HomeMy WebLinkAbout02/08/24 CC Agenda Packet
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, February 8, 2024
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda. Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
V. CONSENT AGENDA
A. Approval of January 25, 2024 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. ORDINANCES, AND RESOLUTIONS
A. Resolution Accepting the Lowest Responsible Bid from _____ for the Cedar to
Bush to Railroad Tracks Water Improvement Project and Authorizing the City
Manager to Execute a Contract (Samitore)
B. A Resolution authorizing the City of Central Point to apply for a Local
Government Grant from the Oregon Parks and Recreation Department for
purchase and installation of an accessible play structure designed for 2 – 5 year
olds at Robert Pfaff Park and delegating authority to the City Manager to sign the
application (Jacob)
VIII. BUSINESS
A. Central Point Little League Complex Project Update (Samitore)
B. Planning Commission Report
C. Environmental Management Element Update (Gindlesperger)
D. Emergency Communication of Southern Oregon (ECSO 911) Legislative Fund
Request (Clayton)
IX. MAYOR'S REPORT
X. CITY MANAGER'S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XIV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, January 25, 2024
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff present: City Manager Chris Clayton; City Attorney Sydnee Dreyer; Parks and
Public Works Director Matt Samitore; Planning Director Stephanie Powers; Finance
Director Steve Weber; Police Chief Scott Logue; and City Recorder Rachel
Neuenschwander
IV. PUBLIC COMMENTS
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of January 11, 2024 City Council Minutes
B. 2024 Re-appointments to Committees and Commissions
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. Annexation of 4630 Hamrick Road
City Manager Chris Clayton read the public hearing statement. There were no
conflicts of interest among the Council Members.
Planning Director Stephanie Powers presented the annexation of 4630 Hamrick Rd,
which consists of 8.47 acres. The property is planned for medium-density residential
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City of Central Point
City Council Minutes
January 25, 2024
Page 2
land use and has been pre-zoned to low-mix residential (LMR) in the transit-oriented
development (ETOD) overlay. The property proposed for annexation includes a
portion of the Hamrick Road right-of-way and is adjacent to the city limits on two (2)
sides.
At this time, the property is vacant. Once annexed, site development would be
subject to land use and development standards that allow a variety of medium-
density housing types, such as single-family detached, attached (i.e., townhouses),
plexes, and apartments. The minimum/maximum density would require between
approximately 40 and 80 units based on the current Central Point Municipal Code
17.65.050 standards.
The council asked if, once it is annexed, there will be pedestrian-friendly access in
the planning stages of the development. Staff responded that being in the low-
density and transportation-oriented district overlay, this area provides multilevel
transportation facilities emphasizing pedestrians and cyclists.
Mayor Williams opened the Public Hearing, but no one came forward, and the public
hearing was closed.
Taneea Browning moved to approve Resolution No. 1774 to annex 8.47
acres, including 7.47 acres located at 4630 Hamrick Rd and identified on
the Jackson County Assessor’s Map as 37S 2W 01BC Tax Lot 9800 and 0.9
acres of right-of-way for Hamrick Rd.
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Resolution of the City of Central Point Setting a Water Rate Adjustment
Effective February 1, 2024
Parks and Public Works Director Matt Samitore presented the 2024 water rates
to the council; the rates in the packet include irrigation meters, which will be
tabled at this time. The overall rate increase is needed as the revenue forecasts
for the last three fiscal years have not been met. The base rate increase will
bring us back into budgeted revenue needs. The tier increases will help bring in
additional revenue for projects in the current fiscal year and future years. The city
is deferring capital projects, filling vacant positions, and limiting expenses to
maintain current service levels until the 2024/2025 budget cycle to help offset the
unmet revenue forecasts for the last three fiscal years.
There was discussion on what would happen if a lower rate was put in place this
year, and the difference would be that next year, instead of a four percent
increase, there could be a ten to twelve percent increase to make up the
difference.
Neil Olsen made a motion to approve Resolution No 1775 A Resolution of
the City of Central Point Setting a Water Rated Adjustment with a base rate
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City of Central Point
City Council Minutes
January 25, 2024
Page 3
of $20 prorating the other meter sizes effective February 1, 2024 with the
elimination of the Tier 4 irrigation rate.
RESULT: APPROVED [6 TO 1]
MOVER: Neil Olsen, Ward I
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Thueson, Browning, Hernandez, Parsons
NAYS: Kelley Johnson
VIII. ORDINANCES, AND RESOLUTIONS
A. Second Reading Ordinance Amending CPMC 5.20 in Part
City Attorney Sydnee Dreyer presented the second reading of Ordinance
Amending CPMC 5.20 in Part. There have been no changes since the first
reading.
Taneea Browning moved to approve Ordinance No. 2109 an Ordinance
Amending in part CPMC 5.20 - Solicitors.
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Second Reading Ordinance Amending Chapter 9.68.030 Fires
City Attorney Sydnee Dreyer presented the second reading of Ordinance
Amending Chapter 9.68.030 Fires. There have been no changes since the first
reading.
Melody Thueson moved to approve Ordinance No. 2110 an Ordinance
Amending CPMC 9.68.030 Fires.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
A. Appointment of Parks and Recreation Committee Member
Michael Parsons moved to approve Connie Moczygemba to the Parks and
Recreation Committee.
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City of Central Point
City Council Minutes
January 25, 2024
Page 4
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
X. MAYOR'S REPORT
Mayor Williams reported that:
• He attended the Medford Chamber Forum.
• He attended the Jackson County Fair Board meeting.
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• The department directors have been working on the community survey; a draft will
come to a future council meeting for their review.
• He and Matt met with Jackson County Library District representatives regarding
expanding parking in the area where the Christmas tree is now. The library is on
board; however, they said that their users had increased enough that, at some point,
they will be looking for a new site to build a larger library. The city owns the building
they are currently in, and the city has options of either occupying that space or
leasing it out.
• He had received an inquiry on the pedestrian crossing lights at 3rd and Pine St. Staff
will put together a newsletter article to inform citizens about the project.
• The parking lot at the Little League Fields looks impressive with the City staff's work.
• He and Matt have been working with the lobbyists, and Representative Goodwin's
office is making a push for the city's infrastructure projects that the city has identified.
These projects have to be tied to housing.
• Monday, the city will host a Public Managers Meeting, and the Executive Director of
ECSO will discuss their legislative ask.
• The all-employee awards breakfast is on February 7th at Twin Creeks.
• The February Study Session will be a tour of the Rogue X Facility.
• Chief Logue told him that the City of Alameda, California, is giving $75,000 sign-on
bonuses.
XII. COUNCIL REPORTS
Council Member Melody Thueson reported that she attended the School Board
Meeting.
Council Member Michael Parsons reported that:
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City of Central Point
City Council Minutes
January 25, 2024
Page 5
• He attended the Citizens Advisory Committee Meeting.
• He attended the Rogue Valley Sewer Service Board Meeting.
• He attended the Jackson County Public Policy Coordinating Council Meeting.
Council Member Rob Hernandez reported that:
• He attended the Airport Advisory Committee meeting.
• He attended the Jackson County Fire Dist. 3 meeting.
• He attended the Rogue X Tour with Matt Samitore and Nikki Petersen.
Council Member Taneea Browning reported that:
• She attended the Medford Chamber Forum
• She attended the Visitors Center meeting with the Chamber.
Council Member Neil Olsen reported that he missed the Development Commission
Meeting.
Council Member Kelley Johnson reported that she has nothing to report.
XIII. DEPARTMENT REPORTS
Chief Scott Logue reported that:
• He and Captain Bruce attended a training in Seaside.
• The Police Department is going through an annual review for last year. The evidence
Audit has close to 1900 items in evidence; they reviewed annual complaints, a total
of six citizen complaints for 2023, zero internal affairs investigations, ten vehicle
pursuits, 15 use-of-force incidents.
Planning Director Stephanie Powers reported that:
• The Planning Department is preparing for the next Planning Commission meeting.
They have two items on the agenda, land use amendments and zone map
amendments.
Parks and Public Works Director Matt Samitore reported that:
• He will be serving as the Vice Chair of the Expo Board, they are still trying to find a
Fair board Director.
