HomeMy WebLinkAbout2023-03-09 City Council - Full Agenda-1249
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, March 9, 2023
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res(1737) Ord (2094)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. SPECIAL PRESENTATIONS
1. June 30, 2021 Audit Report Presentation (Weber)
V. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
VI. CONSENT AGENDA
A. Approval of February 23, 2023 City Council Minutes
B. Arbor Week Proclamation 2023
VII. ITEMS REMOVED FROM CONSENT AGENDA
VIII. ORDINANCES, AND RESOLUTIONS
A. First Reading Ordinance Amending Transportation Utility Fee Service Charge
Adjustments in Part Pg(s) 12-15 (Dreyer)
B. Ordinance No. ______ An Ordinance Amending Ordinance No. 1907 (in part)
and Ordinance No. 1949 Regarding Fire Lanes - Page(s) 16-19 (Dreyer)
C. Ordinance No ______ An Ordinance Amending Ch. 3.26 Public Safety Fee -
Page(s) 20-23 (Dreyer)
D. Ordinance No ______ Ordinance Amending Ch. 3.25 in Part Parks Maintenance
Fee - Page(s) 24-27 (Dreyer)
E. Resolution No _______ Resolution Authorizing Public Safety Fee Increase
Effective 4-1-23 - Page(s) 28-31 (Dreyer)
F. Resolution No ______ Resolution Authorizing Parks Maintenance Fee Increase -
Page(s) 32-35 (Dreyer)
IX. BUSINESS
X. MAYOR'S REPORT
XI. CITY MANAGER'S REPORT
XII. COUNCIL REPORTS
XIII. DEPARTMENT REPORTS
XIV. EXECUTIVE SESSION ORS 192.660(2)(i)
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: March 9, 2023
SUBJECT: June 30, 2021 Audit Report Presentation
ACTION REQUIRED:
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
2021 Audit Presentation will be given by Isler CPA
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
STAFF RECOMMENDATION:
RECOMMENDED MOTION:
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CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, February 23, 2023
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Present
Staff members present: Acting City Manager Parks and Public Works Director Matt
Samitore; City Attorney Sydnee Dreyer; City Manager Chris Clayton; Finance Director
Steve Weber; Police Lieutenant Greg Bruce; Planning Director Stephanie Holtey; City
Recorder Rachel Neuenschwander
IV. PUBLIC COMMENTS
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Michael Parsons, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of February 9, 2023 City Council Minutes
B. Appointment of Planning Commission Member
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. Public Hearing of Ordinance Amending Ch. 3.25 in Part Parks Maintenance Fee
- Page(s) 14-17
Parks and Public Works Director Matt Samitore presented the Parks Maintenance
Fee was established in 2015, and codified at Chapter 3.25 of the Central Point
Municipal Code. Since the fee was adopted, the City has increased the fee on only
one occasion, to help offset the City’s additional maintenance responsibilities for the
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City of Central Point
City Council Minutes
February 23, 2023
Page 2
Bear Creek Greenway and the Central Point Cemetery. The Parks Maintenance Fee
has never been increased for inflation, despite a 35% increase in the Consumer
Price Index.
Staff has proposed to Council an increase to the fee to account for the City’s
increased costs. Rather than amend the code to adopt the new rate, the proposed
amendment would allow the City to set the fee by Resolution, which is consistent
with how the City adopts or adjusts most of its other fees.
If this Ordinance is moved to a second reading, staff will bring back to Council at a
future meeting a resolution to consider establishing a new fee.
Public Hearing was opened at 7:06 PM - No one came forward and the public
hearing was closed.
Council was concerned that this Ordinance would be increasing the fee, staff
responded that this Ordinance is not to increase the fees, this is a procedural change
on how fees may be increased.
Melody Thueson moved to second reading of An Ordinance Amending
Ordinance No 2009 in Part Regarding Public Safety Fee.
RESULT: APPROVED [6 TO 1]
MOVER: Melody Thueson, Ward III
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons
NAYS: Neil Olsen
B. Public Hearing of Ordinance Amending Ch. 3.26 Public Safety Fee - Page(s) 18-
21
The Public Safety Fee was established in 2015, and codified at Chapter 3.26 of the
Central Point Municipal Code. The City has not increased the fee, nor adjusted for
inflation, despite an increase of at least three public safety officers and increased
CPI of 35% since the inception of the Public Safety Fee.
Staff has proposed to Council an increase to the fee to account for the City’s
increased costs. Rather than amend the code to adopt the new rate, the proposed
amendment would allow the City to set the fee by Resolution, which is consistent
with how the City adopts or adjusts most of its other fees.
If this Ordinance is moved to a second reading, staff will bring back to Council at a
future meeting a resolution to consider establishing a new fee.
Public hearing was opened at 7:15 PM - No one came forward and the public
hearing was closed.
