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HomeMy WebLinkAbout12062022 PC minutes_SH EditsCity of Central Point Planning Commission Meeting Minutes December 6, 2022 I. MEETING CALLED TO ORDER AT 6:00 P.M. II. Pledge of Allegiance III. ROLL CALL Commissioners Tom Van Voorhees (chair), Jim Mock, Kay Harrison, Pat Smith, Robin Stroh and Brad Cozza were present. Also in attendance were Planning Director Stephanie Holtey, Public Works Director Matt Samitore, Greg Graves, Construction Services Supervisor, Community Planner Justin Gindlesperger, Consultant Miranda Barrus (Kittleson & Associates) (virtually) and Planning Secretary Karin Skelton IV. CORESPONDENCE Revisions to Items No. 2 (File No. PAR-22001) and No. 3 (File No. SPAR – 22006) of the agenda MINUTES Kay Harrison made a motion to approve the October 4 2022 minutes as presented. Robin Stroh seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Brad Cozza, yes, Robin Stroh, yes. Motion passed. V. PUBLIC APPEARANCES None from the public. Chair Tom Van Voorhees announced the resignation of Commissioner Amy Moore and commended her on her years of service to the City. VI. BUSINESS Public hearing and consideration of a Major Comprehensive Plan Amendment updating the Transportation System Plan (TSP). File No. CPA-22001. Approval Criteria: CPMC 17.96.500. Applicant: City of Central Point. Tom Van Voorhees read the rules for a legislative hearing. The Commissioners had no conflicts of interest to declare. Planning Director Stephanie Holtey gave an overview of the Transportation System Plan (TSP) and the proposed updates. She explained the purpose of the TSP and said the amendments address the 2021 Urban Growth Boundary (UGB) Amendment by adding projects identified in the UGB Traffic Impact Analysis to the Capital Improvement Project list and removing projects that have been completed. She reviewed the revisions which included updating historic revenue sources and funding forecast until 2030, incorporating new equity criteria into transportation project prioritization, amending the transportation project list to remove completed projects and adding new projects from recent UGB expansion along with modernizing all maps. She reviewed the consultants’ technical memorandums, which covered the funding forecast, equity analysis and capital improvement project list. She explained the three funding scenarios the consultants proposed. She said the Citizen’s Advisory Committee has unanimously expressed approval of the ideal funding scenario. Ms. Holtey stated in addition to updating the Capital Improvement Project list, there were minor changes made throughout the document but the changes were primarily limited to Chapters 7 and 12. The Public Hearing Was Opened There were no public comments The Public Hearing was closed. Brad Cozza made a motion to approve Resolution 897 a Resolution approving an amendment to the Central Point Comprehensive Plan updating the Transportation System Plan. Kay Harrison seconded the motion. The commissioners reviewed the projects and their prioritization. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Brad Cozza, yes, Robin Stroh, yes. Motion passed. B. Public hearing and consideration of a Tentative Partition Plan to consolidate three (3) properties and divided the consolidated lot into two (2) parcels, including dedication and extension of Federal Way, a Standard Local Street, to the intersection of Table Rock/Airport Road. File No. PAR-22001. Approval Criteria: CPMC 16.10 and 16.36. Applicant: BH DevCo (Steve Backman). Mr. Van Voorhees read the rules of a Quasi-judicial hearing, stating the next three items would be governed by these rules. The commissioners had no bias, ex parte contact or conflict of interest to declare. Ms. Holtey explained the annotated findings which contained information relative to both the Partition and the Site Plan and Architectural Review application were revised to eliminate references to the Site Plan Architectural Review application. She said the draft resolution and Trip Generation memo were attached to the revised staff report. Ms. Holtey presented an overview of the Tentative Land Division application. She explained the two step application process and the approval criteria. She explained the proposal would include an extension of Federal Way and Airport Road to the Table Rock/Airport Road intersection. She said it will be necessary to provide access to adjoining properties to the south and the applicant has agreed to work with the landowners and Public Works on this. She said the City and County have reviewed the intersection and she presented the scenario which they had agreed would provide the best traffic control. She explained the typical path from tentative plan to final plat and an alternate path which would provide the applicant flexibility in the timing of public improvements and private site development. She said the Applicant was requesting to use the alternate path. The public hearing was opened Applicant Steve Backman gave a brief overview of the project. There