• He should have some numbers on the Community Center in March for Council to
Review.
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City of Central Point
City Council Minutes
January 25, 2024
Page 6
• Little League Parking Lot was redone by the Public Works Street Crew.
Finance Director Steve Weber reported that the firm of Moss Adams has been
working on the Audit and is looking to have the 2022 Audit wrapped up by the end of
February; they are scheduled to start the 2023 Audit in March with plans to have it
wrapped up by the end of the fiscal year. The 2024 audit should be completed on
schedule by the end of the year.
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
Neil Olsen moved to adjourn. All said aye and the meeting was adjourned at 8:24
p.m.
The foregoing minutes of the January 25, 2024, Council meeting were approved by the City
Council at its meeting of _________________, 2024.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 8, 2024
SUBJECT: Resolution Accepting the Lowest Responsible Bid from _____ for the
Cedar to Bush to Railroad Tracks Water Improvement Project and
Authorizing the City Manager to Execute a Contract
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City conducted a bid-letting procedure for the Waterline Improvement Project - Cedar to
Bush - to the railroad tracks. The engineer’s estimate for the project was $315,000. Bids
will be opened on February 6. Staff will present the low bidders to the Council at the
meeting.
FINANCIAL ANALYSIS:
The Cedar to Bush to the railroad tracks project was budgeted in the 2023/25 Water Budget
and the Development Commission budget under the titles of South Haskell Street and
Miscellaneous Public Works Projects. The project is needed to stabilize east-west pressure
and move an older asbestos concrete waterline for economic development.
LEGAL ANALYSIS:
The City of Central Point public contracts/bidding is governed by Oregon Revised Statute
(ORS) Chapter 279 and Central Point Municipal Code (CPMC) Chapter 2.40.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Community Investment; Goal 5 – Plan, design, and construct modern and efficient
infrastructure in all areas and systems. Strategies 3 and 4.
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STAFF RECOMMENDATION:
Approve a resolution awarding the Cedar to Bush to the railroad waterline improvement
project to _______.
RECOMMENDED MOTION:
I move to approve Resolution No. a Resolution Approving the Lowest Qualified Bid from
_______________ for the Construction of the Cedar to Bush to Railroad Tracks Waterline
Improvement Project and Authorizing the City Manager to Execute a Contract.
ATTACHMENTS:
1. Cedar Bush Bid Advert.pdf
2. Cedar St to Bush Water Main Relocation 2023-12-14
3. resol_cedarbush
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Department of Public Works
ADVERTISEMENT FOR BIDS
NOTICE TO CONTRACTORS
PUBLIC IMPROVEMENT PROJECT:
Cedar Street to Bush Street Watermain Relocation
PROJECT #8909404
Sealed bids will be opened and publicly read at the City of Central Point, City Hall, 140 South 3rd Street,
Central Point, OR 97502 at 2:00 PST on February 6, 2024 for the above referenced project. Bids must
be submitted to Matt Samitore, Parks and Public Works Director, at the same address prior to 2:00 PST
on the above date. Subcontractor Disclosure forms must be submitted prior to 4:00 PST on the same date.
Bidders must be prequalified in order to be eligible for award. Pre-qualification may be with the City of
Central Point, City of Medford, or the Oregon Department of Transportation. If the bidder is disqualified
in any of these jurisdictions, the bidder will be ineligible for this contract.
Award of contract will not be final until the later of: 1) three (3) business days after the City of Central
Point announces Notice of Intent to Award; or 2) the City of Central Point provides a written response to
each timely protest, denying the protest and affirming the award.
On all projects, work performed by the Contractor’s own organization must be at least 30% of the
awarded contract amount.
Plans and specifications will be available online only at www.centralpointoregon.gov or
www.questcdn.com beginning January 5, 2024. The complete digital contract documents may be
downloaded for a $22.00 non-refundable fee by inputting the QuestCDN project #8909404 on the
website’s Project Search page. Please contact QuestCDN.com at (952) 233-1632 or info@questcdn.com
for assistance in free membership registration, downloading, and working with this digital project
information.
COST ESTIMATE: $315,000
This project consists of improvements of an existing site to become the Cedar Street to Bush Street
Watermain Relocation. This work will include: traffic control, trenching, ductile iron pipe installation,
connection to existing system, water service installation, fire hydrant installation, and trench resurfacing.
This is a City funded project.
Work shall begin no earlier than February 12, 2024 and must be completed within 90 days after
receiving Notice to Proceed. Please direct all questions to Tyler Duncan at 425/471-8625 or
tduncan@rh2.com. Questions and clarifications must be submitted by February 2 January 18, 2024.
No bid will be received or considered by the City of Central Point unless bidder signs the bid statement.
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The contract is for public work subject to ORS 279C.800 to 279.870. This project is subject to Oregon
prevailing wage rates.
The City of Central Point may reject any bid not in compliance with all public bidding procedures and
requirements and may reject for good cause any or all bids upon a finding by the City of Central Pont that
it is in the public interest to do so.
CITY OF CENTRAL POINT
Matt Samitore, Parks and Public Works Director
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Dec. 14, 2023
CBWM-P-COV.DWG
CITY OF CENTRAL POINT
CEDAR STREET TO BUSH STREET WATERMAIN RELOCATION
CB CATCH BASIN
CONC CONCRETE
CL CENTERLINE
CPEP CORRUGATED POLYETHYLENE
CSBC CRUSHED SURFACING BASE COURSE
CSTC CRUSHED SURFACING TOP COURSE
DIAM DIAMETER
DI DUCTILE IRON
DWG DRAWING
E EASTING
ELEV ELEVATION
EOP EDGE OF PAVEMENT
EX EXISTING
HMA HOT MIXED ASPHALT
L LEFT
LT LEFT
LF LINEAR FEET
N NORTHING
PE POLYETHYLENE
PROP PROPOSED
PVC POLYVINYL CHLORIDE
R RIGHT
RT RIGHT
ROW RIGHT-OF-WAY
SPEC SPECIFICATIONS
SS SANITARY SEWER
SSMH SANITARY SEWER MANHOLE
ST STORM
STA STATION LINE
STD STANDARD
SY SQUARE YARDS
TCP TRAFFIC CONTROL PLAN
TYP TYPICAL
W WATER
WINTER 2023
CONTACT AGENCY PHONE
GREG GRAVES CITY OF CENTRAL POINT (541) 664-3321 x225
TYLER DUNCAN, P.E. RH2 ENGINEERING (541) 326-4448
NICK BAKKE RVSS (541) 665-6300
ERIC CHASE CHARTER (541) 210-0827
RYLAN WOOD PACIFIC POWER (541) 858-3204
ELI HABERMAN AVISTA (541) 690-0901
CAMERON DIBETTA LUMEN (541) 324-0549
CALL 48 HOURS BEFORE YOU DIG
ONE CALL 811
ATTENTION: OREGON LAW REQUIRES YOU TO FOLLOW RULES ADOPTED BY THE OREGON UTILITY
NOTIFICATION CENTER. THOSE RULES ARE SET FORTH IN OAR 952-001-0010 THROUGH OAR
952-001-0090. YOU MAY OBTAIN COPIES OF THE RULES BY CALLING THE CENTER AT 503-232-1978
ATTENTION: OREGON LAW REQUIRES THAT SPILLS BE REPORTED TO THE FOLLOWING ENTITIES:
OREGON EMERGENCY RESPONSE SYSTEM:1-800-452-0311
THE NATIONAL RESPONSE CENTER:1-800-424-8802
REPORT SPILLS
X
X
SECTION AND DETAIL REFERENCES
THE FOLLOWING CONVENTIONS HAVE BEEN USED WITHIN THESE DRAWINGS TO REFER THE
READER BETWEEN THE SECTION/DETAIL AND THE PLAN FROM WHICH IT IS REFERENCED.
REFERENCE BUBBLES
PLAN REFERENCE BUBBLE - REFERS READER BACK TO THE PLAN FROM
WHICH THE DETAIL OR SECTION ORIGINATED.
DETAIL/SECTION REFERENCE BUBBLE - REFERS READER TO THE
DRAWING ON WHICH THE DETAIL OR SECTION IS LOCATED.
