HomeMy WebLinkAbout2023-02-09 City Council - Full Agenda-1246
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, February 9, 2023
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res(1734) Ord (2093)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
V. CONSENT AGENDA
A. Approval of January 26, 2023 City Council Minutes
B. December 31, 2002 Financial Statements
C. Appointment of Planning Commission Member
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. ORDINANCES, AND RESOLUTIONS
A. Ordinance No. _______, An Ordinance Amending Sections 15.04.010
Standards Applicable to Building of the Central Point Municipal Code to Comply
with Updates and References to New State Code (Zwagerman)
B. Resolution No. _________ A Resolution Approving a 2021-23 Supplemental
Budget (Weber)
C. Resolution No. ________, A Resolution of the City of Central Point Setting a
Water Rate Adjustment Effective March 21, 2023 (Samitore)
VIII. BUSINESS
A. Discussion of Little League Cost Estimates (Samitore)
IX. MAYOR'S REPORT
X. CITY MANAGER'S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XIV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request, please contact the City Recorder at 541-423-1015 (voice), or by e-mail to
Rachel.neuenschwander@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, January 26, 2023
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Present
Rob Hernandez At Large Present
Michael Parsons At Large Absent
Staff members present: City Manager Chris Clayton, City Attorney Sydnee Dreyer,
Planning Director Stephanie Holtey, Parks & Public Works Director Matt Samitore,
Building Manager Derek Zwagerman, Police Chief Scott Logue, Park Planner Dave
Jacob, IT Director Jason Richmond (Remote), City Recorder Rachel Neuenschwander
IV. PUBLIC COMMENTS
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Melody Thueson, Ward III
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez
ABSENT: Michael Parsons
A. Approval of January 12, 2023 City Council Minutes
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. PUBLIC HEARING
A. Ordinance No. _______, An Ordinance Amending Sections 15.04.010
Standards Applicable to Building of the Central Point Municipal Code to
Comply with Updates and References to New State Code
Building Manager Derek Zwagerman presented to the council the first reading and
public hearing regarding an ordinance to update the Central Point Municipal Code
with reference to Oregon Building Codes. Every few years the State updates their
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City of Central Point
City Council Minutes
January 26, 2023
Page 2
building codes and the city must update the references in our code to match the
current reference for the state. There are no major changes.
Public Hearing was opened 7:07 pm - No one came forward and the public
hearing was closed.
Neil Olsen moved to second reading an Ordinance Amending Section
15.04.010 Standards Applicable to Building of the Central Point Municipal
Code to Comply with Updates and References to New State Code
RESULT: APPROVED [UNANIMOUS]
MOVER: Neil Olsen, Ward I
SECONDER: Kelley Johnson, Ward II
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez
ABSENT: Michael Parsons
VIII. ORDINANCES, AND RESOLUTIONS
A. Resolution of Intent to Initiate Land Use and Zone Changes
Planning Director Stephanie Holtey presented to the council the resolution of intent
to initiate land use and zone changes. The purpose and description of the proposed
amendments are to address a mapping error on the General Land Use Plan Map, to
support housing development projects at the request of land developers/property
owners, and to address known land use and transportation compatibility challenges.
There was a discussion on what the different uses of these properties could be with
the recommended changes and the options if no changes were made. Council had
concerns over grouping these properties in one resolution.
Stephanie Holtey explained that this was a resolution that consolidated the process,
and if the council did not want to approve one of the changes, that property could be
excluded at that time. City Attorney Sydnee Dreyer explained that this resolution
authorizes city staff to get started on the applications, then the planning commission
and council will look at the applications and make decisions at that time
Melody Thueson made a motion to approve Resolution 1731 a Resolution of
Intent to Initiate Land Use and Zone Changes.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez
ABSENT: Michael Parsons
B. Resolution of Intent to Condemn - Grant Road Realignment Project No. 260
Parks & Public Works Director Matt Samitore presented to the council a resolution of
intent to condemn - Grant Road Realignment Project No 260. The city is planning for
the Grant Road Realignment Project, which will realign Grant Road south of Taylor
Road in order to align with Grant Road north of the Taylor Road Intersection. The
city will install a two-way stop-control at the Taylor Road/Grant Road and Grant
Road/CP-6A intersections as part of this project.
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City of Central Point
City Council Minutes
January 26, 2023
Page 3
There was discussion regarding a roundabout at the intersection and what would
happen to the small section of Grant Road that currently connects Grant Rd to Taylor
Rd. Matt Samitore explained that the existing section would continue to be a
residential lane and potentially be a culdesac or a smaller road; the master plan
layout needs to be laid out for this property before any decisions can be made. Matt
also explained that a roundabout is something that the city will be exploring in the
future.
Rob Hernandez made a motion to approve Resolution 1732 a Resolution of
Intent to Condemn - Grant Road Realignment Project No. 260
RESULT: APPROVED [UNANIMOUS]
MOVER: Rob Hernandez, At Large
SECONDER: Taneea Browning, Ward IV
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez
ABSENT: Michael Parsons
C. Resolution Approving Park Memorial Donation Policy
Mr. Samitore presented to the council a resolution approving park memorial donation
policy. The purpose of this policy is to establish consistent guidelines for the
decision-making process related to the acceptance, placement and long-term
maintenance of memorial donations in city owned facilities, parks, natural areas and
trail systems. Guidelines are needed for substantial management of site-appropriate
amenities to ensure that the integrity, natural and architectural features of parks,
natural areas and facilities are preserved.
Melody Thueson made a motion to approve Resolution 1733 a Resolution
Approving Park Memorial Donation Policy.
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Neil Olsen, Ward I
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez
ABSENT: Michael Parsons
IX. BUSINESS
A. My Hero Tribute Tree Program Discussion
Park Planner Dave Jacob presented to the council the My Hero Tribute Tree
Program; this program would allow loved ones to honor and remember eligible
veterans who have actively served in the United States Military.
Council asked if any other cities in the area have this program. Mr. Jacobs
responded that we would be the second city in the United States to offer this
program.
Council had some concerns regarding vandalism of the plaques and QR codes,
causing added maintenance for staff. Mr. Jacobs explained that the city would do
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City of Central Point
City Council Minutes
January 26, 2023
Page 4
whatever the city could to prevent the plaques from being vandalized. Mr. Samitore
explained that the QR codes could be in the War Memorial, and there is less chance
for the plaques to be damaged in this location.
Chief Logue had a question regarding screening the individuals that are being
honored. Mr. Samitore responded that he would work with the City Attorney and
Chief Logue to develop some language to perform a background check.
Council agreed to proceed with the program; staff will make some language changes
and bring the program back to the council as a resolution.
X. MAYOR'S REPORT
Mayor Williams reported that he attended a Central Point Chamber of Commerce
Greeter's.
XI. CITY MANAGER'S REPORT
City Manager reported that:
he Coordinated Water Rights Management and Sharing Plan IGA between the
Medford Water Commission and the “Other Cities” group has been approved, the
City intends to seek water rights Certificates for two transfers.
The SOREDI Newly Elected Officials event is Monday January 30th at 4:00 PM, all
elected officials are invited.
The legislation is in the process of extending the PERS retirees to contract back
after retirement.
The site vison triangle issue at 921 Oak St. has been resolved.
On Wednesday the 25th he, Stephanie, and Matt interviewed a candidate for the
Planning Commission, the interview went well and they will be appointed to the
Planning Commission at the next meeting.
The utility fees were discussed at the study session on Monday the 23rd, the
newsletter article regarding the fee increases is almost complete and will go out in
the next newsletter.
Today is Sydnee Dreyer’s birthday.
XII. COUNCIL REPORTS
Council Member Rob Hernandez reported that:
He attended the Airport Advisory Committee Meeting
He attended the Study Session Monday January 23rd.
Council Member Melody Thueson reported that she attended the study session on
Monday January 23rd.
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City of Central Point
City Council Minutes
January 26, 2023
Page 5
Council Member Taneea Browning reported that:
She attended the Study Session Monday January 23rd.
She attended the Chamber Greeter's.
She attended the Medford Water Commission meeting.
She attended the League of Oregon Cities, Day at the Capitol, where she connected
with Rep Goodwin, Morgan, Wallan, and Marsh along with Senator Jeff Golden; and
all are interested in connecting more with local leaders to stay informed on current
issues and how they relate to your cities.
Council Member Kelley Johnson reported that:
She attended the Study Session Monday January 23rd.
She attended the RVCOG Board of Directors Meeting.
Council Member Neil Olsen reported that:
He attended Study Session on Monday January 23rd.
His 8th grandchild was born one week ago.
XIII. DEPARTMENT REPORTS
Police Chief Scott Logue reported that:
· He attended the Oregon Association of Chiefs of Police winter conference.
· He attended the Children’s Advocacy Center Fundraiser event.
· He was appointed to be a member of the Board of Directors of the ARC Donation
Recovery Center.
· They are going through the hiring process.
· The Flock Safety camera system has been installed around town. As of today, they have
recovered five stolen vehicles.
Planning Director Stephanie Holtey reported that:
· She will present at a Virtual Public Meeting regarding the New Climate Friendly &
Equitable Communities Rules on February 6th, in partnership with the City of Eagle
Point and the City of Grants Pass. We will advertise in the Grants Pass Daily Courier
and on Facebook to get some awareness there.
Parks and Public Works Director Matt Samitore reported that:
· That Project Murphy industrial site south of Costco, they have been meeting weekly on
this project. Stephanie and Derek all agreed to portions of the plans.
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City of Central Point
City Council Minutes
January 26, 2023
Page 6
· The intersection realignment of Airport Rd. and Table Rock, with Jackson County and
the City of Medford, City of Medford is taking on that portion of the road, and the
construction is to start in April.
· The Open House for the Scenic and Hwy 99 signal project was held at the Fire District.
The open house was not well received by the citizens; they were upset and surprised by
the construction.
XIV. EXECUTIVE SESSION ORS 192.660(2)(h) Legal Counsel
Council moved to adjourn to Executive Session under ORS192660(2)(h) to consult
with counsel concerning the legal rights and duties of a public body with regard to
current litigation or litigation likely to be filed.
XV. ADJOURNMENT
The executive session ended; no further action was needed, and the council
did not return to the regular session meeting adjourned at 8:47 PM
The foregoing minutes of the January 26, 2023, Council meeting were approved by the City
Council at its meeting of _________________, 2023.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: February 9, 2023
SUBJECT: December 31, 2002 Financial Statements
ACTION REQUIRED:
Consent Agenda Item
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Attached are the City’s financial statements for the period ending December 31, 2022 which
represents 18 months of the biennium. The next 6 pages are the Revenue and Expenditure
statements for each of the respective funds while the last 2 pages is the Budget Compliance
report which recaps expenses by department.