Mike Parsons moved to second reading an Ordinance Amending Ordinance
No. 2009 (in part) Regarding Public Safety Fee.
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City of Central Point
City Council Minutes
February 23, 2023
Page 3
RESULT: APPROVED [6 TO 1]
MOVER: Michael Parsons, At Large
SECONDER: Rob Hernandez, At Large
AYES: Williams, Johnson, Thueson, Browning, Hernandez, Parsons
NAYS: Neil Olsen
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. _____ Community Center Design Agreement & Partnership
With Jackson County - Page(s) 22-75
City Manager Chris Clayton presented the Community Center Design Agreement
and Partnership with Jackson Count Resolution to the Council. Mr. Clayton pointed
out the lease terms of the agreement and the City's cost of the design of the
community center.
The Council was concerned over what the City is agreeing to with this agreement
and the Jackson County Fair Board's agreeing with the project.
Staff clarified that this agreement is for the design portion of the project and that
there will be weekly meetings during the design process for the next year; also, the
Fair Board agrees to the project and needs the City's partnership to make the project
work.
Jackson County Attorney Joel Benton assured the Council that the County and the
Fair Board want to partner with the City of Central Point on the joint facility.
Kelley Johnson moved to approve Resolution 1736 A Resolution Approving
that Intergovernmental Development Agreement Between Jackson County,
Oregon and the City of Central Point, Oregon for the Construction of a Multi-
use Pandemic Response Center as of the 2/23/23 amendment presented at the
Council Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
B. Ordinance No. ______ An Ordinance Amending Ordinance No. 1907 (in part)
and Ordinance No. 1949 Regarding Fire Lanes - Page(s) 76-80
Matt Samitore presented to the Council an Ordinance amending Ordinance no
1907 (in part) an Ordinance No. 1949 Regarding Fire Lanes. The proposed
amendment to 10.05.040.C clarifies that curb marking or pavement marking are
required if signs cannot be installed.
Rob Hernandez moved to forward Ordinance Amending Ordinance 1907 (In
Part) and Ordinance No 1949 Regarding Fire Lanes to a second reading.
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City of Central Point
City Council Minutes
February 23, 2023
Page 4
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez,
Parsons
IX. BUSINESS
X. MAYOR'S REPORT
Mayor Hank Williams reported that:
He attended the Chamber Denims and Diamonds Awards and Fund-raising event.
He attended the Chamber Greeter's
He attended the Jackson County Fair Board Meeting
XI. CITY MANAGER'S REPORT
City Manager Chris Clayton Reported that:
If you are interested in tickets to the Cheese Festival let Rachel know
He will be sending out some information on procedures regarding the consent
agenda
The City has filled some vacant positions and some new employees will be starting
soon; Planner I, Public Works Mechanic, Two Park positions.
He is hoping to be back to the office on March 1st.
Acting City Manager Parks and Public Works Director Matt Samitore reported that:
Construction is stalled on all projects due to the weather.
Stephanie and he met with Bret Moore and Rogue Valley Bin Co. has been selling
off their properties.
Thank you Chris, the Mayor and Council it has been a pleasure to serve in Chris’s
absence.
XII. COUNCIL REPORTS
Council Member Neil Olsen reported that he attended the School Board Meeting.
Council Member Kelley Johnson reported that:
SOREDI Board of Directors Meeting on the 14th.
She attended the Community Diversity and Inclusion meeting.
RVCOG Board of Directors meeting, they are back to full staff.
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City of Central Point
City Council Minutes
February 23, 2023
Page 5
Childcarefunds.org funds from the pandemic relief are available as grants for
facilities to upgrade or hire new staff.
Council Member Taneea Browning reported that:
She attended the Medford Chamber Forum.
She attended the Medford Water Commission meeting and; a tour of Big Springs this
spring.
She Attended the Chamber Denims and Diamonds Awards and Fund-raising event
with State Representative Goodwin as our (city) guest. Goodwin is our House
Representative, she and Republican Representative from Grants Pass have been
very engaged with legislative matters.
She continues to attend LOC executive committee meetings and legislative
committee meetings as needed.
She attended the Chamber Greeter's and ribbon cutting at One Peak Medical.
Council Member Rob Hernandez reported that:
He attended the bond oversite Committee for the School District; they toured Hanby
Middle School, Crater’s new gym, and the old gym, the new Rogue Primary School.
He attended the Jackson County Fire District 3 board meeting
He attended the Chamber Denims and Diamonds Awards and Fund-raising event.
Council Member Mike Parsons reported that:
He attended the Rogue Valley Sewer Service Board Meeting and luncheon. Four
seats are up for re-election in May, including his seat.
He attended the Central Point Parks and Recreation Meeting.
He Attended the Chamber Denims and Diamonds Awards and Fund-raising event.