WHERE,X = SECTION/DETAIL REFERENCE ID*
= DRAWING NUMBER ON WHICH DETAIL ORIGINATED OR RESIDES.
*SECTION/DETAIL REFERENCE ID CONVENTIONS:
SECTIONS OR ELEVATIONS SHOULD HAVE A LETTER REFERENCE ID
(A - ZZ) AND DETAILS SHOULD HAVE A NUMERICAL REFERENCE ID (0 - 999)
DRAWING INDEX
CONTACT PERSONNEL
SURVEY NOTES
PROJECT LOCATION MAPPROJECT VICINITY MAP
PROJECT
LOCATION
JACKSON
COUNTY
CENTRAL
POINT
91486
OREGON
EXPIRES:12/31/2023
T
Y
L
E
R MARKUS D U N C A N
REGIS T E R ED PROFES
S
IO
N
A
LENGINEE
R
S
EPT 13, 2 0 16
ABBREVIATIONS
SURVEY REFERENCE NOTES:
FIELD AND OFFICE EQUIPMENT/SOFTWARE UTILIZED: TRIMBLE S7 ROBOTIC TOTAL STATIONS, TRIMBLE R10 GNSS EQUIPMENT, TRIMBLE TSC7 DATA
COLLECTORS WITH TRIMBLE ACCESS SOFTWARE, TRIMBLE BUSINESS CENTER SOFTWARE AND TRIMBLE TERRAMODEL SOFTWARE.
LINEAR UNIT (HORIZONTAL): INTERNATIONAL FOOT (IFT).
LINEAR UNIT (VERTICAL): U.S. SURVEY FOOT (USFT).
VERTICAL DATUM: NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD88)
GEODETIC INFORMATION:
DATUM: NORTH AMERICAN DATUM (NAD) OF 1983 (2011) EPOCH 2010.00
SYSTEM: OREGON STATE PLANE COORDINATE SYSTEM
ZONE: SOUTH ZONE 3602
PROJECTION: LAMBERT CONIC CONFORMAL
LATITUDE OF GRID ORIGIN: 41°40'00" N
LONGITUDE OF CENTRAL MERIDIAN: 120°30'00" W
NORTHING AT GRID ORIGIN: 0.000 M
EASTING AT CENTRAL MERIDIAN: 1,500,000 M (4,921,259.843 IFT)
** COORDINATE SYSTEM PROJECTED TO GROUND AT 0,0 (ELEV = 1275 USFT) **
THE BASIS OF BEARINGS FOR THIS SURVEY IS GEODETIC NORTH. NOTE THAT THE GRID BEARINGS SHOWN OR IMPLIED HEREON DO NOT EQUAL
GEODETIC NORTH DUE TO MERIDIAN CONVERGENCE.
THIS SURVEY WAS CONDUCTED UTILIZING THE GLOBAL NAVIGATION SATELLITE SYSTEM (GNSS) REFERENCED TO THE NATIONAL SPATIAL
REFERENCE SYSTEM (NSRS). NSRS COORDINATE VALUES WERE ESTABLISHED VIA TRIMBLE R10 GPS EQUIPMENT, A TRIMBLE TSC7 DATA
COLLECTOR WITH TRIMBLE ACCESS SOFTWARE, AND RTK METHODS IN CONJUNCTION WITH THE ORGN (OREGON REAL-TIME GPS NETWORK).
THENCE PROJECTED SAID NSRS COORDINATES ONTO SAID OREGON STATE PLANE COORDINATE SYSTEM, SOUTH ZONE 3602.
ORTHOMETRIC HEIGHTS (ELEVATIONS) ARE REFERENCED TO THE NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD88).
UTILIZING SAID R10 GNSS EQUIPMENT AND REAL-TIME KINEMATIC (RTK) METHODS TO ESTABLISH PRIMARY CONTROL. UTILZING SAID TRIMBLE S7
ROBOTIC INSTRUMENTS AND CLASSIC TERRESTRIAL METHODS, ESTABLISHED SECONDARY AND TERTIARY CONTROL AND CAPTURED
TOPOGRAPHIC DATA.
GENERAL SURVEY NOTES:
THE PROPERTY AND RIGHT-OF-WAY LINES DEPICTED HEREON, ARE BASED ON LIMITED TIES TO FOUND MONUMENTS AND RECORD SUBDIVISION
PLATS. SAID LINES ARE APPROXIMATE LOCATIONS ONLY AND ARE NOT TO BE CONSTRUED OR UTILIZED FOR THEIR TRUE LOCATIONS.
CONTOURS: 0.5-FOOT CONTOUR INTERVAL; 1-FOOT INDEX CONTOUR INTERVAL.
ALL EXISTING UNDERGROUND UTILITIES, AS DEPICTED HEREON, WERE LOCATED WITH REASONABLE ACCURACY, AS MARKED ON THE GROUND BY
AFFECTED AGENCIES AND UTILITY COMPANIES. OREGON ADMINISTRATIVE RULES CHAPTER 952, DIVISION 1, DEFINITIONS, 952-001-0010 (21),
STATES: "REASONABLE ACCURACY" MEANS LOCATION, WITHIN 24 INCHES, OF THE OUTSIDE LATERAL DIMENSIONS OF BOTH SIDES OF AN
UNDERGROUND FACILITY.
PROJECT AREA
W PIN
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SHEET NO.SHEET TITLE DWG NO.
7.A.b
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RESTRAINED JOINT WATERMAIN
WATERMAIN
FIRE HYDRANT
WATER METER
THRUST BLOCK
WATER VALVE
RESTRAINED JOINT FITTING
DOUBLE CHECK VALVE ASSEMBLY
ABANDONMENT LIMITS
DCVA
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SHEET NO.:
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NO
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0"1"2"
DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
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91486
OREGON
EXPIRES:12/31/2023
T
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REGIS T E R E D PROFES
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EPT 13 , 2 0 1 6
SURVEY NOTES
PROJECT INFORMATION
CRITERIA
REFERENCES
GENERAL CONSTRUCTION
GENERAL NOTES
GENERAL NOTES (CONTINUED)
SITE
UTILITIES
UTILITIES (CONTINUED)
WATER MAIN CONSTRUCTION NOTES
DEMOLITION NOTES
TRAFFIC CONTROL
GENERAL TESC
WATER MAIN ABANDONMENT NOTES
GENERAL NOTES
LEGEND
7.A.b
Packet Pg. 14
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144' A
0' A
100' A
274' B
0' B
100' B
20
0
'
B
YADAV LAXMI
YADAV SUNIL
TAX LOT 7300
37 2W 11BB
DEVELOPMENT LC
BRIAN HIGH
TAX LOT 4100
37 2W 11BC
DEVELOPMENT LC
BRIAN HIGH
TAX LOT 4200
37 2W 11BC
DEVELOPMENT LC
BRIAN HIGH
TAX LOT 4400
37 2W 11BC
DEBO TIMOTHY L
DEBO DAWN M
TAX LOT 4401
37 2W 11BC
ENTERPRISES LLC
GEIGER
TAX LOT 101
37 2W 10AD
ALVAREZ, KRISTINA
ALVAREZ, TIMOTHY
TAX LOT 4500
37 2W 11BC
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S. FRONT STREET
DCVA
NEW 15' WATER
LINE EASEMENT
15'
EX WATERLINE
EASEMENT TO
BE ELIMINATED
ALIGNMENT A PROFILE
1270'
1280'
1290'
1270'
1280'
1290'
-10 LF 0 LF 100 LF 150 LF
ALIGNMENT B PROFILE
1270'
1280'
1290'
1270'
1280'
1290'
-10 LF 0 LF 100 LF 200 LF 280 LF
PR
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HY
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LAY PIPE CONTINUOUSLY RISIN
G
TO AVOID LOCAL HIGH/LOW PO
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APPROX. STA 0+01.0A, 0.0' R, PROVIDE:
(1) - CONNECTION TO EXISTING
(1) - 8" DI LONG BODY SLEEVE
(2) - 8" DI SPOOL (PExPE)
(1) - 8" GATE VALVE (RJxRJ)
(1) - 12" x 8" DI REDUCER (RJxRJ)
(2) - 12" DI SPOOL (PExPE)
(2) - 12" DI 45° BEND (RJxRJ) WITH CONCRETE BLOCKING
APPROX. STA 1+26.8A, 0.0' R, PROVIDE:
(2) - 12" DI 45° BEND (RJxRJ) WITH CONCRETE BLOCKING
(1) - APPROX 11 LF OF 12" RJ DI PIPE
(1) - 12" DI SPOOL (PExPE)
(1) - 12" HYMAX COUPLING
