HomeMy WebLinkAbout02/08/24 CC Minutes CITY OF CENTRAL POINT
Oregow
City Council Meeting Minutes
Thursday, February 8, 2024
REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title _ Status Arrived
Hank Williams Mayor ' Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Remote
Melody Thueson Ward Ill Remote
Taneea BrowningWard IV IPresent�
Rob Hernandez At Large 1 Remote
Michael Parsons At Large Present
Staff present: City Manager Chris Clayton; City Attorney Dan O'Connor; Parks and
Public Works Director Matt Samitore; Police Chief Scott Logue; Planner III Justin
Gindlesperger; Parks and Public Works Supervisor Doug Norman; Recreation Manager
Nikki Petersen, and City Recorder Rachel Neuenschwander
IV. PUBLIC COMMENTS
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Taneea Browning, Ward IV
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of January 25, 2024 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. ORDINANCES, AND RESOLUTIONS
A. Resolution Accepting the Lowest Responsible Bid from for the Cedar to
Bush to Railroad Tracks Water Improvement Project and Authorizing the City
Manager to Execute a Contract
Parks and Public Works Director Matt Samitore presented the Bid for the Cedar to
Bush St waterline project. The bid came in way over budget and had a couple of
errors in the process, and the bids were rejected. The project will be rescaled to a
smaller one and brought back in a future meeting.
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City Council Minutes
February 8, 2024
Page 2
RESULT: WITHDRAWN
B. A Resolution authorizing the City of Central Point to apply for a Local
Government Grant from the Oregon Parks and Recreation Department for
purchase and installation of an accessible play structure designed for 2 —5
year olds at Robert Pfaff Park and delegating authority to the City Manager to
sign the application
Parks and Public Works Director Matt Samitore presented a resolution authorizing
the City to apply for an Oregon Parks and Recreation Department grant to replace
the toddler play structure at Robert Pfaff Park.
The total cost for the play structure is $205,973.25; the grant requires a 40% match
from the City. The grant application will be submitted in April, with the awards
announced in Fall 2024. If funded, the project would be included in the 2025-2027
biennial budget. The project would begin in Fall 2025 by removing the existing play
structure. The new structure would be in place by December 2025, precluding any
unexpected delays.
Mike Parsons moved to approve Resolution No. 1776, a Resolution authorizing
the City of Central Point to apply for a Local Government Grant from the
Oregon Parks and Recreation Department for the purchase and installation of
an accessible play structure designed for 2-5-year-old at Robert Pfaff Park and
delegating authority to the City Manager to sign the application.
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Neil Olsen, Ward I
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
VIII. BUSINESS
A. Central Point Little League Complex Project Update
Parks and Public Works Director Matt Samitore presented an update on the Central
Point Little League Complex project to the Council.
The City needs to decide how to proceed with the project; multiple options were
presented.
Option 1 is rehabilitating the existing complex using a combination of contractor and
city forces. Construction would still re-orient the site to the designed configuration,
but the site would not be viable for year-round play. The estimated cost for this
option is 2.1 million. Construction would start this summer and into late fall. All fields
would be redone for this cost, but the parking lot and lights are not included in this
option.
Option 2 is proceeding with the existing design and would be done over two years
and two phases, the first phase being one new field, utilities, entrance, and new
concessions and restrooms. Estimated at 2 million, and the possibility for one non-
turf field. Phase two would be two turf fields estimated at 2.5-3 million; this still leaves
the parking lot, lights, large field, and smaller t-ball field unfunded. ._..
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City Council Minutes
February 8, 2024
Page 3
Option 3 delays the construction until 2025, allowing the City to actively fundraise
and create a complete financial package to present to the Council. Based on current
information, staff estimates the City could have around 5 million dollars. This would
still leave the parking lot, lights, large field, and smaller field unfunded.
Option 4 asks taxpayers for a $6 million-dollar bond, coupled with existing dollars,
which would be an $8-million-dollar project. This option would include all fields and
lighting. However, this option would require the community to support the bond.
Council had concerns over the communication with the Moore's input on this project
as they are a large contributor. They also questioned if the City approached the
School District for support and other larger businesses.
The staff did not get a chance to talk to the Moore's before this meeting, and a
decision needs to be made on which option the Council wants staff to move forward
with before they can reach out to other contributors.
The Council responded they liked Option 2 with a new field with new infrastructure;
once this phase is complete, the City could reach out to other possible contributors.
They also agreed with Option 1, giving the community three fields to start and
completing the project later.
Central Point Little League representatives spoke to the Council; they prefer to play
on the natural fields and like the hybrid model.
Staff will meet and get more input from the Central Point Little League and the
Moores and bring back more information.
City Attorney Dan O'Connor addressed the Council regarding the land use approval
process in Jackson County. It takes a lot of work, and it is recommended to start the
process soon to stay on target with the timing of completing the project.
B. Planning Commission Report
Planner III Justin Gindlesperger presented the Planning Commission report from the
February 6, 2024, meeting to the Council. Three items were on the agenda,
including discussing and considering the City's Hazard Mitigation Plan and two
quasi-judicial public hearings for a Minor Comprehensive Plan Map and Minor
Zoning Map Amendment to support housing production.
