HomeMy WebLinkAbout2022-09-08 City Council - Full Agenda-1230
CITY OF CENTRAL
POINT
Oregon
City Council Meeting Agenda
Thursday, September 8, 2022
Mayor
Hank Williams
Ward I
Neil Olsen
Ward II
Kelley Johnson
Ward III
Melody Thueson
Ward IV
Taneea Browning
At Large
Rob Hernandez
At Large
Michael Parsons
At Large
Michael Parsons
Next Res(1720) Ord (2090)
I. REGULAR MEETING CALLED TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. PUBLIC COMMENTS
Public comment is for non-agenda items. If you are here to make comments on a specific agenda item, you must speak at
that time. Please limit your remarks to 3 minutes per individual, 5 minutes per group, with a maximum of 20 minutes per
meeting being allotted for public comments. The council may ask questions but may take no action during the public
comment section of the meeting, except to direct staff to prepare a report or place an item on a future agenda.
Complaints against specific City employees should be resolved through the City’s Personnel Complaint procedure. The
right to address the Council does not exempt the speaker from any potential liability for defamation.
V. CONSENT AGENDA
A. Approval of August 25, 2022 City Council Minutes
B. 2022 City Surplus Vehicles
VI. ITEMS REMOVED FROM CONSENT AGENDA
VII. ORDINANCES, AND RESOLUTIONS
A. Resolution No. ________, Authorizing Night Work for the Oregon Department of
Transportation to Complete the Scenic and Highway 99 Signal Project for up to
Ten Nights (Samitore)
B. Resolution No. ________, Declaring The City Council’s Intent To Annex Lands
Located On City-Owned Properties Within The Bear Creek Greenway Fire Area
Master Plan Area, Which Includes 372w11a-Tl 102 And 28100, And 272w12b-
Tl501, 600, 699; And, 372w12c-301 And Replacing Resolution No. 1695
(Holtey)
C. Resolution No. _______, Consenting to the Assignment of the Rogue Disposal
and Recycling, Inc. Franchise Agreement, Specifically, the Transfer of Stock of
Franchisee's Parent Rogue Waster Inc. to a Subsidiary of Waste Connections
(Dreyer)
VIII. BUSINESS
A. Appointment of Citizens Advisory Committee Member (Casey)
B. Community Center Financial Strategy (Clayton)
IX. MAYOR'S REPORT
X. CITY MANAGER'S REPORT
XI. COUNCIL REPORTS
XII. DEPARTMENT REPORTS
XIII. EXECUTIVE SESSION
The City Council will adjourn to executive session under the provisions of ORS 192.660. Under the provisions of the
Oregon Public Meetings Law, the proceedings of an executive session are not for publication or broadcast.
XIV. ADJOURNMENT
Individuals needing special accommodations such as sign language, foreign language interpreters or equipment for the
hearing impaired must request such services at least 72 hours prior to the City Council meeting. To make your request,
please contact the City Recorder at 541-423-1026 (voice), or by e-mail to Deanna.casey@centralpointoregon.gov.
Si necesita traductor en español o servicios de discapacidades (ADA) para asistir a una junta publica de la ciudad por
favor llame con 72 horas de anticipación al 541-664-3321 ext. 201
CITY OF CENTRAL POINT
Oregon
City Council Meeting Minutes
Thursday, August 25, 2022
I. REGULAR MEETING CALLED TO ORDER
The meeting was called to order at 7:00 PM by Mayor Hank Williams
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
Attendee Name Title Status Arrived
Hank Williams Mayor Present
Neil Olsen Ward I Present
Kelley Johnson Ward II Present
Melody Thueson Ward III Present
Taneea Browning Ward IV Excused
Rob Hernandez At Large Remote
Michael Parsons At Large Present
Staff members present: City Manager Chris Clayton; City Attorney Sydnee Dreyer;
Finance Director Steve Weber; Police Captain Scott Logue; Parks and Public Works
Director Matt Samitore; Planning Director Stephanie Holtey; Human Resource Director
Elizabeth Simas; and City Recorder Deanna Casey.
IV. PUBLIC COMMENTS - None
V. CONSENT AGENDA
RESULT: APPROVED [UNANIMOUS]
MOVER: Melody Thueson, Ward III
SECONDER: Michael Parsons, At Large
AYES: Williams, Olsen, Johnson, Thueson, Browning, Hernandez, Parsons
A. Approval of August 11, 2022 City Council Minutes
B. OLCC Application - Mazatlan Grill
C. OLCC Application - Purple Parrot
VI. PUBLIC HEARING
A. Resolution No. ________, A Resolution to Annex 55.24 Acres Located on
Property Identified by the Jackson County Assessor's Map AS 37S2W02D Tax
Lot 2001, 37S2W11A Tax Lots 102 AND 28100, 37S2W12B Tax Lots 502 and
505; and 37S2W12C Tax Lots 301 and 805. Applicant: City of Central Point
Planning Director Stephanie Holtey explained the proposed resolution for the
annexation of property recently transferred to the City of Central Point. The
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City of Central Point
City Council Minutes
August 25, 2022
Page 2
subject properties were impacted by the wildfire in 2019. These properties are a
part of the Fire Area Master Plan that will guide development as a park
incorporating wildfire mitigation and habitat restoration plans. In order to fund and
construct the improvements, it is necessary that these properties be annexed into
the city limits.
However there have been substantial changes to the property description and
staff is requesting a motion to withdraw the application and begin the process
again with the correct property description. She provided a power point
presentation explaining the issue with several properties in the city limits that we
do not have data on when they were annexed. There are still several questions
regarding the property along the greenway as to who owns them and if they are
already annexed into the City.
We will bring back a resolution of intent when we get the corrections. We will
then advertise for a new public hearing after we have worked with the surveyor
on the property line.