(1) - CONNECTION TO EXISTING
APPROX. STA 0+02.0B, 0.0' L, PROVIDE:
(1) - CONNECTION TO EXISTING
(1) - 12" DI LONG BODY SLEEVE
(2) - 12" DI SPOOL (PExPE)
(1) - 12" DI 90° BEND (RJxRJ)
(1) - 12" GATE VALVE (RJxRJ)
APPROX. STA 1+01.4B, 0.0' R, PROVIDE:
(1) - 12" DI 90° BEND (RJxRJ) WITH CONCRETE BLOCKING
1
PROVIDE APPROX 70 LF OF 12" RJ DI PIPE
APPROX. STA 1+96.9B, 0.0' L, PROVIDE:
(1) - 12" x 6" DI TEE (RJxRJ) WITH CONCRETE BLOCKING
(3) - 6" DI SPOOL (PExPE)
(2) - 12" DI 45° BEND VERTICAL (RJxRJ), SURROUND IN CLSM
(1) - 6" RJ DI PIPE, LENGTH TO FIT
(1) - 6" GATE VALVE (RJxRJ)
(1) - FIRE HYDRANT ASSEMBLY , DEPTH: 3'-6"
ALIGNMENT A
ALIGNMENT B
APPROX. STA 0+92.5A, 12.7' L, PROVIDE:
CONNECT TO EXISTING WATER METER
APPROX. STA 0+38.6A, 10.8' L, PROVIDE:
CONNECT TO EXISTING WATER METER
APPROX. STA 0+43.6A, 73.8' R, PROVIDE:
(1) - 1-1/2" WATER METER
APPROX. STA 0+45.5A, 73.9' , PROVIDE:
(1) - 1" WATER METER
WATER MAIN NOTES
WATER SERVICE NOTES
APPROX. STA 1+71.5B, 0.0' L, PROVIDE:
(2) - 12" DI 45° BEND VERTICAL (RJxRJ), SURROUND IN CLSM
(1) - PROVIDE 12" RJ DI PIPE, LENGTH TO FIT
2
3
4
W-3
PROVIDE APPROX 110 LF of 12" RJ DI PIPE
PROVIDE APPROX 42 LF OF 12" RJ DI PIPE
APPROX. STA 2+39.1B, 0.0' L, PROVIDE:
(2) - 12" DI 45° BEND VERTICAL (RJxRJ), SURROUND IN CLSM
(1) - PROVIDE 12" RJ DI PIPE, LENGTH TO FIT
APPROX. STA 2+63.0B, 0.0' L, PROVIDE:
(2) - 12" GATE VALVE (RJxRJ)
(5) - 12" DI SPOOL (PExPE)
(1) - 12" DI LONG BODY SLEEVE
(1) - 12" DI TEE (RJxRJ) WITH CONCRETE BLOCKING
(2) - 12" HYMAX COUPLING
(2) - CONNECTION TO EXISTING
APPROX. STA 1+68.6B, 3.8' R, PROVIDE:
(1) - 2" COMBINATION AIR RELEASE & VACUUM
VALVE ASSEMBLY
PROVIDE APPROX 90 LF OF 12" RJ DI PIPE
PROVIDE APPROX 20 LF OF 12" RJ DI PIPE
PROVIDE APPROX 19 LF OF 12" RJ DI PIPE
1.REFER TO CITY OF CENTRAL POINT STANDARD
DRAWINGS AND SPECIFICATIONS FOR ADDITIONAL
INSTALLATION, TESTING, DISINFECTION, AND
INSPECTION REQUIREMENTS.
2.DEFLECT PIPE TO ACHIEVE ALIGNMENT AS SHOWN.
DEFLECTION SHALL BE LIMITED TO 80% OF THE
MANUFACTURER'S RECOMMENDATIONS.
3.CONTRACTOR TO POTHOLE EXISTING UTILITY
CROSSINGS AND TIE-IN LOCATIONS TO DETERMINE
DEPTH, AND NOTIFY ENGINEER IF CONFLICT
ARISES WITH CURRENT DESIGN SHOWN.
4.LOCATION OF EXISTING UTILITIES AND
STRUCTURES ARE FROM INFORMATION AVAILABLE
AT THE TIME OF DESIGN. EXACT LOCATION AND
COMPLETENESS ARE NOT GUARANTEED.
CONTRACTOR SHALL NOTIFY THE CITY AND
UNDERGROUND SERVICES ALERT 811 A MINIMUM
OF 48 HOURS PRIOR TO ANY EXCAVATION, AND
SHALL POTHOLE FOR EXACT UTILITY LOCATIONS.
5.INSTALL TRACER WIRE OVER SERVICE
CONNECTIONS. ALL TRACER WIRE SHALL BE #12
GA. BLUE COATED SOLID WIRE. REFER TO THE
SPECIFICATIONS.
6.REPLACE ALL DISTURBED CURB, SIDEWALK,
AND/OR DRIVEWAYS IN-KIND.
GENERAL NOTES
CUT EX AC PIPE AS NECESSARY FOR USE AS CASING FOR
WATER SERVICES TO MINIMIZE TRENCHING WITHIN
ROADWAY.
EXISTING WATER SERVICES TO BE ABANDONED PER
ABANDONMENT NOTES ON SHEET G01.
DO NOT DISTURB RAILROAD RIGHT-OF-WAY, TYPICAL.
CONSTRUCTION NOTES
SET NEW WATER METER BOXES TO BE WITHIN FUTURE
PLANTER STRIP, REFER TO EXISTING SIDEWALK AND
PLANTER STRIP IN FRONT OF THE NEARBY CAR WASH
FOR REFERENCE.
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0"1"2"
DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
WA
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91486
OREGON
EXPIRES:12/31/2023
T
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REGIS T E R E D PROFES
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EPT 13 , 2 0 1 6
PLAN VIEW
VICINITY MAP
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DRAWING IS FULL SCALE WHEN
BAR MEASURES 2"
SCALE:
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91486
OREGON
EXPIRES:12/31/2023
T
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L
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REGIS T E R E D PROFES
S
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N
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LENGINEE
R
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EPT 13 , 2 0 1 6
PRELIMINARY
7.A.b
Packet Pg. 16
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2" DOUBLE CHECK VALVE ASSEMBLY1
CONNECT TO
WATER SOURCE
2" HOSE
2" DOUBLE CHECK VALVE ASSEMBLY
2" GATE VALVE WITH SCREWED
FITTING FOR HOSE ATTACHMENT
2" HOSE
CONNECT TO PROPOSED
WATER MAIN
2" GATE VALVE WITH SCREWED
FITTING FOR HOSE ATTACHMENT
2" TEE WITH PRESSURE VALVE. SCREWED
FITTING FOR HOSE ATTACHMENT
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SCALE:
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91486
OREGON
EXPIRES:12/31/2023
T
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L
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REGIS T E R E D PROFES
S
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N
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LENGINEE
R
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EPT 13 , 2 0 1 6
PRELIMINARY
7.A.b
Packet Pg. 17
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ASSUMED CONFIGURATION
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12" DI 45° BEND (RJxRJ)
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7.A.b
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1 - Resolution No. _________ 2/8/2024 Council meeting)
RESOLUTION NO. _______
A RESOLUTION APPROVING THE LOWEST QUALIFIED BID FROM
_______________ FOR THE CONSTRUCTION OF THE CEDAR TO BUSH TO
RAILROAD TRACKS WATERLINE IMPROVEMENT PROJECT AND
AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT.
RECITALS:
A. WHEREAS, the City recently published a solicitation for lowest bids for
the construction of the Cedar to Bush to Railroad Tracks Waterline Improvement
Project.