Central Point Police Department will be meeting at Twin Creeks Retirement
Community to re-introduce “The Guardian Angel” program. Volunteers and
Guardian Angels facilitated the program prior to COVID. With this success, they
intend to re-introduce the program to Pear Valley and Alderwood in the near future.
Council Member Melody Thueson reported that:
She attended the School Board meeting
She tried to attend the Denims and Diamonds event; however, she helped get her
girls to the Winter Formal.
XIII. DEPARTMENT REPORTS
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City of Central Point
City Council Minutes
February 23, 2023
Page 6
Finance Director Steve Weber reported that the work has started on the 2023-25
biennial budget and the budget meetings will be held on Monday April 24th, May 1st ,
and May 8th.
XIV. EXECUTIVE SESSION
XV. ADJOURNMENT
Neil Olsen moved to adjourn, all said "aye" and the meeting was adjourned at 8:47 PM
The foregoing minutes of the February 23, 2023, Council meeting were approved by the City
Council at its meeting of _________________, 2023.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Parks and Recreation
FROM: Dave Jacob, Park Planner
MEETING DATE: March 9, 2023
SUBJECT: Arbor Week Proclamation 2023
ACTION REQUIRED:
Consent Agenda Item
RECOMMENDATION:
Approval
This proclamation celebrates the value of our trees in the City of Central Point. We have
now been a Tree City USA recipient for ten years and have also received the Tree City USA
Growth Award for two years. The Growth Award recognizes those cities that demonstrate
high levels of tree care and community engagement throughout the year. The Arbor Week
proclamation is also important to the City in that it will assist in securing recertification of our
Tree City USA designation for an eleventh straight year. To qualify as a Tree City USA
community, a city must meet the following required standards established by The Arbor Day
Foundation and the National Association of State Foresters:
· A Tree Board (Central Point Planning Commission)
· Public Tree Care Ordinance
· A Community Forestry Program and Annual Budget
· An Arbor Week Observance and Proclamation
These standards help to ensure that every qualifying community, no matter the size, has a
viable tree management plan which includes the celebration of Arbor Week. In addition to
accomplishing Tree City USA goals, establishing an Arbor Week celebration help to raise
awareness of the importance of trees in Central Point, expands the tree canopy by planting
additional trees, and enhances our parks and open spaces where the trees are planted.
ATTACHMENTS:
1. ARBOR WEEK PROCLAMATION 2023
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ARBOR WEEK PROCLAMATION
WHEREAS, J. Sterling Morton proposed to the Nebraska Board of Agriculture in
1872 that a special day be set aside for the planting of trees; and
WHEREAS, Arbor Day was first observed with the planting of more than a million
trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of topsoil by wind and water, reduce
heating and cooling costs, moderate the temperature, clean the air,
produce oxygen, strengthen stream bank integrity, provide flood
mitigation, and provide a habitat for wildlife; and
WHEREAS, trees are a renewable resource that provides paper, wood, fuel for our
fires, and countless other wood products; and
WHEREAS, trees in our city increase property values, enhance the economic
vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual
renewal,
NOW, THEREFORE, I __________________________________ Mayor of the city of Central Point,
do hereby proclaim April 2nd – 8th, 2023 as
Arbor Week
in the City of Central Point, and I urge all citizen to celebrate Arbor
Week and to support efforts to protect our trees and woodland and
Futher, I urge all citizens to plant and care for trees to gladden the heart and
promote the well-being of this and future generations.
Date this ______________ Day of ___________________ in the Year __________________
Mayor _______________________________________
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: March 9, 2023
SUBJECT: First Reading Ordinance Amending Transportation Utility Fee Service
Charge Adjustments in Part Pg(s) 12-15
ACTION REQUIRED:
Motion
Ordinance 1st Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
There are a small number of non-residential properties within city limits that have remained
vacant for more than 6-months. The City has been approached by property owners over the
years to request reduction or waiver of the transportation utility fee during periods of extended
vacancy. Currently the City allows a reduction of the fee for non-residential properties where
the owner provides evidence that actual trips generated are less than the applied average daily
trip estimate, but there is no mechanism to temporarily reduce the fee for extended vacancy.
The proposed amendment would allow the City to grant a temporary adjustment to the fee
based on long-term vacancy. Once a property owner makes use of the property in a way that
generates any trips to or from the property, the adjustment would cease and resume regular
billing in the next billing cycle.
In order to encourage property owners to notify the City when vacancy or use changes, the
amendment allows the City to retroactively collect the full fee if the property owner fails to notify
the City of the change of use.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
This adjustment is only permitted where a property is 100% vacant. If a property is partially
vacant, the property owner may still seek an adjustment under the existing code, which allows a
property owner to present evidence from a traffic engineer or licensed surveyor regarding trip
generation.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
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STAFF RECOMMENDATION:
Make a motion to move the ordinance to second reading.
