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HomeMy WebLinkAbout10042022 PC Minutes_SH Edits City of Central Point Planning Commission Meeting Minutes October 4, 2022 I. MEETING CALLED TO ORDER AT 6:00 P.M. II. Pledge of Allegiance III. ROLL CALL Commissioners Tom Van Voorhees (chair), Jim Mock, Kay Harrison, Pat Smith, Amy Moore and Brad Cozza were present. Also in attendance were Planning Director Stephanie Holtey, City Manager Chris Clayton, Public Works Director Matt Samitore, Community Planner Justin Gindlesperger, and Planning Secretary Karin Skelton IV. CORESPONDENCE Email from Kylie Camden Email from Kevin Norman MINUTES Pat Smith made a motion to approve the August 2, 2022 minutes as presented. Kay Harrison seconded the motion. ROLL CALL: Kay Harrison, yes; Jim Mock, yes; Pat Smith yes; Amy Moore, abstain, Brad Cozza, yes. Motion passed. V. PUBLIC APPEARANCES None. VI. BUSINESS A. Public Hearing to consider a Conditional Use Permit application to allow a preschool to operate at 81 Freeman Road. The 0.57 acre site is within the Tourist and Office Professional (C-4) commercial zoning district and is identified on the Jackson County Assessor’s Map as 37S 2W 02D Tax Lot 1000. File No. CUP-22001. Applicants: Ashley Crofton and Malory Mitchell: Agent Jared Pulver; Pulver and Leever Real Estate. Tom Van Voorhees read the rules for a Quasi-Judicial Hearing. The commissioners had no conflicts of interest, ex parte contact or bias to declare. Justin Gindlesperger, Community Planner introduced the Conditional Use Permit Application. He reviewed the allowed uses in the C-4 zone. He said the Code referenced nursery schools as a conditional use. Staff determination was that by definition the preschool was the same use as a nursery school. He explained there would be a maximum of 26 students and 3 teachers. There is ample parking and there will be a fence constructed to enclose an outdoor play area. He reviewed the site stating the fence will be in the floodplain and will be subject to floodplain development permit Planning Commission Minutes Oct. 4, 2022 Page 2 requirements. Additionally interior modifications and change of use are subject to building code requirements. Mr. Gindlesperger reviewed the building and site design and stated the use is compatible with the neighborhood. The Commissioners discussed traffic impacts and Mr. Samitore explained the threshold which would require a traffic study would be 36 students. The Public Hearing was opened Applicants Ashley Crofton and Mallory Mitchell explained that there would be a rubber playground surface within the fenced playground area. They planned for 26 students and possible future expansion to approximately 30 students. Ms. Holtey suggested a condition of approval that they would need to examine traffic impacts if the number of students exceeded 36. There were no public comments or questions. The public hearing was closed. Kay Harrison moved to approve the Conditional Use Permit application to allow a preschool to operate at 81 Freeman Road. The 0.57 acre site within the Tourist and Office Professional (C-4) commercial zoning district identified on the Jackson County Assessor’s Map as 37S 2W 02D Tax Lot 1000 Brad Cozza seconded the motion. The commissioners discussed the traffic impacts, proposed fencing and safety issues. Kay Harrison amended the motion to approve the Conditional Use Permit subject to staff’s recommended conditions. Brad Cozza seconded the motion. ROLL CALL: Kay Harrison, yes; Amy Moore, yes; Jim Mock, yes; Pat Smith, yes; Brad Cozza, yes. Motion passed. B. Consideration of the Downtown Revitalization & East Pine Street Corridor Plan Amendment (Urban Renewal Plan Amendment) conformance with the City of Central Point Comprehensive Plan. This is not a land use action but public comments are invited and encouraged. File No. UR – 22001 City Manager Chris Clayton introduced the Downtown & East Pine Street Corridor Revitalization Plan Amendment. He gave the background of the Urban Renewal Plan which was adopted in 2012 and the changes that prompted the proposed Plan Amendment. He reviewed the Urban Renewal background including the program’s history and basic financial information stating that maximum indebtedness will be unchanged by the proposed plan amendment. Mr. Clayton explained the role of the Planning Commission was to review the Downtown & East Pine Street Corridor Revitalization Plan Amendment for conformance with the Central Point Comprehensive Plan and make a recommendation to the City Council. Planning Commission Minutes Oct. 4, 2022 Page 3 He said the proposed plan changes remove some