B. WHEREAS, the City received one qualified bid.
C. WHEREAS, the lowest bid was submitted by _______________for
$______.
The City of Central Point resolves as follows:
Section 1. The City Council hereby accepts the lowest bid from
___________for the construction of the Cedar to Bush to Railroad Tracks
Waterline Improvement Project.
Section 2. The City Manager is hereby authorized to execute a contract and
any related documents necessary to effectuate the acceptance of this award in a
form substantially the same as that included in the specifications.
Section 3. This Resolution shall take effect immediately from and after its
passage and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2024.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
7.A.c
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation
FROM: Dave Jacob, Park Planner
MEETING DATE: February 8, 2024
SUBJECT: A Resolution authorizing the City of Central Point to apply for a Local
Government Grant from the Oregon Parks and Recreation Department for
purchase and installation of an accessible play structure designed for 2 –
5 year olds at Robert Pfaff Park and delegating authority to the City
Manager to sign the application
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Parks Department is applying to the Oregon Parks and Recreation Department (OPRD)
Local Government Grant Program for funds to replace an existing play structure at Robert Pfaff
Park. The existing play structure, installed in 2002, was designed specifically for use by 2 to 5-
year-olds and is both outdated and does not meet current accessibility needs. The age 5 to 12-
year-old play structure at the park installed in 2019, is an inclusive design. The new play
structure would be of a similar design providing increased access to all users.
Inclusive designs create an environment to accommodate individual abilities yet provides a
place where all children can join in the total experience throughout the play structure. Inclusive
strategies include access (use of ramps), sensory elements (sensory ramp activities), social
(driver panel, store panel), and various physical challenging activities. A play structure can be
ADA accessible using an ADA transfer station, and comply with the elevated to ground event
requirements, yet not be inclusive.
Another issue is that the current play structure is located close to a busy street and across the
park from the age 5-12-year-old play structure, which makes it difficult for parents to keep track
of their children if they are using both facilities. As a part of this project, the new play structure
will be moved to a location nearer to the age 5-12-year-old playground which will help to resolve
these safety concerns.
The grant application will be submitted in April with the grant awards announced in Fall 2024. If
funded, the project would begin in Fall 2025 with the removal of the existing play structure. The
new structure would be in place by the end of December 2025 precluding any unexpected
delays.
7.B
Packet Pg. 20
FINANCIAL ANALYSIS:
Total cost for the play structure, which will be purchased from Playcraft Systems, is
$205,973.25. The OPRD Local Government Grant Program requires a 40% match from the city.
The state will provide $123,583.95 with the City providing $82,389.30 in match funds. The
match funds will be designated as a Park Capital Project using city general funds. The Project
will be included in the 2025-2027 Biennial Central Point City Budget. Project/grant funding will
include purchase of all equipment, site preparation, installation, and freight charges.
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Council Goals:
6. Develop park facilities and recreation program for young and old.
Strategic Plan 2040
Community Investment:
GOAL 3 - Provide opportunities for youth education, recreation, and support. (Kids are the
future. Happy, well-adjusted kids are the canary in the coal mine for true community/ family
wellbeing).
Community Culture:
GOAL 2 - Create opportunities for all segments of the population to enjoy Central Point places
and events.
STRATEGY 2 – Plan park designs with forethought for accommodating all populations and
needs. Ensure equitable access to safe and attractive parks and facilities that meet community
needs. Offer high-quality recreation programs to all age groups, varied interests, and
neighborhoods.
STAFF RECOMMENDATION:
Staff recommends approval of the Resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. _______ a Resolution authorizing the City of Central Point to
apply for a Local Government Grant from the Oregon Parks and Recreation Department for
purchase and installation of an accessible play structure designed for 2 – 5-year olds at Robert
Pfaff Park and delegating authority to the City Manager to sign the application
ATTACHMENTS:
1. Resolution to Apply - 1-16-24
7.B
Packet Pg. 21
RESOLUTION NO. _________
A RESOLUTION AUTHORIZING THE CITY OF CENTRAL POINT TO APPLY FOR A LOCAL
GOVERNMENT GRANT FROM THE OREGON PARKS AND RECREATION DEPARTMENT
FOR PURCHASE AND INSTALLATION OF AN ACCESSIBLE PLAY STRUCTURE
DESIGNED FOR 2 – 5 YEAR OLDS AT ROBERT PFAFF PARK AND DELEGATING
AUTHORITY TO THE CITY MANAGER TO SIGN THE APPLICATION
RECITALS:
WHEREAS, the Oregon Parks and Recreation Department is accepting applications for
the Local Government Grant Program; and
WHEREAS, the City of Central Point desires to participate in this grant program to the
greatest extent possible as a means of providing needed park and recreation
acquisitions, improvements and enhancements; and
WHEREAS, City Council, Development Commission and Park and Recreation
Commission, and Staff have identified improvements at Robert Pfaff Park as a high
priority need in City; and
WHEREAS, the project will replace the outdated, 20-year-old playground at Robert Pfaff
Park and install a new, more accessible playground; and
WHEREAS, the City of Central Point has available local matching funds to fulfill its share
of obligation related to this grant application should the grant funds be awarded; and
WHEREAS, the City of Central Point will provide adequate funding for on-going
operations and maintenance of this park and recreation facility should the grant funds be
awarded.
The City of Central Point resolves as follows:
Section 1: The City of Central Point demonstrates its support for the submittal of grant
application to the Oregon Park and Recreation Department for development at
Robert Pfaff Park.
Section 2: This resolution shall be effective following its adoption by the City of Central Point
City Council.
Passed by the Council and signed by me in authentication of its passage this
_____ day of ______________, 2024.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
7.B.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 8, 2024
SUBJECT: Central Point Little League Complex Project Update
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
Since our last meeting, we have received updated cost estimates for the project of 4.5
to 5 million dollars for the construction of Phase 1: four fields with turf infields and grass
outfields, a new concession/restroom building, and entry. Today, Noel and Bret Moore
have agreed to commit 1.5 million towards the project. The City has spent 1.1 million on
constructing the water and sewer lines and designing the new complex. Leaving
approximately $500,000 in city funds available for this project.
We are at a crossroads on how to proceed. How the site is developed is now a policy
decision. There are two viable options. We could proceed the way the plan is currently
designed. However, we would need to phase that construction into multiple years
because of budget limitations. Further discussion is below under the sub-title Option 2.
The other option (Option #1) is re-habilitating the existing complex using a combination
of contractor and city forces. Construction would still re-orient the site to the designed
configuration, but the site would not be viable for year-round play as the infields would
be dirt and the outfields grass. A combination of some contractors and our City Streets
and Parks crew would do this work. The estimated cost for this is 2.1 million. This
number is based on the rehab budget developed in 2019 with inflation. Construction
8.A
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would start this summer and into late fall. All fields would be redone for this cost, but the
parking lot and lights would not be.
These fields would be like the current fields in Medford behind the Dairy Queen in South
Medford.
Option 2: New Complex
If the Council wants us to proceed with the existing design, multiple funding options
must be explored.
Option 2a: This would split the project into two phases. Phase 1 would be bid
immediately using the existing funds. One field could be constructed this summer with
the infrastructure and a new restroom/concession stand being built. The second phase
would be funded by a combination of general fund and utility bonds the Council would
have to agree to. Staff estimates we could put together an additional 3 million in funding
for the project. This still leaves the parking lot, lights, large field, and smaller t-ball field
unfunded.
Option 2b: This would delay construction until 2025. This would allow the City to do
active fundraising and create a complete financial package to present to the Council.
Staff estimates that as of today, we could put together around a 5 million dollar package
with the information we currently have. This still leaves the parking lot, lights, large field,
and smaller t-ball field unfunded.
Option 2c: This would be a general obligation bond. Staff is prepared to ask in our City
Survey if taxpayers would be willing to fund a 6 million dollar general obligation bond for
the complete construction of the complex. Depending on that answer, the council could
decide to add the funding option to a formal vote by the citizens. Coupling the bond with
current dollars would include all fields, lights, and parking lot construction for a total 8
million dollar project. This option is only viable if approved by the voters in November.