RECOMMENDED MOTION:
I move to forward the Ordinance Amending Ordinance No. 1910 §1 (in part) Regarding Service
Charge Adjustments of Transportation Utility Fee to second reading.
ATTACHMENTS:
1. Ordinance Amending Ch 11.20 Service Charge Adjustment
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1 – Ordinance No. __________; (Council Meeting _/__/23)
ORDINANCE NO. _______
AN ORDINANCE AMENDING ORDINANCE NO. 1910 §1 (IN PART) REGARDING SERVICE
CHARGE ADJUSTMENTS OF TRANSPORTATION UTILITY FEE
Recitals:
A. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time make
revisions to its municipal code which shall become part of the overall document
and citation.
B. In 2008 the City Council adopted Ordinance No. 1910 creating the Transportation
Utility Fee.
C. Upon review, staff recommends minor amendments to the Transportation Utility
Fee chapter with regard to vacant commercial property, to allow an owner of a
commercial property which has been vacant for more than 6-months to apply for
a service charge adjustment during the pendency of the vacancy.
C. Words lined through are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Section 1 of Ordinance No. 1910 §1 (2008) is hereby amended in part to read:
11.20.060 Service charge adjustments and appeals.
A. Any person billed for service charges may file a “Request for Service Charge Adjustment”
with the manager within thirty days of the date of the bill. However, submittal of such a
request does not extend the period of payment for the charge.
B. A request for service charge adjustment may be granted or approved by the manager
only when one or more of the following conditions exist:
1. The amount charged is in error; or
2. The parcel is nonresidential and the actual trips generated by that parcel, as
established by a licensed surveyor or engineer at the expense of the owner, would
result in a trip generation total that is greater than or less than the applied average
daily trip estimate used in determining the charge; or
3. The parcel exists in its natural unimproved condition and will remain in its natural
unimproved condition with no allowable human activities or manmade
improvements that would generate trips to or from the parcel; or
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2 – Ordinance No. __________; (Council Meeting _/__/23)
4. The parcel is nonresidential and has been 100% vacant for a period of at least
6 months. In the event the Service Charge Adjustment is granted, the
adjustment shall terminate upon any use of the parcel that would generate trips
to or from the parcel and the full utility fee shall begin with the next billing
cycle. In the event the property owner or person in charge fails to notify the
City of change of vacancy or use within 10-business days, the full utility fee shall
begin with the next billing and the property owner or person in charge may be
billed retroactively for the full utility fee not to exceed the date the service
charge adjustment was granted.
C. Service charge adjustments will only apply to the bill then due and payable and bills
subsequently issued. The property owner shall have the burden of proving that the service
charge adjustment should be granted.
D. Decisions on requests for service charge adjustment shall be made by the manager based
on information submitted by the applicant and by the city within thirty days of the
adjustment request, except when additional information is needed. The applicant shall be
notified in writing of the manager’s decision.
E. Decisions of the manager on requests for service charge adjustments shall be final unless
appealed to city council within thirty days of the date of the decision. (Ord. 2029 §3(part),
2016; Ord. 1910 §1(part), 2008).
SECTION 2. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 3. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day of
_________________ 2023.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: March 9, 2023
SUBJECT: Ordinance No. ______ An Ordinance Amending Ordinance No. 1907 (in
part) and Ordinance No. 1949 Regarding Fire Lanes - Page(s) 16-19
ACTION REQUIRED:
Motion
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
In 2007 the City adopted Ordinance No. 1907 codifying the regulation of fire lanes in CPMC
Chapter 10.05. In 2011, the City amended Section 10.05.040 per Ordinance No. 1949. Staff
has determined that further amendment to Sections 10.05.030 and 10.05.040 is necessary for
compliance with the Oregon Fire Code and Fire District No. 3 requirements with regard to
posting or marking fire lanes.
In particular, the proposed amendment to 10.05.030.F would make it clear that fire lanes can be
marked by signs, pavement marking or curb markings as provided in that chapter. The existing
code language appears to require that all three methods are required to mark the lane.
The proposed amendment to 10.05.040.C clarifies that curb marking or pavement marking are
required if signs cannot be installed.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
Not applicable.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
STAFF RECOMMENDATION:
Move to approve the Ordinance
RECOMMENDED MOTION:
8.B
Packet Pg. 16
I move to approve Ordinance No. _____ an Ordinance amending Ordinance No. 1907 (in part)
and Ordinance No. 1949 regarding fire lanes.
ATTACHMENTS:
1. Ordinance Amending Ch 10.05 Fire Lanes
8.B
Packet Pg. 17
1 – Ordinance No. __________; (Council Meeting _/__/23)
ORDINANCE NO. _______
AN ORDINANCE AMENDING ORDINANCE NO. 1907 (IN PART) AND ORDINANCE NO.