General Fund revenues are 92.69% of budget ($20,348,182 vs. $21,952,580) with expenditures
of 71.92%. Revenues have been impacted by a lower than expected property tax collection
(94.46% vs. 96%) as well as hotel/motel tax receipts at 68% of budget. These declines have
been offset by franchise fee revenue (102%), planning services (138%) and recreation fees
(126%) receipts being higher than anticipated for the first year of the biennium. Some
expenditure line items are higher than anticipated through this point in the biennium due to the
effects of inflation. Department directors have done a great job managing their budgets against
the economic market and the supplemental budget being presented tonight will help as well.
Otherwise General Fund expenditures are in line with expectations.
Street Fund revenues are 61.08% of budget ($5,939,674 vs. $9,754,697) with expenditures at
65.05%. The primary cause for the lower revenue amounts are timing issues. The first timing
issue is the receipt of the refund from ODOT on the Twin Creeks Rail Crossing project which
was anticipated to come to the City at the beginning of the 2021-23 biennium but actually came
in at the end of the 2020-21 biennium. The next timing is on transfers of American Recue Plan
Act (ARPA) fund from the Federal Stimulus Grant Fund which will occur towards the end of the
biennium. Other revenue items are trending as expected. Operating costs within the Street
Fund have been holding up well to the impacts from inflation. Overall the fund is performing
well given the current state of the economy.
The Building Fund revenues have slowed recently and are currently trending below budget at
73.43%. With expenditures at only 61.10% this fund is still performing very well.
Water Fund revenues are 71.09% of budget ($7,799,929 vs. $10,971,217) with expenditures at
80.93%. Charge for Services revenues (which includes water sales) is trending lower than
expected at 67.14% however that should get back on track later in the spring as the weather
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starts to get warmer. On the expenditure side, project costs have really been hampered by the
state of the economy which has led the operating costs to trend above budget. We will
continue to monitor overall fund expenditures through the rest of the biennium.
Both the Stormwater and Internal Service Fund revenues are trending as expected. On the
expenditure side, both funds have been greatly impacted by inflationary increase for both
operating and project costs. These areas will continued to be monitored with a budget
adjustment later in the biennium likely.
Overall, total City operations expenditures are at 71.18% for the first 18 months of the biennium.
We will continue to monitor the expenditure impacts from inflation as well as certain operating
revenue areas moving forward.
FINANCIAL ANALYSIS:
N/A
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 1 – Maintain a strong financial position that balances the need for adequate service
levels and capital requirements against the affordability that is desired by our citizens.
GOAL 2 – Invite public trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
Approve through consent agenda.
RECOMMENDED MOTION:
ATTACHMENTS:
1. December 31, 2022 Financial Statements
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City of Central Point
Council Financial Statements
For period endingDecember jtr 2022
Z of bienniol budget 75.oo%
zoztlzT
Biennial Budget
Biennium to Date
Revenues &
Expenditures Difference
Percentage
Received/Used
General Fund
Revenues
Taxes
Licenses & Fees
Intergovernmental
Charges for Service
Fines and Forfeitures
lnterest lncome
Miscellaneous
Community Center Financing
Transfers ln
Total Revenues
Expenditures by Department
Administration
City Enhancement
Technical Services
Mayor & Council
Finance
Parks
Recreation
Planning
Police
Interdepartmental
Transfers Out
Contingency
Total Expenditures by Department
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
2119521580 zoB48,18z 1,60,4.',98 92.69%
516,534,165
$164,0oo
s1,397,56j
$2,J85,2oo
$137,ooo
$ttt,65o
l973,ooo
$o
$25o,ooo
ili,493,484
$132,j68
$1,777,497
51,766,690
$92,688
$1o9,719
1725,736
$o
$25o,ooo
$1,04o,681
$31,632
-5379,932
9618,51o
544,312
*1,931
1247,264
$o
$o
93.71%
80.71%
127.19%
74.o7%
67.66%
98.2t%
74.59%
o.oo%
o.oo%
1,847,595
363,ooo
1,33O,73O
159,980
1r819,010
2'474,5o5
1,113,3OO
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tl,lz5ro85
389,930
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18o,ooo
1,33O,140
205'354
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1o6,j9o
1,183,875
1,571,999
835,676
562,o83
8,598,292
415,2o3
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517,455
157,646
372,355
53'59o
63i,135
go2,5o6
277,624
559,677
2,526,793
-25,273
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71.99%
56.57%
72.o2%
66.5o%
6!.o8%
8.53%
7j.06%
50.i1%
77.29%
106.48y"
o.oo%
o.oo%
2119241895
2,647,o9o
1517671387 6r1j7r5o8 71.922,
4,58o,795
31982,987 1.J35,897
2,674,775 8,56j,782 5,889,oo7
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City of Central Point
Council Financial Statements
For period ending December 3r,2o.22
%ofbiennialbudget 75.OO7"
zoztlz3
Biennial Budget
Biennium to Date
Revenues &
Expenditures Difference
Percentage
Received/Used
F e der al Stimul us Gr ant F und
Revenues
I ntergovernmental Revenue
Charges for Services
Miscellaneous
lnterfund Transfers
Total Revenues
Expenditures
Materials and Services
Capital Outlay
Transfers Out
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
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156,oo6
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$293,994
92,4o8,238
$75o,ooo
$41,86o
34.67%
23.39%
28.57%
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6l1,to4 75.727"
416851245 Irl9lrt53 3t494.o92 25.42'.l
(r,920,93o) 902,058 -92,822,988
t,9zo,9Jo o (r,9zo,9jo)
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City of Central Point
Council Financial Statements
For period endingDecember jt,2022
Yoofbiennialbudget 75.OO7"
zoztlz3
Biennial Budget
Biennium to Date
Revenues &
Expenditures Difference
Percentage
Received/Used
StreetFund
Revenues
Franchise Tax
Charges for Services
I ntergovernmental Revenue
lnterest Income
Miscellaneous
Corporation Yard Financing
Transfers In
Total Revenues
Expenditures
Operations
sDc
Transfers
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Capital I mpr ov ement F und
Revenues
lntergovernmental
Charges for Services
lnterest lncome
Total Revenues
Expenditures
Parks Projects
Parks Projects - SDC
Transfers Out
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
$22o,5oo
52,375,ooo
$2,966,63o
$52,8oo
$1,126,ooo
$2,'t83,767
$8oo,ooo
5231,750
$1,43o,oo1
12,267,519
522,648
i37,756
$1,9oo,ooo
$5o,ooo
-$11,25o
944,999
699,111
30,152
1ro88,244
283,767
75O,OOO
1o5.1O%
60.2i%
76.8%
42.89%
3.35%
87.o'r%
6.25%
917241697
7,661,602
725,OOO
231,68c
9OO,OOO
5,851,161
264,781
75,985
o
1,81o1441
460,219
155,695
9OO,OOO
7637%
36.52%
32.8o7"
o.oo%
5,.9)9,674 3r78jroz]- 61.08%
915181282
1,451,OO5
611911927 3,326,j55 65.05,7"
(z5z,z5;)
31415'294 1,964,289
1,657,42o 3,163,O41 1,5O5,62'l
$o
$4oo,ooo
$15,ooo
415,OOO
$o
5254,690
$1 r8
27O,OO8
$o
145,31o
o.oo%
q.67%
102.12%
144$92 65.06%
o.oo%
o.oo%
o.oo7
ooo100,ooroo
toorooo
o
o
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o
o
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o
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431..3,65
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147,o8o
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5.B.a
Packet Pg. 13
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City of Central Point
Council Financial Statements
For period endingDecember j1,2022
Toofbiennialbudget 75.OO7"
zoztlz3
Biennial Budget
Biennium to Date
Revenues &
Expenditures Difference
Percentage
Received/Used
Reserve Fund
Revenues
lnterest
Transfers ln
Total Revenues
BuildingFund
Revenues
Charges for Service
lnterest lncome
Miscellaneous
Total Revenues
$2o,ooo
$5o,ooo
911,331
$25,ooo
$8,669
25rOOO
j6.667"
So.oo%
Expenditures
Facility lmprovements
Total Expenditures
7O,OOO
25O,OOO
36'331
104,532
25,ooo 51.9o.i4
145,468 4'r.8'r%
25O,OOO 104,532
36,331
7o8B8S 8o4,2o4 95,819
518'J85 84o,S3S lrr,1jo
t45,468 41.817"
Debt Service Fund
Revenues
Charges for 5ervice
lnterest Income
lntergovernmental
Special Assessments
Miscellaneous Revenue
Transfers ln
Total Revenues
Expenditures
Debt Service
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
$601,775
$2oo
$o
$o
$o
$151,68o
5541,215
5843
$o
$25,1o5
$j8,o4z
i75,985
$6o,56o
,643
o
-25,105
38,o42
75,695
89'g+Y"
421.27%
o.oo%
o.oo%
o.oo%
50.1o%
753$55
753;t35
68r,19o 72t465 90.38%
77o'943 -r7,8o8 10286%
75),135
57,21O
57,730
1767,ooo
$16,5oo
$o
77o,943
(8g,lsc)
52'p97
$552,1o9
522,734
$501
gzt4,89t
-6'234
-501
tt.g8%
'Bt.t8%
o.oo%
-12,808 1o2.]'6i4
-5,113
783,Soo
609,84j
127860
6,ooo
575'344
356840
97,762
o
253,5o5
29,598
6,ooo
58.8%
76.76%
o.oo%
208,156 13,.431(
Expenditures
Personal Services
Materials and Services
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
743r2o5
