 2" HMAEX AC
SAWCUT 12"
MIN
COMPACT SUBGRADE TO FORM A
SMOOTH AND UNYIELDING SURFACE
6" MIN
34" DENSE GRADED BASE
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8.D.a
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8.D.a
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Department of Public Works
ADVERTISEMENT FOR BIDS
NOTICE TO CONTRACTORS
PUBLIC IMPROVEMENT PROJECT:
MANZANITA ALLEY IMPROVEMENT PROJECT
PROJECT #8766108
Sealed bids will be opened and publicly read at the City of Central Point, City Hall, 140 South 3rd Street,
Central Point, OR 97502 at 2:00 PST on November 2nd, 2023 for the above referenced project. Bids
must be submitted to Matt Samitore, Parks and Public Works Director, at the same address prior to
2:00 PM PST on the above date. Subcontractor Disclosure forms must be submitted prior to 4:00 PM
PST on the same date. The deadline for questions is October 30th, 2023.
Bidders must be prequalified in order to be eligible for award. Pre-qualification may be with the City of
Central Point, City of Medford, or the Oregon Department of Transportation. If the bidder is disqualified
in any of these jurisdictions, the bidder will be ineligible for this contract.
Award of contract will not be final until the later of: 1) three (3) business days after the City of Central
Point announces Notice of Intent to Award; or 2) the City of Central Point provides a written response to
each timely protest, denying the protest, and affirming the award.
On all projects, work performed by the Contractor’s own organization must be at least 30% of the
awarded contract amount.
Plans and specifications will be available online only at www.questcdn.com beginning October 10th,
2023. The complete digital contract documents may be downloaded for a $22.00 non-refundable fee by
inputting the QuestCDN project #8766108 on the website’s Project Search page. Please contact
QuestCDN.com at (952) 233-1632 or info@questcdn.com for assistance in free membership registration,
downloading, and working with this digital project information.
COST ESTIMATE: $130,000
This project consists of improvements of an existing site to become the Manzanita Alley Improvement
Project. This work will include traffic control, grading, storm drainage, concrete installation, AC paving.
This is a City funded project.
Work shall begin no earlier than November 20, 2023 and must be completed within 90 days after
receiving Notice to Proceed. Please direct all questions to Greg Graves., at 541-664-3321 ext. 225 or
greg.graves@centralpointoregon.gov.
8.D.b
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No bid will be received or considered by the City of Central Point unless bidder signs the bid statement.
The contract is for public work subject to ORS 279C.800 to 279.870. This project is subject to Oregon
prevailing wage rates.
The City of Central Point may reject any bid not in compliance with all public bidding procedures and
requirements and may reject for good cause any or all bids upon a finding by the City of Central Point
that it is in the public interest to do so.
CITY OF CENTRAL POINT
Matt Samitore, Parks and Public Works Director
8.D.b
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Manzanita Alley Project
KIND OF WORK
TEMPORARY FEATURES AND APPURTENANCES
10 MOBILIZATION 7,341.23 7,341.23 10,000.00 10,000.00 11,950.00 11,950.00 12,500.00 12,500.00 32,000.00 32,000.00
20 TEMPORARY WORK ZONE TRAFFIC CONTROL, COMPLETE 265.09 265.09 1,000.00 1,000.00 3,500.00 3,500.00 5,500.00 5,500.00 10,000.00 10,000.00
30 EROSION AND SEDIMENT CONTROL 132.54 132.54 1,000.00 1,000.00 4,910.00 4,910.00 1,500.00 1,500.00 4,000.00 4,000.00
ROADWORK
40 CONSTRUCTION SURVEY WORK 2,266.51 2,266.51 2,700.00 2,700.00 4,000.00 4,000.00 4,000.00 4,000.00 12,000.00 12,000.00
50 REMOVAL OF STRUCTURES AND
OBSTRUCTIONS 4,302.28 4,302.28 5,000.00 5,000.00 4,240.00 4,240.00 10,000.00 10,000.00 8,000.00 8,000.00
51 EXTRA FOR SUBGRADE EXCAVATION 49.17 7,375.50 25.00 3,750.00 39.00 5,850.00 55.00 8,250.00 30.00 4,500.00
DRAINAGE AND SEWERS
60 8-INCH STORM SEWER PIPE, 5FT DEPTH, CLASS E BACKFILL 92.52 26,460.72 45.00 12,870.00 41.00 11,726.00 76.00 21,736.00 90.00 25,740.00
70 CATCH BASIN, CITY OF CENTRAL
POINT TYPE A 1,017.46 2,034.92 700.00 1,400.00 2,550.00 5,100.00 485.00 970.00 3,000.00 6,000.00
80 CATCH BASIN, LYNCH STYLE 2,531.26 2,531.26 1,500.00 1,500.00 1,685.00 1,685.00 1,750.00 1,750.00 4,500.00 4,500.00
90 CONNECTION TO EXISTING
STRUCTURES 1,794.73 1,794.73 500.00 500.00 1,613.00 1,613.00 1,100.00 1,100.00 1,500.00 1,500.00
BRIDGES
100 FOUNDATION CONCRETE, CLASS 3000 198.82 795.28 1,000.00 4,000.00 700.00 2,800.00 375.00 1,500.00 600.00 2,400.00
BASES
101 EXTRA FOR SUBGRADE AGGREGATE BASE 27.37 4,105.50 50.00 7,500.00 46.00 6,900.00 70.00 10,500.00 50.00 7,500.00
110 COLD PLANE ASPHALT REMOVAL, 4-6
INCHES DEEP, FULL DEPTH 3.97 2,818.70 35.00 24,850.00 14.15 10,046.50 4.00 2,840.00 25.00 17,750.00
WEARING SURFACES
120 LEVEL 2, 1/2 INCH ACP MIXTURE 229.94 17,105.56 180.00 13,320.00 303.00 22,422.00 400.00 29,600.00 440.00 32,560.00
130 CONCRETE WALKS AND DRIVEWAYS 15.91 795.50 20.00 1,000.00 22.50 1,125.00 18.00 900.00 25.00 1,250.00
140 CONCRETE CURBS, STRAIGHT CURB 35.79 5,189.55 30.00 4,350.00 38.50 5,582.50 50.00 7,250.00 110.00 15,950.00
150 CONCRETE CURBS, RETAINING CURB 66.27 5,102.79 45.00 3,465.00 49.00 3,773.00 110.00 8,470.00 150.00 11,550.00
160 CONCRETE CURBS, ROLLED CURB 42.41 3,138.34 40.00 2,960.00 48.00 3,552.00 65.00 4,810.00 115.00 8,510.00
SUBTOTAL $93,556.00 $101,165.00 $110,775.00 $133,176.00 $205,710.00
PROJECT TOTAL Corrected $93,556.00 $101,165.00 $110,775.00 $133,176.00 $205,710.00
BID BID BID
UNIT COST TOTAL
Pilot Rock
UNIT COST TOTAL
Northcore
UNIT COST TOTALITEM #SP
E
ITEM DESCRIPTION UNIT COST TOTAL
Pair-A-Dice Brown ContractingKnife River
UNIT COST TOTAL
1 of 1 11/7/2023
8.D.c
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1 - Resolution No. _________ (November 16, 2023 Council meeting)
RESOLUTION NO. _______
A RESOLUTION ACCEPTING THE LOW BID FROM NORTHCORE, INC. FOR
NORTH FIRST STREET MANZANITA TO LAUREL ALLEY IMPROVEMENT
PROJECT
RECITALS:
A. WHEREAS, the City recently published a solicitation for
bidders/contractors to perform alley improvements at North First Street Manzanita
to Laurel.
B. WHEREAS, the City received five qualified bids with the lowest qualified
bid from Northcore, Inc. as follows:
Northcore $93,556.00
Pilot Rock $101,165.00
Knife River $110,775.00
Pair-A-Dice $133,176.00
Brown Contracting $205,710.00
C. WHEREAS, the project was budgeted as part of the 2023-2025 fiscal
year budget with an engineer’s estimate of $135,000.00.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the bid from Northcore, Inc. in the
amount of $93,556.00.
Section 2. The City Manager is hereby authorized to execute a contract and
any related documents necessary to effectuate the acceptance of this award in a
form substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its
passage and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2023.
__________________________
Mayor Hank Williams
8.D.d
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Pg. 2 Ordinance No. ____________ (__/__/___)
ATTEST:
_____________________________
City Recorder
8.D.d
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: November 16, 2023
SUBJECT: Resolution to Amend the Business License Fee Schedule
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City of Central Point’s business license fee schedule was last updated in February 2014.
During the most recent license renewal process, staff assessed the time involved to review and
process applications and various accompanying documents for both new businesses applying
for their initial license and those renewing their existing license. Based on this assessment staff
is recommending increasing the application fee for an initial license from $60 to $70.
The review of the fee schedule also identified an error in the renewal fee for a liquor license.
The Oregon Liquor & Cannabis Commission (OLCC) allows the City to collect a $25 fee for
renewing a license whereas the current fee schedule lists $35. The amended schedule reflects
the $25 allowed.
FINANCIAL ANALYSIS:
N/A
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust.
STRATEGY 1 – Be a trusted source of factual information.
8.E
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STAFF RECOMMENDATION:
Approve resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. _____, a resolution to amend the business license fee
schedule for the City of Central Point effective 12-1-2023.
ATTACHMENTS:
1. RESO Business License Fee Schedule
2. Exhibit A - Business License Fee Schedule
8.E
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RESOLUTION NO. ______
A RESOLUTION TO AMEND THE BUSINESS LICENSE FEE SCHEDULE FOR THE
CITY OF CENTRAL POINT EFFECTIVE 12-1-2023
Recitals:
A. The City’s business license fee schedule was adopted June 25, 2001 and amended
February 27, 2014.
B. Following an assessment of staff time involved to review and process applications
and various accompanying documents for both businesses applying for their initial
license and those businesses renewing their existing license, staff recommends a
$10 increase to the application for a new application from $60 to $70.
C. The assessment also identified an error in the amount listed for the renewal of a
liquor license through the Oregon Liquor and Cannabis Commission (OLCC). The
City is allowed to collect a fee of $25 for license renewals, however, the current fee
schedule lists $35. The amended fee schedule reflects this change.
The City of Central Point resolves as follows:
Section 1.
Adopt Exhibit A, City of Central Point Business License Fee Schedule.
Section 2.
This new fee schedule will become effective on December 1, 2023.
Passed by the Council and signed by me in authentication of its passage this 16th day of
November 2023.