RESULT: WITHDRAWN
B. Motion to: Kelley Johnson moved to withdraw the annexation request for Bear
Creek Greenway properties (File No. ANNEX-22001) and cancel the public hearing
due to a substantial change per CPMC 17.05.600(D)(4)(d)(ii).
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Neil Olsen, Ward I
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
EXCUSED: Taneea Browning
VII. BUSINESS
A. Discussion of Little League Construction Update
City Consultants Andrew Taylor and Jeff Ballard presented an update to the current
design plans, including the schedule on Phase 1 of the construction. Phase 1 will
consist of a new waterline, sewer extension, and power upgrades. He explained the
process for soil and how they plan to prevent the fields from flooding.
Mr. Clayton stated that the new design is approved by the Little League Board. We
are expecting an increase in cost because of inflation. There are different options
that will be presented as we get closer to construction. Some items like the
parking lot can be postponed until a later date.
Parks and Public Works Director Matt Samitore stated that the Parks and
Recreation Commission will be holding an open house regarding the fields to see
who is interested in different aspects of the project.
RESULT: FOR DISCUSSION ONLY
B. Dennis Richardson Memorial - Plaque Review
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City of Central Point
City Council Minutes
August 25, 2022
Page 3
Parks Planner Dave Jacobs presented the plaque for the Dennis Richardson
Memorial. There is a revision to the photo that was provided in the Council Packet.
The family felt that the second photo was a better likeness. The language for the
plaque was reviewed by the family and those who knew him best.
They hope to install the plaque in order to be ready for Veterans Day in November
using some of the donation money they have received.
Kelley Johnson made a motion to approve the language on the plaque and
the second photo option for the Dennis Richardson Plaque.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kelley Johnson, Ward II
SECONDER: Neil Olsen, Ward I
AYES: Williams, Olsen, Johnson, Thueson, Hernandez, Parsons
EXCUSED: Taneea Browning
C. Ballot Measure 114 - Information
Captain Scott Logue explained the overview of Measure 114 and what will be
required of the City if it passes in November. He provided a power point
presentation with highlights as it pertains to the City of Central Point Police
Department. He explained the things that would be required of the City that we
do not have a process in place for. There are financial impacts to the city and the
budget. It will cost the city money to implement a process and hire or train staff to
complete the background checks and issue the permits.
Mr. Clayton stated that the measure is not clear that every city would be
conducting the same back ground checks and making the same decisions. Some
cities may be more strict than others causing issues.
There was discussion that once the process is put in place it should be less time
consuming for staff. Renewals shouldn't take as much time as initial
investigations. We are unsure if cities can contract these services out or if they
would be required to be done in house. It would be nice if we could contract with
the County as they already have a program and process.
Some Council Members feel this is over reach because we already have
background checks being done when a gun is purchased. This would just be
another unnecessary step.
RESULT: FOR DISCUSSION ONLY
VIII. MAYOR'S REPORT
Mayor Williams reported that he spoke with the Chief Allison about the D.A.R.E.
Cruise. He suggested moving it to the spring to avoid heat and smoke issues.
IX. CITY MANAGER'S REPORT
City Manager Chris Clayton reported that:
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City of Central Point
City Council Minutes
August 25, 2022
Page 4
He will be sending the financial statements in his update tomorrow.
We are currently making facility improvements including the Police Department
Lobby and replacing carpet in most of the upstairs public areas.
Mayor Williams, Stephanie Holtey and himself will be interviewing candidates to fill a
vacancy on the CAC.
The gazebo on the Greenway is coming along nicely.
There was a homeless camp along the creek. It has been cleaned up on the
property the city owns. The city has offered to help the Expo clean up blackberry
bushes behind the expo along the creek to help reduce fire hazards.
There may be changes in the terms of the navigation center and the rogue retreat.
There will be an Executive Session tonight under ORS 192.660(f) to consider
information or records that are exempt from public inspection.
X. COUNCIL REPORTS
Council Member Kelley Johnson reported that she attended the RVCOG meeting.
Council Member Neil Olsen reported that he attended the Bear Creek Greenway
listening session.
Council Member Melody Thueson reported that a Crater High School student will be
attending Council meetings and reporting the School District news.
Council Member Michael Parsons attended the CAC meeting and the RVSS
meeting.
Council Member Rob Hernandez reported that he attended the Airport Advisory
meeting.
XI. DEPARTMENT REPORTS
Parks and Public Works Director Matt Samitore reported that we are finishing up projects
around town. The 10th Street project is almost done by Jewett. Mae Richardson paving
is done. We will no longer allow on street parking during school hours to allow for the
drop off and pick up lane. He updated on the School district progress on their projects.
Planning Director Stephanie Holtey reported that they have entered into a contract
for local wetlands inventory and wild fire adaptive community regarding state land
use programs. We are in the comment period for the new state rules.
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City of Central Point
City Council Minutes
August 25, 2022
Page 5
Captain Scott Logue reported that Detective Abbot has been promoted to
Lieutenant. Robert Mannenbach will be promoted to Detective. We will be identifying
the next school resource officer (SRO) next.
XII. EXECUTIVE SESSION - ORS 192.660(f) to consider information or records that are
exempt from public inspection
City Attorney Sydnee Dreyer stated that the Council will adjourn into executive session.
No action will be taken after the Executive Session and the regular meeting will
adjourned.
Mike Parsons moved to adjourn into Executive Session under ORS 192.660(f) to
consider information or records that are exempt from public inspection. Kelly
Johnson seconded. All said aye and the meeting was adjourned to Executive Session at
8:28 p.m.
XIII. ADJOURNMENT
No further action was taken and the meeting was adjourned at 9:38 pm.