869,oro
4541103
121,241
6o3rjo3
28gr1o3 6t.to7"
-26:),707
57 7
9o9,3o5 724,544 761
5.B.a
Packet Pg. 14
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City of Central Point
Council Financial Statements
For period endingDecember 31,2022
Yootbiennialbudget 75.OO7o
zozrlz3
Biennial Budget
Biennium to Date
Revenues &
Expenditures Difference
Percentage
Received/Used
WaterFund
Revenues
Charges for Services
lnterest lncome
Miscellaneous
Corporation Yard Financing
Total Revenues
Expenditures
Operations
5DC lmprovements
Transfers
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
Stormwater Fund
Revenues
Charges for Services
lnterest lncome
Miscellaneous
Corporation Yard Financing
Total Revenues
Expenditures
Operations
SDC
Contingency
Total Expenditures
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
$8,769,45o
g18,ooo
$o
52,183,767
55,887,977
s1,513
i1o,439
$1,9oorooo
12,881,473
16,487
-1o,439
283,767
67.'t4%
8.4o%
o.oo%
87.o1%
10r9711217
10860,567
255,OOO
8o,ooo
151,1OO
7t99'.929
8,582,132
116,442
8o,ooo
o
1,778,435
138,558
o
151,1O0
82.83%
45.66%
100.oo%
o.oo%
311711288 7r.o97"
1018461662
t,t98355 1,828,68o
817781574 21068,093 8o.9j%
-978,645
1,733,520
30,325
$2,Jo4,68o
$29,ooo
$o
i2,18l,,766
51896,489
526,431
$zrr
$1,9oo,ooo
$9o8,191
2,569
-211
283,766
60.59%
91.14%
o.oo%
87.o't%
4,517,446
4,239,206
275,OOO
46,5oo
3r323r132
4,140,O14
8,r89
o
99,192
266,811
46,5oo
97.66%
2.98%
o.oo%
1119431+ 73.56%
41560.1706 4,148r2O)
117,825
(825,o7't)
t15361389
2,O74,565 711,3
412,503 90..96%
-581,436
-1863,247
5.B.a
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City of Central Point
Council Financial Statements
For period ending December jl, 2022
Yoofbiennialbudget 75.OO7"
zozrlz3
Biennial Budget
Biennium to Date
Revenues &
Expenditures Difference
Percentage
Received/Used
Internal Services Fund
Revenues
Charges for Services
Interest lncome
Miscellaneous
Total Revenues
Expenditures
Facilities Maintenance
PW Administration
PW FIeet Maintenance
Interfund Transfers
Total Expenditures
$2,9o5,3oo
$12,2oo
$265,0oo
52,159,572
$15
$3t,783
574s,728
't2,185
233,217
74.33%
o.127
1i.99%
,r18zr5oo
569,7oo
1,546,j15
1,o55'95o
5O,OOO
2rtg1r)7O
415,622
1,259,659
1,1061139
25,OOO
154,o78
286,856
-5o,r89
25rOOO
72.95%
81.45%
1o4.75%
50.oo%
99t,1jo 68.86%
3r22z1165 z,8o6r4zo +1i,,145 82.10%
Net Change in Fund Balance
Beginning Fund Balance
Ending Fund Balance
-615,o50
188,9oo 3051638 116,7j8
149,231 -309,412 -458,647
5.B.a
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Fund
City of Central Point
Budget Compl i an ce Re p or t
For period ending December jt, 2022
% of biennial budget
Department/ zoztlz3 Biennium to Date Percent
Classification Biennial Expenditures
7j.oo%
Used Difference
General
Fed. Stimulus
Grant Fund
Street
Capital
Projects
Administration
City Enhancement
Technical Services
Mayor and Council
Finance
Parks
Recreation
Planning
Police
lnterdepartmental
Transfers
Contingency
Total Expenditures
Materials and Services
Capital Outlay
Transfers
Contingency
Total Expenditures
Operations
SDC Improvements
Contingency
Park Projects
Park Projects - SDC
Transfers
Total Expenditures
1t,847,595
363,ooo
1'33o,73o
159,980
1,819ro10
2,474,5o5
1,'113,3OO
111211760
'nr't25,o85
389,910
o
lSorooo
51,33o,14c
205,354
958,375
1o6,j9o
t,t83,875
1,571,999
835,676
562,o8J
8,598,292
415,2O3
o
o
71.99%
56.57%
72.o2%
66.5o%
65.o8%
I.B%
75.06%
50.11%
77.29%
106.48%
o.oo%
o.oo%
5s17,4is
157,646
372,355
53,590
635,135
9O2,506
277,624
559,677
2,526,793
(zs,zll)
o
l8orooo
21,924,895 1:,,767..]'87 21.92%6,157,5o8
45O,OOO
3,143885
lrO5OrOOO
41,86c
156,OO6
735,147
JOO,OOO
o
34.67%
4.39%
28.5t7"
o.oo%
293'994
2r4O81238
750,OoO
41,86O
4,685,245 111911153 25.42i1 3,494,o92
7,8ol,z8z
817,ooo
9OO,OOO
5,96i,146 76.41%
310,781 38.04%
o o.oo%
1,84o,136
5c6,219
9OO,OOO
Total Expenditurcs grjt8rz82 612711921 65.89% 31246,355
o
IOOrOOO
o
o
o
o
o.oo%
o.oo%
o.oo%
IOOrOOO
o
o
toorooo o o.oo%toorooo
Debt Service
Reserve Fund
Building Personnel Services
Materials and Services
Contingency
Totol Expenditures
Water Operations
SDC lmprovements
Transfers
Contingency
Totol Expenditures
Stormwater Operations
SDC lmprovements
Contingency
Totol Expenditures
Total Expenditures l'3,t]is 720,943 1ozE6% (17,8o,9)
TotalExpenditures 25o,ooo 1o4r1)2 41.81% 1+j,468
6o9,845
127j60
6rooo
74}205
35634c
97,762
o
58.8%
76.76%
o.oo%
253,505
29,598
ooo
289rloJ454,1oj 61.107"
10J6o,567
255,OoO
8o,ooo
151,1OO
8,582,t32
116,442
8o,ooo
o
82.83%
45.66%
o.oo%
o.oo%
1,778'435
t38,558
o
151,1OO
10.,846,667 80.937"210,68ro93
4,239,2o6
275,OOO
46,5oo
4,140,O14
8,r89
o
97.66%
2.98%
o.oo%
99,192
266,81'l
46,500
415601706 4rt+8r2o3 90.967"412,5O)
5.B.a
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City of Central Point
Budget Com pli an ce Rep or t
For period ending December j1, zo22
% of biennial budget
Department/ zoz'tlz3 Biennium to Date Percent
Classification Biennial Budget Expenditures Used
75.oo%
Fund Difference
lnternal Facilities Maintenance
Services PW Administration
PW FIeet Maintenance
Transfers
569,7oo
1,546,515
1,o55,95o
5O,0OO
415,622 72.95%
1,259,6j9 8t.45%
1,'106,139 104]5%
154,o78
286,856
(5o,r89)
25,OOO25,OOO So.oo%
Total Expenditures 3,2221165 z18o614zo 81.1o,% 415,745
Total City Operations 956,6o4,3oo l4o,2g3,z4j 11.18% *16,311,057
5.B.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Chris Clayton, City Manager
MEETING DATE: February 9, 2023
SUBJECT: Appointment of Planning Commission Member
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
City Manager Chris Clayton, Parks and Public Works Director Matt Samitore, and Planning
Director Stephanie Holtey interviewed applicant Don Dixon on January 25, 2023.
After interviewing Mr. Dixon, Mayor Williams will make a recommendation at the February 9,
2023 Council Meeting.
RECOMMENDED MOTION:
I move to appoint Don Dixon to the Planning Commission.
ATTACHMENTS:
1. Planning Commission Application Don Dixon
5.C
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City of Central Poi nt, Oregon CENTRAL Ad mi nistration Department
140 S 3rd Street, Central Point, OR 97502
S4l .664.3321 Fax 541 .664.6384
www.centralpointo regon.gov
POINTCregr:r'l
Chris Clayton, City Manager
Deanna Casey, City Recorder
Elizabeth Simas, Human Resource Director
APPLICATION FOR APPOINTMENT TO
CITY OF CENTRAL POINT COMMITTEE
Name: OgY A-EXOif Date:/z-/Q-zo7z
Addres-
Home Phone: u-Business Phone:Cell Phone: -
Fax:1-E-mail:
Are you a registered voter with the State of Oregon? Yes {No
Are you a city resident? Yes XNo If Yes, How long:32 vR{-/-
Which committee(s) would you like to be appointed to: (Please make sure the dates below work with yotrr
schedule before applying. Council and Planning Commission members are required to file an Annual
Staternent of Economic Interest to the State of Oregon.)
1M
'1ieajjr
ii1t
il
!
;iij
ii
ij
i1i
i)
ii:t
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I
1.
eeting Dates (All meeting dates are subject to change or additions, times vary forchcommittee): ' :'
Budget Committee: Meetings vary in April Bi-Annually
Citizens Advisory Committee: 2od Tuesday of quarterly
Planning Comrnission:'1" Tuesday of each month
Parks and Recreafion Committee/Foundation: Meeting dates vary
caoA&Men/r/eiL aF GrVfuet
. Previous City appointments, offrces,.or activities: Hlfnr& 6kay at/ Frtt CnOS 8rt7, OA, ,E
54rsv2 fsutfrttt yEnt, ot ft6 6rt? nlb ry rgron, _qrr, _wrre,'
F Hrtt't SatA* /e14t Efif&Fatap:' o/1//v2fu,r94//s fFft.4UsSt,ttt-ccznl*T-Te;€-
5.C.a
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Central Point Committee Application
Page 2
F otrFd*A
To provide additional background for the Mayor and City Council, please answer the following questions.
L Please explain why you are interested in the appointment and what you would offer to the community
Jtuv flr cotrlrtwwryr ;F 'tE
Erenr
-E Sasrve A
5€7t€ fr T.e a
2. Please describe what you believe are the major concerns of the City residents and businesses that this
committee should be concerned about.
E B{tsets ot cy'- R€snAs,vTS PfE Aeteft-llu qT:3 :u3*
Efr4a,tffiarEyzt-7, LCPI{- 'etstu455 gttu4j t/*re ftt'84{ SfZpflourtt
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7AS oF o(4 F*upr2ru
^'t/o
et& Lfrr/€u?tlalS.
3. Please provide any additional information or comments which you believe will assist the City Council
in considering your application.
-Vrtlg /.Et/@ fiWf AF /n?h#tA,' &oS 0gttRsS4ra€lr t+,u0
PAf -F rtA 2@27 Frraztafiv e4p tscaz aalalnf Pno or'&A't/ff
q,zrrnea,Tr? g6n4E6/ve4s. rtltr F*tvt-? t5 lta{6, z hwaa A utstlaco(o
OF FAre AltA Ftzfee*e SeAtaca 4duA 'gtuA€Elnr aA &Mr?.7 nn *rJrat*ubfc 146rr,,frl4 {czffanrenft cfr?7o SfrEzv&fr"€MBr.SfASs 4Fsz6ffit.4. Do you anticipate that any conflicts of interest will arise if you are appointed; and if so, how would you
handle them? F0, / bO /ef,
577oaz-6 TnEf F4, _fi cntpu Oe rt6 E 4,2turt75 fttnv{. . , f afieurtcfM7+ ? rr,uo sfreflg ta ba wtrf ,rs flE&'-f wat-
Q,dceLT ftlA ctPiAtY 2frcoob nt< lr/fe/tftr&tTaM ftg7r*n2r,ua rt
etfr.Eef oF Vtli*Er) ftzvO 6aA/( rs2 A€serrdEf
Please feel fieeto use ailditioinal sheet if you huve more informution to help the
Council muke aJinal decision.