1949 REGARDING FIRE LANES
Recitals:
A. Pursuant to CPMC, Chapter 1.01.040, the city Council, may from time to time make
revisions to its municipal code which shall become part of the overall document
and citation.
B. Upon review, staff determined that minor amendments to the Fire Lane Ordinance
are necessary for compliance with the Oregon Fire Code and Fire District No. 3
requirements, in particular, with regard to alternative methods of posting and
marking fire lanes.
C. Words lined through are to be deleted and words in bold are added.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Section 1 of Ordinance No. 1907 (2007) is hereby amended in part to read:
10.05.030 Design standards for new building construction.
A. Minimum fire lanes shall be at least twenty feet in width, located at least ten feet but not
more than fifty feet from the building and must be accessed by a standard city street. All fire
lanes must comply with the latest version of the Oregon Fire Code and Fire District No. 3
requirements.
B. Fire lanes shall have an inside turning radius of at least twenty-five feet.
C. Fire lanes shall not have a vertical grade greater than ten percent. However, this grade may
be increased to fifteen percent if the fire lane is paved with approved materials and methods
(such as bituminous paving or turf rings).
D. Any dead-end road or fire lane more than one hundred fifty to three hundred feet in length
shall be provided with an approved turnaround per the latest version of the Oregon Fire Code.
E. Any dead-end road or fire lane more than three hundred feet in length shall be provided with
a cul-de-sac of at least ninety feet in diameter.
F. All fire lanes shall be posted and marked and shall be designated as tow away zones by the
building owner or tenant. All fire lanes within the city shall be marked using signs, pavement
markings and/or curb markings as specified in this chapter. (Ord. 1907 §1(part), 2007).
8.B.a
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2 – Ordinance No. __________; (Council Meeting _/__/23)
SECTION 2. Section 1 of Ordinance No. 1949 (2011) is hereby amended to read:
10.05.040 Signs and markings.
A. Upon establishment of the fire lane, the building owner shall cause to be erected adequate
signs, markings, or other traffic control devices to be installed as directed by the city of Central
Point and Fire District No. 3 in order to inform persons to keep such fire lanes free and open for
passage. Sign locations shall be in compliance with the latest version of the Oregon Fire Code.
B. Signs shall read “FIRE LANE--NO PARKING” and “TOW AWAY ZONE,” be at least twelve inches
wide and eighteen inches high, and painted on a white background with letters and borders in
red, using not less than two-inch lettering. Signs may be installed on permanent buildings or
walls or be permanently affixed to a stationary post, installed seven feet above the finished
grade.
C. If signs cannot be installed, Curbs curbs shall be installed and painted either using red or
yellow traffic paint. If curbs cannot be installed, pavement markings shall be installed on the fire
lane. The words “FIRE LANE--NO PARKING--TOW AWAY ZONE” shall appear in four-inch white
letters on the fire lane. (Ord. 1949 §1, 2011; Ord. 1907 §1(part), 2007).
SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 4. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day of
_________________ 2023.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
8.B.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: March 9, 2023
SUBJECT: Ordinance No ______ An Ordinance Amending Ch. 3.26 Public Safety
Fee - Page(s) 20-23
ACTION REQUIRED:
Motion
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Public Safety Fee was established in 2015, and codified at Chapter 3.26 of the Central
Point Municipal Code. The City has not increased the fee, nor adjusted for inflation, despite an
increase of at least three public safety officers and increased CPI of 35% since the inception of
the Public Safety Fee.
Staff has proposed to Council an increase to the fee to account for the City’s increased costs.
Rather than amend the code to adopt the new rate, the proposed amendment would allow the
City to set the fee by Resolution, which is consistent with how the City adopts or adjusts most of
its other fees.
If approved, this Ordinance will allow any future changes to the to be amount of the fee to be
adopted by resolution.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
The proposed Ordinance does not establish a fee increase. Rather it modifies the mechanism
to adopt fee increases or inflation adjustments to reduce the need to amend the code any time
the fee is adjusted.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
STAFF RECOMMENDATION:
Approve the Ordinance
8.C
Packet Pg. 20
RECOMMENDED MOTION:
I move to approve Ordinance No. _____ an Ordinance amending Ordinance No. 2009 in part
regarding Public Safety Fee.
ATTACHMENTS:
1. ORD Amending Public Safety Fee
8.C
Packet Pg. 21
Ordinance No. _______; Council Meeting 2/23/23
ORDINANCE NO. _____
AN ORDINANCE AMENDING ORDINANCE NO. 2009 IN PART REGARDING PUBLIC
SAFETY FEE
RECITALS:
WHEREAS, pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time
make revisions to its municipal code which shall become part of the overall document and
citation.
WHEREAS, in 2015 the Public Safety Fee was established and since that time has not been
increased or adjusted for inflation.
