HomeMy WebLinkAbout01/25/24 DC Agenda Packet
City of Central Point
Development Commission
Agenda
January 25, 2024
6:00 p.m.
Central Point
Central Point City Hall
140 South 3rd Street
Central Point, Oregon
Members: Hank Williams
Taneea Browning
Neil Olsen
Kelley Johnson
Melody Thueson
Michael Parsons
Rob Hernandez
Staff Liaison:
Chris Clayton
Meeting time, date, or location may be subject to change. Please contact the City Recorder at 541-423-1015 for additional
information.
I. MEETING CALLED TO ORDER
II. ROLL CALL
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Nov 16, 2023 6:30
PM
IV. DISCUSSION ITEMS
A. Commercial Facade Grant Program Update(Presented by Powers)
V. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL
POINT
Oregon
Community Development Commission
Regular Meeting Minutes
Thursday, November 16, 2023
I. MEETING CALLED TO ORDER
II. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Taneea Browning Ward IV Remote
Kelley Johnson Ward II Absent
Melody Thueson Ward III Present
Michael Parsons At Large Present
Rob Hernandez At Large Present
Neil Olsen Ward I Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer
(remote); Planning Director Stephanie Powers; Parks and Public Works Director Matt
Samitore; Finance Director Steve Weber; Police Lieutenant Brian Day; Building Official
Derek Zwagerman; and City Recorder Rachel Neuenschwander
III. APPROVAL OF MINUTES
A. Community Development Commission - Regular Meeting - Jun 8, 2023 6:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Browning, Thueson, Parsons, Hernandez
ABSENT: Kelley Johnson
IV. DISCUSSION ITEMS
A. Facade Grant Program Update(Presented by Powers)
Planning Director presented to the Development Commission an update to the
Facade Grant Program. The update consists of proposed amendments to the
Commercial Facade Grant Program adding a 2nd tier project framework with
insurance verification requirements. Tier 1 projects would be more temporary in
nature such as painting and signage. Tier 2 projects would be more extensive
upgrades that involve alteration, enhancement and expansion of facade features.
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City of Central Point
Development Commission
November 16, 2023
Page 2
Council directed staff to bring back a resolution with the amendments as
presented.
V. ADJOURNMENT
Neil Olsen moved to adjourn all said "aye" and the meeting was adjourned at 6:44
PM.
The foregoing minutes of the November 16, 2023, Development Commission meeting were
approved by the Development Commission at its meeting of _________________________.
Dated: _________________________
Chair Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report
ISSUE SUMMARY
TO: Community Development Commission
DEPARTMENT:
Community Development
FROM: Stephanie Powers, Planning Director
MEETING DATE: January 25, 2024
SUBJECT: Commercial Facade Grant Program Update
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
On November 16, 2023, the Development Commission discussed draft changes to the
Commercial Building Façade Grant program (“Grant Program”). The Grant Program incentivizes
restoration and rehabilitation of commercial building facades in the Central Business District by
offering 50% reimbursement of eligible projects costs up to $10,000. The program also offers a
one-time $2,500 grant to one business owner within an eligible building without a match.
Proposed changes to the Program create a two-tier project structure to incentivize more
substantial façade improvements, and refine the property insurance verification requirements for
each project tier to ensure investments made by the Urban Renewal Agency are maintained.
The proposed project eligibility and reimbursement structure is summarized below:
• Tier 1 projects are generally more temporary in nature and would retain the existing
reimbursement rate of 50% of the eligible project cost up to $10,000. Grant applicants
would have the option of providing verification of property insurance or an agreement to
maintain the improvements for a 5-year period.
• Tier 2 projects include activities that create, modify, enhance or expand façade features.
Since these projects would provide longevity in improvements to the downtown and
return on investment, staff is proposing a 50% reimbursement of the eligible project cost
up to $25,000. Property insurance verification would be required to assure the improved
building could be replaced and maintained over the long-term.