My signature affirms that the information in this application is true to the best of my knowledge. I
understanci that mibrepresentation andlor omission of facts are cause for iemoval from any council, advisory
committee, board or commission I may be appointed to. All information/documentation related to service for
this position iS subject to public'record disclosure.
Signature:- ZAZ-LDate: / Z- 76
5.C.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Council
FROM: Derek Zwagerman, Building Division Manager
MEETING DATE: February 9, 2023
SUBJECT: Ordinance No. _______, An Ordinance Amending Sections 15.04.010
Standards Applicable to Building of the Central Point Municipal Code to
Comply with Updates and References to New State Code
ACTION REQUIRED:
Ordinance 2nd Reading
RECOMMENDATION:
Approval
BACKGROUND INFORMATION: This is the second reading of an Ordinance updating the
CPMC Building Code. The Oregon Building Codes Division (BCD) has adopted updated codes
for the commercial structural and mechanical construction. This ordinance is to align the
adopted codes of the City of Central Point to the adopted codes of Oregon BCD.
FINANCIAL ANALYSIS: The financial impact to the City of Central Point is the purchase price
of the new code books. Total cost of codebooks is approximately $1,200.00.
LEGAL ANALYSIS: The adoption of the revised codes is required to comply with OAR 918
and ORS 455.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
STAFF RECOMMENDATION: Approve updated code references.
RECOMMENDED MOTION:
I move to approve Ordinance No. _______, An Ordinance Amending Sections 15.04.00
Standards Applicable to Building of the Central Point Municipal Code to Comply with Updates
and References to New State Code.
ATTACHMENTS:
1. Ordinance Amendment 15.04 building codes 2022
7.A
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ORDINANCE NO. _______
AN ORDINANCE AMENDING SECTIONS 15.04.010 STANDARDS
APPLICABLE TO BUILDING OF THE CENTRAL POINT MUNICIPAL CODE TO
COMPLY WITH UPDATES AND REFERENCES TO NEW STATE CODE
Recitals:
A. Words lined through are to be deleted and words in bold are added.
B. Pursuant to CPMC, Chapter 1.01.040, the City Council, may from time to
time make revisions to its municipal code which shall become part of the
overall document and citation.
C. The Central Point Building Department initiated and recommended
approval of a code amendment to CPMC Chapter 15.04.010 bringing the
City’s municipal code into conformance with State Building Code Revisions
and Updates.
D. On January 26, 2023, the City of Central Point City Council held a
properly advertised public hearing; reviewed the staff report; heard
testimony and comments, and deliberated on approval of the amendments.
THE PEOPLE OF THE CITY OF CENTRAL POINT DO ORDAIN AS FOLLOWS:
Section 1. Section 15.04 of the Central Point Municipal Code is amended to read:
15.04.010 Standards applicable to building.
All construction, building, and related activities within the city shall comply with all ordinances
of the city and with the following specialty codes, which by this reference are expressly
adopted and incorporated into this code:
A. The 2019 2022 Oregon Structural Specialty Code based on the International Building Code,
2018 2021 Edition, as published by the International Code Council and amended by the
Building Codes Division; specifically adopting and including Section 112 101.2.1 requiring
building permits for the following:
5. Cellular phone, radio, television and other telecommunication and broadcast
towers that are not attached to or supported by a regulated building.
8. Signs not located in a public right-of-way, and not attached to or supported
by a regulated building. Including Appendix H, Signs.
13. The design and construction of in-ground swimming pools accessory to not
more than four dwelling units.
Service Utilities; Section 116, Unsafe Structures and Equipment; Appendix G, Flood-
Resistant Construction; Appendix H, Signs; and Appendix J, Grading.
B. The 2019 2022 Oregon Mechanical Specialty Code based on the 2018 2021 International
Mechanical Code and the 2018 2021 International Fuel Gas Code, as published by the
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Pg. 2 Ordinance No. ____________ (01/26/2023)
International Code Council, Inc., amended by the Oregon Building Codes Division, with fees as
per the mechanical fee schedule adopted by the city of Central Point.
C. The 2021 Oregon Residential Specialty Code based on the 2018 International Residential
Code, as published by the International Code Council and amended by the Building Codes
Division; specifically adopting and including Section R101.2.2, Item 7, requiring permits for the
construction of in-ground swimming pools.
D. The 2021 Oregon Electrical Specialty Code based on the 2020 NFPA 70 and amended by
the Building Codes Division.
E. The 2021 Oregon Plumbing Specialty Code based on the 2021 Uniform Plumbing Code and
amended by the Building Codes Division.
F. 1994 Edition of the Uniform Abatement of Dangerous Buildings as published by the
International Conference of Building Officials.
G. The 2010 Edition Oregon Manufactured Dwelling Installation Specialty Code.
H. The 2021 Oregon Energy Efficiency Specialty Code based on ASHRAE Standard 90.1-
2019. (Ord. 2082 §1, 2021; Ord. 2063 §1, 2020; Ord. 2038 §1(part), 2017; Ord. 2027 §1(part),
2016; Ord. 1991 §1(part), 2014; Ord. 1953 §1, 2011; Ord. 1938 §1, 2010; Ord. 1904, 2007;
Ord. 1857, 2005; Ord. 1853 §1, 2004; Ord. 1832 §1, 2003; Ord. 1807 §1, 2000; Ord. 1798 §1,
1998; Ord. 1781 §1(part), 1997; Ord. 1764 §1, 1997; Ord. 1749 §3, 1996; Ord. 1686 §1, 1993;
Ord. 1683 §1, 1993; Ord. 1640 §1, 1990; Ord. 1630 §1, 1990; Ord. 1573 §1, 1986; Ord. 1520
§1, 1984; Ord. 1497 §1, 1983; Ord. 1482 §1, 1982; Ord. 1409 §1(part), 1980; Ord. 1167 §2,
1974).
Section 3. Codification. Provisions of this Ordinance shall be incorporated in the
City Code and the word Ordinance may be changed to “code”, “article”, “section”,
“chapter”, or other word, and the sections of this Ordinance may be renumbered, or
re-lettered, provided however that any Whereas clauses and boilerplate provisions
need not be codified and the City Recorder is authorized to correct any cross
references and any typographical errors.
Section 4. Effective Date. The Central Point City Charter states that an ordinance
enacted by the council shall take effect on the thirtieth day after its enactment. The
effective date of this ordinance will be the thirtieth day after the second reading.
Passed by the Council and signed by me in authentication of its passage this
_____ day of _____________________, 20___.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Finance
FROM: Steven Weber, Finance Director
MEETING DATE: February 9, 2023
SUBJECT: Resolution No. _________ A Resolution Approving a 2021-23
Supplemental Budget
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
ORS 294.471 (1) (c) allows the governing body to adopt a supplemental budget when funds are
made available by another of federal, state or local government and the availability of which
could not reasonably be foreseen when preparing the original budget or a previous
supplemental budget for the current year or current budget period.
There are multiple circumstances that fall under ORS 294.471. The first one being an
amendment to the agreement between School District #6 and the Police Department. The
amendment called for a second School Resource Officer (SRO), specifically at Crater High
School, with an increase in the financial support from School District #6. This resulted in an
additional $151,500 in revenue with an equal amount of personnel costs. Additionally, through
the Police Department’s partnership with the Drug Enforcement Agency there were outstanding
cases that were resolved leading to asset forfeiture revenue of $115,475 and a corresponding
increase in materials and services for program eligible expenses.
The next budget adjustments that fall under ORS 294.471 involve the sale of assets. First, the
City sold multiple surplus vehicles which resulted in $28,460 in unanticipated revenue. Those
funds will be used to help offset the cost of replacement vehicles. The next sale involved
properties that had special assessments liens owed to the City stemming from the issuance of a
local improvement district (LID) bond in 2007 for infrastructure improvements in the area of
Holley Way. This resulted in $50,600 of unanticipated revenue in the Debt Service Fund which
will be used to offset portions of the initial interest payments on the new public works operations
center financing. With the project being completed sooner than scheduled in the amended
financing, the interest only payments started sooner than anticipated.
ORS 294.463 (1) allows that transfers of appropriations may be made within in a fund when
authorized by ordinance or resolution of the governing body. The ordinance or resolution must
state the need for the transfer, the purpose for the authorized expenditure, and the amount
transferred.
The budget amendments that fall under this category involve increases to the insurance line
7.B
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item. On the City’s liability insurance, annual premiums came in slightly higher than budgeted
and there were the payment of deductibles tied to claims that were not anticipated when the
original budget was prepared. In regards to the City’s health insurance plan, the non-bargaining
unit (management group) saw monthly premium increases over 40% in October, this resulted in
a change in the structure of the health insurance package for the management group beginning
January 1, 2023. To help cover the cost of these insurance items, a transfer of appropriations
from the Finance Department personal services category is proposed. There has been a
restructuring of staff in the Finance Department that has led to savings in personnel costs.
FINANCIAL ANALYSIS:
With the adoption of the changes contained in this second supplemental budget ($346,035) the
amended 2021-23 biennial budget will increase to $66,799,390. The originally adopted budget
was $63,498,670.
LEGAL ANALYSIS:
N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Priority – Responsible Governance
GOAL 1 – Maintain a strong financial position that balances the need for adequate service
levels and capital requirements against the affordability that is desired by our citizens.
GOAL 2 – Invite public trust.
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
Approve resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. _____ A resolution of the City of Central Point approving a
2021-23 supplemental budget.
ATTACHMENTS:
1. RESO Supplemental Budget 21-23 #2
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RESOLUTION NO. ______
A RESOLUTION OF THE CITY OF CENTRAL POINT
APPROVING A 2021-23 SUPPLEMENTAL BUDGET
Recitals:
A. ORS 294.471 (1) (c) allows the governing body to adopt a supplemental budget when
funds are made available by another of federal, state or local government and the
availability of which could not reasonably be foreseen when preparing the original
budget or a previous supplemental budget for the current year or current budget
period.
B. ORS 294.463 (1) allows transfers of appropriations within a fund when authorized
by ordinance or resolution of the governing body of a municipal corporation. The
ordinance or resolution must state the need for the transfer, the purpose for the
authorized expenditure and the amount transferred.
C. There were two revenue items related to the Police Department that were not
anticipated when the 2021-23 biennial budget was adopted. The first was an
increase in the contract with School District #6 to cover part of the cost of a second
school resource officer. This change resulted in an increase of $151,500 in revenue
and an increase of $151,500 in personnel costs. The second revenue item was the
resolution of cases the City partnered with the Drug Enforcement Agency. This
resulted in asset forfeiture revenue of $115,475 and a corresponding increase in
materials and services for program eligible expenses.