This also delays the project to 2025.
8.A
Packet Pg. 24
FINANCIAL ANALYSIS:
The City of Central Point has spent approximately 1.1 million on the project as of this
point. Leaving the City approximately $500,000 for the project. Noel and Bret Moore
have contributed $600,000 of the 1.5 million they have agreed to contribute.
LEGAL ANALYSIS:
Not Applicable.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
GOAL 2 - Be a city filled with happy, healthy people who are thriving.
STRATEGY 1 – Develop and maintain positive partnerships with public and private
entities and the community to understand community needs, and leverage resources to
develop and deliver opportunities for personal, professional, and/or vocational
development. (Recreation Programs, Maker Space, Artisan Corridor, Volunteerism,
Community Events, etc.) (Nurturing individuals skills and personal growth is an essential
element to Central Point’s vitality. While this is an organic process that must be desired
by individuals in the population, the City can make investments that consider and further
the goal of providing an environment that is supportive of this objective).
STRATEGY 5 – Plan, design, build, and maintain a comprehensive system of
sustainable facilities, trails, and park spaces, (setting the highest standards) to provide
attractive places people will use and enjoy. Acquire additional lands for active and
passive recreation use based on current deficiencies and public demands created by
increasing population or the environmental and recreational significance of the area. (Be
mindful of the budget and plan trail locations).
GOAL 3 - Provide opportunities for youth education, recreation, and support. (Kids are
the future. Happy, well-adjusted kids are the canary in the coal mine for true community/
family wellbeing).
STRATEGY 3 – Provide opportunities for social connection. Identify underrepresented
groups and help them participate and feel connected. Increase engagement in
8.A
Packet Pg. 25
physically active recreation, and enjoyment of parks and trails to foster active, healthy
lifestyles. Reduce barriers for accessing programs, services, places, spaces, and
information.
STRATEGY 4 – Expand on existing recreation programming to reach a broader and
more diverse audience. Research successful recreation programs to ensure that we are
offering activities that will best meet the current and future needs of our citizens.
STAFF RECOMMENDATION:
The staff is requesting feedback on how to proceed.
RECOMMENDED MOTION:
Not Applicable
ATTACHMENTS:
1. Exhibits - Planning - 12-22-2022
2. 190829_arkitek_cp_softball
8.A
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DG PATHS
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DG AREAS
TURF INFIELD TYP.
TURF BATTING
CAGES
GRASS OUTFIELD TYP.
SCOREBOARD
SCOREBOARD
FIELD LIGHTING
/SCOREBOARD
FIELD LIGHTING
/SCOREBOARD
FIELD LIGHTING
/SCOREBOARD
FIELD LIGHTING
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
WATER TREATMENT AREA
TURF PLAY AREA
COVERED SITTING AREA
W/TABLES
BENCHES W/COVERED
TREES TYP.
CONCESSION/STORAGE
BUILDING
ENTRANCE PATH
W/SEATING
SPONSOR AREA
BENCHES
BIKE RACKS
GARBAGE TYP.
DRINKING
FOUNTAIN TYP.
COVERED DUGOUTS
COVERED BLEACHERS
8.A.a
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426 a street, ashland or 97520 (541) 591 9988 arkitek@arkitek.us www.arkitek.us
Central Point Little League Field Evaluation
Project Information
Date: 8/6/2019
Subject Site: Central Point Little League
2935 Hanley Rd.
Central Point, OR 97502
Map & Tax Lot #: 372W15 1302
Zoning: EFU (Exclusive Farm-Use)
Property Owner: Central Point Little League
Total Acreage: 14.56 acres
Property Class: 6-28
Report Overview
This report includes an inventory and an analysis of the existing fields, facilities, and site amenities of the Central
Point Little League property. The contents of this report will be utilized in the creation of an action plan for the
potential adaptation of the site to meet the immediate needs/goals of the Central Point Softball League.
Report Contents
a) Facilities
i) Baseball field existing conditions
ii) Site utilities: potable water, sewer, electric
iii) Irrigation at fields
iv) Concession stand
v) Light fixtures
vi) Fencing
vii) Landscape features
b) Phase 1 Basic Site Improvement Needs
i) Extend sewer, potable water
ii) Adapt existing concession stand
iii) Adapt existing fields 3 and 5
iv) Lighting for night games
v) Portable toilets
vi) Adapt parking, if necessary
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Site Description
The Central Point Little League site consists of six baseball fields; (1) Major League Baseball regulation field,
(2) Softball regulation fields, (2) Little League regulation baseball fields, and (1) Little League regulation Tee Ball field.
The total site area is 14.56 acres (634,233 square feet) with approximate overall site coverage of 43% baseball fields,
20% parking areas, and 1.2% structures.
The fields of interest for this study are Field #3 and Field #5. Each field comprises of two dugout structures for the
players, two sets of bleachers for the audience and an announcers booth.
Within the site there are two primary existing buildings with a combined total building footprint of approximately
2,950 square feet. The first building is used as a concession stand and office for the Central Point Little League. The
second building is used for storage and to house the potable water tank for site users during the playing season.
Parking
Field #6
Little League
Field #5-Softball
Field #1
Little League
Field #2-Softball
Field #3-MLB
ML
Field #4
Tee Ball
Structures
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Potable water is delivered by truck and tested frequently for safety. Mature shade trees are located adjacent to the
concession stand and storage building with picnic benches underneath.
Agricultural water is available from nearby Hopkins Canal and distributed for field irrigation with industrial sprinklers.
There is a pump station located to the west of the storage building, which distributes the water to each field.
Electricity is available to the site from overhead lines from the southern end of the property, with a transformer
located to the west of the storage building.
Vehicular parking is accessed by three driveway aprons off Hanley Road with parking located along the east side of
the fields, and handicap parking located directly next to the entrance of the fields. Abutting zoning is EFU to the
North, South, and West and RR-2.5 to the Southeast with the Crater Lake Boy Scouts and a cellular tower station
directly to the north. Additional adjacencies include Hopkins Canal and Jackson Creek.
Facility Analysis
i. Baseball Field Existing Conditions
Field #3-Major League Baseball Regulation Field
Condition:
Field #3 is the furthest field from the entrance. The fence surrounding the field is intact. There are small trees
growing around the perimeter of the fence. To the Southwest corner of the field has a pile of discarded
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bleachers, lights, and other material outside the field fence line. The field has three vacant light posts near the
north side of the field. There are three structures near the field; two dugouts and one announcer’s booth. The
dugouts are on a poured cement foundation with 2x4 framing, and plywood siding. The announcer’s booth is
comprised of 2x4 framing w/ plywood siding, and a set of stairs leading up to the booth. The structures have
visible rot on the exterior wood and roof. The foundation pad appears to be in good condition, and the stairs
leading up to the announcers booth have visible rot. The grass within the field is dead and requires reseeding.
All of the bases/plates are intact including the pitcher’s mound.
Field #5-Regulation Softball Field
Condition:
Field #5 is near the concession stand and adjacent to the cell tower. The fence surrounding the field is intact.
The field is surrounded by four field light posts with the lights intact. There are three structures near the field;
two dugouts and one announcer’s booth. The dugouts are on a poured cement foundation with 2x4 framing,
and plywood siding. The announcer’s booth is comprised of 2x4 framing w/ plywood siding, and a set of stairs
leading up to the booth. The structures have visible rot on the exterior wood and roof. The foundation pad
appears in good condition, and the stairs leading up to the announcers booth have visible rot. There are two
sets of bleachers for the viewers to sit on. The grass within the field is dead and requires reseeding. All of the
bases/plates are intact including the pitcher’s mound.
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Exterior meter on site. Field light exterior circuit breaker. Concession stand electricity.
Announcers Booth and Dugouts
ii. Site Utilities: Potable Water, Sewer, Electric
Potable Water
There is no access to drinking water on site. Drinking water is stored in a tank located at the storage building.
The drinking water is delivered by truck during the playing season.
Sewer
There is no connection to the City sanitary or storm sewer system. The concession stand appears to have a
sewer drain line on the exterior.