were no public comments. The public hearing was closed. Kay Harrison made a motion to approve Resolution 898, the Tentative Partition Plan and Lot Consolidation at 3791 Table Rock Road per the Revised Staff Report dated December 6, 2022 ,with the added condition to complete signal phasing time prior to final plat approval and issuance of certificate of occupancy for any future development on the parcels. Pat Smith Seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Brad Cozza, yes, Robin Stroh, yes. Motion passed. C. Public hearing and consideration of a Site Plan and Architectural Review application to develop a warehouse and ground distribution facility on Parcel 1 of Tentative Partition No. PAR-22001. File No. SPAR-22006. Approval Criteria: CPMC 17.48, 17.64, 17.72. Applicant: BH DevCo (Steve Backman) Mr. Van Voorhees reminded everyone that the rules for a quasi-judicial hearing remained as previously stated. The commissioners had no conflict of interest, ex parte contact or bias to declare. Ms. Holtey explained the findings were revised to eliminate all references to the partition application. She said there is an updated parking demand analysis and the trip generation memorandum. Ms. Holtey gave an overview of the Site Plan and Architectural Review Application and the approval criteria. She said the application was for an 87,750 square foot warehouse and ground distribution facility. She reviewed the components of the site layout and architecture. She reviewed the building elevations, noting there were no specific architectural standards for this zone. She noted there were three issues: timing of the site improvements relative to the final plat, the parking plan and the landscape plan. She said the conditions of approval address the issues and assure that the building permits will not be issued until a development agreement is executed and a surety bond posted. Additionally it will be necessary to submit a revised landscape plan replacing eleven arborvitae trees with more wildfire resistant plants and adding the required number of street frontage trees along Table Rock and the new road extension for Federal Way/Airport Road. The public hearing was opened Applicant Steve Backman gave a brief overview of the project. There were no public comments. The Public Hearing was closed. The Commissioners discussed safety and lighting for the property. Robin Stroh made a motion to approve with conditions of the revised staff report Dated December 6, 2022 adding an additional condition to revise the landscape plan to provide the required number of trees along Table Rock Road and Federal Way and Airport Road Street frontage. Kay Harrison seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Brad Cozza, yes, Robin Stroh, yes. Motion passed D. Public hearing and consideration of a Floodplain Development Permit to complete channel restoration improvements in Horn Creek. File No. FP-22001. Approval Criteria: CPMC 8.24.200. Applicant: City of Central Point Mr. Van Voorhees stated the rules for a quasi- judicial hearing remained as previously read. The commissioners had no conflict of interest, ex parte contact or bias to declare. Mr. Gindlesperger explained the project was for a floodplain development permit and no-rise analysis to authorize channel restoration activities in the regulatory floodway for Horn Creek. He said the improvements will establish a natural channel in the floodway for Horn Creek to bypass an existing culvert at risk of failure. He explained the difference between the floodplain and the flood way. He said this will cause no increase to flood height, it complies with FEMA guidance, it improves the habitat along Horn Creek and reduces risks by eliminating the failing culvert. The public hearing was opened. Todd Marinau, Mendolia Way Mr. Marineau asked if the proposed channel restoration would change the flood plain. Mr. Gindlesperger said the floodplain would not be increased. Mr. Marineau mentioned the retention pond was not well maintained and the neighborhood was concerned about flood runoff. Kevin & Nikki Campbell, Donna Way (virtually) Mr. and Mrs. Campell expressed gratitude to the City for the attention to this situation. They stated they had lost several feet of their property due to erosion from the creek. Wendy Misik, Donna Way (virtually) Ms. Misik expressed concern about construction timing and location of crews and equipment accessing the creek. Greg Graves responded stating the access would be off Mendolia Way. He said the project would last a few weeks at most. The Public hearing was closed. Brad Cozza made a motion to approve Resolution 900 with the change of the term “removal” to the term “decommission” of the existing culvert. Kay Harrison seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Brad Cozza, yes, Robin Stroh, yes. Motion passed DISCUSSION VIII. ADMINISTRATIVE REVIEWS X. MISCELLANEOUS A. XI. ADJOURNMENT Pat Smith moved to adjourn the meeting. Brad Cozza seconded the motion. Meeting was adjourned at 8:16 p.m. . Tom Van Voorhees, Planning Commission Chair