The foregoing minutes of the August 25, 2022, Council meeting were approved by the City
Council at its meeting of _________________, 2022.
Dated: _________________________
Mayor Hank Williams
ATTEST:
__________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: September 8, 2022
SUBJECT: 2022 City Surplus Vehicles
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The City Public Works Department would like to surplus a number of vehicles. Per our
policy, we first met with the School District to determine whether the District is interested
in purchasing any of the surplus vehicles. The District has indicated it would like to
purchase the vehicles listed below. The remaining vehicles would become surplus as
identified below.
School District
3231 New Holland UTV 450 2-cylinder (2013) - $500
3230 New Holland UTV 450 2-cylinder (2013) - $500
3024 F-250 Tommy Lift (2008) – 34,879 mi.: KBB $16,963
1018 Ford Escape (2007) – 38,345 mi.: KBB $5,500
Surplus
1013 Toyota Highlander (2012) - 65,804 mi.: KBB $15,220
1012 Toyota Highlander (2012) - 46,646 mi.: KBB $16,275
1014 Toyota Highlander (2012) - 75,830 mi.: KBB $14,692
3013 Transit Connect (2015) - 24,802 mi.: KBB $26,410
1017 Ford Escape (2010) – 80,652 mi., KBB $7795
FINANCIAL ANALYSIS:
N/A
LEGAL ANALYSIS:
N/A
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COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of the 2022 City Surplus Vehicles.
RECOMMENDED MOTION:
I move to approve the 2022 City Surplus Vehicle list.
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Public Works
FROM: Matt Samitore, Parks and Public Works Director
MEETING DATE: September 8, 2022
SUBJECT: Resolution No. ________, Authorizing Night Work for the Oregon
Department of Transportation to Complete the Scenic and Highway 99
Signal Project for up to Ten Nights
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
The Oregon Department of Transportation(ODOT), in collaboration with the City, will complete a
new signal and road diet at the intersection of Highway 99 and Scenic Avenue. The project is
scheduled to start construction in late fall/early winter, and the work is anticipated to take 6 to 9
months to complete.
ODOT requests that their contractor have up to 10 nights to complete work at the intersection.
They are asking this because they need to keep the intersection open during school sessions.
The flexibility will allow the project to remain within a relatively short construction timeframe.
The City has granted other night work for other projects, including the downtown paving and the
Twin Creeks rail crossing.
Staff suggests that the contractor notify all residents within 1000 feet of the intersection at least
one week before each shutdown.
FINANCIAL ANALYSIS:
Not Applicable
LEGAL ANALYSIS:
Not Applicable
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
Strategic Plan Priority – Responsible Governance
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Goal 2 – Invite Public Trust
STRATEGY 5 – Communicate effectively and transparently with the public.
STAFF RECOMMENDATION:
Staff recommends approval of the night work.
RECOMMENDED MOTION:
I move to approve Resolution___allowing the Oregon Department of Transportation and their
approved contractor the ability to perform up to ten nights of nightwork for the Highway 99 and
Scenic Rail Crossing and Signal Project.
ATTACHMENTS:
1. resol_nightpaving
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1 - Resolution No. _________ 9/8/2022 Council meeting)
RESOLUTION NO. _______
A RESOLUTION AUTHORIZING NIGHTWORK FOR THE OREGON
DEPARTMENT OF TRANSPORTATION TO COMPLETE THE SCENIC AND
HIGHWAY 99 SIGNAL PROJECT FOR UP TO 10 NIGHTS.
RECITALS:
A. WHEREAS, the Oregon Department of Transportation received a Grant
to put in a signal and road diet at Highway 99 and Scenic AveNUE.
B. WHEREAS, the City is contributing 1.1 million as a match for the
Grant.
C. WHEREAS, the work will be done during the winter and spring of
2023.
D. WHEREAS, the Department of Transportation anticipates needing night
work to complete the project in a timely fashion.
The City of Central Point resolves as follows:
Section 1. The City Council hereby allows the Oregon Department of
Transportation and its elected low bidder to have up to ten nights of night work to
complete the project.
Section 2. The contractor shall notify the residents within 1000 feet of the
intersection about the night work at least one week ahead of each such
scheduled nightwork.
Section 3. This Resolution shall take effect immediately from and after its
passage and approval.
Passed by the Council and signed by me in authentication of its passage
this _____ day of _____________________, 2022.
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Community Development
FROM: Stephanie Holtey, Planning Director
MEETING DATE: September 8, 2022
SUBJECT: Resolution No. ________, Declaring The City Council’s Intent To Annex
Lands Located On City-Owned Properties Within The Bear Creek
Greenway Fire Area Master Plan Area, Which Includes 372w11a-Tl 102
And 28100, And 272w12b-Tl501, 600, 699; And, 372w12c-301 And
Replacing Resolution No. 1695
ACTION REQUIRED:
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
On January 13, 2022 the City Council approved a Resolution of Intent (Resolution No. 1695) to
annex city-owned properties along the Bear Creek Greenway for the purpose of wildfire
mitigation through parks and recreation development. Since that time the City became aware of
changes to the proposed annexation boundaries due to previous annexations and the omission
of a property not previously identified (37S2W12B-TL 805). At the August 25, 2022, City Council
meeting, the City Council unanimously voted to withdraw the application to consider the Bear
Creek Greenway Annexation request (File No. ANNEX-22001) as necessary for the City’s
surveyor to update the proposed annexation legal description and map of survey. To initiate a
new application based on the boundary changes, staff has prepared a new resolution which will
replace Resolution No. 1695 for Council’s consideration at the September 8, 2022 meeting
(Attachment 1).