Electric
Electricity is available on site with overhead lines and connected to an exterior service meter. The field lights
appear to have electricity and are controlled via an exterior circuit breaker. The concession stand also appears
to have available electrical service. The electrical current/amperage was not tested during the site visit and it is
recommended to hire an electrical contractor for further inspection.
Stairs up to Announcer’s Booth. Inside Dugout Structures
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North exterior side of concession stand. West exterior side with security
cameras and lighting.
South exterior side entrance.
Pump outside storage building. Water valve located at each field. Industrial sprinkler available.
iii. Irrigation at Fields
Agricultural water rights for field irrigation are provided via Hopkins Canal to the south. A pump is located to the
west of the storage building with a 4” inlet and to a 3” main line which distributes water throughout the site.
Industrial sprinklers are used to water the fields and are controlled with a valve located on each field. The pump
has visible exterior rust. The industrial sprinkler on site has exterior rust and shows signs of weathering.
iv. Concession Stand
The Concession Stand is approximately 2,128 square feet and located near the front of the site adjacent to the
parking lot. Electricity is available on site with overhead lines and down to a exterior meter on the side of the
building. Telephone/Data infrastructure is provided via an exterior telephone jack on the building. There
appears to be a sewer line on the exterior of the building. The building is on a concrete poured foundation pad,
with lap siding, and concession windows. The building is in functional condition, with no visibile exterior rot, or
exterior damage. The rear building has security cameras as well as solar exterior lighting. Gutters and Roof are
in good condition and appear to be functioning. There are mature shade trees adjacent to the concession area
and with picnic benches underneath.
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Steel pole with field light and
exposed concrete pier foundation.
Utility pole with field light.
Chain link fence around the perimeter of the fields. Wood fencing around parking lot.
v. Light Fixtures
There are light posts with field lights surrounding the baseball fields. The posts are a mixture of wooden
utility poles and steel poles supported by an exposed concrete pier foundation. It appears that the field
lights are provided with power; however they were not tested during site visit. The field lights appear to
have electricity and operated with an exterior circuit breaker. The light post and light fixtures appear to
be in good visible condition.
vi. Fencing
Perimeter fencing of the field consists of chain link fencing and poles, with plastic safety tubing around
the top portion. The fencing around the parking lot is wooden pole fencing. At the entrance there are
three large metal gates for vehicular access. The chain link fence appears to be in good condition,
however some of the metal poles have visible exterior rust. The wood fencing around the parking lot is
intact and the three large metal gates appear to be in good condition.
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Aerial drone photograph of site.
vii. Landscape Features
The landscape is dry and open. There is a cluster of mature trees around the concession stand to offer
shade for the picnic tables underneath. A few small trees surround some of the fields. A cluster of shrubs
is located in the far Southwest corner of the site, indicating an area of soil saturation.
Phase 1 Basic Site Improvement Needs
In order for the potential adaptation of the site to meet the immediate needs/goals of the Central Point Softball
League the following modifications should be made:
• Extend city infrastructure services; including sewer and potable water to site.
• Renovate existing concession stand for public usage; including potential commercial kitchen certification.
• Provide and install Irrigation infrastructure and controllers for fields 3 and 5; new sod/reseeding.
• Repair and Upgrade to LED Site Lighting infrastructure for night games.
• Provision of portable toilets.
• Delineate and Stripe existing gravel Parking Lot.
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BASELINE COSTS:
Area Count Cost Per Unit Estimated Cost
Concession stand
• Exterior repairs
• Interior repairs
• Upgrade kitchen equipment
• Upgrading electrical, plumbing,
and gas lines
2,128 SF 1 $85/ SQ FT $180,900
Existing Field Lighting Repair - 24 $450 $10,800
Scoreboards - 2 $3,000 $6,000
Dugouts
• Demolition and replacement of
existing structures
240 SF 4 $65/ SQ FT $62,400
Announcers Booth
• Demolition and replacement of
existing structures
105 SF 2 $85/ SQ FT $17,850
New Bleachers - 4 $2,000 $8,000
Baseball Fields
• Seeded field, incl. soil prep
• Refresh clay
• Fence repairs, as needed
• Striping and accessories
43,000 2 $1.50/ SQ FT $129,000
Estimated Sub-Total Cost (Excluding City Infrastructure Cost of Water/Sewer Services): $414,950.00
Provision of Portable Toilets - 3 $150/mo. $350/month
Provision for Turf Maintenance 2 $4,000/season $8,000/season
OPTIONS:
Area Count Cost Per Unit Estimated Cost
+Parking Lot Upgrades
• Markings for accessibility &
visitor parking
• Placement of landscape timber
wheel stops
11,650 SF 1 $.50/ SQ FT $5,825
+ Asphalt Paving at Parking Lot 11,650 SF 1 $6/SF $69,900
+ Sod Field Installation 32,000 2 $3/SF $192,000
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+ Artificial Turf Field Installation 32,000 2 $10/SF $640,000
+ Automatic Irrigation 32,000 2 $5.00/SF $320,000
+ LED Field Lighting
• Primary and secondary feeds
• Switchgear and transformers
• LED field lights, and brackets
- 24 Lights $1,200 $28,800
Estimated Subtotal of Additional Optional Expenses: $616,500 to $744,500
Provision of Artificial Turf Maintenance - 2 $2,750/year $5,500/year
Estimated Total Project Cost with Options: $1,031,450 to 1,159,450
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Justin Gindlesperger, Community Planner II
MEETING DATE: February 8, 2024
SUBJECT: Environmental Management Element Update
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
None Forwarded
BACKGROUND INFORMATION:
At the October 26th meeting, the City Council considered the draft Environmental Management
Element, relative to how the City will comply with Statewide Planning Goal 5 concerning
preservation of significant wetland and riparian corridor resources. Riparian corridors must be
buffered for protection; whereas wetland protection does not include buffers unless the City
wants to apply a higher level of protection. During the discussion, staff presented the three
approaches to resource protection: safe harbors, a standard approach or combination of the
two.
Wetland protection through the safe harbor approach applies to significant wetlands and
protection extends only to the wetland boundary. Additional analysis through the standard
approach would be necessary to provide a buffer around a wetland. Additionally, the standard
approach is necessary to allow any development activity within an identified wetland area.
Council had questions about riparian corridor management, specifically the impact of safe
harbor and standard approach buffers compared to the standards in place today. Provided
below is a summary of the three (3) resource protection methods for riparian corridors and their
impacts:
1. Safe Harbors - A standard 50-foot buffer is applied to the boundary of a riparian area,
only along fish-bearing streams. Areas within buffers would be subject to protections and
limitations of uses/developments. The safe harbor would apply to all streams except
Daisy Creek and Upton Slough, the latter of which is located in the urban growth
boundary (UGB).
Comment: The City’s current approach is to apply a 25-foot buffer from the top of bank
or floodway boundary of all streams within the city’s jurisdiction. This is inconsistent with
the Safe Harbor requirement, except on Daisy Creek and where the floodway boundary
results in a total buffer width that is greater than or equal to 50-ft. As shown in Table 1
(below), the impact of the safe harbor is slightly higher but close to existing impacts. The
differences are due to variability in the floodway width and the fact that Daisy Creek
would not be required to have any buffer to comply with Goal 5. If Council prefers the
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safe harbors be applied throughout the city limits and UGB, no additional analysis would
be required to preserve the City’s riparian resources.
2. Standard Approach - The objective of the Standard Approach is to assess each
significant riparian resource to determine the level of protection necessary to attain Goal
5. This approach involves a higher level of rigor and includes detailed assessment of the
resources, identification and assessment of conflicting uses (such as utility line
extensions, etc.), and demonstration that proposed protections are adequate to preserve
the resource in balance with the conflicting uses.
Comment: Based on findings in the draft Riparian and Wetland Inventory, the Standard
Approach would result in riparian buffers ranging from 60-ft to 120-ft along fish bearing
streams. Given the fact that most stream reaches within the city limits are developed, the
Standard Approach would result in an increased number of legally nonconforming
developments in the riparian corridors (Table 1). If applied, the level of protection may
not be commensurate with the effort required to establish the larger buffer as compared
to the safe harbor.