C. Environmental Management Element Update
Planner III Justin Gindlesperger presented the Environmental Management Element
Update to the Council. On October 26, 2023, the City Council considered the draft
Environmental Management Element relative to how the City will comply with
Statewide Planning Goal 5 concerning preserving significant wetland and riparian
corridor resources.
A detailed assessment of the potential impacts of the policy options on properties
and structures in the City with a focus on the areas impacted the most was
presented.
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City Council Minutes
February 8, 2024
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Council was concerned regarding what, if any, the impact would be on flood
IJ
insurance for residents in these areas. Staff responded that this would not impact
flood insurance.
The Council has directed staff to move forward with the Safe Harbor approach as it
would have the least effect on the number of properties in the City.
D. Emergency Communication of Southern Oregon (ECSO 911) Legislative Fund
Request
City Manager Chris Clayton presented the Emergency Communications of Southern
Oregon (ECSO 911) Legislative Fund Request to the Council. In 2014, ECSO 911
began a study and preliminary work on upgrading the outdated public safety radio
infrastructure to modernize the system and provide more robust coverage in our
geographically diverse region. After conducting the study and consultation with a
national radio consulting firm, ECSO 911 approached Jackson County voters with a
$28,000,000 measure in 2019 to approve general obligation bonds to improve the
public safety radio system. The measure passed with 58% voter approval.
Bonds were issued by Jackson County in 2020, and the project moved forward. As a
result of inflation, unexpected circumstances, and expenses beyond the control of
ECSO 911, the cost of completing the project has increased. ECSO 911's
conservative budget shortfall estimate is approximately $4.6 million.
The timeline is critical. Bond proceeds must be spent by March 2026. For the system
to go live, construction must be completed in 2024, and the new system must be up
and running simultaneously with the current one for approximately six months.
Services will then shift to the new system, which must be operated for a few months
before system acceptance. The final release of bond funds hinges upon final system
acceptance—clearly, every month counts.
The council agreed to the City signing the legislative funding request letter for the
Capital Construction Request - Emergency Communications of Southern Oregon
(ECSO 911).
IX. MAYOR'S REPORT
Mayor Hank Williams reported that:
• He attended the SOREDI Newly Elected Officials Event.
• He attended the Central Point Employee Award Breakfast at Twin Creeks.
X. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
• The employee breakfast went well. The employee of the year was Nichole Petty in the
Finance Department, and the Manager of the Year was Police Lieutenant Brian Day.
• The lobbyists that are working for the City spoke with them regarding two infrastructure
projects that support housing that they are lobbying for on the City's behalf.
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City Council Minutes
February 8, 2024
Page 5
• He and Matt will meet with the Jackson County Library District regarding a potential
space lease at the community center. This would be in addition to the current library
location.
• He and Matt attended The Medford Water Commission meeting; they approved the
temporary irrigation meter on the greenway for watering the new plants in the riparian
area. They will be going out to bid for a new office facility on Industry Way. During their
study session, they talked about the water conservation program they have in place.
XI. COUNCIL REPORTS
Council Member Mike Parsons reported that he attended the Central Point Employee
Award breakfast.
Council Member Taneea Browning reported that:
• She attended a confirmation hearing in front of State Senate Rules Committee for
appointment to state sustainability board so that the voice of Southern Oregon is at the
table.
• She met with Rep Goodwin while in Salem.
• She attended the all city breakfast on Wednesday.
• She attended the Homeless Summit.
• She attended the Bear Creek Master Plan Ad Hoc committee meeting.
Council Member Neil Olsen reported that:
• He attended the Bear Creek Master Plan meeting.
• He attended the Planning Commission meeting.
Council Member Melody Thueson reported that she attended the School Board Meeting
and they are almost complete with all construction.
Council Member Rob Hernandez reported that he attended the SOREDI Elected
Officials Event.
XII. DEPARTMENT REPORTS
Police Chief Scott Logue reported that:
• He attended the awards breakfast.
• The newest hire just started with the Police Academy on January 29th.
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irp.41 Parks and Public Works Director Matt Samitore reported that:
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City Council Minutes
February 8, 2024
Page 6
• He sent revised drawings to Chris on the Community Center, Chris will send those out
tomorrow in his report.
• All permitting has been completed for the culvert replacement on Elk Creek.
Planner III Justin Gindlesperger reported that:
• The Planning Department is starting to see some interest on the East Side of town.
Sunnybrook Village - a 42 lot subdivision on approx. 7 acres along Hamrick, just north of
Mon Desir property. Going to PC in March. Interest in Gebhard Village property - located
just north of the Willow Bend (formerly White Hawk) subdivision
• A potential brewery along S. Front Street is nearing submittal for site plan review.
• Pheasant Creek Phase ll located along Hanley Road at the intersection of Diego Court.
An 8 lot, infill, subdivision that will connect w/ Pheasant Creek Phase 1. No formal
application but nearing submittal.
XIII. EXECUTIVE SESSION
XIV. ADJOURNMENT
Taneea Browning moved to adjourn. All said aye and the meeting was adjourned
at 8:38 PM
The foregoing minutes of the February 8, 2024, Council meeting were approved by the City —
Council at its meeting of i=ebruarLI Zz , 2024.
Dated: 2122 12 LI �'i i_z-vi ..- "vim
Mayor Hank Williams
ATTEST:
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City Recorder