The Development Commission reviewed the above program changes and directed staff to bring
back a resolution for adoption. Since the November meeting, there have been no additional
recommended changes to the Grant Program. At the January 25, 2024 meeting, staff will
present the resolution for the Development Commission’s consideration.
FINANCIAL ANALYSIS:
In the 2023-24 budget year, the Development Commission has set aside $35,000 for the
Commercial Façade Grant. To-date, there have been no applications submitted and there are
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no approved projects underway. Based on the effective budget and Grant Program status, there
are sufficient funds available to fund a combination of Tier 1 and Tier 2 projects this year
pending receipt of a qualifying application.
STAFF RECOMMENDATION:
Consider Resolution No. 2024-01 and 1) approve, 2) approve with modifications or 3) deny the
resolution to modify the Building Façade Grant Program.
RECOMMENDED MOTION:
I move to approve Resolution no. 2024-01, a Resolution of the Development Commission
Modifying the East Pine Street Commercial Building Façade Program.
ATTACHMENTS:
1. Resolution No. 2024-01
2. Exhibit A to Resolution No. 2024-01
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CENTRAL POINT DEVELOPMENT COMMISSION
RESOLUTION NO. 2024-01
A RESOLUTION OF THE CENTRAL POINT DEVELOPMENT COMMISSION MODIFYING
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM
WHEREAS, on March 8, 2012, by Ordinance No. 1955 the City Council approved The
Downtown & East Pine Street Corridor Revitalization Plan, An Urban Renewal Plan for the City
of Central Point (the “Plan”);
WHEREAS, Section 1.6.1 of the Plan sets forth the projects and activities that the Central Point
Development Commission (the “Commission”) may fund as necessary to implement the Plan;
WHEREAS, Section 1.6.1 (C)(15) identifies as an urban renewal activity the creation of
incentive programs encouraging redevelopment within the Urban Renewal Area;
WHEREAS, on August 13, 2015 the Commission, by Resolution No. 2015-007 approved the
Historic Building Façade Grant Program (the “Grant Program”), an economic development
incentive program to encourage the renovation and rehabilitation of historic building facades
within the East Pine downtown area;
WHEREAS, on February 23, 2017, by Resolution No. 2017-03, the Development Commission
modified the Historic Building Façade Grant Program to eliminate its emphasis on strictly
historic renovations;
WHEREAS, on March 23, 2017 the Development Commission further directed Staff to consider
procedural changes to the Grant Program to facilitate shorter review periods and clarification to
qualifying improvements and buildings;
WHEREAS, on May 27, 2021, in an effort to continue to encourage its use, the Grant Program
was further modified to offer a one-time grant of up to $2,500 per property without a
corresponding match, for all properties within the Grant Program area; and,
WHEREAS, in an effort to incentivize substantial façade improvements, the Grant Program is
being further modified to include a second tier of qualifying improvements with a maximum
reimbursement of $25,000, and modifying the insurance verification requirements for tier 1 and
tier 2 projects. The program modifications are provided in Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED that the Commission by Resolution No. 2024-01
hereby modifies the Grant Program as presented in attached Exhibit “A” and as discussed in the
Staff Report dated January 25, 2024.
PASSED by the Central Point Development Commission and signed by me in authentication of
its passage this 25th day of January 2024.
__________________________________
Central Point Development Commission
Chair
ATTEST:
_______________________________
City Representative
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EXHIBIT “A”
East Pine Street Building Façade Grant Program
Proposed Program Update 11/14/2023
INTRODUCTION
The Building Façade Grant Program was designed to encourage the rehabilitation/restoration of building
facades within the Central Point Downtown Business District as part of the Downtown and East Pine Street
Corridor Revitalization Plan. The program is only available for the rehabilitation/restoration of building facades
within the East Pine Street area (see attached map).
In furtherance of this goal, the façade program will make grants available to owners of buildings, within the
East Pine Street area, for façade projects that are compliant with applicable Transit Oriented District Overlay
(TOD) design standards per Section 17.67of the City’s Zoning Ordinance and that are consistent with the
Design Guidelines of the Central Point Downtown Revitalization Plan.