Mayor Hank Williams
ATTEST
Rachel Neuenschwander, Recorder
8.E.a
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Exhibit A
City of Central Point Business License Fee Schedule
Business License
Application Fee $70
Renewal Application Fee $60
Employee Fee (over 2) $5 Per Person Max of $200
Home Occupation Permit $146
Late Fee $25
Transfer Fee $10
Adult Business $900 Semi-Annually
Solicitors/Canvassers/Peddlers License
Application Fee - License $25 Per Month
Employee Fee $15 Per Person
Background Check $10 Per Person
Liquor License – Oregon Liquor & Cannabis Commission
New Application Fee $100
Renewal Fee $25
Transfer Fee $75
Temporary Fee $10
Recreational Marijuana Retailers*
Application Fee $900
Renewal Fee $900
Transfer Fee $900
*The establishment and operation of medical marijuana dispensaries and marijuana retailers is
prohibited pursuant to the November 8, 2016 election results.
8.E.b
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: November 16, 2023
SUBJECT: Resolution Amending the Financial Management Policy
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
In June our auditors, Isler CPAs, abruptly resigned as the City’s audit firm do to internal staffing
and availability shortages. I reached out to several CPA firms that I knew performed municipal
audits to see if they could fit the City’s fiscal year 2022 and 2023 audits into their schedule. The
Medford office of Moss Adams was the only firm willing to fit us into their audit schedule. In
discussing how the engagement would work I found out that Moss Adams would not prepare the
financial statements, note disclosures or GASB schedules for the new capital lease and
technology subscription services standards recently implemented. This was work that Isler had
been performing in conjunction with the City’s audit. I reached out to several firms to for
proposals to prepare the statements/schedules and the costs ranged from $35,000 to $45,000
which would be in addition to the $45,000 proposal from Moss Adams to perform the audit. This
would double the cost we had been paying for audit services.
One of the CPAs that I spoke with for a financial statement preparation proposal brought up the
idea of the City switching to modified cash basis for financial reporting. This method would
eliminate the need for the GASB schedules as well as eliminate the complexity in reconciling
from the budget basis financial statements to full accrual method accounting. This would also
eliminate the need for the additional consulting services.
Staff feels changing to the modified cash basis of accounting would make the annual audit
report easier for the general public to understand and assess the financial condition of the City
of Central Point.
FINANCIAL ANALYSIS:
Staying with the accrual method of accounting would have an annual impact to the budget of an
unanticipated expense of $35,000-$45,000.
As part of the research in a potential change to the modified cash basis for reporting, I reached
out to the City’s two debt holders, Washington Federal and Banner Bank, to make sure that this
switch would not impact our outstanding debt. Neither bank had an issue with the change. I
also reached out to the City’s financial advisor and bond counsel to make sure that they didn’t
see a compliance issue with either the City’s current debt or future debt issuances with this
8.F
Packet Pg. 58
change in accounting basis. Neither of them sees an issue with this potential change. I also
reached out to the City’s granting agencies (FEMA, US Department of Justice and US
Department of the Treasury) to see if this would impact the City’s grants. No issues were found
with those agencies. Lastly, I reached out to the Oregon Secretary of States Audits Division
office to see if there would be a State reporting or budgeting issue with this potential change. I
was referred to OAR 162-010-0050 (3) Financial Statement compliance with municipal audit law
includes financial statements prepared on the cash basis of accounting.
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
GOAL 2 - Invite Public Trust.
STRATEGY 1 – Be a trusted source of factual information.
STAFF RECOMMENDATION:
Approve resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. _____, a resolution amending the financial management
policy for the City of Central Point
ATTACHMENTS:
1. RESO Amending Financial Management Policy
2. Financial Management Policy.Updates.11.16.23
3. Note Disclosures
8.F
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RESOLUTION NO. ______
A RESOLUTION AMENDING THE FINANCIAL MANAGEMENT POLICY FOR THE CITY
OF CENTRAL POINT
Recitals:
A. The Mayor and City Council are committed to the highest standards of financial
management, periodic updating of financial policies is necessary to ensure consistent
and rational financial management.
B. The Mayor and City Council have reviewed and discussed the attached amended
financial management policy and wish to enact the updated financial procedures
that govern the operations of the City of Central Point..
The City of Central Point resolves as follows:
Section 1.
Adopt the amended Financial Management Policy for the City of Central Point.
Passed by the Council and signed by me in authentication of its passage this 16th day of
November 2023.
Mayor Hank Williams
ATTEST
Rachel Neuenschwander, Recorder
8.F.a
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City of Central Point
Financial Management Policy
Scope
This financial management policy applies to all fiscal activities of the City of Central Point.
Objectives
The objective of this financial policy is as follows:
• To ensure the legal use of all City funds through efficient systems of financial security
and internal control.
• To carry out the City Council’s goals and policies through the budget process.
• To provide and maintain essential public programs, services, facilities, utilities,
infrastructure, and capital equipment.
• To employ revenue policies that prevent undue or unbalanced reliance on any one
source, distribute the cost of municipal services fairly, and provide adequate funds to
operate desired programs.
• To protect and enhance the City’s credit rating.
Cash Management
• The Finance Director will forecast the City’s cash inflows and outflows that will allow
the City to keep its debt service to a minimum and to maximize the yield on temporary
investments.
• Revenue and expenditure projections will be reviewed by the Finance Director on a
monthly basis to determine the validity of assumptions, new information, and accuracy
of seasonal or periodic fluctuations.
• The City’s cash flow shall be managed with the goal of maximizing the total return on
investments.
8.F.b
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Investments
• All City funds shall be invested to provide safety of principal, a sufficient level of
liquidity to meet cash flow needs, and to provide the maximum yield possible. Apart
from petty cash and allowance for normal movement and transfer of cash as needed,
one hundred percent of all idle cash will be invested.
• Cash may only be investment as authorized by ORS. 294.035 to 294.046, and 294.135
to 294.155. The City will not invest in stocks nor shall it speculate or deal in futures or
options.
• The City will conduct business only with financial institutions such as the Local
Government Investment Pool, banks, investments brokers, investment bankers,
trustees, paying agents and registrants that are deemed credit worthy.
• Management responsibility for the investment program shall rest with the City’s
Finance Director or delegate who shall adhere to ORS. 294.145 in managing the
investment program for the City.
• Objectives:
a. Safety: Safety of principal is the foremost objective of the City. Each
investment transaction shall be undertaken in a manner which seeks to
ensure preservation of capital and avoidance of capital losses through
securities defaults, erosion of market value or other risks.
b. Liquidity: The City’s Finance Director shall match the investment portfolio
with cash flow requirements. Due to the changing requirements of cash
flow caused by factors not totally within the control of the City’s Finance
Director, the ability to convert a security into cash must be considered.
c. Yield: Investments of the City shall be acquired in a manner designed to
attain the maximum rate of return through all budget and economic cycles
while taking into account restraints on investment instruments, cash flow
characteristics of transactions and safety of principal.
d. Reporting: The Finance Director shall maintain detail records of each
investment in a form that allows for periodic reporting. On a quarterly
basis, the City’s outstanding investments and fiscal year to date investment
income will be presented to City Council.
Accounting
• The City will maintain a fund accounting and financial reporting system for all funds
that conforms with Generally Accepted Accounting Principles (GAAP)the modified cash
basis of accounting and Oregon Local Budget Law, and will issue a Comprehensive
Annual Comprehensive Financial Report (Audit report) each fiscal year. The
Comprehensive Annual Comprehensive Financial Report will show fund expenditures
8.F.b
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and revenues on both a GAAPthe modified cash and budget basis for comparison
purposes.
• Pursuant to state law, the City shall have an annual financial and compliance audit, and
prepare financial statements based on the audited financial information. The audit
shall be performed by certified public accounting (CPA) firm, licensed to practice as
Municipal Auditors in the State of Oregon. This report, including the auditor’s opinion
and specific reports as required by Oregon state regulations, shall be filed no later than
six (6) months following the end of the fiscal year. The Finance Director shall be
responsible for establishing a process to ensure timely resolution of audit
recommendations, if any.
• Full disclosure will be provided in financial statements and bond representations.
• The accounting system will be maintained to monitor expenditures and revenues with
thorough analysis by the City Manager and Finance Director.
• Monthly financial reports will be provided to management containing department
revenues and expenditures actual to date with comparison to the budget.
• Quarterly summary financial reports will be provided to City Council and management
with revenues and expenditures in summary form for each operating fund with
explanations of significant financial variations to budget.
• Fund balances and reserves will be maintained in accordance with GASB 54, the
Governmental Accounting Standards Board ruling for reporting dedicated resources.
Categories for reporting fund balances are:
a) Non-spendable – these are nonliquid assets (i.e. inventory, prepayments) and liquid
assets that have legal constraints preventing their use (i.e. principal of an
endowment)
b) Restricted – assets which are constrained by an external entity (i.e. covenants in
bond contracts)
(As it is the City’s policy to fully comply with bond documents, covenants, inter-
agency agreements, or contracted service agreements, amounts specified in any of
these documents shall be included as restricted fund balance.)
c) Committed – constraints created by the City Council. Constraints are enacted by
resolution and must be in place prior to the end of the fiscal year.
d) Assigned – similar to committed except constraint is not legally binding. May be
created by the City Council or staff and can be created after the end of a fiscal
period.
e) Unassigned – only the General Fund has an unassigned category. This represents
any excess of total fund balance after the prior four categories are deducted.
General Fund:
8.F.b
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The General Fund balance may contain committed resources beyond those stipulated
in this financial policy for contingency and fund carryover purposes. The City Council
shall adopt by resolution the commitment specifying the purpose, dollar amount and
duration of the committed amount.
General Fund cash reserves may be set aside for purposes that create a sound financial
operating environment, and may be assigned by the City Council, City Manager, or the
Finance Director. Assignments generally are to build cash reserves for a one-time or
limited duration purchase
Special Revenue Funds:
Street Fund has restricted balances for those resources received and dedicated to be
used for a specific purpose.
Under this financial policy, the Street Fund shall maintain a committed balance for
contingency and ending fund balance in the amount as specified. Assigned balances
may also be created as necessary under the same policy as for the General Fund.
Enterprise Funds:
Water, Stormwater, and Building Funds must retain any debt service reserve
obligations as restricted. Terms of the reserves are generally specified in the associated
bond documents, covenants, or agreements.
Under this financial policy, these funds shall maintain a committed fund balance for
contingency and ending fund balance in the amount stated for each fund.
Assigned balances may also be created as necessary under the same policy as for the
General Fund
Debt and Capital Project Funds
General obligation debt service balances are restricted by state statue and are always
categorized as restricted.
Capital project fund balances (whether general government or enterprise) should be
nominal and sufficient to cover any short term liabilities. Larger balances may occur if
the City receives cash for restricted purposes to be expended in future years, such as
proceeds received from debt issuance or receipts from developers in lieu of current
construction of infrastructure.
The order in which categories are expended can affect future financial flexibility.
Generally, more restricted resources shall be expended prior to less restricted resources
• Annually, the City may submit documentation to obtain the Certificate of Achievement
for Excellence in financial reporting from the Government Finance Officers Association
(GFOA). (Determination to participate will be based on the cost not outweighing the
benefit.)