D. There have been multiple insurance related items that have affected the 2021-23
biennial budget. For the City’s liability insurance there have been more claims paid
out than anticipated. On the health insurance side, the non-bargaining unit
(management group) premiums were increased 42% in October by the Oregon
Teamsters Employer Trust (OTET) which caused the City to change the health
insurance package. Both of these items caused significant increases to department
expenditures. To offset these increases, savings with the Finance Department staff
restructuring will be used through a transfer of appropriation.
E. During the current fiscal year, two properties that had outstanding special
assessment liens stemming from the 2007 local improvement district (LID) bond
issuance sold bringing in $50,600 in unanticipated revenue to the Debt Service
Fund. This increase in revenue will be used to offset portions of the initial interest
payments on the new Public Works operations center financing. With the project
being completed sooner than scheduled in the amended financing, the interest only
payments started sooner than anticipated.
F. The City recently sold multiple surplus vehicles. The proceeds from the sale of
those vehicles are being used to help offset the cost of replacement vehicles.
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The City of Central Point resolves as follows:
Section 1.
Adjusted
Budget Revenues Expenses Budget
General Fund 24,599,670$ 24,599,670$
Asset Forfeiture 40,000$ 115,475$ 155,475$
School District #6 125,520$ 151,500$ 277,020$
Personal Services - Police 9,215,085$ 171,500$ 9,386,585$
Materials & Services - Police 1,850,000$ 141,475$ 1,991,475$
Materials & Services - Admin.676,720$ (50,000)$ 626,720$
Personal Services - Admin.654,010$ 65,000$ 719,010$
Personal Services - Finance 1,409,500$ (115,000)$ 1,294,500$
Personal Services - Recreation 621,130$ 12,000$ 633,130$
Materials & Services - Inter.389,930$ 42,000$ 431,930$
General Fund - Revised 24,866,645$ 24,866,645$
Debt Service Fund 810,865$ 810,865$
Special Assessments -$ 50,600$ 50,600$
Debt Service - Interest 184,135$ 50,600$ 234,735$
Debt Service Fund - Revised 861,465$ 861,465$
Internal Service Fund 3,371,400$ 3,371,400$
Sale of Assets -$ 28,460$ 28,460$
Capital Outlay 275,000$ 28,460$ 303,460$
Internal Service Fund - Revised 3,399,860$ 3,399,860$
Passed by the Council and signed by me in authentication of its passage this 9th day of
February 2023.
Mayor Hank Williams
ATTEST
Rachel Neuenschwander, Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 9, 2023
SUBJECT: Resolution No. ________, A Resolution of the City of Central Point Setting
a Water Rate Adjustment Effective March 21, 2023
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION: The Medford Water Commission recently completed an
annual rate review/analysis (analysis performed by HDR Engineering) and determined
that the “other cities” water rate category, which includes the City of Central Point, should
be increased by 8-12% beginning March 21, 2023. Additionally the City has seen a near
20% increase in the costs of goods including ductile iron pipe, water meters and fire
hydrants.
Using a combination of factors including rate of growth, adjusted capital improvement
plans and staffing, the City has concluded we need a 7% increase for 2022-2023 to keep
existing service levels and keep updating/upgrading the system for current and future
residents. Capital Improvements for the next two years will include an upgraded
waterline across highway 99 near the Providence clinic which will help distribute water
evenly across the highway. Additional improvements will be replacing 100 plus year old
pipe in the downtown core area as well as improvements associated with grant projects
such as West Pine Street.
FINANCIAL ANALYSIS: City/Public Works staff has prepared an update to the City
Water Rates based upon the past three years of rate increases. The increase is split
consistently between the base rate and the consumptive rate.
Current Rates (2022):
7.C
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Proposed Rates (2023):
Based upon this methodology the Base Rate will increase by $1.07 and the
consumptive rates by $0.07 for Tier 1, $0.13 for Tier 2 and $0.33 for Tier 3. Attached is
the full rate resolution which reflects residential, commercial, multi-family and irrigation
rates based upon the hybrid rate increase proposal.
LEGAL ANALYSIS: N/A
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan – Strategic Priority – Responsible Governance
GOAL 1 - Maintain a strong financial position that balances the need for adequate service levels
and capital requirements against the affordability that is desired by our citizens.
STRATEGY 1 – Continually update the city’s long-term financial plan/strategy.
STRATEGY 2 – Work with partner agencies and stakeholders to eliminate redundancy and
maximize efficiency in all areas.
7.C
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STRATEGY 3 – Solicit support from partner agencies in our effort to maintain a robust financial
position.
STAFF RECOMMENDATION: Staff recommends approval of the resolution.
RECOMMENDED MOTION: I move to approve Resolution. ___ a Resolution of the City of
Central Point Setting a Water Rate Adjustment effective March 21, 2023.
ATTACHMENTS:
1. Water rates 2023
2. 2023 wate rate resolution
3. Top Users 1.1.22 - 12.31.22
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2022/23 Utility Rates
2022/23 Street Fee
Cost of Service - Water Rates (Per hundred cubit feet)
Res. No. $6.06
(Into effect March 21, 2023)
Residential 2022/23 Stormwater Fee
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf $6.50
5/8"16.37 1.00 17.37 1.10 2.13 3.42
1"22.43 2.45 24.88 1.10 2.13 3.42 2022/23 Stormwater Quality Fee
1.5"28.47 8.15 36.62 1.10 2.13 3.42
2"40.58 11.15 51.73 1.10 2.13 3.42 $1.00
3"64.80 25.25 90.05 1.10 2.13 3.42
4"89.03 43.85 132.88 1.10 2.13 3.42
6"167.74 86.00 253.74 1.10 2.13 3.42
8"258.56 139.50 398.06 1.10 2.13 3.42 Notes:
Senior-Housing
Monthly Monthly Total Monthly Volume Charge
Units Base Charge R & R Charge Fixed Charge First 8 ccf Backflow Fee
5 24.30 1.25 25.55 1.93 $1.00 w/backflow
10 48.60 2.50 51.10 1.93 $0.25 w/o backflow
15 72.90 3.75 76.65 1.93
20 97.21 5.00 102.21 1.93 Damage Recovery
25 121.51 6.25 127.76 1.93
hour of a PW employee, + 10% admin fee
30 145.81 7.50 153.31 1.93
35 170.11 8.75 178.86 1.93
40 194.41 10.00 204.41 1.93
ulti-Family Residential
Monthly Monthly Total Monthly Volume Charge
Units Base Charge R & R Charge Fixed Charge First 8 ccf
3 26.39 4.50 30.89 1.93
4 35.19 6.00 41.19 1.93
5 43.99 7.50 51.49 1.93
6 52.78 9.00 61.78 1.93
7 61.58 10.50 72.08 1.93
8 70.38 12.00 82.38 1.93
9 79.16 13.50 92.66 1.93
10 87.96 15.00 102.96 1.93
ommercial & Standby
Meter Monthly Monthly Total Monthly Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf
5/8"14.55 1.00 15.55 1.93
1"18.18 2.10 20.28 1.93
1.5"24.23 4.00 28.23 1.93
2"30.29 7.15 37.44 1.93
3"48.46 14.10 62.56 1.93
4"70.25 21.70 91.95 1.93
6"125.36 44.00 169.36 1.93
8"195.59 68.00 263.59 1.93
Irrigation
Meter Monthly Monthly Total Monthly Volume Charge Volume Charge Volume Charge
Size Base Charge R & R Charge Fixed Charge First 8 ccf 8 - 22 ccf Over 22 ccf
5/8"16.37 1.50 17.87 1.10 2.13 3.42
1"22.43 4.15 26.58 1.10 2.13 3.42
1.5"28.47 8.65 37.12 1.10 2.13 3.42
2"40.58 14.00 54.58 1.10 2.13 3.42
3"64.80 28.00 92.80 1.10 2.13 3.42
4"89.03 44.00 133.03 1.10 2.13 3.42
6"167.74 88.00 255.74 1.10 2.13 3.42
8"258.56 139.00 397.56 1.10 2.13 3.42
Hydrant 33.16 20.00 53.16 1.93
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Expo 0.00 0.00 0.00 1.93
Hardship Discount 50%50%
Outside City Factor 200%200%
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Res. No.___________; February 9, 2023 Page 1
RESOLUTION NO. ______________
A RESOLUTION OF THE CITY OF CENTRAL POINT
SETTING A WATER RATE ADJUSTMENT EFFECTIVE MARCH 21, 2023
Recitals:
A. The City has received information from the Medford Water Commission that March 1,
2023 the rate for bulk water purchase will increase by a minimum of 8% to a maximum of
12%.
B. The City of Central Point conducted an update based on inflationary cost increases and
determined that a 7-10% increase is needed to handle the increased cost of supply
costs.
C. The combined increases equate to a 7% increase which would be split between the base
and tier rates.
The City of Central Point resolves as follows:
Section 1. Effective March 21, 2023, the City of Central Point Water Rates shall be as set forth
on the Attachment A.