FINANCIAL ANALYSIS:
The estimated professional survey cost associated with the Bear Creek Greenway Annexation
request is $5,000 and is being paid for by the Bear Creek Greenway Maintenance Fund in the
Parks & Public Works Department budget. Due to the city-wide benefits associated with the
wildfire mitigation actions that will occur as a result of annexation, the City Council previously
agreed to waive the Planning application fee required per CPMC 1.20.060. All other costs are
in-kind contribution of staff time to process the application, as well as publication and mailing
costs to be paid out of the Advertising/Legal Notices fund for the Community
Development/Planning budget.
LEGAL ANALYSIS:
In accordance with Oregon Revised Statute (ORS) 222.111(1-2), the City may annex land that
is within the Urban Growth Boundary (UGB) and is contiguous to the city limits or separated
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from it only by a public right-of-way, stream or other waterbody. The annexation may be initiated
by the City Council by its own motion or by a petition by owners of real property within the area
to be annexed. In this case, the City Council is considering a Resolution of Intent initiating the
application on the Council’s own motion. The proceedings will commence when Planning staff
receives written consent to annex for the property currently owned by the City of Medford, the
legal description and map of survey. Staff anticipates the first public hearing for the annexation
request will scheduled for either the September 25th or October 13th City Council meeting.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
The intent to annex city-owned lands within the Bear Creek Greenway is directly tied to strategic
Plan goals and strategies related to Responsible Governance and Community Investment as
follows:
Responsible Governance, Goal 6 is to “Prepare as a resilient city with the capabilities
required across the whole community to prevent, protect against, mitigate, respond to
and recover from the threats and hazards that pose the greatest risk.”
Comment: The proposed annexation aims to mitigate wildfire risk through standardized
maintenance of vegetation and development of active and passive recreation areas in
lieu of overgrown noxious weeds that fuel fire and obscure behaviors conducive to fire.
Community Investment, Goal 2, Strategy 5 is to “Plan, design, build and maintain a
comprehensive system of sustainable facilities, trails and park spaces, (setting the
highest standards) to provide attractive places people will use and enjoy. Acquire
additional lands for active and passive recreation use based on current deficiencies and
public demands created by increasing population or the environmental and recreational
significance of the area. (Be mindful of the budget and plan trail locations.)”
Comment: Initiating the annexation proceedings for all of the current and future city-
owned lands within the Bear Creek Greenway Fire Area Master Plan implements this
strategy directly. This is achieved by providing sustainable active and passive recreation
amenities while reducing wildfire risk and protecting environmentally significant riparian
and wetland areas along Bear and Elk Creeks.
In addition to the above goals and strategies, it is worth noting that the proposed annexation
and subsequent planning and development efforts for the Greenway protect the City’s existing
investments, our economy and the culture we enjoy. Wildfire threatened all of these in
September 2019.
STAFF RECOMMENDATION:
Approve Resolution to initiate annexation of the current and future city-owned properties within
the Bear Creek Fire Area Master Plan area.
RECOMMENDED MOTION:
I move to approve Resolution No. ______, declaring the City Council’s Intent to annex lands
located on City-owned properties within the Bear Creek Greenway Fire Area Master Plan
Area, which includes 372W11A- TL102 and 28100, and 272W12B- TL501, 600, 699; and,
372W12C- TL 301 and replacing Resolution No. 1695
.
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ATTACHMENTS:
1. Revised Resolution No 1695
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RESOLUTION NO. ________
A RESOLUTION DECLARING THE CITY COUNCIL’S INTENT TO ANNEX LANDS
LOCATED ON CITY-OWNED PROPERTIES WITHIN THE BEAR CREEK GREENWAY
FIRE AREA MASTER PLAN AREA, WHICH INCLUDES 372W11A-TL 102 and 28100, and
272W12B-TL501, 600, 699; AND, 372W12C-301 AND REPLACING RESOLUTION NO.
1695
RECITALS:
A. ORS 222.111 provides that a legislative body, by its own motion, may initiate
proceedings to annex that is contiguous to the city limits or is separated by only public right-
of-way, a stream other body of water when the annexation is approved in the manner
provided in the City Charter or by ORS 222.111 to 222.180;
B. On January 13, 2022, Council adopted Resolution No. 1695 declaring the City’s
intent to annex land on City owned properties within the Bear Creek Greenway Fire Area
Master Plan. Recently, staff discovered that due to inaccuracies or missing information in
historic annexation records, certain properties included in Resolution No. 1695 had already
been annexed, and/or additional land which was presumed within City limits still required
annexation. As a result, it became necessary to replace Resolution No. 1695 with an
updated intent to annex which contains updated legal descriptions;
C. The properties being considered for future annexation within the subject
Resolution are within the Central Point Urban Growth Boundary, are contiguous to the city
limits and are all owned by the City of Central Point except for 37S2W12B, Tax Lot 501.
This property is owned by the City of Medford and is in the process of being transferred to
ownership by the City of Central Point;
D. The areas under consideration for future annexation are subject to wildfire
hazards, which can be mitigated through standardized maintenance and future urban park
and recreation development; and,
E. The City of Central Point City Council deems that the public necessity and
convenience and general welfare requires such an annexation to facilitate those wildfire
mitigation actions.
The City of Central Point resolves:
Section 1. It is the intention of the City Council to annex land within the Urban Growth
Boundary along the Bear Creek Greenway into the City of Central Point as illustrated in
Exhibit “A”, which is attached hereto by reference and incorporated herein.
Section 2. Upon adoption of this Resolution, former Resolution No. 1695 is hereby
superseded and replaced and of no further force or effect.
Section 3. The Council directs the City Manager to pursue annexation of said properties in
accordance with Oregon Revised Statute 222.111 and 222.125, Annexation by consent of
all landowners and majority of electors, when the properties are owned by the City of
Central Point or written consent is received to annex land not owned by the City of Central
Point.