WHEREAS, since 2015 at least three Central Point Police Department patrol positions have
been added and the Consumer Price Index has increased by 35%.
WHEREAS, the City desires to modify Ordinance No. 2009, Section 1 in part, Imposition of
Public Safety Fee, in order to allow future updates to the fee, if any, to be adopted by
resolution of the City Council.
WHEREAS, the City desires to modify Ordinance No. 2009, Section 1 in part , Definitions, in
order to more clearly define who is a responsible party under this chapter.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Section 1 of Ordinance No. 2009 (2015), Definitions, is amended in part to read:
3.26.020 Definitions
***
“Responsible person party” means the person owing the Public Safety fee. the person(s)
having the right to occupy the property unless another responsible person has
agreed in writing to pay and a copy of that writing is filed with the City. If the City is
not able to identify any other responsible person, or if the person(s) having the right
to occupy the property refuse to pay the City’s Public Safety fee, the owner of record
shall be the responsible party.
SECTION 2. Section 1 of Ordinance No. 2009 (2015), Imposition of Public Safety fee, is
amended in part to read:
3.26.050 Imposition of Public Safety fee.
8.C.a
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Ordinance No. _______; Council Meeting 2/23/23
A. Residential Unit. There is hereby imposed upon developed residential units in the city an
initial a Public Safety fee of one dollar for each dwelling unit existing on that parcel.
B. Multiple-Family Unit. There is hereby imposed upon the responsible party for a multiple-
family unit an initial a Public Safety fee equal to fifty cents for each separate dwelling unit
within the multiple-family unit existing on that parcel. By way of example, an apartment
complex containing thirty units would be subject to a monthly Public Safety fee of fifteen
dollars. 30 units x multi-family public safety fee.
C. Nonresidential Unit. There is hereby imposed upon the responsible party for a
nonresidential unit an initial a Public Safety fee of one dollar for each common meter to
serve the nonresidential unit existing on that parcel.
D. This fee is deemed reasonable and is necessary to fund public safety. The fee amount is
established in the most recent fee schedule approved by resolution of the City
Council. The effective starting date of this fee will be July 1, 2015, and will appear on water
bills delivered in July 2015.
SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 4. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day of
_____________________ 2023.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
8.C.a
Packet Pg. 23
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: March 9, 2023
SUBJECT: Ordinance No ______ Ordinance Amending Ch. 3.25 in Part Parks
Maintenance Fee - Page(s) 24-27
ACTION REQUIRED:
Motion
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Parks Maintenance Fee was established in 2015, and codified at Chapter 3.25 of the
Central Point Municipal Code. Since the fee was adopted, the City has increased the fee on
only one occasion, to help offset the City’s additional maintenance responsibilities for the Bear
Creek Greenway and the Central Point Cemetery. The Parks Maintenance Fee has never been
increased for inflation, despite a 35% increase in the Consumer Price Index.
Staff has proposed to Council an increase to the fee to account for the City’s increased costs.
Rather than amend the code to adopt the new rate, the proposed amendment would allow the
City to set the fee by Resolution, which is consistent with how the City adopts or adjusts most of
its other fees.
If this Ordinance is approved, it will allow Council to adopt any future changes to the fee by
resolution.
FINANCIAL ANALYSIS:
LEGAL ANALYSIS:
The proposed Ordinance does not establish a fee increase. Rather it modifies the mechanism
to adopt fee increases or inflation adjustments to reduce the need to amend the code any time
the fee is adjusted.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
8.D
Packet Pg. 24
STAFF RECOMMENDATION:
Approve the Ordinance
RECOMMENDED MOTION:
I move to approve Ordinance No. _____ an Ordinance amending Ordinance No. 2008 in part
regarding Parks Maintenance Fee.
ATTACHMENTS:
1. ORD Amending Parks Maintenance Fee
8.D
Packet Pg. 25
Ordinance No. _______; Council Meeting 2/23/23
ORDINANCE NO. _____
AN ORDINANCE AMENDING ORDINANCE NO. 2008 IN PART REGARDING PARKS
MAINTENANCE FEE
RECITALS:
WHEREAS, pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to time
make revisions to its municipal code which shall become part of the overall document and
citation.
WHEREAS, in 2015 the Parks Maintenance Fee was established and since that time the fee
was increased on only one occasion to help offset the additional cost to maintain the Bear
Creek Greenway and the Central Point Cemetery.
WHEREAS, the Parks Maintenance Fee has never been increased for inflation, despite a
35% increase in the Consumer Price Index.
WHEREAS, the City desires to modify Ordinance No. 2008, Section 1 in part, Imposition of
Parks Maintenance Fee, in order to allow future updates to the fee, if any, to be adopted by
resolution of the City Council.