Operating Budgetary Policy
• A Budget Committee will be appointed in conformance with ORS 294.414. The Budget
Committee’s chief purpose is to review the city’s proposed budget and to approve a
8.F.b
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budget and maximum tax levy for City Council consideration. The Budget Committee
may consider and develop recommendations on other financial issues as delegated by
the City Council.
• In addition to a line-item budget that focuses on items to be purchased (such as
supplies and equipment), departments will provide the Budget Committee information
on programs being funded; what each program is committed to accomplish in long
term goals and in short-term objectives, and provide performance measures that will
demonstrate the achievement of program objectives.
• The City will finance current expenditures with current revenues; and will avoid
budgetary practices that obligate future resources to cover current expenditures.
• The City budget will support City Council goals and priorities and the long-range needs
of the community.
• The City Council shall delegate authority to the City Manager in managing the budget
after it is formally adopted by the City Council. The City Manager may further delegate
levels of authority for the daily operations of the budget to department directors as
deemed appropriate.
• Adjustments to the biennial budget will be made when needed with changes approved
and adopted by the City Council in accordance with ORS 294.471-473.
• To maintain fund integrity, the City will manage each fund as an independent entity in
accordance with applicable statutes. and with generally accepted accounting principles.
• The City may allocate direct and administrative costs to each fund based upon the cost
of providing these services; and will recalculate the cost of these services at least bi-
annually to identify the impact of inflation and other cost increases.
• The City’s designation for capital outlay items that are considered fixed assets are
expected to last more than one year and cost over $5,000.
• Annually, the City may submit documentation to obtain the Award for Distinguished
Budget Presentation from the Government Finance Officers Association. (GFOA)
(Determination to participate will be based on the cost not outweighing the benefit.)
Fund Structure and Fund Balance
General Fund
The General Fund will be used to account for all financial resources and expenditures except
those to be accounted for in another fund. Resources include working capital, carryover, taxes,
licenses and permits, intergovernmental revenue, fines and forfeitures, charges for services,
8.F.b
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miscellaneous revenues, and inter-fund transfers. Expenditures are for Administration, Mayor
and Council, Finance, Parks and Recreation, Community Development, Police, and
Interdepartmental departments. The General Fund uses the modified accrual method of
accounting.
Minimum Fund Balance
• The General Fund will maintain a fund balance carryover of 15 to 25 percent of total
annual revenues, not including grant or loan monies. This is the minimum determined
to be needed to maintain the City’s credit worthiness and to adequately provide for
economic uncertainties and cash flow needs. .
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 2 percent of annual revenues
less budgeted prior year carryover.
Street Fund
The Street Fund revenues are from state and local fuel tax, grants, franchise fees, charges for
services and miscellaneous sources. Expenditures are for the maintenance, repair, surfacing
and construction of city streets and associated infrastructure.
• The Street Fund will maintain a fund balance carryover of at least 25 percent of total
annual revenues, not including grant or loan monies. This is the minimum determined
to be needed to maintain the City’s credit worthiness and to adequately provide for
economic uncertainties and cash flow needs.
• System development charges for transportation are included in the Street Fund
balance. This portion of the fund balance is restricted and shall not be used in
determining the minimum fund balance.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover.
Capital Improvement Fund
The Capital Improvement Fund was established to account for resources used for the acquisition
or construction of major capital projects. This fund uses the modified accrual method of
accounting.
8.F.b
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This fund accounts for revenues from un-bonded assessment payments, construction grants,
parks system development fees, and other resources. Expenditures are for construction,
property and equipment acquisition and replacement, improvements and related purposes, and
the repayment of short term debt principal and interest incurred in financing improvements.
• The purpose of the Capital Improvement Fund is to accumulate funds prior to a large
construction project; therefore, there is no set minimum fund balance.
• System Development Charges (SDCs) for parks are included in this fund balance. This
portion of the fund balance is legally restricted and shall be accounted for separately
from the unrestricted portion of the fund balance.
• The City may budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. There is no
required minimum contingency for this fund.
Debt Service Fund
The Debt Service Fund accounts for the accumulation of resources for the payment of general
long-term debt principal and interest. Expenditures and revenues are accounted for on the
modified accrual method of accounting.
• All of the monies within the Debt Service Fund are restricted for debt service until the
specific debt is repaid in full. Oregon State Statutes prohibit cities from using this money
for any other purpose.
• The Debt Service Fund will maintain a balance of annual revenue as required by the
specific debt instrument. This is the minimum needed to maintain the City’s credit
worthiness and to adequately provide for economic uncertainties and cash flow needs.
• No contingency is required for this fund.
Reserve Fund
The Reserve Fund accounts for the accumulation of resources to pay for any service, project,
property, or equipment that the City can legally perform or acquire. Specific projects or services
must be specified and reserves can only be spent for those purposes and directly from the fund.
Money cannot be transferred out of the reserve fund into another fund. Expenditures and
revenues are accounted for on the modified accrual method of accounting.
8.F.b
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• The purpose of the Reserve Fund is to accumulate funds for future needs; therefore,
there is no set minimum fund balance.
• No contingency is required for this fund.
Enterprise Funds
Enterprise funds account for operations: (a) that are financed and operated in a manner similar
to private business enterprise, where costs (expenses, including depreciation) of providing goods
and services are financed primarily through user charges; or (b) where the governing body has
determined that periodic determination of revenues earned, expenses incurred, and/or net
income is appropriated for capital maintenance, public policy, management control,
accountability, or other purposes.
Enterprise funds use full accrual basis of accounting for annual financial statement purposes.
However, the enterprise activities use a modified accrual basis of accounting for budgetary
purposes. This assures budgetary compliance with such expenditures as capital construction and
acquisition, as well as debt principal transactions.
Building Fund
The Building Fund accounts for building safety operations. Revenues are from the issuances of
building permits. Expenditures are for the operations of the building division. The city provides
structural, plumbing, electrical and mechanical inspections.
• The Building Fund will maintain a carryover balance of at least 25 percent of total
annual revenues, not including grant or loan monies. This is the minimum determined
to be needed to maintain the City’s credit worthiness and to adequately provide for
economic uncertainties and cash flow needs.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 2 percent of annual revenues
less budgeted prior year carryover.
Water Fund
The Water Fund accounts for water distribution operations. Revenues are from sales of water,
charges for services, and miscellaneous sources. Expenditures are for operations, capital
construction, and retirement of debt.
8.F.b
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• The Water Fund will maintain a carryover balance of at least 25 percent of total annual
revenues, not including grant or loan monies. This is the minimum determined to be
needed to maintain the City’s credit worthiness and to adequately provide for economic
uncertainties and cash flow needs.
• System Development Charges are included in the Water fund balance. This portion of
the fund balance is restricted and shall not be used in determining the minimum fund
balance.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover.
Stormwater Fund
The Stormwater Fund accounts for storm drain maintenance operations. Revenues are from
charges for services. Expenditures are for operations, capital construction, and retirement of
debt.
• The Stormwater Fund will maintain a carryover balance of at least 25 percent of total
annual revenues, not including grant or loan monies. This is the minimum determined
to be needed to maintain the City’s credit worthiness and to adequately provide for
economic uncertainties and cash flow needs.
• System Development Charges are included in the Stormwater fund balance. This
portion of the fund balance is restricted and shall not be used in determining the
minimum fund balance.
• The City will budget a contingency appropriation to provide for unanticipated
expenditures of a non-recurring nature or shortfalls in projected revenues. The
minimum contingency will be maintained at not less than 5 percent of annual revenues
less budgeted prior year carryover.
Internal Services Fund
The Internal Services Fund is used for the accounting of goods or services provided to other
internal departments and supported on a cost reimbursement basis. Internal service funds use
full accrual accounting methods for annual financial statement purposes; however, for
budgetary purposes accounting is on a modified accrual basis. This assures budgetary
compliance with such expenditures as capital construction and acquisition as well as debt
principal transactions.
8.F.b
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The fund is divided into Facilities Maintenance, Administration, and Fleet Maintenance
divisions. Expenditures are for personnel, materials and services and capital outlay. These
functions are supported by charges for services to other direct service departments and
divisions throughout the city.
• The Public Works Services Fund is an internal service fund and is supported by other
funds on a cost reimbursement basis for services provided; therefore, there is no set
minimum fund balance.
• No contingency is required for this fund
Revenues
• The City will estimate its annual revenues by an objective, analytical process. Because
most revenues are sensitive to conditions outside the City’s control, estimates will be
conservative.
• The City will make every effort to maintain a diversified and stable revenue base to
protect its operations from short-term fluctuations in any one revenue source.
• The City will establish charges for enterprise funds that fully support the total cost of
the enterprise. Utility rates will be reviewed annually and will be adjusted as needed to
account for major changes in consumption and cost increases.
• The City will charge user fees to the direct beneficiaries of city services in an attempt to
recover all or part of the cost of providing that service. User fees will be reviewed bi-
annually to insure that direct and overhead costs are being recovered.
• To the extent practicable, new development shall pay necessary fees to meet all
identified costs associated with that development.
• The City will aggressively pursue collection of all delinquent accounts receivable. When
necessary, collection procedures will include termination of service, submission to
collection agencies, foreclosure, and other available legal remedies.
Expenditures
• The City will provide employee compensation in accordance with collective bargaining
agreements, approved compensation strategies, and applicable state and federal law.
• Estimated wage increases and changes in employee benefits will be included in the
proposed budget under Personnel Services.
8.F.b
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Financial Management Policy
Res. No. 1438
December 10, 2015
Pa
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• The City is committed to maintaining and improving the productivity of its staff by
providing a proper working environment, adequate equipment and supplies, and
appropriate training and supervision.
• A “social service” appropriation will be included in the proposed budget; and will
increase or decrease relative to the overall revenues available.
• A “tourism promotion” appropriation will be included in the proposed budget. This
appropriation will increase or decrease relative to the overall available hotel tax
revenues.
Purchasing
• The City will purchase materials, supplies, and equipment through a competitive
process that provides the best product for the least cost.
• The City will implement, maintain and abide by an approved purchasing policy. The
policy shall clearly state approved purchasing limits for all staff members; and the
process and method by which purchases will be made.
Capital
• The City will provide for adequate maintenance of equipment and capital assets by
making available contributions for future capital improvements to ensure that monies
will be available to replace City vehicles and facilities.
• The City will update its five-year capital improvements program bi-annually; identifying
capital needs and potential capital funding sources. The capital improvements
program will reflect the priorities of the City Council and the long-range needs of the
community.
• The City will determine and use the most appropriate method for financing all new
capital projects.
• Special accounts dedicated for capital improvements will be segregated in the
accounting system and used only for the intended capital purposes.
Debt
• The City shall not use long-term borrowing to finance current operations.
8.F.b
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Financial Management Policy
Res. No. 1438
December 10, 2015
Pa
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• Capital projects financed through bond proceeds will be financed for a period not to
exceed the useful life of the project.
• Whenever possible, enterprise debt will be self-supporting. Regardless of the type of
debt issued, the City will establish a one-year reserve for all self-supporting debt.