3. Combined Approach - This is a hybrid solution that would allow combination of the safe
harbor and standard approach for wetlands and riparian area protection.
Comment: This approach provides an opportunity to afford higher protection to
significant resources that are in undeveloped areas while minimizing impacts to urban
lands that are already developed. For example, this approach would allow Council to
apply a standard approach with larger buffers in undeveloped UGB areas with resources
that are higher functioning and/or have greater potential to be restored or preserved as
part of the City’s open space program and retain safe harbors within the city limits. If
Council prefers this option, additional analysis would be limited to the areas of focus for
higher protection. No additional analysis would be required for those areas with safe
harbors.
Table 1 shows the impact of existing regulations on Central Point properties and structures as
compared to the potential impact of applying safe harbors or the standard approach.
As shown, the impact of the standard approach is much higher than safe harbors within the city
limits and almost negligible in the new Urban Growth Boundary areas, as there are limited
riparian resources in those areas. However, there are some areas of the City that are more
impacted than others.
At the February 8, 2024 meeting, staff will provide a detailed assessment of the potential
impacts of the policy options on properties and structures in the City with a focus on the areas
impacted most. At the conclusion of the meeting, staff is seeking direction regarding City
Council’s preferred approach to riparian corridor management for Goal 5 compliance as
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necessary to complete the Environmental Element update.
FINANCIAL ANALYSIS: The City has a contract with Pacific Habitat Services for the Local
Wetland and Riparian inventory. In the event Council elects to proceed with the Standard or
Combined Approach for resource protection, staff may need to complete an addendum to
modify the scope of work; however, modifications to the scope of work are not expected to
exceed the remaining budget available.
LEGAL ANALYSIS: The City is required to comply with Goal 5 for riparian corridors and
wetlands. With the exception of limited areas in the City, the City cannot maintain the current
riparian management approach and comply with Goal 5.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS: Community Investment, Goal 4 -
Manage growth to provide places that are timeless and loved by the community. Natural and
environmental resources can provide valuable scenic and recreational opportunities for
citizens, as well as beneficial ecological functions. As Central Point grows, forethought into
resource protection and management can help the City assure that streams and wetlands
contribute to creating a sense of place that is enjoyed by citizens and visitors now and in the
future. Responsible Governance, Goal 6 - Prepare as a resilient city with the capabilities
required across the whole community to prevent, protect against, mitigate, respond to, and
recover from threats and hazards that pose the greatest risk. Wetlands and floodplains have
documented benefits to flood risk mitigation as well as water quality, fish, and wildlife. The
Environmental Element will establish the City’s policy framework for holistic management of
resources that is vital to balancing environmental preservation with risk management while
complying with state planning requirements.
STAFF RECOMMENDATION: Following the analysis of the resource protection
approaches, staff recommends the City pursue the Safe Harbor approach for riparian areas
and wetlands resources within the city limits and UGB unless there are specific areas of
concern that Council would like to see higher protections. Staff’s recommendation considers
the following: • The safe harbor riparian buffer closely coincides with the existing floodway
buffer area, where the standard approach would extend onto and impact existing
development and the floodplain regulations will continue provide protections in areas with
wider floodplain/floodway. • Most of the significant wetlands are within open space areas
with limited development pressure or encroachments. Wetlands in the undeveloped UGB are
not in areas with planned developments or facilities that require additional exceptions.
RECOMMENDED MOTION: None at this time.
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Manager
FROM: Chris Clayton, City Manager
MEETING DATE: February 8, 2024
SUBJECT: Emergency Communication of Southern Oregon (ECSO 911) Legislative
Fund Request
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
In 2014, ECSO 911 began a study and preliminary work on upgrading the outdated public safety
radio infrastructure to modernize the system and provide more robust coverage in our
geographically diverse region. After conducting the study and consultation with a national radio
consulting firm, ECSO 911 approached Jackson County voters with a $28,000,000 measure in
2019 to approve general obligation bonds to improve the public safety radio system. The
measure passed with 58% voter approval.
Bonds were issued by Jackson County in 2020 and the project moved forward. As a result of
inflation, unexpected circumstances, and expenses beyond the control of ECSO 911, the cost for
completing the project has increased. ECSO 911’s conservative estimate of a budget shortfall is
approximately $4.6 million.
We are facing a critical timeline. Bond proceeds must be spent by March 2026. For the system
to go live, construction must be completed in 2024, and the new system must be up and
running simultaneously with the current one for approximately six months. Services will then
shift to the new system, which must also be operated for a few months before system
acceptance. The final release of bond funds hinges upon final system acceptance. Cleary, every
month counts.
Understanding the above, ECSO is requesting support from local policymakers for their 2024
legislative funding request.
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FINANCIAL ANALYSIS:
While the City of Central Point does cover annual subscription costs for ECSO operations, it
does not directly fund the capital project mentioned above. The regional public safety radio
system is deemed essential infrastructure, underscoring the importance of building and
deploying a new public safety radio system for our emergency services.
LEGAL ANALYSIS:
Not applicable.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Community Investment
Public and private investments in Central Point include physical (i.e., new buildings, streets,
waterlines, businesses, parks, etc.); social (e.g., programs and services that support people:
families, youth, retirees, etc.); and economic (i.e., programs and facilities that foster new
growth and development necessary to fuel the local economy and provide jobs for residents).
STRATEGY 4 – Maintain existing public safety services levels as the community continues to
expand and promote a community policing program.
STAFF RECOMMENDATION:
Staff is recommending City Council discuss the proposed legislative request with ECSO
representatives and consider offering a motion to support.
RECOMMENDED MOTION:
I move to approve legislative funding request presented in the attached letter from Emergency
Communications of Southern Oregon.
ATTACHMENTS:
1. ECSO Letter of Support Capital Funding Request_011124
8.D
Packet Pg. 42
DATE
Oregon House Speaker Dan Rayfield
Oregon Senate President Rob Wagner
RE: Capital Construction Request – Emergency Communications of Southern Oregon (ECSO 911)
Dear Speaker Rayfield and President Wagner,
The (Governing Body/Board) is submitting this letter with our strong support for the Capital Construction Request
on behalf of Emergency Communications of Southern Oregon (ECSO 911) and their current county-wide public
safety radio infrastructure build-out project.
ECSO 911 is an ORS 190 organization comprised of approximately 30 law enforcement, fire, and emergency
medical service providers in the region. ECSO 911 serves all of Jackson County and Crater Lake National Park,
providing 911 call handling and dispatching services to citizens and public safety agencies. The service area of the
member agencies also includes parts of Josephine, Klamath, Douglas, Curry and Siskiyou (CA) Counties.
In 2014, ECSO 911 began a study and preliminary work on upgrading the outdated public safety radio
infrastructure to modernize the system and provide more robust coverage in our geographically diverse
region. After conducting the study and consultation with a national radio consulting firm, ECSO 911 approached
Jackson County voters with a $28,000,000 measure in 2019 to approve general obligation bonds to improve the
public safety radio system. The measure passed with 58% voter approval.
Bonds were issued by Jackson County in 2020 and the project moved forward. As a result of inflation, unexpected
circumstances, and expenses beyond the control of ECSO 911, the cost for completing the project has
increased. ECSO 911’s conservative estimate of a budget shortfall is approximately $4.6 million.
We are facing a critical timeline. Bond proceeds must be spent by March 2026. For the system to go live,
construction must be completed in 2024, and the new system must be up and running simultaneously with the
current one for approximately six months. Services will then shift to the new system, which must also be operated
for a few months before system acceptance. The final release of bond funds hinges upon final system acceptance.
Cleary, every month counts.
Our region is extraordinarily vulnerable to wildfire—six of the top ten communities at risk of wildfire in Oregon
are within Jackson and Josephine Counties. With the rising threat of wildfire, a Cascadia earthquake event, severe
storms and other climate-related extremes, reliable emergency communication is imperative.
The (Governing Body/Board) respectfully requests the Oregon Legislature support the Capital Funding Request
made on behalf of ECSO 911. While residents of the region have stepped up with a bond initiative, additional
funding is vital to the safety of citizens and first responders in the region.
Sincerely,
XXXXXXXXX
8.D.a
Packet Pg. 43
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