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Pg. 2 Ordinance No. ____________ (__/__/___)
Passed by the Council and signed by me in authentication of its passage this 8th day
of September, 2022
__________________________
Mayor Hank Williams
ATTEST:
_____________________________
City Recorder
7.B.a
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Pg. 3 Ordinance No. ____________ (__/__/___)
EXHIBIT “A”
7.B.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Attorney
FROM: Sydnee Dreyer, City Attorney
MEETING DATE: September 8, 2022
SUBJECT: Resolution No. _______, Consenting to the Assignment of the Rogue
Disposal and Recycling, Inc. Franchise Agreement, Specifically, the
Transfer of Stock of Franchisee's Parent Rogue Waster Inc. to a
Subsidiary of Waste Connections
ACTION REQUIRED:
Motion
Resolution
RECOMMENDATION:
Approval
BACKGROUND INFORMATION:
Council is requested to consider a resolution consenting to assignment of the Rogue Disposal
and Recycling, Inc. Franchise Agreement, specifically the transfer of stock of franchisee’s
parent company, Rogue Waste, Inc. to a subsidiary of Waste Connections (NSE: WCN).
On July 18, 1996, the City of Central Point entered into a franchise agreement with Rogue
Disposal and Recycling, Inc., which has subsequently been amended periodically to modify the
annual rate adjustment.
FINANCIAL ANALYSIS:
None.
LEGAL ANALYSIS:
The franchise agreement between the City of Central Point and Rogue Disposal and Recycling,
Inc. (RDR) states that the City must provide consent if there are certain changes in ownership,
including:
any reorganization, consolidation, merger recapitalization, stock issuance or re-
issuance, voting trust, pooling agreement, escrow, liquidation or other transaction
to which Contractor or any of its shareholders is a party which results in a change
of ownership or control of fifty percent (50%) or more of the value or voting rights
in the stock of Contractor[.]
(Emphasis added). RDR provided notice to the City that its parent company, Rogue Waste Inc.
(RWI) will be selling RWI’s stock to a subsidiary of Waste Connections (NYSE: WCN). RDR’s
own stock is not changing hands—its stock will still be owned by RWI—but the change in
7.C
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ownership of RWI may be characterized as a change in control of RDR. As such, staff believes
that the City’s consent is required for the franchise agreement to continue in operation after this
transaction.
Under these circumstances. Staff is supportive of providing consent. WCN’s annual reports
since 2005 are publicly available at https://investors.wasteconnections.com/annual-reports.
WCN intends on continuing to use local accounting, billing, customer service, maintenance,
safety, and all operational functions, and primarily will retain existing employees. The company
that actually serves as franchisee, RDR, is continuing on, just with an indirect change to its
corporate ownership.
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
None
STAFF RECOMMENDATION:
Approve the Resolution as presented.
RECOMMENDED MOTION:
I move to approve Resolution No. ______, a Resolution consenting to the assignment of the
Rogue Disposal and Recycling, Inc. Franchise Agreement, specifically, the transfer of stock of
franchisee’s parent Rogue Waste, Inc. to a subsidiary of Waste Connections.
ATTACHMENTS:
1. RESOLUTION Transfer of Stock_Rogue Waste Inc_
7.C
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Resolution No. ________; Council Meeting (9/8/2022)
RESOLUTION NO. _______
A RESOLUTION CONSENTING TO THE ASSIGNMENT OF THE ROGUE DISPOSAL AND RECYCLING,
INC. FRANCHISE AGREEMENT, SPECIFICALLY, THE TRANSFER OF STOCK OF FRANCHISEE’S
PARENT ROGUE WASTE, INC. TO A SUBSIDIARY OF WASTE CONNECTIONS
WHEREAS, on July 18, 1996, the City of Central Point entered into a franchise agreement
with Rogue Disposal and Recycling, Inc., and subsequent amendments have been made to the
franchise agreement;
WHEREAS, the franchise agreement between the City of Central Point and Rogue
Disposal and Recycling, Inc. (RDR) states that the City must provide consent if there are certain
changes in ownership, including “other transaction to which Contractor or any of its
shareholders is a party which results in a change of ownership or control of fifty percent (50%)
or more of the value or voting rights in the stock of Contractor”;
WHEREAS, RDR provided notice to the City that its parent company, Rogue Waste Inc.
(RWI) will be selling RWI’s stock to a subsidiary of Waste Connections (NYSE: WCN), and the
change in ownership of RWI may be characterized as a change in control of RDR;
WHEREAS, Waste Connections (WCN) intends on continuing to use local accounting,
billing, customer service, maintenance, safety, and all operational functions, and primarily will
retain existing employees;
WHEREAS, transfer will occur on or before October 1, 2022 and consent must be
determined prior to that date; now, therefore,
THE CITY OF CENTRAL POINT RESOLVES:
Section 1. City Council consents to the assignment of the Rogue Disposal and Recycling,
Inc. (RDR) franchise agreement, specifically, the transfer of stock of franchisee’s parent Rogue
Waste, Inc. to a subsidiary of Waste Connections (NYSE: WCN).
Section 2. Section 2. This Resolution shall become effective immediately upon its
passage by the Council and approval by the Mayor.
PASSED by the Council and signed by me in authentication of its passage this 8th day of
September, 2022.
Mayor Hank Williams
7.C.a
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Resolution No. ________; Council Meeting (9/8/2022)
Attest:
_____________________________
City Recorder
7.C.a
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
Administration
FROM: Deanna Casey, City Recorder
MEETING DATE: September 8, 2022
SUBJECT: Appointment of Citizens Advisory Committee Member
ACTION REQUIRED:
Motion
RECOMMENDATION:
Approval
Mayor Williams, City Manager Chris Clayton, and Planning Director Stephanie Holtey
interviewed two applicants for the Citizens Advisory Committee on Tuesday August 30, 2022.