non-taxable property and it adds other property. This includes property not within the city limits. New projects would be added and general updating would be done. There would be no impacts to taxing districts and no increase to individual property taxes. He explained how the Urban Renewal Plan worked. He said there were statutory limitations as to acreage the City could include in the Urban Renewal area. He said the City’s proposed amendment is well under the limit. He outlined the new projects that would be funded by Urban Renewal. Mr. Clayton reviewed the Beebe Road Extension and Bridge Extension. This will extend the bridge from the intersection of Beebe Road and Gebhard across Bear Creek to CP-3 and the Peninger area. This needs to be done to alleviate traffic on Pine Street and to provide access to the employment lands in CP-3. He explained the City of Central Point Community Center is being considered as a collaborative project with Jackson County and includes a possible location on Jackson County property outside of Central Point City limits. This property is being included into the urban renewal area in the 2022 amendment. The plan is for a combined community center and evacuation shelter. The City has not committed to this project yet but is exploring this option as opposed to a smaller stand-alone facility. Mr. Clayton stated there are plans to create a park-like and fire resilient area along the Greenway, which is owned by or is in the process of be transferred to the City’s ownership. Planning Director Stephanie Holtey explained the City’s Strategic Plan stating it established vision, mission, values and priorities to guide policy and day-to-day decisions. Ms. Holtey explained that the comprehensive plan determines future growth consistent with statewide goals and guidelines, and sets policy to ensure a logical and orderly planning process. She reviewed the Citizen Involvement Element, Parks Element and Transportation Element as these are the three elements of the comprehensive plan that are implicated by the proposed Urban Renewal Plan Amendment. Ms. Holtey explained the proposed Plan Amendment’s conformance with the applicable goals and policies in these comprehensive plan elements. Ms. Holtey stated the next steps would be a County briefing on October 13, 2022, City Council hearing on October 27, 2022 and a City Council vote on November 17, 2022. The Commissioners expressed approval of the amendment indicating it is consistent with the Comprehensive Plan. Amy Moore made a motion that the Central Point Planning Commission finds, based upon the information provided in the staff report and attachments, that the Downtown & East Pine Street Corridor Revitalization Plan Amendment conforms with the Central point Comprehensive Plan and further recommends that the Central Point city Council adopt the proposed Amendment. The motion was seconded by Pat Smith. Planning Commission Minutes Oct. 4, 2022 Page 4 ROLL CALL: Kay Harrison, yes; Amy Moore, yes; Jim Mock, yes; Pat Smith, yes; Brad Cozza, yes. Motion passed. DISCUSSION A. Transportation System Plan Update Information Session Planning Director Stephanie Holtey explained the Transportation System Plan was last updated in 2008. The need to update it now is to address new state Rules and projects regarding the Urban Growth Boundary Amendment. She reviewed the scope of the changes and the funding sources. She explained there were three funding scenarios presented to the Citizen’s advisory Committee (CAC). There were Conservative, Moderate and Ideal funding scenarios. After reviewing the financial information the CAC unanimously approved the Ideal Scenario. Ms. Holtey explained the State’s Equity Analysis and the results of that analysis. She reviewed the updated Tier 1 and Tier 2 project lists. Public Works Director Matt Samitore described the projects. There was discussion about the projects. Ms. Holtey said the next steps would be a Public Hearing with the Planning Commission on November 1, 2022, a public hearing at the November 17, 2022 City Council meeting and the Second Reading and adoption of the Ordinance at the December 15, 2022 City Council Meeting. VIII. ADMINISTRATIVE REVIEWS X. MISCELLANEOUS A. Development Update. Ms. Holtey provided a brief review of development inquiries and recent Pre-Application Conferences for commercial and industrial developments. B. Planning Commissioner Reports. There were no Planning Commissioner reports. XI. ADJOURNMENT Amy Moore moved to adjourn the meeting. Pat Smith seconded the motion. Meeting was adjourned at 8:04 p.m. . Tom Van Voorhees, Planning Commission Chair