Passed by the Council and signed by me in authentication of its passage this _____ day of
___________ 2023.
_______________________________
Mayor Hank Williams
ATTEST:
______________________________
City Recorder
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Utility Billing
Top Users Report
User: jamesa
Display Top: 25
Print By: CYCLE
Sort By: CONSUMPTION
Service: 1
Service Rates:
CW2,I03,003,006,SB1,C06,I04,ID1,004,008,C03,CW9,CW3,CW4,C04,001,EXPO,CW8,013,HY1,WO2,011,IR4,002,IR2,I
R1,SB2,WO3,012,I02,WO1,014,IR3,CW5,CW1,I01,C01,C02,009,C07
Billing Cycle: (All)
Date Range: 1/1/2022 - 12/31/2022
NameAccount NoRank RateService Address Consumption
1 Peninger Rd Jackson Co Expo Fair Assoc014419-005001 EXPO 1,352,707.00
4537 Biddle Rd Norcal Oil029589-000002 C04 1,128,988.00
301 Freeman Rd Greenbrier Terrace Mobile Home Park000399-000003 011 1,060,655.00
4410 N Pac Hwy/Crater School District #6000605-012004 C06 762,202.00
360 S Front StWash-N-Go Kelly Geiger022673-000005 C03 699,401.00
2161 Taylor Rd Rustic Mobile Home Park024335-000006 014 670,798.00
1600 E Pine St Pilot Travel Ctr.#391001580-000007 C04 549,796.00
1777 Larue Dr JSBAPA Hospitality LLC024036-000008 C06 541,755.00
4000 Hamrick Rd USF Reddaway MS5006647-001009 C04 534,014.00
3075 Hamrick Rd-Main Bldg Costco #1287027388-000010 C04 512,215.00
311 N Front St Rogue Creamery000800-000011 C04 489,960.00
1 Peninger Rd - Family Fun Center Rogue Valley Family Fun Center020878-000012 CW4 434,806.00
1001 Manzanita St/Jewett Irrig School District #6000605-032013 I03 408,472.00
4999 Biddle Rd Dataar LLC, DBA Super 8026566-000014 C04 391,611.00
888 Twin Creeks Crossing Loop Twin Creeks Retirement LTD017424-001015 011 389,379.00
3075 Hamrick Rd Irrig Costco #1287027388-003016 I03 385,885.00
3900 Grant Rd-Irrig The Church of Jesus Christ of Latter-Day Saints006536-001017 I03 381,597.00
410 Richardson Dr Central Point Retirement Com016683-000018 011 314,062.00
285 S Peninger Rd Holiday Inn Express & Suites016650-000019 C06 285,902.00
1610 River Run Irrigation Meter Twin Creeks Dev Co013243-002020 IR1 279,364.00
413 Oak St Res Bldg B 411 Oak Street LLC.026066-004021 012 275,753.00
450 S 4th St/CPE Irrig School District #6000605-005022 I04 274,346.00
1955 Scenic Ave School District #6000605-016023 C07 273,759.00
Sandoz /Twin Creeks Jackson Oaks Assoc016340-000024 IR2 256,408.00
Grouse Ridge @ Sandoz Jackson Oaks Assoc016340-001025 IR2 253,193.00
UB - Top Users Report (01/13/23 - 03:43PM)Page 1 of 1
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: February 9, 2023
SUBJECT: Discussion of Little League Cost Estimates
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
Not Applicable
BACKGROUND INFORMATION:
The City met with RH2 Engineering on 2/1/2023 to discuss the cost estimates for the Little League
Complex Rennovations. Unfortunately, none of the numbers associated with the project are
currently within budget. RH2 presented three options for the City, and only two are potentially
viable. Each option includes new turf infields, grass outfields, revised scoreboards, benches, and
bleachers. From there, each option is dramatically different.
Option 1: Full Build Out.
The complete build-out consists of everything shown in the original master plan, including a new
parking lot, fencing, concessions/restroom building, batting cages and pitcher warm-up area, lights
for each field, and a new playground. The cost estimate is nearly $8 million.
Option 2: Reduced
The main difference between option 1 and 2 is that only one field has lighting, and the parking lot is
not paved. Additonally, the existing storage building is maintained. The playground is also
eliminated from this option. This cost is nearly $4.5 million
Option 3: Fully reduced
This option does not have any field lighting, has limited new fencing, keeps the existing buildings
and only has a small restroom included. The batting cage and warm-up pen are also removed; this
option is nearly $3.2 million.
The Current City budget for the project, including design and utility construction, is 3.2 million. As
of today, the City is close to $1 million short. Additionally, some items for overall functionality are
needed. City staff has asked RH2 to prepare options that range between options 2 and 3. The City
will be looking at various means to potentially complete a phase 1 construction but wanted Council
feedback before proceeding.
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Packet Pg. 36
FINANCIAL ANALYSIS:
The City has spent 50% of its $300,000 design contract budget, plus an additional $750,000 for the
site's water and sewer line construction. The City is pausing further design until additional analysis
can occur.
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Recreation; Goal 3 - Provide high-quality, age-appropriate recreation programs that benefit all
residents of our community. Strategies: (b). Pursue the development and implementation of
comprehensive recreation programs in cooperation with governmental bodies/agencies and
athletic/recreation organizations
STAFF RECOMMENDATION:
There is no recommendation on this item.
RECOMMENDED MOTION:
There is no recommendation on this item.
ATTACHMENTS:
1. Exhibits - Planning - 12-22-2022
2. Con Cost - Full
3. Con Cost - Reduced
4. Con Cost - Fully Reduced
8.A
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OREGON
EXPIRES:12/31/2023
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REGIS T E R E D PROFES
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DG PATHS
DG PATHS
DG AREAS
TURF INFIELD TYP.
TURF BATTING
CAGES
GRASS OUTFIELD TYP.
SCOREBOARD
SCOREBOARD
FIELD LIGHTING
/SCOREBOARD
FIELD LIGHTING
/SCOREBOARD
FIELD LIGHTING
/SCOREBOARD
FIELD LIGHTING
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
NO MOW AREA W/TREES
WATER TREATMENT AREA
TURF PLAY AREA
COVERED SITTING AREA
W/TABLES
BENCHES W/COVERED
TREES TYP.
CONCESSION/STORAGE
BUILDING
ENTRANCE PATH
W/SEATING
SPONSOR AREA
BENCHES
BIKE RACKS
GARBAGE TYP.
DRINKING
FOUNTAIN TYP.
COVERED DUGOUTS
COVERED BLEACHERS
8.A.a
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Hanley Road Little League Fields AGENCY
City of Central Point
KIND OF WORK AREA DATE
Little League Field Complex 14.57 AC 1/30/23
1 MOBILIZATION, DEMOBOLIZATION, SITE PREPARATION,
AND CLEAN-UP (AT 5%)LS 1 5%$400,000
2 TEMPOARY EROSION AND SEDIMENTATION CONTROL LS 1 $13,485 $13,485
TEMPORARY - SILT FENCE LF 3371 $4.00 $13,485
3 CONSTRUCTION SURVEY AND STAKING LS 1 $40,000.00 $40,000 $40,000
4 COMMMON EXCAVATION AND EARTHWORK LS 1 $98,000 $98,000
SITE - COMMON EXCAVATION (HAUL-OFF AND DISPOSAL)-6" CY 9800 $10.00 $98,000
SITE - IMPORT/BACKFILL(CCY) CY 0 $35.00 $0
5 SITE WORK LS 1 $935,127 $935,127
DEMO - CLEARING AND GRUBBING AC 15 $3,000.00 $43,710
DEMO - STRUCTURES AC 15 $5,000.00 $72,850
SITE FURNISHINGS LS 1 $67,450
PICNIC TABLE EA 5 $750.00 $3,750
BENCH EA 21 $600.00 $12,600
BIKE RACK EA 2 $600.00 $1,200
BALANCE LOG EA 1 $1,000.00 $1,000
LOG SCRAMBLE EA 1 $5,000.00 $5,000
FULL ROUND STEPPER EA 9 $250.00 $2,250
EMBANKMENT STEPPER EA 5 $400.00 $2,000
BOTTLE FILLER/FOUNTAIN EA 2 $5,500.00 $11,000
TRASH RECEPTACLE EA 5 $730.00 $3,650
SHADE SAIL(S) W/POLES LS 1 $25,000.00 $25,000
PLANTING & IRRIGATION LS 1 $587,885
TREES EA 97 $500.00 $48,500
SHRUBS & GROUNDCOVER SF 22560 $6.50 $146,640
RAIN GARDEN PLANTING SF 5560 $6.50 $36,140
SEEDED NO-MOW PERIMETER SF 84155 $0.50 $42,078
AMENDED TOPSOIL, 6-12"CY 2599 $35.00 $90,965
COMPOST, 3" ORGANIC CY 1091 $45.00 $49,095
MULCH, 2" CY 173 $35.00 $6,055
IRRIGATION SF 112275 $1.50 $168,413
MISCELLANEOUS LS 1 $163,232
ARTIFICIAL TURF AREA WITH PLAY MOUND SF 5138 $24.00 $123,312
ENTRY COLUMNS/SIGN LS 1 $5,000.00 $5,000
DONOR WALL, CONCRETE LS 1 $5,000.00 $5,000
DONOR PAVERS SF 250 $20.00 $5,000
DG PICNIC AREA SF 3115 $8.00 $24,920