· Royce Chambers, Buck Point St.
· Mitchel Price, Aurora Lane
After interviewing both candidates Mayor Williams will make a recommendation at the
September 8, 2022 Council Meeting.
RECOMMENDED MOTION:
I move to appoint ______________________ to the Citizens Advisory Committee.
ATTACHMENTS:
1. CAC Application - Price_Redacted
2. CAC Application - Chambers_Redacted
8.A
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City of Central Point
Staff Report to Council
ISSUE SUMMARY
TO: City Council
DEPARTMENT:
City Manager
FROM: Chris Clayton, City Manager
MEETING DATE: September 8, 2022
SUBJECT: Community Center Financial Strategy
ACTION REQUIRED:
Information/Direction
RECOMMENDATION:
None Forwarded
BACKGROUND INFORMATION:
Note: The financial projections included in this strategy memo/staff report are based on
cost estimates associated with a variety of design concepts for the Central Point
Community Center. These concepts and costs are subject to change based on policy
set by the Central Point City Council. To that end, it is likely that future modification of
these designs will occur to meet the City’s current financial constraints.
In late 2021, the City of Central Point and Jackson County entered into a partnership to
conceptually evaluate the possibility of a "joint" community center (City) and evacuation
center (Jackson County) to be located near the Jackson County Expo.
Although Central Point had previously conducted conceptual design work on a centrally
located community center (near Central Point Elementary), the possibility of a larger
facility—including increased recreational opportunities—and the economies of scale that
could be leveraged from a partnership with the Jackson County, made the partnership
concept well worth evaluating.
In the months since deciding to explore the partnership concept, Staff from the City,
Jackson County, and Expo have worked with Ogden, Roemer, and Wilkerson (ORW)
8.B
Packet Pg. 28
Architecture on developing a concept that would meet the needs of all agencies. This
process has evolved from developing a concept based on stakeholder "wants" to
stakeholder "needs." Largely driven by construction costs that have been recently
exposed to hyperinflation (both domestically and globally), the stakeholders have been
forced to create a concept within reasonable financial parameters while still meeting the
needs of our citizens and business models.
The conceptual design has transitioned from a 140,000 square foot facility to less than
100,000 square feet to eliminate unrealistic project costs. However, the proposed facility
maintains six full-size basketball courts, the minimum for hosting tournaments.
Moreover, the facility would include recreational classroom space, outdoor recreation
opportunities, and office space for our Parks & Recreation Staff. On the Jackson County
side, features include a larger commercial kitchen for feeding evacuees during an
emergency, shower facilities, and the previously mentioned gymnasium space, which
would be used as an emergency shelter.
In early July 2022, The Central Point City Council considered all three conceptual
options developed during our collaborative process with Jackson County (conceptual
options included as attachments to this staff report). The City Council's preferred option
was option 2, which is a reduced version of the overall Center, reducing the eating
areas, classrooms, and gathering areas. The overall roof structure is the same, but
gyms seven and eight are uncovered. This option provides additional savings on the
overall cost. The overall cost if the option 2 scenario is agreed upon is 54 to 55 Million
dollars with a cost split of 25-27%. The estimated City’s portion would be $13,500,00 -
$14,850,000.
ADDITIONAL BACKGROUND
Currently, Jackson County is working with Moss Adams and Associates (Jackson
County's Contract Municipal Auditor) to determine if American Rescue Plan Act (ARPA)
funds can be used on the joint facility concept. More specifically, the County's
contribution to this project could be nearly 40 million dollars, and given the significance
of this amount, Jackson County is performing its due diligence to ensure that its
contribution would comply with U.S. Department of Treasury rules and guidelines.
8.B
Packet Pg. 29
If Jackson County determines American Rescue Plan Act (ARPA) funds are eligible for
appropriation on the joint-facility project/concept, then it is likely that the City and County
will pursue conceptual option 2 because of the economies of scale, as described above.
However, if the County is unable to proceed, City staff would recommend returning to
our original location and proceeding with our original concept or developing a phase 1
community center concept estimated in the 6-8 million dollar range.
In the 2019-2021 City of Central Point Budget, the City was preparing for our upcoming
community center project, which was planned for the city-owned property immediately
east of Central Point Elementary/School District 6 Administrative Offices. However, the
emergence of COVID-19 delayed our plans to pursue the 10-12 million dollar stand-
alone facility (original "stand-alone" concept included as an attachment to this staff
report). The delay was a product of financial strategy by City of Central Point
Administration, which felt the economic uncertainties created to the COVID-19
pandemic should be fully understood before proceeding with a capital project of this
magnitude.
FINANCIAL ANALYSIS:
As described above, the City's estimated contribution to the joint facility (option 2) is
estimated at 13-15 million. In the 2019-2021 budget, city staff included a budget
message statement regarding the Community Center project. More specifically, we
estimated the project would require 8-10 million in public financing and a $3.00 increase
to the Parks Maintenance fee for operational costs (the 2019 community center project
was estimated at 10-12 million). Additionally, the City budgeted one million in reserve
funds to eliminate all debt service in the City's general fund. Historically, the general
fund had managed five to six hundred thousand in debt service annually, and
eliminating all debt provided the financial capacity to "tackle" the community center
project.
Although our 2019-2021 budget strategy was based on the best available information,
the past three years have seen significant shifts in our conceptual project, economic
8.B
Packet Pg. 30
conditions, and emerging budget challenges. Given these changes, the Staff is offering
updated financial strategies to fund the community center as a joint, stand-alone, and
phased facility.
JOINT FACILITY OPTION 2
Assuming a City Contribution of 15 million, the recommended financial strategy would
include the following:
1. In 2024 the Central Point Urban Renewal District would issue debt and "buy-
down" or assume 4 million of the total community center project cost.