The City offers grants for Tier 1 and Tier 2 projects, which have varying eligibility requirements. Tier 1 projects
are those that involve changes that are less permanent in nature and require maintenance, replacement. Tier 2
projects are those projects that involve alteration, enhancement and expansion of façade features. The types
of activities that are eligible under this façade program for Tier 1 and Tier 2 projects include, but are not limited
to, the following:
Tier 1 Projects Tier 2 Projects
• Awnings, appropriate to the specific building.
• Cleaning of exterior surfaces.
• Improve or add lighting. The lighting must be
designed to light only your building
• Painting
• New Construction (façade only, including the
expansion of the original lineal feet of façade
frontage)
• Repair/Restoration of facade features
• Replacement of doorways/storefronts
Façade is defined as
any portion of the exte-
rior of a structure visible
from the public right-of
way. The drawing to the
right is an example of a
typical commercial
storefront façade and the
typical architectural
components.
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• Signage. Signs must be in compliance with
the City of Central Point Sign Ordinance and
be appropriate to the building’s construction
period. Only one sign per property will be
eligible for consideration.
• Repair or replace windows
• New Construction (façade only, including the expansion of the original lineal feet of façade frontage)
• Awnings, appropriate to the specific building.
• Cleaning of exterior surfaces.
• Improve or add lighting. The lighting must be designed to light only your building
• Repair/Restoration of facade features
• Replacement of doorways/storefronts
• Repointing
• Painting
• Repair or replace windows
• Signage. Signs must be in compliance with the City of Central Point Sign Ordinance and be appropriate
to the building’s construction period. Only one sign per property will be eligible for consideration.
The above are required to comply with the TOD design standards per Section 17.67 of the City’s Zoning
Ordinance.
The types of activities that are not eligible under this façade program include but are not limited to, the
following:
• Property acquisition
• Interior improvements
• Flat or sloped roof repair and/or replacement not visible from the public right-of-way
• Machinery and equipment
• Furniture and fixtures
• Inventory and accounts receivable
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM
The East Pine Street Building Façade Grant Program will provide eligible applicants with grants to assist in the
rehabilitation/restoration of facades on structures within the Downtown Business District of the City of Central
Point. Façade is defined as any portion of the exterior of a structure visible from the public right-of-way.
Funding is provided for eligible façade improvements that are $500.00 in value or greater, but not more than
$10,000.00 for Tier 1 projects and $25,000 for Tier 2 projects. Applicants are eligible for a one-time grant of up
to $2,500 per property without a corresponding match. This outright grant will be authorized on a case by case
basis by motion of the Development Commission and can apply to eligible activities for Tier 1 or 2 projects.
Should an applicant decide to apply for a program grant beyond this one-time offer, normal grant program
guidelines will be followed minus whatever part of the $2,500 outright grant offer has been used. The grants
will total up to 50% of the eligible project costs and must be matched with 50% of private funds. Over time
multiple grants per property will be considered, but only if the value of the combined grants does not exceed
the maximum grant limit of $10,000 for Tier 1 projects and $25,000 for Tier 2 projects. The grant funds will be
reimbursements. Funds will be paid after the job is complete and approved by the Development Commission.
The building owner is responsible for all initial project costs. The applicant must submit proof of payment to the
Development Commission in order for reimbursement of qualifying costs.
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APPLICATION PROCEDURES
Each potential recipient of façade grant funds must comply with the following Application Procedures.
Completed Applications will be time-dated and processed in order of receipt. The Development Commission
will not consider any Application with incomplete or missing information.
Application Procedures are as follows:
I. Obtain Application Package. Application packages are available by contacting the City of
Central Point Development Commission Office, 140 S. Third Street, Central Point, OR 97502,
541-423-1025.
II. Complete Application. Fill out and sign the Application form. Return the completed Application
form to the Development Commission office with the following required supportive
documentation.