• The City will seek to maintain and improve its bond rating to minimize borrowing costs
and to ensure access to credit markets.
• The City will keep the final maturity of general obligation bonds at or below 20 years,
with the exception of water supply and land acquisition which will be limited to 30
years.
• The City will maintain good communications with bond rating agencies about its
financial condition.
Risk Management
• The City will provide an active risk management program that protects City assets
through loss prevention as well as appropriate levels of insurance.
• In the event that conditions are such that the City is unable to meet carryover limits as
set forth and approved by Council as stated within this policy; staff will then apprise
Council of the shortfall and immediately take action for remedy by initiating additional
revenue sources or by curtailment of expenses.
Glossary of Terms
Capital Expenditure
A capital expenditure is an item which generally has a useful life of one or more years, such as
machinery, land, furniture, equipment or buildings, and is valued at more than $5,000.
Capital Project
A capital project is a major construction or purchase which often requires either an outside
revenue source such as a grant, bond, loan or other source of funding.
Depreciation
8.F.b
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Financial Management Policy
Res. No. 1438
December 10, 2015
Pa
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13
Depreciation is a system of accounting which distributes the cost of a capital asset over the
useful life of the asset. In accordance with Oregon Local Budget Law, depreciation is not
budgeted by the City.
Expenditure
An expenditure is a term for money spent by the City for the programs and projects included
within the annual budget.
Fund
A fund is an accounting based division within the budget for independent fiscal and accounting
requirements.
Infrastructure
Infrastructure refers to the large-scale system and services that are necessary for economic
activity; such as the City’s streets, water lines, storm drains, etc.
Modified Accrual Cash Accounting
Revenues are recorded within the accounting period in which they become availableare
received and measurable; and expenditures are recorded in the accounting period in which the
liability is incurredincurred are paid for.
Revenue
Revenues are monies received by the City from both tax and non-tax sources.
System Development Charges
System Development Charges are fees assessed on new construction to cover the demands
placed on city services; and typically cover water, streets, storm drains and park costs.
8.F.b
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CITY OF CENTRAL POINT
JACKSON GOUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
3. RECEIVABLES
The City uses the direct write-off method for bad debt. Receivables are written off when reasonable attempts to
secure payment have failed, and the account is sent to collections. Accordingly, no allowance for doubtful accounts
is reflected in the financial statements.
4. CAPITAL ASSETS
The changes in capital assets for the fiscal year ended June 30, 2021 are as follows
Balance
Beginning of Year Additions Deletions
Balance End
of Year
Governmental Activities:
Not being depreciated
Land
Work in process
Land use rights
Total
Being depreciated
Buildings
Computers
Equipment
lnfrastructure
Total
Accum u lated depreciation
Buildings
Computers
Equipment
lnfrastructure
Total
Governmental capital
assets, net
lnternal Service Fund:
Not being depreciated
Work in process
Being depreciated
Buildings
Computers
Equipment and vehicles
lnfrastructure
Total
Accumulated depreciation
Buildings
Computers
Equipment and vehicles
lnfrastructure
Total
Internal service fund
capital assets, net
$6,252,144 $
4,256,201
42,815
- $ $ 6,252,144735,230_ (3,7e5,8e0) ,1X1.ZIL
10.551.160 735.230 (3.795.890)7,490,500
5,222,293
552,093
1,771,391
91.872.652
99,418,429
3.798,393
(174,020)
5,222,293
552,093
1,597,371
95,671,045
3.798.393 n74.020\ 103.042.802
(2,373,284)
(478,53e)
(563,583)
(67.857.497\
(121,128)
(30,e81)
(114,83e)
(2.921.506\
(2,494,412)
(50e,520)
(504,402)
(70,779,003)
174,020
(71 ,272,903) (3,188,454)174.020 ft4,287.337\
$ 38.696.686 $ 1.345.169 $ (3.795.890)$ 36.245.965
Balance
Beginning of Year
Balance EndAdditions Deletions of Year
$ o,+eo q q $ o.+go
267,912
7,033
1,725,978
18.000
2,018.523
84,381
267,912
7,033
1 ,810,359
18,000
84,381 2.103.304
(154,063)
(5,580)
(1,259,192)
(7.033)
(161,308)
(5,e40)
(1,386,632)
(7,033)
(7,245)
(360)
(127,440)
,425.868)(135.045)(1 .560.913)
$ 599.485 $ (50,664)
27
$$ 548,821
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4. CAPITAL ASSETS, continued
CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
Balance
Beqinninq of Year Additions Deletions
Balance End
of Year
Busi ness-type Activities:
Not being depreciated
Land
Work in process
Land use rights
Total
Being depreciated
Equipment and vehicles
lnfrastructure
Total
Accumulated depreciation
Equipment and vehicles
lnfrastructure
Total
Business-type capital
assets, net
$ 2,370,454
1,097,937
300,666
3.769.057
$$- $ 2,370,454(330,277) 2,068,2011,300,541
,666
1,300.541 830.277\ 4.739.321
656,878
39.557.695
124,337
330.277
781,215
39.887.972
40.214.573 614 40.669.187
(165,256)
(14.678.596)
(67,945)
(756.946)
(233,201)
n5.435.542\/15.,743)
$ 29,139,778 $ 930.264 $_133!.277)$ 29.739.765
Depreciation expense was charged to functions/programs of the primary government as follows
(4.843.852\(824.891\
Function/Activities
Governmental Business-typeActivities Activities
General Government
Public Safety
Highways and Streets
Parks and Recreation
lnternal Service Fund - charged to
various functions based on usage
Water
Stormwater
Total $3.323,499 $
$1 ,133,486 $
1,290,980
411,100
352,888
135,045
545,125
279.766
824.891
5. LONG.TERM DEBT
At June 30,2021, the City's long-term financed debt consists of the following
System Development Credits: The City entered into agreements with various developers to provide water line,
stormwater line, parks, streets and sidewalk infrastructure relating to developers providing enhanced improvements
at the time of site development and construction. These credits are classified as direct borrowings. These
improvements are in addition to the requirements placed on them by the planning and approval process. A few
agreements required that the City reimburse the developer's costs (without interest); with most agreements
providing a credit issued towards the various permit fees and systems development charges ("SDCs") to be used
within ten ('10) years. No specific provisions exist.
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
5. LONG-TERM DEBT. continued
Full Faith and Credit Fi ncinq Aqreemenl 2017: During the 2016-17 fiscal year, the City entered into a Full Faith
and Credit Financing Agreement (Agreement) in the amount of $9,766,000. This agreement is classified as a direct
borrowing. The Agreement was entered into to fund refinancing of the 2010 State of Oregon Revolving loan,
watedine improvements, and a streetscape project. The tax exempt financing note was secured by the full faith and
credit of the City and was payable from all legally available funds of the City. lnterest al 2.64"/o was paid semi-
annually, and principal was paid annually. Final payment was scheduled for 2030. The City advance refunded the
aforementioned loan to reduce its total debt service payments over the next 13 years by $800,768 and to obtain an
economic gain (the difference between the present values of the debt service payments on the old and new debt) of
$750,303. As part of this loan an lntergovernmental Agreement (Agreement) was made between the City and the
Economic Development Commission (Commission) in which the City advanced a portion of the loan to the
Commission, see note 7. The Agreement calls for the tax increment revenue of the Commission be pledged as
security for the loan. ln the event that the City is determined to be in default, the Lender may elect to increase the
interest rale by 3o/o.
Full Faith and Credit nq Aqreemenl 2021: During the 2020-21 fiscal year, the City entered into a Full Faith
and Credit Financing Agreement (Agreement) with a maximum amount of $5,351,300. This agreement is classified
as a direct borrowing. The purpose of the borrowing was to provide addtional funding for increased costs related to
the City's public works corporation yard project. This tax-exempt debt is secured by the full faith and credit of the
City and is payable from all legally available funds. The City is allowed to draw down on the amount once per month
up to the authorized total. lnteresl of 2.5% on the outstanding amount is due semiannually June 1 and December 1
of each year. Principal payments are due annually each year on December 1, beginning in December 2023. The
City is subject to certain covenants on the debt in relation to the tax exempt status of the borrowing. ln the event of
default, the Lender may elect to increase the interest rate to 3.19Yo annually, but the principal of the debt is not
subject to accelerated payment. As of June 30,2021, the total amount drawn by the City was $851,300.
Financinq Aqreements: The City has entered into several financing agreements, all classified as direct borrowings,
to purchase police and street maintenance vehicles.
ln the 2018-2019 fiscal year, the City entered into a 5 year financing agreement in the amount of $431 ,2491o
purchase a vacuum truck used for storm drain maintenance. This financing agreement has an interest rate of 849%
and payments of principal and interest are made annually.
ln the 2019-2020 fiscal year, the City entered into a 5 year financing agreement in the amount of $617,739 to
purchase police vehicles. This financing agreement has an interest rate of 8A9% and payments of principal and
interest are made annually.
Vehicles acquired through the leases described above have been capitalized as equipment at a historical cost of
$1,048,988 in governmental activities; at June 30,2021 accumulated depreciation on leased vehicles was
$474,958. Depreciation expense on leased assets is reported with depreciation expense for other capital assets.
For all leases described above, in the event of default the lender has the option to declare all amounts outstanding
as immediately due and payable, and may also repossess the financed equipment, using any proceeds from sale to
satisfy all or a portion of the the liability. The City would continue to be liable for any remaining balance owed.
All outstanding long-term debt at June 30, 2021 is related to capital assets.
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
5. LONG-TERM DEBT. continued
Changes in the City's long-term debt during the fiscal year ending June 30, 2021
Balance
71112020 Additions Deletions
Balance
613012021
Due Within
One Year
Long-Term
Portion
Governmental Activities
Financing agreements
Series 2017
SDC obligations
Total
Business-type Activities
Financing agreements
Series 2017
Series 2021
Total
$ 665,57e $
4,001,000
31.917
$ (188,7e8) $
(237,000)
$ 146,443 $
269,000
476,781
3,764,000
31.917
330,338
3,495,000
31.917
$_4,49e190_$ 415.443 $_3,95785_
$ 175,860 $
4,495,000
- $ 175,860
(328,000) 4,167,000- 851,300
$ a6,ror $
337,000
$89,759
3,830,000
851.300851,300
$ 4.670,860 $ 851,300 $ (328.000) $ 5.194.'160 $ 423j01 $ 4,771,059
Future debt service payments to be made in governmental activities by the General Fund, Capital lmprovement and
Debt Service funds are as follows:
Financinq Agreements Series 2017 Aqreement SDG Obliqations
Total Governmental
Activities
Years
Ending
June 30,
2022
2023
2024
2025
2026
2027-2031
2032-2036
Total
Years
Ending
Principal
$ 146,443
152,143
93,064
85,1 31
lnterest$ 1sss?