6 SURFACES AND BASES LS 1 $446,660 $446,660
DENSE-GRADED AGGREGATE BASE 4"- MINUS SUBBASE TN 800 $25.00 $20,000
AGGREGATE BASE 3/4" - MINUS SUBBASE TN 420 $28.00 $11,760
2" LEVEL 2, 1/2" ACP MIXTURE TON 275 $140.00 $38,500
DECOMPOSED GRANITE TON 690 $40.00 $27,600
CONCRETE WALKS SF 25600 $13.00 $332,800
RIPRAP CY 160 $100.00 $16,000
7 STRUCTURES & EQUIPMENT LS 1 $1,089,350
ROMTEC BUILDING LS 1 $750,000.00 $750,000
6" HDPE PIPE LF 50 $30.00 $1,500
8" HDPE PIPE LF 540 $40.00 $21,600
12" HDPE PIPE LF 380 $50.00 $19,000
18" HDPE PIPE LF 500 $65.00 $32,500
MANHOLES EA 9 $4,750.00 $42,750
CATCH BASIN EA 9 $3,000.00 $27,000
5' PERMANENT FENCING LF 3300 $50.00 $165,000
24' CHAINLINK ACCESS GATES EA 3 $10,000.00 $30,000
8 250' FIELD EA 3 $741,762 $2,225,285
4" STRIP DRAIN LF 630 $20.00 $12,600 $37,800
6" HDPE PIPE LF 430 $30.00 $12,900 $38,700
ENGINEER'S OPINION OF PROBABLE COST
COST
ENGINEER'S OPINION OF PROBABLE COST
ITEM # SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED TOTAL
1 of 2 1/30/2023
8.A.b
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KIND OF WORK AREA DATE
Little League Field Complex 14.57 AC 1/30/23
COST
ENGINEER'S OPINION OF PROBABLE COST
ITEM # SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED TOTAL
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 290 $28.00 $8,120 $24,360
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 150 $35.00 $5,250 $15,750
SUBGRADE GEOTEXTILE SY 1333 $5.00 $6,667 $20,000
TURF INSTALLATION SF 12000 $5.00 $60,000 $180,000
CONCRETE EDGING LF 430 $25.00 $10,750 $32,250
2" TOP SOIL CY 270 $100.00 $27,000 $81,000
HYDROSEED SF 38500 $0.50 $19,250 $57,750
IRRIGATION SYSTEM SF 38500 $1.25 $48,125 $144,375
20' BACKSTOP FENCING LF 98 $200.00 $19,600 $58,800
8' DUGOUT FENCING LF 60 $75.00 $4,500 $13,500
5' PERMANENT FENCING LF 690 $50.00 $34,500 $103,500
10' ACCESS GATE EA 1 $1,500.00 $1,500 $4,500
FOUL POLES EA 2 $2,000.00 $4,000 $12,000
MOVEABLE PITCHING MOUND EA 1 $6,000.00 $6,000 $18,000
MOVEABLE BASE SET EA 1 $1,500.00 $1,500 $4,500
DUGOUTS EA 2 $15,000.00 $30,000 $90,000
BLEACHERS EA 2 $25,000.00 $50,000 $150,000
STREAMING CAMERAS LS 1 $15,000.00 $15,000 $45,000
FIELD LIGHTING LS 1 $350,000.00 $350,000 $1,050,000
SCOREBOARD EA 1 $14,500.00 $14,500 $43,500
9 300' FIELD EA 2 $1,007,136 $2,014,272
4" STRIP DRAIN LF 1400 $20.00 $28,000 $56,000
6" HDPE PIPE LF 600 $30.00 $18,000 $36,000
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 600 $28.00 $16,800 $33,600
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 320 $35.00 $11,200 $22,400
SUBGRADE GEOTEXTILE SY 2722 $5.00 $13,611 $27,222
TURF INSTALLATION SF 24500 $5.00 $122,500 $245,000
CONCRETE EDGING LF 620 $25.00 $15,500 $31,000
2" TOP SOIL CY 370 $100.00 $37,000 $74,000
HYDROSEED SF 54300 $0.50 $27,150 $54,300
IRRIGATION SF 54300 $1.25 $67,875 $135,750
FOUL POLES EA 2 $2,000.00 $4,000 $8,000
20' BACKSTOP FENCING LF 140 $200.00 $28,000 $56,000
8' DUGOUT FENCING LF 70 $75.00 $5,250 $10,500
5' PERMANENT FENCING LF 875 $50.00 $43,750 $87,500
10' ACCESS GATE EA 1 $1,500.00 $1,500 $3,000
MOVEABLE PITCHING MOUND EA 1 $6,000.00 $6,000 $12,000
MOVEABLE BASE SET EA 1 $1,500.00 $1,500 $3,000
DUGOUTS EA 2 $15,000.00 $30,000 $60,000
BLEACHERS EA 2 $25,000.00 $50,000 $100,000
STREAMING CAMERAS LS 1 $15,000.00 $15,000 $30,000
FIELD LIGHTING LS 1 $450,000.00 $450,000 $900,000
SCOREBOARD EA 1 $14,500.00 $14,500 $29,000
10 BATTING CAGES LS 1 $64,820
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 115 $28.00 $3,220
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 60 $35.00 $2,100
TURF INSTALLATION SF 4500 $5.00 $22,500
CONCRETE EDGING LF 280 $25.00 $7,000
STRUCTURE AND NETTING LS 1 $30,000.00 $30,000
11 ELECTRICAL LS 1 $20,000 $20,000
ELECTRICAL SITE WORK LS 1 $20,000.00 $20,000
12 AUTOMATIC CONTROL LS 1 $17,500 $17,500
IRRIGATION LS 1 $5,000.00 $5,000
CAMERAS LS 1 $10,000.00 $10,000
STARTUP AND TESTING LS 1 $2,500.00 $2,500
13 AS-BUILT SURVEYING, CONSTRUCTION RECORDS, AND
O&M MANUAL LS 1 $10,000.00 $10,000 $10,000
SUBTOTAL $7,375,000.00
CONTINGENCY (10%)$737,500.00
PROJECT TOTAL $8,113,000.00
2 of 2 1/30/2023
8.A.b
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Hanley Road Little League Fields AGENCY
City of Central Point
KIND OF WORK AREA DATE
Little League Field Complex 14.57 AC 1/30/23
1 MOBILIZATION, DEMOBOLIZATION, SITE PREPARATION,
AND CLEAN-UP (AT 5%)LS 1 5%$200,000
2 TEMPOARY EROSION AND SEDIMENTATION CONTROL LS 1 $13,485 $13,485
TEMPORARY - SILT FENCE LF 3371 $4.00 $13,485
3 CONSTRUCTION SURVEY AND STAKING LS 1 $40,000.00 $40,000 $40,000
4 COMMMON EXCAVATION AND EARTHWORK LS 1 $49,000 $49,000
SITE - COMMON EXCAVATION (HAUL-OFF AND DISPOSAL)-3" CY 4900 $10.00 $49,000
SITE - IMPORT/BACKFILL(CCY) CY 0 $35.00 $0
5 SITE WORK LS 1 $563,569 $563,569
DEMO - CLEARING AND GRUBBING AC 15 $3,000.00 $43,710
DEMO - STRUCTURES AC 15 $5,000.00 $72,850
SITE FURNISHINGS LS 1 $46,200
PICNIC TABLE EA 5 $750.00 $3,750
BENCH EA 21 $600.00 $12,600
BIKE RACK EA 2 $600.00 $1,200
BALANCE LOG EA 1 $1,000.00 $0
LOG SCRAMBLE EA 1 $5,000.00 $0
FULL ROUND STEPPER EA 9 $250.00 $0
EMBANKMENT STEPPER EA 5 $400.00 $0
BOTTLE FILLER/FOUNTAIN EA 2 $5,500.00 $0
TRASH RECEPTACLE EA 5 $730.00 $3,650
SHADE SAIL(S) W/POLES LS 1 $25,000.00 $25,000
PLANTING & IRRIGATION LS 1 $360,889
TREES EA 70 $500.00 $35,000
SHRUBS & GROUNDCOVER SF 22560 $3.25 $73,320
RAIN GARDEN PLANTING SF 5560 $6.50 $36,140
SEEDED NO-MOW PERIMETER SF 84155 $0.50 $0
AMENDED TOPSOIL, 3-6"CY 1300 $35.00 $45,483
COMPOST, 1.5" ORGANIC CY 546 $45.00 $24,548
MULCH, 2" CY 173 $35.00 $6,055
IRRIGATION SF 112275 $1.25 $140,344
MISCELLANEOUS LS 1 $39,920
ARTIFICIAL TURF AREA WITH PLAY MOUND SF 5138 $24.00 $0
ENTRY COLUMNS/SIGN LS 1 $5,000.00 $5,000
DONOR WALL, CONCRETE LS 1 $5,000.00 $5,000
DONOR PAVERS SF 250 $20.00 $5,000
DG PICNIC AREA SF 3115 $8.00 $24,920
6 SURFACES AND BASES LS 1 $446,660 $446,660
DENSE-GRADED AGGREGATE BASE 4"- MINUS SUBBASE TN 800 $25.00 $20,000
AGGREGATE BASE 3/4" - MINUS SUBBASE TN 420 $28.00 $11,760
2" LEVEL 2, 1/2" ACP MIXTURE TON 275 $140.00 $38,500
DECOMPOSED GRANITE TON 690 $40.00 $27,600
CONCRETE WALKS SF 25600 $13.00 $332,800
RIPRAP CY 160 $100.00 $16,000
7 STRUCTURES & EQUIPMENT LS 1 $550,350
ROMTEC BUILDING LS 1 $350,000.00 $350,000
6" HDPE PIPE LF 50 $30.00 $1,500
8" HDPE PIPE LF 540 $40.00 $21,600
12" HDPE PIPE LF 380 $50.00 $19,000
18" HDPE PIPE LF 500 $65.00 $32,500
MANHOLES EA 9 $4,750.00 $42,750
CATCH BASIN EA 9 $3,000.00 $27,000
5' PERMANENT FENCING LF 520 $50.00 $26,000
24' CHAINLINK ACCESS GATES EA 3 $10,000.00 $30,000
8 250' FIELD EA 3 $362,262 $1,086,785
4" STRIP DRAIN LF 630 $20.00 $12,600 $37,800
6" HDPE PIPE LF 430 $30.00 $12,900 $38,700
COST
ENGINEER'S OPINION OF PROBABLE COST
ENGINEER'S OPINION OF PROBABLE COST
ITEM # SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED TOTAL
1 of 2 1/30/2023
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KIND OF WORK AREA DATE
Little League Field Complex 14.57 AC 1/30/23
COST
ENGINEER'S OPINION OF PROBABLE COST
ITEM # SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED TOTAL
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 290 $28.00 $8,120 $24,360
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 150 $35.00 $5,250 $15,750
SUBGRADE GEOTEXTILE SY 1333 $5.00 $6,667 $20,000
TURF INSTALLATION SF 12000 $5.00 $60,000 $180,000
CONCRETE EDGING LF 430 $25.00 $10,750 $32,250
2" TOP SOIL CY 270 $100.00 $27,000 $81,000
HYDROSEED SF 38500 $0.50 $19,250 $57,750
IRRIGATION SYSTEM SF 38500 $1.25 $48,125 $144,375
20' BACKSTOP FENCING LF 98 $200.00 $19,600 $58,800
8' DUGOUT FENCING LF 60 $75.00 $4,500 $13,500
5' PERMANENT FENCING LF 690 $50.00 $34,500 $103,500
10' ACCESS GATE EA 1 $1,500.00 $1,500 $4,500
FOUL POLES EA 2 $2,000.00 $4,000 $12,000
MOVEABLE PITCHING MOUND EA 1 $6,000.00 $6,000 $18,000
MOVEABLE BASE SET EA 1 $1,500.00 $1,500 $4,500