WHEREAS, the City desires to modify Ordinance No. 2008, Section 1 in part, Definitions, in
order to more clearly define is who a responsible party under this chapter.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
SECTION 1. Section 1 of Ordinance No. 2008 (2015), Definitions, is amended in part to read:
3.25.020 Definitions.
***
“Responsible person party” means the person owing the parks maintenance fee. the
person(s) having the right to occupy the property unless another responsible person
has agreed in writing to pay and a copy of that writing is filed with the City. If the City
is not able to identify any other responsible person, or if the person(s) having the
right to occupy the property refuse to pay the City’s parks maintenance fee, the
owner of record shall be the responsible party.
SECTION 2. Section 1 of Ordinance No. 2008 (2015), Imposition of parks maintenance fee,
is amended in part to read:
3.25.060 Imposition of parks maintenance fee.
8.D.a
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Ordinance No. _______; Council Meeting 2/23/23
A. Residential Unit. There is hereby imposed upon developed residential units in the city an
initial a parks maintenance fee of one dollar for each dwelling unit existing on that parcel.
B. Multiple-Family Unit. There is hereby imposed upon the responsible party for a multiple-
family unit an initial a parks maintenance fee equal to fifty cents for each separate dwelling
unit within the multiple-family unit existing on that parcel. By way of example, an
apartment complex containing thirty units would be subject to a monthly parks
maintenance fee of fifteen dollars. 30 units x multi-family parks maintenance fee.
C. Nonresidential Unit. There is hereby imposed upon the responsible party for a
nonresidential unit an initial a parks maintenance fee of one dollar for each common meter
to serve the nonresidential unit existing on that parcel.
D. This fee is deemed reasonable and is necessary to pay for the operation and
maintenance of parks and facilities within the city. The fee amount is established in the
most recent fee schedule approved by resolution of the City Council. The effective
starting date of this fee will be July 1, 2015, and will appear on water bills delivered in July
2015.
SECTION 3. Codification. Provisions of this Ordinance shall be incorporated in the City
Code and the word "ordinance" may be changed to "code", "article", "section", "chapter"
or another word, and the sections of this Ordinance may be renumbered, or re-lettered,
provided however that any Whereas clauses and boilerplate provisions (i.e. Recitals A-C)
need not be codified and the City Recorder is authorized to correct any cross-references
and any typographical errors.
SECTION 4. Effective Date. The Central Point City Charter states that an ordinance enacted
by the Council shall take effect on the thirtieth day after its enactment. The effective date of
this ordinance will be the thirtieth day after the second reading.
PASSED by the Council and signed by me in authentication of its passage this ____ day of
_____________________ 2023.
___________________________________
Mayor Hank Williams
ATTEST:
__________________________________
City Recorder
8.D.a
Packet Pg. 27
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: March 9, 2023
SUBJECT: Resolution No _______ Resolution Authorizing Public Safety Fee
Increase Effective 4-1-23 - Page(s) 28-31
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Public Safety Fee was established in 2015, and codified at Chapter 3.26 of the
Central Point Municipal Code. The City has not increased the fee, nor adjusted for
inflation, despite an increase of at least three public safety officers and increased CPI of
35% since the inception of the Public Safety Fee.
Per the Council’s January study session, staff presented information regarding the need
to increase the City’s public safety fee from its current rate of $1.00 per utility account
holder for single family residential and nonresidential accounts, and from $.50 for
multifamily accounts.
At the present rate the City is unable to keep its public safety budget below the 80%
threshold for all property taxes received. In the most recent year of collection, the public
safety fee generated $90,000 to support a police department annual budget averaging
5.5 million dollars.
Under the proposed resolution the public safety fee would increase by $1.00 for each
utility account holder to $2.00 per month for single family residential and nonresidential
accounts and to $1.50 per month for multifamily residential accounts.
FINANCIAL ANALYSIS:
The proposed increase to the Public Safety Fee should generate approximately $90,000
to $100,000 in additional annual revenue to support Police Operations.
LEGAL ANALYSIS:
8.E
Packet Pg. 28
At the meeting tonight Council is considering a second reading of the ordinance which
amends Central Point Municipal Code Chapter 3.26 to allow fee increases to be
adopted via resolution. This resolution is contingent upon Council’s approval of the
foregoing ordinance.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate
service levels and capital requirements against the affordability that is desired by our
citizens.
STAFF RECOMMENDATION:
Make a motion to approve the Resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. _____, a Resolution approving and authorizing Public
Safety Fee increase effective April 1, 2023.
ATTACHMENTS:
1. Resolution Adopting Public Safety Fee for 2023
8.E
Packet Pg. 29
Resolution No. ________; Council Meeting 3/9/23
RESOLUTION NO. _______
A RESOLUTION APPROVING AND AUTHORIZING PUBLIC SAFETY FEE INCREASE
EFFECTIVE APRIL 1, 2023
RECITALS:
WHEREAS, the Public Safety Fee was adopted in 2015.