12,857
6,936
3,314
Principal
$ 269,000
300,000
336,000
367,000
397,000
2,072,000
23.000
$-9,294,q99_
lnterest$ es,e 1e
88,308
79,913
70,633
60,548
140,818
304$l!9e3_
Principal$ s,tsz
3,192
3,192
3j92
3,192
15,957
$_31-E!Z
lnterest*-
-
J$_ --
Principal
$ 418,635
455,335
432,256
455,323
400,192
2,087,957
23.000
ga,2!2.6s8
lnterest
$ 114p?6
101,165
86,849
73,947
60,548
140,818
304$ 578.007$ 4?Ai81 $ 41,664
Future debt service payments to be made in business-type activities by the Water and Stormwater funds are as
follows:
Financing Agreement Series 2021 Aqreement Series 2017 Aqreement
Total Business-type
Activities
June 30, Principal2022 $ 86J012023 89,759
2024
2025
2026
2027-2031
2032-2036
-
Total L-[!.86q-
lnterest$ 7,472,t,:
-
$ll2.qg_
Principal
$
60,807
60,807
60,807
304,036
364,843
$_g!]-309_
lnterestw
21,394
20,630
19,101
17,573
64,945
27.506
$_l_99€72
Principal
$ 337,000
346,000
355,000
364,000
372,000
2,002,000
39',l,000
$ 4.1 67.000
$ 201,379
184,853
167,204
148,434
128,634
326,753
10.930
$1,1-09;!-87-
lnterest Principal lnterest
$ 423,101 $ 234,374435,759 210,061415,807 187,834424,807 167,535432,807 146,2072,306,036 391,698755.843 38,436
$5,194.160 $ 1,376.145
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
6. COMPENSATED ABSENCES
During the year ended June 30, 2021 the changes in the City's vested compensated absences obligation to
employees were as follows:
Balance Balance Due Within Long-Term
711120 Additions Deletions 711121 One Year Portion
Governmental Activities
Governmental Funds
lnternal Service Fund
Total
Business-Type Activities
Proprietary Funds
$ 571.415 $ 180.929 $ 390.486
$ 51 1,081 $ 166,137 $ (153,324) $157,168 $
23,761
523,894 $
47,521
366,726
23,760
$_qa.ozq_ $ r2,5eq_ $j3Joll $ 59,499 $ 29,750 $ 29.745
City personnel policies limit the vested amount of compensated-absence hours an employee may accrue as unpaid
in a year, and also limit the total amount of accrued vested unpaid compensated absence hours to no more than two
years of accrual. Any additional compensated absence-hours earned will be paid for when earned. Each fund has
been used to liquidate the liability for compensated absences attributed to that fund.
7. INTERFUND ACTIVITY
lnterfund activity includes services, equipment rental, and interest, including activities accounted for in the lnternal
Service Fund.
As part of the Full Faith and Credit Financing Agreement of 2017, the Debt Service fund advanced $3,634,000 to
the Economic Development Commission.
lnterfund advance activity and balances for the year ended June 30, 2021 follows:
45,248 24.897 (22,624\
$ 556.329 $ 191.034 S (175.948)
Additions
EndingPayments Balance
$_ll_0!.000) $_3p92.000
Beginning
Balance
Advance to Economic Development
Commission from Debt Service Fund $3.272.000 $_
8. GOVERNMENTAL FUND BALANCES
Governmental fund balance components at June 30,2021 are:
Fund Balance Components
General
Fund Street Fund
Economic
Development
Fund
Debt
Service
Fund
Nonmajor
Governmental
Funds Total
Nonspendable
Advance to other funds
Restricted:
Debt Service
State Law - Gas Tax and SDCs
Total
Committed:
Council resolution/ordinances
Future capital assets
Unassigned
Total fund balance
3,092,000 3.092.000
72,775
642,963
642,963
72,775
1.962,091
2.
1.319.'128
1.319.128 72,775
649,233
3,900,761
$ 1,31e,128
(2.161 .490)1.739.271
$ 3,900,76'l
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$_12-1_e1J€g)$ 3,1 64,775 $ 1 ,292.1e6 $ 7.515.370
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
9. RISK MANAGEMENT
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and
omissions; injuries to employees; and natural disasters. The City purchases commercial insurance for general, auto
and property liability. Settled claims have not exceeded this commercial coverage in any of the past three fiscal
years.
10. STATEWIDE LOCAL GOVERNMENT RETIREMENT SYSTEM
Employees of the City are provided with pensions through the Oregon Public Employees Retirement System
(OPERS) a cost-sharing multiple-employer defined benefit and defined contribution pension plan, the Oregon
Legislature has delegated authority to the Public Employees Retirement Board to administer and manage the
system. All benefits of the System are established by the legislature pursuant to ORS Chapters 238 and 238A. Tier
One/Tier Two Retirement Benefit plan, established by ORS Chapter 238, is closed to new members hired on or
after August 29, 2003. The Pension Program, established by ORS Chapter 2384, provides benefits to members
hired on or after August 29,2003. OPERS issues a publicly available Comprehensive Annual Financial Report and
Actuarial Valuation that can be obtained at
http://wlvlv.oregon.gov/pers/Pages/section/financial_reports/financials.aspx
Benefits Provided
1. Tier One/Tier Two Retirement Benefit ORS (Chapter 238).
Pension Benefits
The PERS retirement allowance is payable monthly for life. lt may be selected from 13 retirement benefit
options. These options include survivorship benefits and lump-sum refunds. The basic benefit is based on
years of service and final average salary. A percentage (1.67 percent for general service employees, 2.0
percent for police and fire employees) is multiplied by the number of years of service and the final average
salary. Benefits may also be calculated under either a formula plus annuity (for members who were
contributing before August 21, 1981) or a money match computation if a greater benefit results.
A member is considered vested and will be eligible at minimum retirement age for a service retirement
allowance if he or she has had a contribution in each of five calendar years or has reached at least 50 years
of age before ceasing employment with a participating employer (age 45 for police and fire employees).
General service employees are eligible to retire after reaching age 55. Police and fire members are eligible
after reaching age 50. Tier One general service employee benefits are reduced if retirement occurs prior to
age 58 with fewer than 30 years of service. Police and fire member benefits are reduced if retirement occurs
prior to age 55 with fewer than 25 years of service. Tier Two members are eligible for full benefits at age 60.
The ORS Chapter 238 Defined Benefit Pension Plan is closed to new members hired on or after August 29,
2003.
Death Benefits
Upon the death of a non-retired member, the beneficiary receives a lump-sum refund of the member's
account balance (accumulated contributions and interest). ln addition, the beneficiarywill receive a lump-sum
payment from employer funds equal to the account balance, provided one or more of the following conditions
are met:
. the member was employed by a PERS employer at the time of death,
. the member died within 120 days after termination of PERS-covered employment,
. the member died as a result of injury sustained while employed in a PERS-covered job, or
. the member was on an official leave of absence from a PERS-covered job at the time of death.
Disability Benefits
A member with 10 or more years of creditable seryice who becomes disabled from other than duty-connected
causes may receive a non-duty disability benefit. A disability resulting from a job-incurred injury or illness
32
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
10. STATEWIDE LOCAL GOVERNMENT RETIREMENT SYSTEM. continued
qualifies a member (including PERS judge members) for disability benefits regardless of the length of PERS-
covered service. Upon qualifying for either a non-duty or duty disability, service time is computed to age 58
(55 for police and fire members)when determining the monthly benefit
Benefit Changes After Retirement
Retired members may choose to continue participation in a variable equities investment account after retiring
and may experience annual benefit fluctuations due to changes in the market value of equity investments.
Under ORS 238.360 monthly benefits are adjusted annually through cost-of-living changes. Under current
law, the cap on the COLA in fiscal year 2015 and beyond will vary based on 1.25 percent on the first $60,000
of annual benefit and 0.15 percent on annual benefits above $60,000.
2. OPSRP Pension Program (OPSRP DB)
Pension Benefits.
The Pension Program (ORS Chapter 2384) provides benefits to members hired on or after August 29,2003.
This portion of OPSRP provides a life pension funded by employer contributions. Benefits are calculated with
the following formula for members who attain normal retirement age:
General service: 1.5 percent is multiplied by the number of years of service and the final average salary.
Normal retirement age for general service members is age 65, or age 58 with 30 years of retirement credit.
Police and fire employees: 1.8 percent is multiplied by the number of years of service and the final average
salary. Normal retirement age for police and fire members is age 60 or age 53 with 25 years of retirement
credit. To be classified as a police and fire member, the individual must have been employed continuously as
a police and fire member for at least five years immediately preceding retirement.
A member of the OPSRP Pension Program becomes vested on the earliest of the following dates: the date
the member completes 600 hours of service in each of five calendar years, the date the member reaches
normal retirement age, and, if the pension program is terminated, the date on which termination becomes
effective.
Death Benefits
Upon the death of a non-retired member, the spouse or other person who is constitutionally required to be
treated in the same manner as the spouse, receives for life 50 percent of the pension that would othenruise
have been paid to the deceased member.
Disability Benefits
A member who has accrued 10 or more years of retirement credits before the member becomes disabled or
a member who becomes disabled due to job-related injury shall receive a disability benefit of 45 percent of
the member's salary determined as of the last full month of employment before the disability occurred.
Benefit Changes After Retirement
Under ORS 2384.210 monthly benefits are adjusted annually through cost-of-living changes. Under current
law, the cap on the COLA in fiscal year 2015 and beyond will vary based on 1 .25 percent on the first $60,000
of annual benefit and 0.15 percent on annual benefits above $60,000.
3. OPSRP lndividualAccount Program (OPSRP IAP)
Pension Benefits
An IAP member becomes vested on the date the employee account is established or on the date the rollover
account was established. lf the employer makes optional employer contributions for a member, the member
becomes vested on the earliest of the following dates: the date the member completes 600 hours of service
33
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CITY OF CENTRAL POINT
KS COUNTY OREG
NOTES TO BASIC FINANGIAL STATEMENTS
10. STATEWIDE LOCAL GOVERNMENT RETIREMENT SYSTEM. continued
in each of five calendar years, the date the member reaches normal retirement age, the date the IAP is
terminated, the date the active member becomes disabled, or the date the active member dies.
Upon retirement, a member of the OPSRP lndividual Account Program (lAP) may receive the amounts in his
or her employee account, rollover account, and vested employer account as a lump-sum payment or in equal
installments over a 5-, 10-, 15-,2}-year period or an anticipated life span option. Each distribution option has
a $200 minimum distribution limit.
Death Benefits
Upon the death of a non-retired member, the beneficiary receives in a lump sum the member's account
balance, rollover account balance, and vested employer optional contribution account balance. lf a retired
member dies before the installment payments are completed, the beneficiary may receive the remaining
installment payments or choose a lump-sum payment.
Recordkeeping
OPERS contracts with VOYA Financial to maintain IAP participant records.