2. The City of Central Point would issue 11 million in debt based on the full faith and
credit of the City's general fund. Annual debt service over 20 years (4.5%
municipal interest rate) is estimated at $840,000 annually.
3. Staff would recommend a park maintenance fee increase from the current level
of $1.85 per month to $7.50. This increase would generate approximately
$565,000 per year in additional revenue that could be used for capital debt
service and the cost of operations.
4. After eliminating previous debt, the remaining debt service obligations would be
met with the new "capacity" provided in the general fund.
As mentioned previously, this scenario requires a significant park maintenance fee
increase, costing the average Central Point utility account holder $67.80 per year.
However, with inflation and new budgetary challenges consuming some of our general
fund debt capacity, increasing revenue would allow us to meet community center debt
obligations and cover operational costs for the new community center and little league
baseball complex. Although costly, citizens would recognize the significant value and
enhanced quality of life from the proposed projects.
JOINT FACILITY OPTION 2 – LEASEBACK
8.B
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Jackson County would be responsible for all initial capital construction costs if this
scenario were chosen. However, the City would be obligated to enter a lease
agreement to "leaseback" our estimated portion of an agreed-upon period.
Assuming a City Contribution of 15 million, the recommended financial strategy would
include the following:
1. In 2024 the Central Point Urban Renewal District would issue debt and "buy-
down" or assume 4 million of the total community center project cost.
2. The City of Central Point would enter a leaseback agreement for a period of 30
years. Annual lease payments over 30 years (5.0% municipal interest rate) is
estimated at $709,000 annually.
3. Staff would recommend a park maintenance fee increase from the current level
of $1.85 per month to $6.50. This increase would generate approximately
$465,000 per year in additional revenue that could be used for leaseback
payments and the cost of operations.
4. After eliminating previous debt, the remaining lease payment obligations would
be met with the new "capacity" provided in the general fund.
As mentioned previously, this scenario requires a significant park maintenance fee
increase, costing the average Central Point utility account holder $55.80 per year.
However, with inflation and new budgetary challenges consuming some of our general
fund debt capacity, increasing revenue would allow us to meet community center debt
obligations and cover operational costs for the new community center and little league
baseball complex. Although costly, citizens would recognize the significant value and
enhanced quality of life from the proposed projects.
Note: in the leaseback scenario, the City would not own a portion of the community
center property when the lease concluded after a 30-year period. Once concluded, a
new lease could be negotiated, or the City could proceed in a different direction.
8.B
Packet Pg. 32
STAND-ALONE FACILITY (ORIGINAL)
Assuming a City Contribution of 12 million (the high end of the previous estimate), the
recommended financial strategy would include the following:
1. In 2024 the Central Point Urban Renewal District would issue debt and "buy-
down" or assume 4 million of the total community center project cost.
2. The City of Central Point would issue 8 million in debt based on the full faith and
credit of the City's general fund. Annual debt service over 20 years (4.5%
municipal interest rate) is estimated at $612,000 annually.
3. Staff would recommend a park maintenance fee increase from the current level
of $1.85 per month to $6.00. This increase would generate approximately
$415,000 per year in additional revenue that could be used for capital debt
service and the cost of operations.
4. After eliminating previous debt, the remaining debt service obligations would be
met with the new "capacity" provided in the general fund.
Again, this scenario requires a significant park maintenance fee increase, costing the
average Central Point utility account holder $49.80 per year. However, with inflation and
new budgetary challenges consuming some of our general fund debt capacity,
increasing revenue would allow us to meet community center debt obligations and cover
operational costs for the new community center and little league baseball complex.
PHASED FACILITY
Assuming a City Contribution of 8 million, the recommended financial strategy would
include the following:
1. In 2024 the Central Point Urban Renewal District would issue debt and "buy-
down" or assume 4 million of the total community center project cost.
8.B
Packet Pg. 33
2. The City of Central Point would issue 4 million in debt based on the full faith and
credit of the City's general fund. Annual debt service over 20 years (4.5%
municipal interest rate) is estimated at $306,000 annually.
3. Staff would recommend a park maintenance fee increase from the current level
of $1.85 per month to $5.00. This increase would generate approximately
$315,000 per year in additional revenue that could be used for capital debt
service and the cost of operations.
4. After eliminating previous debt, the remaining debt service obligations would be
met with the new "capacity" provided in the general fund.
This scenario requires a more modest park maintenance fee increase, costing the
average Central Point utility account holder $37.80 per year. However, with inflation and
new budgetary challenges consuming some of our general fund debt capacity,
increasing revenue would still be required to meet community center debt obligations
and cover operational costs for the new community center and little league baseball
complex.
In each scenario, 250K-300K is identified for recreational facilities' operational costs,
with the remaining revenue being dedicated to facility debt service (community center
only). The additional revenue beyond the projected operational costs would reduce the
amount of debt service absorbed by the general fund to less than the 600k (per year)
that was created by our previously mentioned debt elimination program.
LEGAL ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
COUNCIL GOALS/STRATEGIC PLAN ANALYSIS:
City of Central Point 2040 Strategic Plan
8.B
Packet Pg. 34
Strategic Priorities – Community Investment
Public and private investments in Central Point include physical (i.e., new buildings,
streets, waterlines, businesses, parks, etc.); social (e.g., programs and services that
support people: families, youth, retirees, etc.); and economic (i.e., programs and
facilities that foster new growth and development necessary to fuel the local economy
and provide jobs for residents).
GOAL 2 - Be a city filled with happy, healthy people who are thriving.
GOAL 3 - Provide opportunities for youth education, recreation, and support. (Kids are
the future. Happy, well-adjusted kids are the canary in the coal mine for true community/
family wellbeing).