WHEREAS, at the January 23, 2023 City Council study session, staff presented a
review of the current Public Safety Fee needs.
WHEREAS, since its inception there have been no inflation-related adjustments or
other increases to the Public Safety Fee
WHEREAS, since 2015 the Consumer Price Index has increased by 35% and the
Central Point Police Department has added at least three patrol positions.
WHEREAS, the Council finds that an adjustment to the fee is necessary to address
inflation and expanded operational and staffing needs.
The City of Central Point resolves as follows:
SECTION 1. Council hereby approves and authorizes amendment to the Public
Safety Fee Schedule effective April 1, 2023 as provided in the table below:
Type of Use Existing Fee New Fee as of 4-1-23
Residential Unit $1.00 $2.00
Multiple Family Unit $0.50 $1.50
(for each separate dwelling
unit within the multiple-
family unit on that parcel)
Nonresidential Unit $1.00 $2.00
SECTION 2. The City Recorder is authorized to correct any cross references and any
typographical or clerical errors.
8.E.a
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Resolution No. ________; Council Meeting 3/9/23
Passed by the Council and signed by me in authentication of its passage this _____ day
of _____________________, 2023.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
8.E.a
Packet Pg. 31
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: March 9, 2023
SUBJECT: Resolution No ______ Resolution Authorizing Parks Maintenance Fee
Increase - Page(s) 32-35
ACTION REQUIRED:
Motion
Public Hearing
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Parks Maintenance Fee was established in 2015, and codified at Chapter 3.25 of
the Central Point Municipal Code. Since the fee was adopted, the City has increased
the fee on only one occasion, to help offset the City’s additional maintenance
responsibilities for the Bear Creek Greenway and the Central Point Cemetery. The
Parks Maintenance Fee has never been increased for inflation, despite a 35% increase
in the Consumer Price Index.
Staff proposed an increase to the fee to account for the City’s increased administration
and costs. Per the Council’s January study session, for the 23/25 fiscal year budget,
parks will be adding amenities including over 30 acres open space in Twin Creeks, 6
acres of manicured park area in Willow Bend Park, increased costs for playground
equipment (up 28% in the past 24-months), and a planned addition of a new general
park staff person beginning May 2024.
Currently the Parks Maintenance Fee is $1.85 per utility account holder for single family
residential units and nonresidential units and $.50 per multiple family unit. Under the
proposed resolution, that fee would increase by $.65 to $2.50 per single family and
nonresidential units and to $1.15 per multiple family units beginning April 1, 2023.
FINANCIAL ANALYSIS:
The proposed increase to the Parks Maintenance Fee will generate approximately
$55,000 to $65,000 per year in additional revenue for parks maintenance.
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LEGAL ANALYSIS:
At the meeting tonight Council is considering a second reading of the ordinance which amends
Central Point Municipal Code Chapter 3.25 to allow fee increases to be adopted via resolution.
This resolution is contingent upon Council’s approval of the foregoing ordinance.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
STAFF RECOMMENDATION:
Make a motion to approve the Resolution.
RECOMMENDED MOTION:
I move to approve Resolution No. _____, a Resolution approving and authorizing Parks
Maintenance Fee increase effective April 1, 2023.
ATTACHMENTS:
1. Resolution Adopting Parks Maintenance Fee for 2023
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Resolution No. ________; Council Meeting 3/9/23
RESOLUTION NO. _______
A RESOLUTION APPROVING AND AUTHORIZING PARKS MAINTENANCE FEE
INCREASE EFFECTIVE APRIL 1, 2023
RECITALS:
WHEREAS, the Parks Maintenance Fee was adopted in 2015.
WHEREAS, at the January 23, 2023 City Council study session, staff presented a
review of the current Parks Maintenance Fee needs.
WHEREAS, since its inception there has only been one fee increase to account for
new maintenance requirements for the Bear Creek Greenway and Central Point
Cemetery.
WHEREAS, since 2015 the Consumer Price Index has increased by 35%, but the City
has not approved inflation-related adjustments to the fee.
WHEREAS, the Council finds that an adjustment to the fee is necessary to address
inflation and expanded operational needs.
The City of Central Point resolves as follows:
SECTION 1. Council hereby approves and authorizes amendment to the Parks
Maintenance Fee Schedule effective April 1, 2023 as provided in the table below:
Type of Use Existing Fee New Fee as of 4-1-23
Residential Unit $1.85 $2.50
Multiple Family Unit $0.50 $1.15
(for each separate dwelling
unit within the multiple-
family unit on that parcel)
Nonresidential Unit $1.85 $2.50
SECTION 2. The City Recorder is authorized to correct any cross references and any
typographical or clerical errors.
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Resolution No. ________; Council Meeting 3/9/23
Passed by the Council and signed by me in authentication of its passage this _____ day
of _____________________, 2023.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
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