Gontributions
PERS funding policy provides for monthly employer contributions at actuarially determined rates. These
contributions, expressed as a percentage of covered payroll, are intended to accumulate sufficient assets to pay
benefits when due. This funding policy applies to the PERS Defined Benefit Plan and the Other Postemployment
Benefit Plans. Employer contribution rates during the period were based on the December 31,2018 actuarial
valuation. The rates based on a percentage of payroll, first became effective July 1, 20'1 9. Employer contributions
for the year ended June 30, 2021 were $1 ,189,584 excluding amounts to fund employer specific liabilities. The rates
in effect for the fiscal year ended June 30, 2021 were 20.60 percent for Tier One/Tier Two Members, '13.01 percent
for OPSRP Pension Program General Service Members, 17.78 percent for OPSRP Pension Program Police and
Fire Members, and 6 percent for OPSRP lndividual Account Program.
Pension Assets, Liabilities, Pension Expense, and Deferred Outflows of Resources and Deferred lnflows of
Resources Related to Pensions
At June 30,2021, the City's proportionate share of the net pension liability is $12,231,843. The net pension liability
was measured as of June 30, 202Q, and the total pension liability used to calculate the net pension liability was
determined by an actuarial valuation as of December 31, 2018 rolled forurrard to June 30,2020. The City's
proportion of the net pension liability was based on a projection of the City's long{erm share of contributions to the
pension plan relative to the projected contributions of all participating entities, actuarially determined. At June 30,
2021,[he City's proportion was 0.05604911 percent, which changed from its proportion of 0.05623697 measured as
ofJune 30,2020.
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
10. STATEWIDE LOGAL GOVERNMENT RETIREMENT SYSTEM. continued
The City reported deferred outflows of resources and deferred inflows of resources related to pensions from the
following sources:
Deferred
Outflows of
Resources
Deferred lnflows
of Resources
Difference between expected and actual experience
Change in assumptions
Net difference between projected and actual earnings on pension
plan investments
Changes in proportionate share
Differences between City contributions and proportionate share of
contributions
Su btotal before post-measu rement date contri butions
City contributions subsequent to the measurement date
Total
$538,349 $
656,444 23,000
1,438,306
188,455
63.806
160,339
179,898
363,237
$ 4,113,847 $_30!.237
Deferred outflows of resources related to pensions ot$1 ,228,487 resulting from the City's coniributions subsequent
to the measurement date will be recognized as either a reduction of the net pension liability or an increase in the net
pension asset in the year ended June 30,2022. Net deferred outflows (inflows) of resources of $2,522,123 will be
recognized in pension expense as follows:
Year Ended
June 30
$
2,885,360
1.228.487
2022
2023
2024
2025
2026
526,032
784,074
729,569
480,938
1,5'10
Total $-2,922.123
35
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
10. STATEWIDE LOCAL GOVERNMENT RETIREMENT SYSTEM. continued
Actuarial Methods and Assumptions Used in Developing Total Pension Liability:
The employer contribution rates effective July 1,2019, through June 30, 2021,were set using the projected unit
credit actuarial cost method. For the Tier One/Tier Two component of the PERS Defined Benefit Plan, this method
produced an employer contribution rate consisting of (1) an amount for normal cost (the estimated amount
necessary to finance benefits earned by the employees during the current service year), (2) an amount for the
amortization of unfunded actuarial accrued liabilities, which are being amortized over a fixed period with new
unfunded actuarial accrued liabilities being amortized over 20 years.
For the OPSRP Pension Program component of the PERS Defined Benefit Plan, this method produced an employer
contribution rate consisting of (a) an amount for normal cost (the estimated amount necessary to finance benefits
earned by the employees during the current service year), (b) an amount for the amortization of unfunded actuarial
accrued liabilities, which are being amortized over a fixed period with new unfunded actuarial accrued liabilities
being amortized over 16 years.
The total pension liability in the December 31, 2018 actuarialvaluation was determined using the following actuarial
assumptions:
Actuarial Cost Method Entry Aqe Normal
Amortization Method Amortized as a level percentage of payroll as layered amortization based over a
closed period; Tier One/Tier Two UAL is amortized over 20 years and OPSRPpension UAL is amortized over 16 vears.
Asset Valuation Method Market value of assets
Actuarial Assumotions:
lnflation Rate 2.5 percent
lnvestment Rate of return 7.2 percent
Projected Salary lncreases 3.5o/o
Mortality Healthy retirees and beneficiaries: Pub-2010 Healthy Retiree, sex-
distinct, generational with Unisex, Social Security Date Scale, with job
category adjustments and set-backs as described in the valuation.
Active members: Pub-2010 Employee, sex distinct, generational with
Unisex, Social Security Data Scale, with job category adjustments and
set-backs as described in the valuation,
Disabled retirees: Pub-2010 Disabled retiree, sex distinct, generational
with Unisex, Social Security Data Scale, with job category adjustments
and set-backs as described in the valuation.
Actuarial valuations of an ongoing plan involve estimates of the value of projected benefits and assumptions about
the probability of events far into the future. Actuarially determined amounts are subject to continual revision as
actual results are compared to past expectations and new estimates are made about the future. Experience studies
are performed as of December 31 of even numbered years. The methods and assumptions shown above are based
on the 2018 Experience Study which reviewed experience for the four-year period ending on December 31 ,2018.
Long-term Expected Rate of Return
To develop an analytical basis for the selection of the long-term expected rate of return assumption, in May 2019
the PERS Board reviewed long-term assumptions developed by both Milliman's capital market assumptions team
and the Oregon lnvestment Council's (OlC) investment advisors. Each asset class assumption is based on a
consistent set of underlying assumptions, and includes adjustment for the inflation assumption. These assumptions
are not based on historical returns, but instead are based on a forward-looking capital market economic model. For
more information on the Plan's portfolio, assumed asset allocation, and the long-term expected rate of return for
each major asset class, calculated using both arithmetic and geometric means, see PERS' audited financial
statements at: https://www.oregon.gov/pers/Documents/Financials/CAFR/2021-ACFR.pdf
36
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CITY OF CENTRAL POINT
JACKSON COUNTY. OREGON
NOTES TO BASIC FINANCIAL STATEMENTS
10. STATEWIDE LOCAL GOVERNMENT RETIREMENT SYSTEM. continued
Depletion Date Projection
GASB 68 generally requires that a blended discount rate be used to measure the Total Pension Liability (the
Actuarial Accrued Liability calculated using the lndividual Entry Age Normal Cost Method). The long{erm expected
return on plan investments may be used to discount liabilities to the extent that the plan's Fiduciary Net Position is
projected to cover benefit payments and administrative expenses. A 2}-year high quality (AA/Aa or higher)
municipal bond rate must be used for periods where the Fiduciary Net Position is not projected to cover benefit
payments and administrative expenses. Determining the discount rate under GASB 68 will often require that the
actuary perform complex prolections of future benefit payments and pension plan investments. GASB 68
(paragraph 67) does allow for alternative evaluations of projected solvency, if such evaluation can reliably be made.
GASB does not contemplate a specific method for making an alternative evaluation of sufficiency; it is left to
professional judgment.
r The following circumstances justify an alternative evaluation of sufficiency for PERS:. PERS has a formal written policy to calculate an Actuarially Determined Contribution (ADC),
which is articulated in the actuarial valuation report.. The ADC is based on a closed, layered amortization period, which means that payment of the
fullADC each yearwill bring the plan to a 100% funded position bythe end of the amortization
period if future experience follows assumption.
GASB 68 specifies that the projections regarding future solvency assume that plan assets earn the assumed rate
return and there are no future changes in the plan provisions or actuarial methods and assumptions, which means
that the projections would not reflect any adverse future experience which might impact the plan's funded position.
Based on these circumstances, it is our independent actuary's opinion that the detailed depletion date prolections
outlined in GASB 68 would clearly indicate that the Fiduciary Net Position is always projected to be sufficient to
cover benefit payments and administrative expenses.
Discount Rate
The discount rate used to measure the total pension liability was7.2 percent for the Defined Benefit Pension Plan.
The projection of cash flows used to determine the discount rate assumed that contributions from plan members
and those of the contributing employers are made at the contractually required rates, as actuarially determined.
Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all
projected future benefit payments of current plan members. Therefore, the longterm expected rate of return on
pension plan investments for the Defined Benefit Pension Plan was applied to all periods of projected benefit
payments to determine the total pension liability.
Sensitivity of the Net Pension Liability to Ghanges in the Discount Rate
The following presents the City's proportionate share of the net pension liability (asset) calculated using the discount
rate of 7.2 percenl, as well as what the City's proportionate share of the net pension liability would be if it were
calculated using a discount rate that is 1-percentage-point lower (6.2 percent) or 1-percentage-point higher (8.2
percent) than the current rate:
1% Decrease
(6.2%\
Discount Rate
(7.2%)
1% lncrease
(8.2%)
Proportionate share of net pension liability (asset) $ 9,727,649 $ 12,231,844 $ 18,163,278
Pension Plan Fiduciary Net Position
Detailed information about the pension plan's fiduciary net position is available in the separately issued OPERS
financial report.
37
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: November 16, 2023
SUBJECT: Resolution Approving Amendment to Rogue Retreat Agreement
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City and Rogue Retreat entered into an agreement on May 2, 2022 for the provision of five
homeless shelter beds for unhoused persons transported by the City to any of Rogue Retreat’s
facilities. The cost for that service was $60,000 per year.
Rogue Retreat has notified the City that the actual cost per bed is $20,000 per year. As such the
parties desire to amend the agreement to provide that effective January 1, 2024, Rogue Retreat
will provide three homeless shelter beds for an annual fee of $60,000. All other terms and
conditions of the original agreement remain in full force and effect.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
The City does not operate a homeless shelter. However, the City believes the availability of
shelter beds that are accessible to the City are a necessary tool in providing reasonable shelter
options to unhoused individuals in city limits.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 5 - Continue to develop and foster the city’s community policing program.
STRATEGY 1 – Build relationships with the community through interactions with local agencies,
stakeholders, and members of the public, creating partnerships and programs for reducing
crime and disorder.
8.G
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STAFF RECOMMENDATION:
Approve the resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. _____, a Resolution approving an amendment to agreement
with Rogue Retreat for homeless shelter beds and authorizing the City Manager to execute
same.
ATTACHMENTS:
1. Reso Approving Amendment to Rogue Retreat Agt
2. Rogue Retreat Amendment - Partially executed
8.G
Packet Pg. 86
Res. No.___________; November 16, 2023 Page 1
RESOLUTION NO. _______
A RESOLUTION APPROVING AN AMENDMENT TO AGREEMENT WITH
ROGUE RETREAT FOR HOMELESS SHELTER BEDS AND AUTHORIZING THE
CITY MANAGER TO EXECUTE SAME
RECITALS:
A. Rogue Retreat, an Oregon nonprofit corporation, has successfully administered
homeless shelter programs in Jackson County.
B. The City does not currently operate its own homeless shelter. The City and Rogue
Retreat entered into an agreement on May 2, 2022 for the provision of five
homeless shelter beds for unhoused persons transported by the City to any of
Rogue Retreat’s facilities. The cost for that service was $60,000 per year.