1. Verification of Ownership (copy of Deed)
2. Tax Statement (evidence that real estate taxes are current)
3. Verification of Property Insurance or Agreement to Maintain the improvements for no less
than five (5) years from project completion (Tier 1 Projects only)
4. Two (2) copies of a color photo of façade to be rehabilitated
PROJECT PROCEDURES
The following process describes the course of the façade program. The order and necessity of each step will
be determined on a case-by-case basis, depending upon the amount of assistance required for each project.
1. Initial Project Meeting. The purpose of this meeting is to discuss the scope of work and financing.
2. Scope of Work with Cost Estimates. The applicant will submit the final scope of work with cost
estimates and a working drawing (to scale), with color schemes, if appropriate, for review by the
Development Commission.
3. Review. The Development Commission will review each project’s Scope of Work to determine if it
follows the Guidelines of the program
4. Contractor Bidding. The owner will solicit bids from qualified contractors to perform the rehabilitation
work. A qualified contractor is defined as one regularly doing business as a Contractor, being able to
acquire and maintain the required insurances.
5. Grant Agreement. Within two (2) weeks of submittal of an application the Development Commission
will approve, conditionally approve, or deny the application. The applicant will be provided a written
notice of the Development Commission’s action. Upon approval, or conditional approval of the
application by the Development Commission the applicant may commence work.
6. Rehabilitation Monitoring. The Development Commission will monitor the façade project to assure
compliance with the Grant Agreement.
7. Final Inspection and Project Close-Out. When the Contractor has completed the rehabilitation and
submits an invoice for final payment, a final inspection of the work will be made by the Development
Commission and the Owner. The grant payment will be issued upon the approval of the Development
Commission and the Owner and upon receipt of all paid invoices.
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PROJECT COMPLIANCE
The Applicant for the East Pine Street Building Façade Grant Program is advised of the following Program
Compliance requirements through these guidelines:
1. Property Taxes. The funding for this program is provided through public tax dollars. Therefore, it is
incumbent upon Owners desiring to obtain façade assistance, to be current in payment of local property
taxes. It is the responsibility of the Applicant to provide this tax information to the Development
Commission. Tax Verification forms for this purpose are included in the Application Package.
2. Eligible Structures. All structures within the East Pine Street area (see attached map) are eligible for
façade grant funding.
3. Codes and Ordinances. All authorized grant awards are subject to compliance with all applicable
local, state, and federal regulations.
EQUAL OPPORTUNITY
All Applicants for financial assistance shall be given equal consideration and no person shall be excluded from
participation, denied program benefits of discriminated against because of race, color, religion, gender,
ancestry, national origin or handicap.
THE EAST PINE STREET BUILDING FAÇADE GRANT PROGRAM IS SUBJECT TO ALL
LOCAL, STATE AND FEDERAL LAWS, WHERE APPLICABLE.
Note: As used in the East Pine Street Building Façade Grant Program the term “Development Commission” refers to the
Urban Renewal Director or designated staff of the Development Commission.
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East Pine Street Building Façade Grant Program Application
City of Central Point Development Commission
Property Owner:
Business Name:
Address:
Tax parcel ID:
Phone: Email:
Proposed Grant Amount: Total Project Cost:
Application Checklist:
Verification of Ownership (copy of Deed)
Tax Statement (evidence that real estate taxes are current)
Verification of Property Insurance or Agreement to Maintain the
improvements for no less than five (5) years from project completion (Tier 1
Projects only)
Attach bids from contractors
Attach hand sketches or professional drawings of the project
Applicant shall indemnify, defend and hold harmless the City of Central Point, the Development
Commission of the City of Central Point, and its officers, directors and employees from any and
all loss, cost damage, expense, claims and liabilities, including without limitation attorneys’ fees,
arising out of or in connection with work performed under this contract. This provision shall
survive the termination of this Agreement.
The undersigned, individually and on behalf of the above-named entity, agrees to all of
the above guidelines and stipulations.
Signature of Applicant Date
Urban Renewal Director Date Received
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