GOAL 4 - Manage growth to provide places that are timeless and loved by the
community.
GOAL 5 - Plan, design, and construct modern and efficient infrastructure in all areas
and systems.
STAFF RECOMMENDATION:
Staff is recommending the City Council review, consider and discuss the included
financial strategy scenarios/information prior to City Staff beginning preparation for the
2023-2025 City of Central Point Budget.
RECOMMENDED MOTION:
No motion recommended at this time.
ATTACHMENTS:
1. JC Community Center - Floor Plan - Option 2 - Divisions between JC & CP flattened -
20220530
2. Community Center Original Site
3. Community Center Original Floor
8.B
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Department Legend
ADMINISTRATION
EDUCATION
KITCHEN
PUBLIC GATHERING
RECREATION
SHOWER /
CHANGING
UTILITY
KITCHEN
RECEIVING
172 SF
CP OFFICE
280 SF
CONF
180 SF
OFFICE
42 SF
STOR
297 SF
STORAGE
180 SF
STAFF BREAK
1064 SF
BREAKOUT B 1016 SF
MULTIPURPOSE
1016 SF
MULTIPURPOSE
20
2
S
F
ST
O
R
A
G
E
A
1084 SF
CLASSROOM B
1066 SF
COMPUTER LAB
717 SF
GYM STORAGE
1082 SF
CLASSROOM A
2665 SF
DINING AREA
6663 SF
CIRCULATION
22
1
S
F
ST
O
R
A
G
E
B
18
7
S
F
ST
O
R
A
G
E
11
7
S
F
ST
O
R
A
G
E
20520 SF
GYMNASIUM B / EVENT
SPACE
38743 SF
GYMNASIUM A
145 SF
STORAGE
164 SF
STORAGE
312 SF
STORAGE
327 SF
CONCESSION
158 SF
STORAGE
292 SF
STORAGE
308 SF
STORAGE
181 SF
STORAGE
146 SF
STORAGE
280 SF
STORAGE
309 SF
STORAGE
204 SF
STORAGE
309 SF
CONCESSION
127 SF
STORAGE
245 SF
STORAGE
999 SF
MEP & FIRE RISER
1090 SF
TEACHING KITCHEN
215 SF
VEST
20
6
S
F
ST
O
R
A
G
E
143 SF
JC OFFICE
169 SF
JC MANAGER
122 SF
JC OFFICE
535 SF
JC OPEN WORK
143 SF
JC OFFICE
68 SF
FAMILY
122 SF
CP OFFICE
181 SF
CP OFFICE
103 SF
STOR
168 SF
CP MANAGER
68 SF
FAMILY
66 SF
CUST
66 SF
ADA RR
453 SF
MENS RR
522 SF
WOMENS RR
799 SF
SHOWER / CHANGING
1087 SF
GATHERING
66 SF
ADA RR
45
1
S
F
ME
N
S
R
R
48
S
F
CU
S
T
65 SF
STOR
50
1
S
F
WO
M
E
N
S
R
R
64 SF
ADA RR
64 SF
ADA RR
249 SF
VEST
69 SF
FAMILY
69 SF
FAMILY
66 SF
CUST
66 SF
ADA RR
455 SF
MENS RR
801 SF
SHOWER / CHANGING
66 SF
ADA RR
64 SF
CUST
523 SF
WOMENS RR
2527 SF
CIRCULATION
1067 SF
BREAKOUT A1092 SF
GATHERING
89 SF
POLICE
699 SF
CP OPEN WORK108 SF
PRINT
16
4
S
F
ST
O
R
A
G
E
COVERED OUTDOOR BASKETBALL COURTS
20,600 SF
2157 SF
KITCHEN
373 SF
CHECK-IN COOP
PERIMETER FENCING AROUND COVERED AREA
TOTAL BUILDING AREA:
103,700 SF + 20,600 SF COVERED AREA
c 2020 O R W | Architecture, AIA
COLLABORATIVE APPROACH - HONEST
DESIGNJACKSON COUNTY COMMUNITY CENTER
Penninger Lane and Beebe Road, Central Point, OR 97502
05.25.2022
OVERALL FLOOR PLAN - OPTION 2
CENTRAL POINT
11,300 SF
JACKSON COUNTY
58,630 SF
SHARED SPACE
33,930 SF + 21,450 SF OUTDOOR COVERED AREA
JACKSON COUNTY
44,390 SF
CP
2,720 SF
JACKSON COUNTY
4,100 SFJC
1,080 SF
JACKSON COUNTY
4,000 SF
CP
1,080 SF
CP
1,790 SF
CP
3,620 SF
JACKSON
COUNTY
2,860 SF SHARED
1,070 SF
CP
1,660 SF
SHARED
1,800 SF
SHARED
5,500 SF
CP
1,090 SF
+ 16,965 SF (1/2 SHARED SPACE TOTAL) =
JACKSON COUNTY
58,630 SF 75,595 SF
72.8% TOTAL BUILDING SIZE
+ 16,965 SF (1/2 SHARED SPACE TOTAL) =
CENTRAL POINT
11,300 SF 28,265 SF
27.2% TOTAL BUILDING SIZE
TOTAL BUILDING AREA
103,700 SF
JC
1,200 SF
SHARED
23,550 SF
SHARED
21,450 SF
SHARED
1,100 SF
SHARED
910 SF
EXCLUDING COVERED AREA
+ 27,690 SF (1/2 SHARED SPACE TOTAL) =
JACKSON COUNTY
58,630 SF 86,320 SF
68.8% TOTAL BUILDING SIZE
+ 27,690 SF (1/2 SHARED SPACE TOTAL) =
CENTRAL POINT
11,300 SF 38,990 SF
31.2% TOTAL BUILDING SIZE
INCLUDING COVERED AREA
8.B.a
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