C. Rogue Retreat has notified the City that the actual cost per bed is $20,000 per
year. As such the parties desire to amend the agreement to provide that effective
January 1, 2024, Rogue Retreat will provide three homeless shelter beds for an
annual fee of $60,000. All other terms and conditions of the original agreement
remain in full force and effect.
The City of Central Point resolves:
Section 1. The attached Amendment to Agreement for Homeless Shelter Beds Between
the City of Central Point and Rogue Retreat (the “Amended Agreement”), in substantially
the form attached hereto as Exhibit “A” is approved.
Section 2. The City Manager is hereby authorized to execute the attached Amended
Agreement and to perform all necessary acts, sign all necessary documents, and complete
any other necessary matters in order to effectuate this Resolution.
Passed by the Council and signed by me in authentication of its passage this _____
day of November, 2023.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.G.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: November 16, 2023
SUBJECT: Financial Analysis of Water and Street Rate Increases
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Approval
BACKGROUND INFORMATION: Recently, staff brought information to the City Council
about issues associated with the Water and Street funds in relationship to inflation from
2021 to the present day, pay equity issues, and overall growth within the system. The
Council asked staff to analyze the data to look at specific scenarios. Increases to the
water base feet and the Transportation Utility Fee for Residential. The following are the
results.
FINANCIAL ANALYSIS: City/Public Works staff has prepared an update to the City
Water Rates based on the rate increases of the past three years. The increase is split
consistently between the base rate and the consumptive rate.
Current Averages for Water (2022):
9.B
Packet Pg. 90
Proposed Rates (2023):
Staff suggests increasing the base fee to $18.50 to $19.00 for residential single-family
homes. The increase would result in $285,000 to $300,000 in additional revenue.
Large Meter Rates (2023):
In analyzing the data, staff suggests moving to the average rate. The all-Rogue Valley
all-city rate will generate an additional $155,000 in revenue. The large meters are
primarily multi-family units and twenty-five larger businesses. The combined small meter
and large meter increases will stabilize the fund.
Financial Analysis for Streets:
The current average for Transportation Utility Fee is $6.06
9.B
Packet Pg. 91
Proposed Rates (2023): Staff suggests getting the State Average in a two-year increase
or doing them all now. The results would be near $100,000 if it increases to $7.00 or
$200,000 in additional revenue if it increases to $8.00. Additionally, in the 2025-27 FY
budget, the street and storm drain staff will be combined to help alleviate some staffing
issues. The combined result would allow a million dollars a year for annual
maintenance.
Another option would be to adopt a model similar to the City of Medford, where the
single-family rate is close to 7.20, but the commercial rates increased by 10% in 2023
and another 10% in 2024. Both scenarios present similar financial results.
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan – Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
STRATEGY 1 – Continually update the city’s long-term financial plan/strategy.
STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy and
maximize efficiency in all areas.
STRATEGY 3 – Solicit partner agencies' support to maintain a robust financial position.
9.B
Packet Pg. 92
STAFF RECOMMENDATION: Staff recommends increasing both fees. The Street Fee in
December or January of 2024 and the Water Fee in concurrence with the Medford Water
Commission increases.
RECOMMENDED MOTION: No motion on this item.
9.B
Packet Pg. 93
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Manager
FROM: Chris Clayton, City Manager
MEETING DATE: November 16, 2023
SUBJECT: General Services Unit Proposed Compensation Changes
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
None Forwarded
BACKGROUND INFORMATION:
The present general services labor agreement spans from July 1, 2021, to June 30,
2025. The City Council has been apprised that the last year and a half have brought
about unpredictable economic fluctuations and intense inflation. Regrettably, this has
led to complications within the general service sector/unit, impacting both the overall
compensation and the ability to attract and retain staff, especially in the lower-paid
ranks of the organization.
The compensation structure agreed upon for the ongoing contract includes the following
stipulations:
1. Starting January 1, 2022, the initial step of the salary grade, Step A, will see a
1.7% increase. Each following step will be 5% higher than the one before.
2. On July 1, 2022, an additional top step, Step H, will be incorporated into the pay
schedule (added additional top step).
3. From July 1, 2022, the initial step, Step A, will be removed (eliminated bottom
step).
4. On July 1, 2024, Step A's salary will be adjusted according to the Consumer
Price Index for Urban Consumers (CPI-U) from January 2023 to January 2024
(ranging from 1.0% to 4.0%), with each subsequent step being 5% higher than
the preceding one.
When the current labor contract was established, the economic projections failed to
predict the recent surge in inflation. Consequently, our competitive edge has
diminished, leading to higher turnover in certain roles, which are particularly prone to
vacancies.
It is clear that if measures are not taken before this contract ends, we will continue to
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face these issues, and it is probable that the next compensation review will require a
substantial adjustment to remain competitive. To avoid a significant "catch up" later, we
propose that the City Council consider a targeted, more substantial increase for our
most at-risk positions, and a modest raise for the rest of the general services labor
force.
FINANCIAL ANALYSIS:
Staff has developed three potential strategies for discussion and decision-making,
detailed as follows:
1. The 7%/3% Scenario – In this plan, select positions would receive a 7% salary
hike, while the rest of the general services department would get a 3% increase.
2. The 6%/2.5% Scenario – This approach proposes a 6% raise for select roles,
with a 2.5% raise for the remaining general services personnel.
3. The 5%/2% Scenario – Under this option, chosen roles would see a 5% raise,
and a 2% raise would apply to the rest of the general services staff.
The accompanying analysis indicates that the yearly cost would rise by $136,718,
$116,138, and $95,642 for each scenario, respectively. As will be elaborated in this
evening's presentation, a significant number of the roles identified for higher raises are
within the water and street departments. This would mean the suggested salary
increases could be integrated into our existing rate models.
The roles slated for smaller raises are supported by the city's general fund, which does
not rely on utility rates, (note: some positions in parks and recreation are funded by
related fees, but this represents a small portion). Nonetheless, considering the minor
financial implications of the increases for positions supported by the general fund, we do
not foresee a requirement for augmenting existing general fund revenues.
LEGAL ANALYSIS:
If the City Council decides to go forward with any of the proposed plans, the city will
engage with the Teamsters General Services bargaining unit to obtain agreement.
Currently, we do not foresee any opposition; however, their approval of our proposal is
necessary.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 3 - Strengthen our organization by investing in our human capital.
STRATEGY 1 – Training employees well enough so they can leave, treat them well
enough so that they will stay.
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STRATEGY 2 – Continue to invest in a tuition reimbursement program that offers
personal and professional growth for our employees. (Expand the program to
encourage courses to be taken at Rogue Community College and Southern Oregon
University).
STRATEGY 3 – Promote higher levels of educational attainment throughout the entire
organization by offering incentives and professional encouragement.
GOAL 3A - Hire and retain quality employees who are skilled, solution-oriented and
people minded.
STRATEGY 1 – Establish a competitive compensation (salary and benefits) package.
STRATEGY 2 – Evaluate applicants carefully based upon skill set, including technical
and communication skills to ensure we hire people who will succeed within our
organization.
STRATEGY 3 – Recruit employees who we are familiar with from their valuable
contributions to other regional cities or agencies.
STAFF RECOMMENDATION:
Staff suggest that the City Council deliberate and potentially provide guidance on
coming back with a resolution that endorses the suggested amendments to the 2021-
2025 General Services Unit compensation strategy.
RECOMMENDED MOTION:
I move to direct staff as follows…
ATTACHMENTS:
1. GS Pay Increases Targeted 7
2. GS Pay Increases Non Targeted 3
3. GS Pay Increases Targeted 6
4. GS Pay Increases Non Targeted 2.5
5. GS Pay Increases Targeted 5
6. GS Pay Increases Non Targeted 2
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Targeted Postions ‐ 7%
Position Minimum Maximum w/Incentives Minimum Maximum w/Incentives Hrly Rate