DUGOUTS EA 2 $15,000.00 $30,000 $90,000
BLEACHERS EA 2 $25,000.00 $0 $0
STREAMING CAMERAS LS 1 $15,000.00 $0 $0
FIELD LIGHTING LS 1 $50,000.00 $50,000 $150,000
SCOREBOARD EA 1 $14,500.00 $0 $0
9 300' FIELD EA 2 $567,136 $1,134,272
4" STRIP DRAIN LF 1400 $20.00 $28,000 $56,000
6" HDPE PIPE LF 600 $30.00 $18,000 $36,000
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 600 $28.00 $16,800 $33,600
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 320 $35.00 $11,200 $22,400
SUBGRADE GEOTEXTILE SY 2722 $5.00 $13,611 $27,222
TURF INSTALLATION SF 24500 $5.00 $122,500 $245,000
CONCRETE EDGING LF 620 $25.00 $15,500 $31,000
2" TOP SOIL CY 370 $100.00 $37,000 $74,000
HYDROSEED SF 54300 $0.50 $27,150 $54,300
IRRIGATION SF 54300 $1.25 $67,875 $135,750
FOUL POLES EA 2 $2,000.00 $4,000 $8,000
20' BACKSTOP FENCING LF 140 $200.00 $28,000 $56,000
8' DUGOUT FENCING LF 70 $75.00 $5,250 $10,500
5' PERMANENT FENCING LF 875 $50.00 $43,750 $87,500
10' ACCESS GATE EA 1 $1,500.00 $1,500 $3,000
MOVEABLE PITCHING MOUND EA 1 $6,000.00 $6,000 $12,000
MOVEABLE BASE SET EA 1 $1,500.00 $1,500 $3,000
DUGOUTS EA 2 $15,000.00 $30,000 $60,000
BLEACHERS EA 2 $25,000.00 $0 $0
STREAMING CAMERAS LS 1 $15,000.00 $0 $0
FIELD LIGHTING LS 1 $75,000.00 $75,000 $150,000
SCOREBOARD EA 1 $14,500.00 $14,500 $29,000
10 BATTING CAGES LS 1 $0
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 115 $28.00 $3,220
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 60 $35.00 $2,100
TURF INSTALLATION SF 4500 $5.00 $22,500
CONCRETE EDGING LF 280 $25.00 $7,000
STRUCTURE AND NETTING LS 1 $30,000.00 $30,000
11 ELECTRICAL LS 1 $20,000 $20,000
ELECTRICAL SITE WORK LS 1 $20,000.00 $20,000
12 AUTOMATIC CONTROL LS 1 $17,500 $17,500
IRRIGATION LS 1 $5,000.00 $5,000
CAMERAS LS 1 $10,000.00 $10,000
STARTUP AND TESTING LS 1 $2,500.00 $2,500
13 AS-BUILT SURVEYING, CONSTRUCTION RECORDS, AND
O&M MANUAL LS 1 $10,000.00 $10,000 $10,000
SUBTOTAL $4,132,000.00
CONTINGENCY (10%)$413,200.00
PROJECT TOTAL $4,546,000.00
2 of 2 1/30/2023
8.A.c
Packet Pg. 42
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Hanley Road Little League Fields AGENCY
City of Central Point
KIND OF WORK AREA DATE
Little League Field Complex 14.57 AC 1/30/23
1 MOBILIZATION, DEMOBOLIZATION, SITE PREPARATION,
AND CLEAN-UP (AT 5%)LS 1 5%$180,000
2 TEMPOARY EROSION AND SEDIMENTATION CONTROL LS 1 $13,485 $13,485
TEMPORARY - SILT FENCE LF 3371 $4.00 $13,485
3 CONSTRUCTION SURVEY AND STAKING LS 1 $40,000.00 $40,000 $40,000
4 COMMMON EXCAVATION AND EARTHWORK LS 1 $49,000 $49,000
SITE - COMMON EXCAVATION (HAUL-OFF AND DISPOSAL)-3" CY 4900 $10.00 $49,000
SITE - IMPORT/BACKFILL(CCY) CY 0 $35.00 $0
5 SITE WORK LS 1 $427,555 $427,555
DEMO - CLEARING AND GRUBBING AC 15 $3,000.00 $43,710
DEMO - STRUCTURES AC 15 $5,000.00 $72,850
SITE FURNISHINGS LS 1 $46,200
PICNIC TABLE EA 5 $750.00 $3,750
BENCH EA 21 $600.00 $12,600
BIKE RACK EA 2 $600.00 $1,200
BALANCE LOG EA 1 $1,000.00 $0
LOG SCRAMBLE EA 1 $5,000.00 $0
FULL ROUND STEPPER EA 9 $250.00 $0
EMBANKMENT STEPPER EA 5 $400.00 $0
BOTTLE FILLER/FOUNTAIN EA 2 $5,500.00 $0
TRASH RECEPTACLE EA 5 $730.00 $3,650
SHADE SAIL(S) W/POLES LS 1 $25,000.00 $25,000
PLANTING & IRRIGATION LS 1 $224,875
TREES EA 20 $500.00 $10,000
SHRUBS & GROUNDCOVER SF 22560 $0.81 $18,330
RAIN GARDEN PLANTING SF 5560 $6.50 $36,140
SEEDED NO-MOW PERIMETER SF 84155 $0.50 $0
AMENDED TOPSOIL, 3-6"CY 260 $35.00 $9,097
COMPOST, 1.5" ORGANIC CY 109 $45.00 $4,910
MULCH, 2" CY 173 $35.00 $6,055
IRRIGATION SF 112275 $1.25 $140,344
MISCELLANEOUS LS 1 $39,920
ARTIFICIAL TURF AREA WITH PLAY MOUND SF 5138 $24.00 $0
ENTRY COLUMNS/SIGN LS 1 $5,000.00 $5,000
DONOR WALL, CONCRETE LS 1 $5,000.00 $5,000
DONOR PAVERS SF 250 $20.00 $5,000
DG PICNIC AREA SF 3115 $8.00 $24,920
6 SURFACES AND BASES LS 1 $446,660 $446,660
DENSE-GRADED AGGREGATE BASE 4"- MINUS SUBBASE TN 800 $25.00 $20,000
AGGREGATE BASE 3/4" - MINUS SUBBASE TN 420 $28.00 $11,760
2" LEVEL 2, 1/2" ACP MIXTURE TON 275 $140.00 $38,500
DECOMPOSED GRANITE TON 690 $40.00 $27,600
CONCRETE WALKS SF 25600 $13.00 $332,800
RIPRAP CY 160 $100.00 $16,000
7 STRUCTURES & EQUIPMENT LS 1 $200,350
ROMTEC BUILDING LS 1 $350,000.00 $0
6" HDPE PIPE LF 50 $30.00 $1,500
8" HDPE PIPE LF 540 $40.00 $21,600
12" HDPE PIPE LF 380 $50.00 $19,000
18" HDPE PIPE LF 500 $65.00 $32,500
MANHOLES EA 9 $4,750.00 $42,750
CATCH BASIN EA 9 $3,000.00 $27,000
5' PERMANENT FENCING LF 520 $50.00 $26,000
24' CHAINLINK ACCESS GATES EA 3 $10,000.00 $30,000
8 250' FIELD EA 3 $326,762 $980,285
4" STRIP DRAIN LF 630 $20.00 $12,600 $37,800
6" HDPE PIPE LF 430 $30.00 $12,900 $38,700
COST
ENGINEER'S OPINION OF PROBABLE COST
ENGINEER'S OPINION OF PROBABLE COST
ITEM # SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED TOTAL
1 of 2 1/30/2023
8.A.d
Packet Pg. 43
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KIND OF WORK AREA DATE
Little League Field Complex 14.57 AC 1/30/23
COST
ENGINEER'S OPINION OF PROBABLE COST
ITEM # SPEC #ITEM DESCRIPTION UNIT QUANTITY UNIT COST EXTENDED TOTAL
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 290 $28.00 $8,120 $24,360
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 150 $35.00 $5,250 $15,750
SUBGRADE GEOTEXTILE SY 1333 $5.00 $6,667 $20,000
TURF INSTALLATION SF 12000 $5.00 $60,000 $180,000
CONCRETE EDGING LF 430 $25.00 $10,750 $32,250
2" TOP SOIL CY 270 $100.00 $27,000 $81,000
HYDROSEED SF 38500 $0.50 $19,250 $57,750
IRRIGATION SYSTEM SF 38500 $1.25 $48,125 $144,375
20' BACKSTOP FENCING LF 98 $200.00 $19,600 $58,800
8' DUGOUT FENCING LF 60 $75.00 $4,500 $13,500
5' PERMANENT FENCING LF 690 $50.00 $34,500 $103,500
10' ACCESS GATE EA 1 $1,500.00 $1,500 $4,500
FOUL POLES EA 2 $2,000.00 $4,000 $12,000
MOVEABLE PITCHING MOUND EA 1 $6,000.00 $6,000 $18,000
MOVEABLE BASE SET EA 1 $1,500.00 $1,500 $4,500
DUGOUTS EA 2 $15,000.00 $30,000 $90,000
BLEACHERS EA 2 $25,000.00 $0 $0
STREAMING CAMERAS LS 1 $15,000.00 $0 $0
FIELD LIGHTING LS 1 $0.00 $0 $0
SCOREBOARD EA 1 $14,500.00 $14,500 $43,500
9 300' FIELD EA 2 $492,136 $984,272
4" STRIP DRAIN LF 1400 $20.00 $28,000 $56,000
6" HDPE PIPE LF 600 $30.00 $18,000 $36,000
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 600 $28.00 $16,800 $33,600
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 320 $35.00 $11,200 $22,400
SUBGRADE GEOTEXTILE SY 2722 $5.00 $13,611 $27,222
TURF INSTALLATION SF 24500 $5.00 $122,500 $245,000
CONCRETE EDGING LF 620 $25.00 $15,500 $31,000
2" TOP SOIL CY 370 $100.00 $37,000 $74,000
HYDROSEED SF 54300 $0.50 $27,150 $54,300
IRRIGATION SF 54300 $1.25 $67,875 $135,750
FOUL POLES EA 2 $2,000.00 $4,000 $8,000
20' BACKSTOP FENCING LF 140 $200.00 $28,000 $56,000
8' DUGOUT FENCING LF 70 $75.00 $5,250 $10,500
5' PERMANENT FENCING LF 875 $50.00 $43,750 $87,500
10' ACCESS GATE EA 1 $1,500.00 $1,500 $3,000
MOVEABLE PITCHING MOUND EA 1 $6,000.00 $6,000 $12,000
MOVEABLE BASE SET EA 1 $1,500.00 $1,500 $3,000
DUGOUTS EA 2 $15,000.00 $30,000 $60,000
BLEACHERS EA 2 $25,000.00 $0 $0
STREAMING CAMERAS LS 1 $15,000.00 $0 $0
FIELD LIGHTING LS 1 $0.00 $0 $0
SCOREBOARD EA 1 $14,500.00 $14,500 $29,000
10 BATTING CAGES LS 1 $0
AGGREGATE BASE 3/4"- MINUS SUBBASE (CLEAN) TON 115 $28.00 $3,220
AGGREGATE BASE 1/4" - MINUS SUBBASE TON 60 $35.00 $2,100
TURF INSTALLATION SF 4500 $5.00 $22,500
CONCRETE EDGING LF 280 $25.00 $7,000
STRUCTURE AND NETTING LS 1 $30,000.00 $30,000
11 ELECTRICAL LS 1 $20,000 $20,000
ELECTRICAL SITE WORK LS 1 $20,000.00 $20,000
12 AUTOMATIC CONTROL LS 1 $17,500 $17,500
IRRIGATION LS 1 $5,000.00 $5,000
CAMERAS LS 1 $10,000.00 $10,000
STARTUP AND TESTING LS 1 $2,500.00 $2,500
13 AS-BUILT SURVEYING, CONSTRUCTION RECORDS, AND
O&M MANUAL LS 1 $10,000.00 $10,000 $10,000
SUBTOTAL $3,370,000.00
CONTINGENCY (10%)$337,000.00
PROJECT TOTAL $3,707,000.00
2 of 2 1/30/2023
8.A.d
Packet Pg. 44
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