Parks Maintenance Worker $3,554.00 $4,538.00 $3,732.00 $3,802.78 $4,855.66 $3,993.00 $23.04
Utility Laborer $3,554.00 $4,538.00 $3,456.00 $3,802.78 $4,855.66 $3,684.00 $21.25
Parks Maintenance Worker $3,554.00 $4,538.00 $4,295.00 $3,802.78 $4,855.66 $4,569.00 $26.36
Utility Maintenance ‐ Lead $4,212.00 $5,648.00 $5,748.00 $4,506.84 $6,043.36 $6,143.00 $35.44
Sr. Utility Worker $3,802.00 $5,095.00 $5,167.00 $4,068.14 $5,451.65 $5,507.00 $31.77
Sweeper/Equipment Operator $3,802.00 $5,095.00 $3,802.00 $4,068.14 $5,451.65 $4,068.00 $23.47
Arborist $4,212.00 $5,648.00 $6,098.00 $4,506.84 $6,043.36 $6,493.00 $37.46
Foreman ‐ Streets $4,644.00 $6,225.00 $5,627.00 $4,969.08 $6,660.75 $6,003.00 $34.63
Utility Worker $3,554.00 $4,538.00 $4,210.00 $3,802.78 $4,855.66 $4,498.00 $25.95
Utility Worker $3,554.00 $4,538.00 $3,827.00 $3,802.78 $4,855.66 $4,088.00 $23.59
Foreman ‐ Water $4,644.00 $6,225.00 $6,348.00 $4,969.08 $6,660.75 $6,763.00 $39.02
Customer Service Technician $3,802.00 $5,095.00 $3,991.00 $4,068.14 $5,451.65 $4,247.00 $24.50
Lead Equipment Mechanic $4,212.00 $5,648.00 $4,774.00 $4,506.84 $6,043.36 $5,084.00 $29.33
Customer Service Technician $3,802.00 $5,095.00 $5,122.00 $4,068.14 $5,451.65 $5,462.00 $31.51
Utility Worker $3,554.00 $4,538.00 $4,538.00 $3,802.78 $4,855.66 $4,856.00 $28.02
Sr. Utility Worker $3,802.00 $5,095.00 $4,716.00 $4,068.14 $5,451.65 $5,024.00 $28.99
Sr. Utility Worker $3,802.00 $5,095.00 $4,117.00 $4,068.14 $5,451.65 $4,396.00 $25.36
Utility Worker $3,554.00 $4,538.00 $3,554.00 $3,802.78 $4,855.66 $3,803.00 $21.94
$83,122.00 $88,681.00
40% rollup $33,248.80 40% rollup $35,472.40
$116,370.80 $124,153.40
Monthly Increase $7,782.60
Annual Increase $93,391.20
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Non‐Targeted Postions ‐ 3%
Position Minimum Maximum w/Incentives Minimum Maximum w/Incentives Hrly Rate
Account Clerk $3,554.00 $4,538.00 $3,732.00 $3,660.62 $4,674.14 $3,844.00 $22.18
Recreation Specialist $3,554.00 $4,538.00 $4,738.00 $3,660.62 $4,674.14 $5,024.00 $28.99
Rec Coord ‐ Special Events $4,212.00 $5,648.00 $4,878.00 $4,338.36 $5,817.44 $4,874.00 $28.12
Accountant ‐ Payroll $4,212.00 $5,648.00 $5,372.00 $4,338.36 $5,817.44 $5,526.00 $31.88
Community Planner III $5,455.00 $7,308.00 $7,758.00 $5,618.65 $7,527.24 $7,977.00 $46.02
IT Specialist $5,455.00 $7,308.00 $7,558.00 $5,618.65 $7,527.24 $7,777.00 $44.87
Recreation Programs Coordinator $3,802.00 $5,095.00 $4,052.00 $3,916.06 $5,247.85 $4,166.00 $24.04
Park Planner $4,644.00 $6,225.00 $6,675.00 $4,783.32 $6,411.75 $6,862.00 $39.59
Account Clerk $3,554.00 $4,538.00 $4,572.00 $3,660.62 $4,674.14 $4,702.00 $27.13
Community Development Speacialist $3,554.00 $4,538.00 $4,538.00 $3,660.62 $4,674.14 $4,674.00 $26.97
Planner I $4,644.00 $6,225.00 $5,121.00 $4,783.32 $6,411.75 $5,275.00 $30.43
Engineering Tech II $4,644.00 $6,225.00 $6,510.00 $4,783.32 $6,411.75 $6,697.00 $38.64
Environmental Services/GIS Coord $5,195.00 $6,960.00 $7,055.00 $5,350.85 $7,168.80 $7,264.00 $41.91
Asst. Engineering Tech $3,802.00 $5,095.00 $5,285.00 $3,916.06 $5,247.85 $5,438.00 $31.37
Facility Management Coordinator $4,644.00 $6,225.00 $6,500.00 $4,783.32 $6,411.75 $6,687.00 $38.58
Account Clerk ‐ Publick Works $3,554.00 $4,538.00 $4,538.00 $3,660.62 $4,674.14 $4,674.00 $26.97
$88,882.00 $91,461.00
40% rollup $35,552.80 40% rollup $36,584.40
$124,434.80 $128,045.40
Monthly Increase $3,610.60
Annual Increase $43,327.20
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Targeted Postions ‐ 6%
Position Minimum Maximum w/Incentives Minimum Maximum w/Incentives Hrly Rate
Parks Maintenance Worker 3,554 4,538 3,732 3,767 4,810 3,956 22.82
Utility Laborer 3,554 4,538 3,456 3,767 4,810 3,651 21.06
Parks Maintenance Worker 3,554 4,538 4,295 3,767 4,810 4,530 26.14
Utility Maintenance ‐ Lead 4,212 5,648 5,748 4,465 5,987 6,087 35.12
Sr. Utility Worker 3,802 5,095 5,167 4,030 5,401 5,458 31.49
Sweeper/Equipment Operator 3,802 5,095 3,802 4,030 5,401 4,030 23.25
Arborist 4,212 5,648 6,098 4,465 5,987 6,437 37.14
Foreman ‐ Streets 4,644 6,225 5,627 4,923 6,599 5,950 34.33
Utility Worker 3,554 4,538 4,210 3,767 4,810 4,457 25.71
Utility Worker 3,554 4,538 3,827 3,767 4,810 4,051 23.37
Foreman ‐ Water 4,644 6,225 6,348 4,923 6,599 6,704 38.68
Customer Service Technician 3,802 5,095 3,991 4,030 5,401 4,210 24.29
Lead Equipment Mechanic 4,212 5,648 4,774 4,465 5,987 5,039 29.07
Customer Service Technician 3,802 5,095 5,122 4,030 5,401 5,413 31.23
Utility Worker 3,554 4,538 4,538 3,767 4,810 4,810 27.75
Sr. Utility Worker 3,802 5,095 4,716 4,030 5,401 4,980 28.73
Sr. Utility Worker 3,802 5,095 4,117 4,030 5,401 4,357 25.14
Utility Worker 3,554 4,538 3,554 3,767 4,810 3,767 21.73
83,122 87,887
40% rollup 33,249 40% rollup 35,155
116,371 123,042
Monthly Increase 6,671
Annual Increase 80,052
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Non‐Targeted Postions ‐ 2.5%
Position Minimum Maximum w/Incentives Minimum Maximum w/Incentives Hrly Rate
Account Clerk 3,554 4,538 3,732 3,643 4,651 3,825 22.07
Recreation Specialist 3,554 4,538 4,738 3,643 4,651 5,000 28.85
Rec Coord ‐ Special Events 4,212 5,648 4,878 4,317 5,789 4,851 27.99
Accountant ‐ Payroll 4,212 5,648 5,372 4,317 5,789 5,500 31.73
Community Planner III 5,455 7,308 7,758 5,591 7,491 7,941 45.81
IT Specialist 5,455 7,308 7,558 5,591 7,491 7,741 44.66
Recreation Programs Coordinator 3,802 5,095 4,052 3,897 5,222 4,147 23.93
Park Planner 4,644 6,225 6,675 4,760 6,381 6,831 39.41
Account Clerk 3,554 4,538 4,572 3,643 4,651 4,680 27.00
Community Development Speacialist 3,554 4,538 4,538 3,643 4,651 4,651 26.83
Planner I 4,644 6,225 5,121 4,760 6,381 5,249 30.28
Engineering Tech II 4,644 6,225 6,510 4,760 6,381 6,666 38.46
Environmental Services/GIS Coord 5,195 6,960 7,055 5,325 7,134 7,229 41.71
Asst. Engineering Tech 3,802 5,095 5,285 3,897 5,222 5,412 31.22
Facility Management Coordinator 4,644 6,225 6,500 4,760 6,381 6,656 38.40
Account Clerk ‐ Publick Works 3,554 4,538 4,538 3,643 4,651 4,651 26.83
88,882 91,030
40% rollup 35,553 40% rollup 36,412
124,435 127,442
Monthly Increase 3,007
Annual Increase 36,086
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Targeted Postions ‐ 5%
Position Minimum Maximum w/Incentives Minimum Maximum w/Incentives Hrly Rate
Parks Maintenance Worker 3,554.00 4,538.00 3,732.00 3,731.70 4,764.90 3,919.00 22.61
Utility Laborer 3,554.00 4,538.00 3,456.00 3,731.70 4,764.90 3,619.00 20.88
Parks Maintenance Worker 3,554.00 4,538.00 4,295.00 3,731.70 4,764.90 4,491.00 25.91
Utility Maintenance ‐ Lead 4,212.00 5,648.00 5,748.00 4,422.60 5,930.40 6,030.00 34.79
Sr. Utility Worker 3,802.00 5,095.00 5,167.00 3,992.10 5,349.75 5,410.00 31.21
Sweeper/Equipment Operator 3,802.00 5,095.00 3,802.00 3,992.10 5,349.75 3,992.00 23.03
Arborist 4,212.00 5,648.00 6,098.00 4,422.60 5,930.40 6,380.00 36.81
Foreman ‐ Streets 4,644.00 6,225.00 5,627.00 4,876.20 6,536.25 5,896.00 34.02
Utility Worker 3,554.00 4,538.00 4,210.00 3,731.70 4,764.90 4,416.00 25.48
Utility Worker 3,554.00 4,538.00 3,827.00 3,731.70 4,764.90 4,014.00 23.16
Foreman ‐ Water 4,644.00 6,225.00 6,348.00 4,876.20 6,536.25 6,644.00 38.33
Customer Service Technician 3,802.00 5,095.00 3,991.00 3,992.10 5,349.75 4,174.00 24.08
Lead Equipment Mechanic 4,212.00 5,648.00 4,774.00 4,422.60 5,930.40 4,995.00 28.82
Customer Service Technician 3,802.00 5,095.00 5,122.00 3,992.10 5,349.75 5,365.00 30.95
Utility Worker 3,554.00 4,538.00 4,538.00 3,731.70 4,764.90 4,765.00 27.49
Sr. Utility Worker 3,802.00 5,095.00 4,716.00 3,992.10 5,349.75 4,936.00 28.48
Sr. Utility Worker 3,802.00 5,095.00 4,117.00 3,992.10 5,349.75 4,317.00 24.91
Utility Worker 3,554.00 4,538.00 3,554.00 3,731.70 4,764.90 3,732.00 21.53
83,122.00 87,095.00
40% rollup 33,248.80 40% rollup 34,838.00
116,370.80 121,933.00
Monthly Increase 5,562.20
Annual Increase 66,746.40
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Non‐Targeted Postions ‐ 2%
Position Minimum Maximum w/Incentives Minimum Maximum w/Incentives Hrly Rate
Account Clerk $3,554.00 $4,538.00 $3,732.00 $3,625.08 $4,628.76 $3,807.00 $21.96
Recreation Specialist $3,554.00 $4,538.00 $4,738.00 $3,625.08 $4,628.76 $4,976.00 $28.71
Rec Coord ‐ Special Events $4,212.00 $5,648.00 $4,878.00 $4,296.24 $5,760.96 $4,829.00 $27.86
Accountant ‐ Payroll $4,212.00 $5,648.00 $5,372.00 $4,296.24 $5,760.96 $5,474.00 $31.58
Community Planner III $5,455.00 $7,308.00 $7,758.00 $5,564.10 $7,454.16 $7,904.00 $45.60
IT Specialist $5,455.00 $7,308.00 $7,558.00 $5,564.10 $7,454.16 $7,704.00 $44.45
Recreation Programs Coordinator $3,802.00 $5,095.00 $4,052.00 $3,878.04 $5,196.90 $4,128.00 $23.82
Park Planner $4,644.00 $6,225.00 $6,675.00 $4,736.88 $6,349.50 $6,800.00 $39.23
Account Clerk $3,554.00 $4,538.00 $4,572.00 $3,625.08 $4,628.76 $4,658.00 $26.87
Community Development Speacialist $3,554.00 $4,538.00 $4,538.00 $3,625.08 $4,628.76 $4,629.00 $26.71
Planner I $4,644.00 $6,225.00 $5,121.00 $4,736.88 $6,349.50 $5,223.00 $30.13
Engineering Tech II $4,644.00 $6,225.00 $6,510.00 $4,736.88 $6,349.50 $6,635.00 $38.28
Environmental Services/GIS Coord $5,195.00 $6,960.00 $7,055.00 $5,298.90 $7,099.20 $7,194.00 $41.50
Asst. Engineering Tech $3,802.00 $5,095.00 $5,285.00 $3,878.04 $5,196.90 $5,387.00 $31.08
Facility Management Coordinator $4,644.00 $6,225.00 $6,500.00 $4,736.88 $6,349.50 $6,625.00 $38.22
Account Clerk ‐ Publick Works $3,554.00 $4,538.00 $4,538.00 $3,625.08 $4,628.76 $4,629.00 $26.71
$88,882.00 $90,602.00
40% rollup $35,552.80 40% rollup $36,240.80
$124,434.80 $126,842.80
Monthly Increase $2,408.00
Annual Increase $28,896.00
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